SAP BPC Overview_Final

7/18/2019 SAP BPC Overview_Final

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Created By:

Credential

Information:

Version and

Date:

Tharak Prabhu(281643), Sanjeev Goyal(284706)

Consultant- ERP – SAP

1.0 03/27/2013

About the Author

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• Introduction:

– This session covers SAP BPC module. The objective to give an

overview from which participants can build on

Context Setting:Overview

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• After this session you will be able to:

– Understand what is SAP BPC

– Areas where it can be used

– Benefits of SAP BPC Implementation to the organization – Understanding of SAP BPC MS 7.5 and NW 7.5 platform

architecture

– Explain about the Appset, Dimension Management

– How to create Input Schedules and Reports with EvDRE

– Explain about the Business Process flows, work status,

Objectives

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• Instructions:

– Basic understanding of the financial process in an organization,

budgeting, planning and financial consolidation

–

Basic understanding on BI data modeling and ABAP – Understanding of SQL scripts for MS version

– Strong knowledge of MS Excel

Do You Know

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• Introduction:

– SAP BPC is a single platform for both organization Planning and Legal

Consolidation

– SAP BPC supports top down and bottom up financial, operational planning

with reporting requirements – The SAP BPC Product works smoothest, most timely financial close

possible - all through a single application, which provides easy of User

interface showing a speed of operation and flexibility

– Industry’s first unified and predictive performance management tool

What is SAP BPC

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Planning and consolidation withoutSAP BPC

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Planning and Consolidation withSAP BPC

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Business

Planning and

Budgeting

Strategicplanning andbudgeting by

using topdown and

bottom upapproaches

Forecasting

Provides moreaccurate

budgets andforecasts andincorporates

real time

actuals withhistorical data

analysis

Predictive

Analysis

Predictiveanalysis of the

keyperformanceindicators ,risks and

recommended

actions . Oneclick access tovariance

analysis androot causes

Reporting

and Analysis

Gives one clickaccess to data,management

reportsfinancial andoperational

reports andmultidimensional

analysis

Consolidation

Consolidate allperformancerelated datasaves weeks

consolidation

processes andensure timelycompliance

Why SAP BPC

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SAP BPC System Architecture

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Processes in Developing SAP BPCPlanning Applications

• Create application set

• Create dimensions

• Load master data

• Create applications

• Create Logic/Calculations

• Load and validate data

• Develop reports and input schedules with EvDRE

•

Develop business process flows

• Define work status

• Set up security

• Process of Legal Consolidation

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• Administration Client

– BPC Administration

• Office Client

– BPC for Excel – BPC for Word

– BPC for PowerPoint

BPC Client Components

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SAP BPC Implementation: KeyComponents

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BPC Administration

Easy to use

Explorer-like view of environment

Context sensitive Action Pane

Two interfaces:

Client application

Web interface

Manage/Create:

Application sets

Applications

Dimensions

Formulas

Script Logic

Users and Security

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What’s in an Appset

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Creating an Appset

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Dimension – Multi Dimensionality

• Dimensions: Dimensions are the master data. It consists of members. If the

members are arranged in a hierarchical order, the relationship between the

members can be described using the terms parent, child, sibling.

• Dimension members are described by properties and data by the dimension

members.

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• Required in each application:

– A = Account type dimension

– C = Category type dimension

– E = Entity type dimension

– T = Time type dimension

• Required in each application set:

– R = Currency type dimension

• Required in Intercompany Eliminations:

– I = Intercompany

• Additional dimensions:

– Un = User Defined dimension type

Dimension Types

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After creation of App set we require to create dimensions

By using option “Add new Dimension” from admin console

Creation of Dimension anddimension property

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Creation of Dimensionand dimension property

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21




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• Application: Is a functional unit used for a particular purpose (e.g. Finance Application,

Sales Application). Applications may share dimensions with other applications within

the same Application set, or have dimensions that are unique. In MS Analysis Services,

an application is equivalent to a cube.

• A BPC application is a BW Infocube

Applications

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Creating a Application

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• Logic in BPC, is at the basic level a calculation

Calculations can be defined in:

• Excel formulas/Worksheet logic:

– Excel based formulas calculated on data retrieved in the workbook – ‘on the fly or on demand’

–

Results stored only in the workbook – Live reporting based on simple calculations

• Dimension logic:

– Calculated while the user queries the data -‘on the fly calculation’

– Results are stored in cache only

– The first query takes longer to execute than subsequent

– Independent of application definitions. Scope across the appset

• Script Logic/Business rules:

– Read by the BPC proprietary logic engine

– App server tier retrieves and calculates the data

– Results stored in the backend, creates base-level members.

– Calculations can cross applications, but definition is app-specific

What is Logic

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• Used when calculations need to be performed before aggregations on base members, e.g: units *

price

• Data generated for base level members and stored

• Can be triggered from a DTS package or on data send

• Currency conversion, Allocations, etc are examples, Apshell has pre-configured logic

•

Bases calculations on the existence of data in the backend

Script Logic

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• Two files are created for each advanced script (file) written:

– .LGF: an ascii file created/edited using the admin console

– .LGX: the compiled logic file. Created by the system when logic is validated and saved. Is an executable

version of the logic

• Two types of logic:

– Default: invoked for each data send

– Other: invoked from default(using INCLUDE) or specifically from the DM

Script Logic: Files

Controls to save and

validate the script

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Data Manager

• An SAP BPC module that helps manage data moving into and out of applications, as well

as copy or move data within and across applications

• Supports mapping and complex transformations

• Integrated with BPC for Excel

• MS version BPC uses SSIS to define the task flow, the NW version uses process chains

• Data Manager Package: Allows you to move data among the BPC databases and to effect

business processes.

• BPC is delivered with a set of packages

• 3 types of packages available are:

• Data Management

• Financial processes

• System Administration

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Accessing the Data Manager

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Creating a Data ManagerPackage

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Creating a Data ManagerPackage

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Modifying a Data ManagerPackage

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Creating a Transformation file

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Transformation FileComponents

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Creating a Conversion File

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f



Run and Check status of aPackage

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Upload and Download

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C ti f i t t l t t



• Introduction to EvDRE

― EVDRE stands for Data Range Exchange

― EVDRE is used to build reports and input schedule

― EVDRE is bidirectional i.e can be used to send and receive data― EVDRE is used through the Interface for Excel

― EVDRE is used to generate large reports and inputs schedules that

optimize performance

― Produces smaller and faster workbooks; and is more scalable than the

Worksheet logic Functions EVGTS and EVSND

Creation of input template or reportwith EvDRE

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C ti f i t t l t t




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C ti f i t t l t t



• EVDRE Builder:

• Description:

• Available dimensions: Lists the dimensions that are available in the active application. You can select one or more dimensions andplace them on the In columns and In rows fields using the arrow icons.

• In columns: Lists the dimensions that are placed in the column axis of the report. Use the up and down arrows to change thenesting order.

• In rows: Lists the dimensions that are placed in the row axis of the report. Use the up and down arrows to change the nesting order.

• Allow expansions: Automatically triggers an expansion in the report. For more information, see Expand Range Parameter.

• Allow options: Generates an Options range. An Option Range is a range of cells in which you can define your EvDRE options.Alternatively, you can enumerate the options in a comma-delimited list in the Options field. For more information, see EvDREOptions.

• Allow formatting: Allows you to choose a default formatting style generated automatically, or import the style from a predefinedworkbook (either local or server-based). For more information, see EvDRE Style Imports.

• Select this option to use the format section to customize the format of the template.

• Allow sorting: Inserts a sorting range into the worksheet. You can have the system automatically insert a break total into theworksheet, and choose to display the values in descending order. For more information, see EvDRE Sorting Range.


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C eation of inp t template o epo t

http://help.sap.com/saphelp_bpc70sp02/helpdata/en/40/8e1f4fc3324331b08b00a5568cf3a9/content.htm

http://help.sap.com/saphelp_bpc70sp02/helpdata/en/56/12f125d191467495dddb5651693570/content.htm




http://help.sap.com/saphelp_bpc70sp02/helpdata/en/b4/ff68a3a81f44978a79486f50d7f9fe/content.htm





http://help.sap.com/saphelp_bpc70sp02/helpdata/en/40/8e1f4fc3324331b08b00a5568cf3a9/content.htm




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Creation of input template or report




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Creation of input template or report




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Saving the Input template or



Saving the Input template orReport to the Server

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EVDRE Formatting Options

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EVDRE Formatting Options

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•

Work State is the ability to “Lock” a region of Data in the application (Cube) • This overrides the User Member Access Privileges to write the same Region of Data

• A Region of Data is defined by three to five dimensions, one must have a property named

“Owner”

• Work state is controlled at the following interfaces –

– Data manager(DM) – Controls Data Input from running a Copy, Import or Move Package

– Journals (JRN) – Controls Data Entry from posting Journal Entries – Manual “BPC For Office” data entry (MAN) – Controls Data Submissions from Reports and Input Schedules

in BPC For Office

– Comments (COMM) – Controls the Posting of Comments (Unstructured Data)

– Documents (DOCS) – Controls Posting Documents with Application Context to the Content Library

• Work Status is optional.

What is Work Status

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Work Status Architecture

Levels of Security

All – All users with appropriate member access rights can change the data

Locked – Locked for all users; no one can change the data

Manager – Only managers (parents of owners) can change data

Owner –

Owner (of that dimension member) can change data

App Set: Work States

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Application Level Configuration

• In each application, identify two to

five Work Status Dimensions

• In additions, only ONE Dimension

can be specified as Work Status

Dimension

•The Dimension you select as the

Work Status Dimensions are the

variables in the Business Process

which means that their selections

might change based on who submits

data.

•Dimensions which remain static for

all users are called Static dimensions

(Indicated by “No” )

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Owner and Manager

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Administration control: Work Status



Administration control: Work StatusArchitecture

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• Allows the pre-packaging and sequencing of application tasks for different

departments. i.e, set up standardize business processes

• An explorer-like interface guides users through pre-configured tasks

• Any of the available features of BPC for Office, Web and administration can be

invoked from a BPF

• Utilizes data regions, which allows the setting up of a single BPF and multiple

instances

• Assure process consistency and uniformity

Other features:• Can be integrated to work states

• Monitor progress of the business process

• Emails can be triggered from a BPF

Business Process Flow

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Business Process Scenario

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A Typical BPF

The above BPF Instance has 6 steps, 3 for each step region. A step region is defined by a driver

dimension, which acts as a pivot. The BPF Instance is defined by certain no of dimensions.

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Administration console:



Administration console:Security Profiles

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Security profile Overview

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Adding new user to SAP BPC

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Adding new user to SAP BPC

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Creation of Task Profile in SAP BPC

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Creation of Task Profile in SAP BPC

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C i f M b A P fil



• Only for Secured Dimensions Member access profile can be created

Creation of Member Access Profile

In the application, one or more dimensions can be marked as “secured

dimensions” which means an “Authorization object” is created for these

dimensions . Access to the Secured Dimensions can be controlled

through Member Access Profiles62

C ti f M b A P fil




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C ti f M b A P fil




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Wh t i C lid ti



What is Consolidation

• General : the act of merging many things into one.

• Business: often refers to the mergers and acquisitions of many smaller companies

into much larger ones.

• Financial accounting : refers to the aggregation of financial statements of a group

company as consolidated financial statements .

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C lid ti



Consolidation process

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C lid ti M th d



Consolidation Methods

• The two factors governing the method of consolidation:

• Percentage of Ownership in the other companies in the group

• Legal requirements of the country

• Broadly the methods of consolidation can be classified as :

• Purchase Method - This method is prevalent in the US when the holdingcompany in the group owns >50% of the voting power in the subsidiaries. All

the assets and liabilities of the subsidiary is considered for consolidation.

• Equity Method – This method is used when the financial accounts of an

associate have to be consolidated with the holding company. Only the equity

of the associate is considered.

• Proportionate Method – This method is similar to purchase method but ismore prevalent in the European countries . As the name suggests, the assets

and liabilities of the subsidiary is considered to the extent of the holding

company’s share in it

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C lid ti i BPC



Consolidation in BPC

Prepare • Dimensional Model

• Master data

• Business rules

• Security

Collect reported financial data

• Manual Entry

• Flat file upload• Manual Posting

• Validation

Consolidate

• Currency Translation

• Inter Unit Elims

• Ownership Elims

•Reclassification

Report

• External Statutory Reporting

• Consolidated Management reporting

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Thank You

SAP BPC Overview_Final

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