Sap - Cash Journal
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CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17 Table of Contents 1 Introduction.............................................. 2 1.1 Purpose................................................... 2 2 Reference Documents....................................... 2 3 Configuration Settings.................................... 2 3.1 Basic Customizing......................................... 2 3.1.1 Set Up Cash Journal....................................... 2 3.1.2 Define number range intervals for cash journal............3 3.1.3 Create, change, Delete Business Transactions..............3 3.1.4 Define Document types for Cash Journal Documents..........4 4 Cash Book Transactions.................................... 5 4.1 The following screen Might appear you are doing it for first time :.................................................... 5 4.2.1. To Change cash journal.................................... 5 4.2.2. To Select Period.......................................... 6 4.2.3. To See Summary of Cash Balance............................6 4.2.4. Cash Receipts, Cash Payments, Check Receipts..............7 4.2 Booking of Transactions................................... 7 4.3 Booking Cash Receipt-..................................... 7 4.4 Press ENTER............................................... 8 4.5 Saving a document Locally................................. 8 4.6 Select the entry and click on.............................8 4.7 Posting document to GL account............................8 4.8 Select the entry and click on.............................8 4.9 Check Accounting Document generated.......................9 4.10 Booking Cash Payment -................................... 10 4.11 Petty Expenses Booking- Cash Payment.....................11 4.12 Petty Expenses Booking- Cash Payment Post the document. . .11 4.13 Select the entry......................................... 11 4.14 Petty Expenses Booking- Cash Payment Display of Accounting Document................................................. 11 Page 1 of 13
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Sap - Cash Journal
Transcript of Sap - Cash Journal
CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17 Table of Contents1 Introduction!1.1 Purpose..................................................................................................................2! Reference "ocu#ents!$ Confi%uration Settin%s!3.1 Basic Customizing.................................................................................................23.1.1 Set Up Cash ourna!.............................................................................................23.1.2 "e#ine num$er range inter%a!s #or cash &ourna!....................................................33.1.3 Create' change' "e!ete Business Transactions....................................................33.1.( "e#ine "ocument t)pes #or Cash ourna! "ocuments..........................................(& Cas' (oo) Transactions*(.1 The #o!!o*ing screen +ight appear )ou are ,oing it #or #irst time -........................(.2.1. To Change cash &ourna!..........................................................................................(.2.2. To Se!ect Perio,..................................................................................................../(.2.3. To See Summar) o# Cash Ba!ance......................................................................../(.2.(. Cash Receipts' Cash Pa)ments' Chec0 Receipts................................................7(.2 Boo0ing o# Transactions........................................................................................7(.3 Boo0ing Cash Receipt1..........................................................................................7(.( Press E2TER.........................................................................................................3(.. Sa%ing a ,ocument 4oca!!)...................................................................................3(./ Se!ect the entr) an, c!ic0 on.................................................................................3(.7 Posting ,ocument to 54 account..........................................................................3(.3 Se!ect the entr) an, c!ic0 on.................................................................................3(.6 Chec0 Accounting "ocument generate,...............................................................6(.17 Boo0ing Cash Pa)ment 1.....................................................................................17(.11 Pett) E8penses Boo0ing1 Cash Pa)ment............................................................11(.12 Pett) E8penses Boo0ing1 Cash Pa)ment Post the ,ocument.............................11(.13 Se!ect the entr)....................................................................................................11(.1( Pett) E8penses Boo0ing1 Cash Pa)ment "isp!a) o# Accounting "ocument......11Page 1 o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 171 Introduction11 +ur,oseAn organization might $e ha%ing pett) cash pa)ments #rom ,i##erent !ocations. 9or eachcashier it is recommen,e, that a Cash ourna! is con#igure,. Cash &ourna! operates some*hat !i0e a su$ mo,u!e. The transaction can $e poste,:e,ite,:sa%e,:,e!ete, !oca!!). ;n!) *hen the cashier is com#orta$!e the) can opt to post these entries to 54 account. The $a!ance in the Cash &ourna! an, 54 account ma) $e ,i##erent at a gi%en point o#time.! Reference "ocu#entsThe con#iguration settings out!ine, in this con#iguration ,ocument are in accor,ance *ith the #ina! B!ue print1Cash +anagement.
$ Confi%uration Settin%sThe Cash ourna! is imp!emente, #or the #o!!o*ing compan) co,es-2773 < +o,e! Compan) 4imite,$1 (asic Custo#i-in%$11 Set U, Cas' Journal.ia /enus9inancia! Accounting =2e*> ? Ban0 accounting ? Business transactions? Cash ourna! ? Set up cash &ourna!.ia Transaction Code9BCC7+o,e!has aPett) cash &ourna! #or Receipts an, pa)ments.9igure 1 < Cash ourna! #or +o,e! Page 2 o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17
$1! "efine nu#ber ran%e inter0als for cas' 1ournal.ia /enus9inancia! Accounting =2e*> ? Ban0 accounting ? Business transactions? Cash ourna! ? "e#ine 2um$er Range @nter%a!s #or Cash ourna! "ocuments.ia Transaction Code9BCC1@nput the compan) co,e an, c!ic0 onthe initia! screen an, c!ic0 on ta$
Figure 2: Cash Journal Document numbers$1$ Create2 c'an%e2 "elete (usiness Transactions .ia /enus9inancia! Accounting =2e*> ? Ban0 accounting ? Business transactions? Cash ourna! ?Create' Change' "e!ete Business Transactions.ia Transaction Code9BCC2 9igure 2- Business transactions #or Cash ourna!Page 3 o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17 Transaction num$er is automatica!!) generate,. Business Transaction t)pe - E 9or e8pense' R #or re%enue' " #or Customer posting ' B #or $an0 pa)ment 9or E8penses' re%enue an, Ban0 trans#er *e can gi%e a ,e#au!t 54. Ta8 co,e can a!so $e entere, an, this sha!! get ,e#au!te, ,uring entr). 2e8t co!umn *e ha%e to gi%e ,escription #or Cash &ourna! @# a particu!ar 54 account nee,s to $e mo,i#ie, ,uring entr) ena$!e tic0 in Acct +o, @# a particu!ar 54 account nee,s to $e mo,i#ie, ,uring entr) ena$!e tic0 in Acct +o, @# a particu!ar Ta8 co,enee,s to $e mo,i#ie, ,uring entr) ena$!e tic0 in Ta8 +o,C!ic0 on ta$ i# a ne* Business transaction is to $e create,.$1& "efine "ocu#ent t3,es for Cas' Journal "ocu#ents .ia /enus9inancia! Accounting =2e*> ? Ban0 accounting ? Business transactions? Cash ourna! ?"e#ine "ocument T)pes #or Cash ourna! "ocuments.ia Transaction Code;BA7The ,ocument t)pes reAuire, are a!rea,) create, in 9@ customisation..Use the #o!!o*ing ,oc t)pes"B #or Customer pa)ments an, receiptsCB #or Den,or pa)ments an, receiptsAB #or a!! other transactions. 9igure 3- "ocument t)pes #or Cash ourna!Page ( o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17& Cas' (oo) Transactions Access transaction $)-.ia /enus Accounting? 9inancia! Accounting ?Ban0s ? @nput ? 9BC1Cash ourna!.ia Transaction Code 9BC&1 T'e follo4in% screen /i%'t a,,ear 3ou are doin% it for first ti#e 5 Press enter&!1 To C'an%e cas' 1ournalC!ic0 on. The #o!!o*ing pop up appears
Page . o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 179ie!, 2ame "escription R:;:C User Action an, Da!ues CommentsCompan) Co,e Compan) co,e RCash ourna! Short 2ame o# Cash ourna! RPress = Enter > to procee,.&!! To Select +eriod
B) c!ic0ing on *e can se!ect ,ate. 5oes #or*ar,:Bac0*ar, ,a) *ise. *e can se!ect *ee0s. 5oes #or*ar,:Bac0*ar, *ee0!) $asis. *e can se!ect +onths. 5oes #or*ar,:Bac0*ar, on month!) $asis.&!$ To See Su##ar3 of Cas' (alance
Page / o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17This area of Cash Journal shows the summary of Op Balance, Receipts/Payments, Closing Balance. This is a tentative balance an nee not be the balance as per !" balance.&!& Cas' Recei,ts2 Cas' +a3#ents2 C'ec) Recei,ts To boo# Cash Receipts clic# on To boo# Cash Receipts clic# on &!(oo)in% of Transactions+a0e sure to c!ic0 on right ta$ page #or Cash Pa)ments or Cash Receipts&$(oo)in% Cas' Recei,t6 Se!ect. C!ic0 on it9ie!, 2ame "escription R:;:C User Action an, Da!ues CommentsBusiness TransactionBusiness Transaction R.1Receipt #rom Ban0(1receipt #rom CustomerTa8 Co,e Ta8 Co,e CReAuire, i# ta8 in%o!%e,54 54 Co,e o# Ban0 R "e#au!te, #rom Customisation. Can $e mo,i#ie,.Recpt recipientReceipt Recipient; 2ame o# the recei%e, Te8t Te8t R 9ree!) ,e#ina$!e te8tDen,orDen,orC @# a Den,or Pa)mentCustomer CustomerC @# a customer ReceiptPosting "atePosting "ate "e#au!te, #rom a$o%e ,isp!a) perio, areaBusiness P!aceBusiness P!aceC@# Ta8 amount in%o!%e,Page 7 o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17=Note:;n a$o%e ta$!e' in co!umn ER:;:CFG ERF H ReAuire,' EOF H ;ptiona!' ECF H Con,itiona!>&&+ress 7NT7R"ocument status is up,ate, *ith Appropriate 54 is ,e#au!te, #rom customization = 171771>&*Sa0in% a docu#ent Locall3&8 Select t'e entr3 and clic) on&9 +ostin% docu#ent to GL account&: Select t'e entr3 and clic) onPage 3 o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17Ie obser0e t'e follo4in%5 "ocument status is up,ate,Ba!ance ,isp!a) up ,ate, as $e!o* - &; C'ec) Accountin% "ocu#ent %eneratedSe!ect the !ine item an, c!ic0 on Page 6 o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17Click on to see the document header as below:The document header show details of Document type, osting date, !ser details, "ntry time#Date etc$Click on %ack arrow to come to cash &ournal screen&1ress enter after entering all these fields$&11+ett3 7=,enses (oo)in%6 Cas' +a3#ent 'elect the entry and click on The document is saved locallyThis updates the cash balanceThis does update the GL balanceThe Balance of Cash Journal and GL may differ due to this reason.At this point of time modifications are possible&1!+ett3 7=,enses (oo)in%6 Cas' +a3#ent +ost t'e docu#ent&1$ Select t'e entr3 C!ic0 on Document status indicates that the same is posted to ()&1&+ett3 7=,enses (oo)in%6 Cas' +a3#ent "is,la3 of Accountin% "ocu#entSe!ect the !ine item an, ,ou$!e c!ic0 =or c!ic0 on #o!!o* on ,oc> Page 11 o# 12CASH JOURNAL CONFIGURATION & TRANSACTIONS CHAPTER 17Page 12 o# 12
