SAP Apparel an Material

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© SAP AG 2007ICP320 SAP Apparel and Footwear / MaterialMCategoryTMCOV-## ********* *********2-1-7 Planned Ind. Requirements Consumption.

Maintain the category of the planned independent requirements that salesordersof a certain category are to consume.IMG:Logistic General . AFS Categories . Define Coverage Strategies .Structures. Coverage strategies . Planned Ind. RequirementsConsumptionDelete the existing default entries.Choose <New entries>.CoverageStrategySO Requirementcategory

Level CoNoEC SO RequirementcategoryTMCOV-## ********* 1 1 #########



© SAP AG ICP320 2-85SolutionOptionalUnit: AFS Master DataTopic: Conversion of Dimensions4-1 Define size conversion.

IMG: Logistics-General . AFS Material Grids . Conversion .DefineDimensionValue Conversion . Define Conversion TypesChoose <New entries>.4-1-1 Define the name of your conversion type.4-1-2 To make the conversion available to all materials, no entry isnecessary butcheck the set-up in the next table.IMG:Logistics-General . AFS Material Grids . Conversion . ControlConversion Type Determination . Define conversion indicatorsThe relevant entry is blank for the ID type M = material, no conversionID has

been assigned. This entry is valid for all materials. No additional entryisrequired.4-1-3 Assign your conversion type GER-##.IMG:Logistics-General . AFS Material Grids . Conversion . ControlConversion Type Determination . Assign Conversion TypeChoose <New entries>.Leave all ID-fields blank. Enter Consecutive Number and your ConversionType only.



© SAP AG ICP320 2-864-1-4 Define the conversion for the dimensions values.Cross-Application Components -> Classification System -> Master Data ->Characteristics• Enter your Characteristic ID and click the <change> button

-> change screen

• Click the <conversion> button-> change view: define conversion is displayed• Cick <New Entries>

• Enter the data

• Save

Conv.typeDimVal Line entry Grid entry ConversionRemarkGER-## XS 34 34 Group ##GER-## S 36 36 Group ##GER-## M 38 38 Group ##GER-## L 40 40 Group ##

GER-## XL 42 42 Group ##4-1-5 Change the set-up of your material grid to allow for grid valueconversion. Setthe Flag for Conversion at the 1st Dimension. At the same time check thesizesof your master grid MGMII-## again.Logistics . Sales and Distribution . AFS Master data . Material grid .Change4-1-6 Check the result of the conversion of dimension values.Logistics . Sales and distribution . Master Data . Products. Material .Trading goods . DisplayAFS Basic Data view – tabstrip Additional EANs , Button< Base Values>.



© SAP AG ICP320 2-87SolutionUnit: AFS Master DataTopic: Bill of Materials (BOM)5-1 Create the material master TM-JACKET-## for the jacket with referenceto

TP-JACKET. Use JACKET as the grid and TP-CS1 as the coverage strategy.Createthe following views and check the AFS-specific views for accuracy:Logistics. Materials Management . Material Master . Material Create(General) .ImmediatelyBe aware to click through every view, you can use Return.5-1-1 DataMaterial TM-JACKET-##Industry sector F (Apparel and Footwear)Material type FERT (Finished Products)Plant 0001 (copy from 0001)Sales organization 0001 (copy from 0001)

Distribution channel 01 (copy from 01)ViewsViews: click through every view!.. Basic data 1 / 2.. AFS Basic dataMaster grid: JACKETCategory structure: CP01Coverage strategy: CP-CS1AFS Status: Yes.. Sales: Sales organization data 1.. Sales: General/plant data.. AFS sales data.. Purchasing

.. MRP1-4

.. AFS MRPAFS Status MRP: Yes.. Work scheduling.. General Plant Data/Storage 1.. Accounting 1



© SAP AG ICP320 2-885-2 Create a BOM for your material TM-JACKET-## using the following dataandcomponents:Logistics .Production. Master Data . Bills of Material. Bill of Material.

Material BOM. CreateDataMaterial TM-JACKET-##Plant 0001BOM usage 1 (Production)Enter the Item category, Component, Quantity and Unit of measurement.Item category for all components is LComponentsTP-SELF## 1,80 mTP-LINING## 1,45 mTP-LABELM## 1 pieceTP-LABELP## 1 pieceTP-BUTTON## 3 pieces

Save.5-2-1 Logistics .Production. Master Data . Bills of Material. Bill ofMaterial. Material BOM. ChangeEnter your Material TM-JACKET-##, mark item 0010 TP-SELF## and pressButton [SKU Data].Enter the component quantity like this: for headermaterialgrid 6 WHT enter the 1,80m at WHT, for header material grid 6 BLK at BLKand so on. To process further click the arrow to the right to maintainall sizesaccordingly. Sizes 14 and 16: enter 1,95m!Press Button [Accept]Green Arrow back and proceed to 1-7-2.

5-2-2 Mark item 0020 TP-LINING## and press [SKU Data], then press Button[Mode]: mark Quantity zero and enter a small ‘x’ for the BLK sizes.

5-2-3 Mark item 0030 TP-LABELM## and press Button [Categories]. FlagMLABELinclude and press [Accept].5-2-4 Mark item 0040 TP-LABELP## and press Button [Categories]. FlagPLABELinclude and press [Accept].5-2-5 BOM Explosion:Logistics .Production. Master Data . Bills of Material. Evaluations .BOM Explosion . Material BOM . BOM (Multi-Level)Enter your material TM-JACKET-## and BOM application PP01(Productiongeneral), execute (F8). When pressing Button [DIM/CAT.] you can scroll

thedifferent sizes of your Jacket. Note that there is no Lining for theblack Jackets!



© SAP AG ICP320 2-895-3 Create two quantity distribution profiles PROFILE1-GROUP## andPROFILE2- GROUP##.5-3-1 Logistics .Production. Master Data . Bills of Material. AFS Bill ofMaterial . Maintain Quantity Distribution Profile.First Profile:

No entry, but Execute.[Change], [New Entry], enter the profile PROFILE1-GROUP##, material gridnumber (Jacket), product grid number component (Jacket).Mark the line, [Factors], [Write Header SKUs]: its automatically 1.Second Profile:No entry, but Execute.[Change], [New Entry], enter the profile PROFILE2-GROUP##, material gridnumber (Jacket), product grid number component (Fabric).Mark the line, [Factors], [New entry], [Quantity distribution], [Fastdata entry]:[Select via dimension]: Color BLK, enter Factors: BLK1. Accordingly withColor WHT.3x green arrow back and save.

5-3-2 Logistics .Production. Master Data . Bills of Material. Bill ofMaterial. Material BOM. Create5-3-3 Logistics .Production. Master Data . Bills of Material. AFS Bill ofMaterial . Check Quantity Distribution Profiles



© SAP AG ICP320 3-1© SAP AG 2008Procurement: Course ContentPrefaceUnit 1 Course OverviewUnit 2 Master Data

Unit 3 ProcurementUnit 4 Inventory ManagementUnit 5 Invoice VerificationUnit 6 Special Business ProcessesUnit 7 Product Forecasting PlanningUnit 8 MRPUnit 9 ProductionUnit 10 ConclusionAppendices



© SAP AG ICP320 3-2© SAP AG 2008ProcurementContents:.. Purchasing Process with SKU Data.. Master Data in Materials Management

.. Purchasing



© SAP AG ICP320 3-3© SAP AG 2008.. Outline the process flow associated with externalsupply.. Work with the AFS master data in materialsmanagement

.. Create & process purchasing documents for AFSmaterialsAfter completing this unit, you will be able to:Procurement: Unit Objectives



© SAP AG ICP320 3-4© SAP AG 2008Procurement: Course Overview DiagramInvoiceVerificationMaterial

Master PricingValueAddedServicesAFSMasterDataSales andDistributionSales BillingVendorMasterSeasons

ProcurementPurchaseRequisitionSourceAllocationPurchaseOrderProductionGoodsReceiptMRPSOP Routing PlannedOrder

ProductionOrderMarkersProductionLotsValuation/ProductCostingWarehouseManagementERP Standard functionality withAFS specific functionality AFS enhancementsAllocation

RunSalesInformationSystemDeliveryMRPProcurementBill ofCategories Materials CustomerMaster



© SAP AG ICP320 3-5© SAP AG 2008RequirementRFQ QuotationPurchaseOrder

InvoiceShippingNotification MaterialDocumentPurchasePlanningMRPSourceDeterminationVendorSelectionOrderProcessing

PurchaseFollow UpGoodsReceiptInvoiceVerificationPaymentPurchasing Process with SKU DataRequisitionMaterialMasterVendorMaster

InfoRecord ConditionsMulti-LevelContract.. The typical procurement cycle for a service or material consists ofthe following phases:.. Determination of Requirements.. Source Determination.. Vendor Selection and Comparison of Quotations.. Purchase Order Processing.. Purchase Order Follow-Up.. Goods Receipt and Inventory Management.. Invoice Verification

.. The purchasing documents are supported for AFS materials. You canmaintain the grid values andcategories in these documents.



© SAP AG ICP320 3-7© SAP AG 2008.. Name the AFS specific data in the materialmaster, vendor master and purchasinginformation (info) record.. Create Conditions at SKU level

.. Create a purchase grid.. Describe the grid determination procedure

.. Set up grid determination in Customizing

.. Describe Distribution ProfilesAfter completing this topic, you will be able to:Master Data Materials Management (MM): Topic Objectives



© SAP AG ICP320 3-8© SAP AG 2008Material Master - AFS ViewsAFS MRPMaterialsPlanning (MRP)

Basic DataAFSBasic DataStockQuantitiesAccountingStorageWarehouseManagementAFS SalesDataPurchasingSales

WorkSchedulingQualityManagementForecastingClassificationsAFSValuationAFS ViewsERP Standard ViewsMaterialMasterData

AFS WarehouseManagement.. The material master contains views for each department... These views contain data that is relevant to each department.



© SAP AG ICP320 3-9© SAP AG 2008Material Master - AFS EnhancementsMaterial master dataMaterial Edit Goto Environment System Help.. Master Grid

.. Grid Control Data.. Indicator: AFS Status

.. Presizing Information

.. Seasons InformationAFS Basic DataDefault purchase organizationPurchasing.. Additional Data.. Coverage strategy.. Indicator: AFS Status MRP.. Plant Level Presizing.. SKU Level (e.g. Safety Stock)AFS MRP

AFS ValuationValuation Data onSKU Level.. The Purchasing view of the standard ERP material master has beenenhanced with the data of thedefault purchase organization.



© SAP AG ICP320 3-10© SAP AG 2008Vendor MasterVendorMasterGeneral Data

Purchasing Data(with AFS Additional Data)Accounting Data.. The vendor master includes all data necessary for processing businesstransactions andcorresponding with vendors... Information is shared between the accounting and purchasingdepartments... Data is grouped into three categories:.. General data.. Accounting data.. Purchasing data (with AFS additional data).. Vendor master records must be created before procurement can begin.

.. For AFS vendors the Schema Group Vendor used is J1 (used to determinethe AFS - specific pricecalculation scheme J_ 3A00)



© SAP AG ICP320 3-11© SAP AG 2008Vendor Master - AFS Additional DataVendor ID KNPurchasing 0001Organization

Vendor SC_VENDOR1 Shoe Company 1Display Vendor: Purchasing.. The vendor ID is one of the keys to defining a conversion type for themaster grid conversion (fordetails see chapter “AFS Master Data“).



© SAP AG ICP320 3-12© SAP AG 2008Purchasing Info RecordPurchasingInfoRecord

Vendor Data Delivery DataPricing.. Purchasing information records describe the supply relationship of amaterial and a vendor... The purchasing info record is a part of the master data forpurchasing. It holds information for aspecific material and vendor combination... Information records allow the definition and maintenance of:.. Current and future prices and pricing conditions (for example,freight, discounts).. Delivery data (for example, delivery lead time, tolerance limits).. Information from the last purchase order and quotation.. Vendor data

.. Data maintained in the information records appears as default valuesduring the creation ofpurchasing documents (for example, purchase orders, contracts)... The information record can be updated automatically from a purchaseorder, request for quotation orquote, provided that the information update indicator in these documentsis activated... Information records can be displayed individually, by vendor, bymaterial, or by material group.



© SAP AG ICP320 3-13© SAP AG 2008Purchasing Info Record - AFS Additional Data (1)44 46 48 50BLURED

GRNSizeColorMinimumQuantityMaximumQuantityUnder-deliveryToleranceOver-deliveryTolerancexUCC/EAN/

UPC NumberRoundingFactorInfo RecordNotePurchaseOrder TextGrid ValueCategoryGrid Value & Category.. The purchasing info record has been enhanced with two additional AFSscreens... In the Overview AFS Additional Data screen, control data and texts can

be maintained with thefollowing levels:.. Category and grid value dependent.. Grid value dependent.. Category dependent



© SAP AG ICP320 3-14© SAP AG 2008Purchasing Info Record - AFS Additional Data (2)Route Determination:.. Transport Zone.. Transport Group

.. Transport ConditionPlanned Delivery Lead Times:

.. Replenishment Lead Time

.. Manufacturing Lead Time

.. Packing Lead Time

.. Transportation Lead Time

.. Capacity Offset Lead TimeSubcontracting:.. Subcontracting IndicatorRound Convert:.. round not: round up.. round down

.. round nearest.. In the AFS Additional Data screen, the following data can bemaintained on material level:.. Planned delivery times which are used to determine the delivery datein the purchase order... The rounding method which is used to round SKU-quantities inpurchasing documents... You can indicate that the material is normally subcontracted by thevendor. A warning will bedisplayed when you purchase this article using an item category otherthen L (subcontracting)... The standard SD Route Determination has been included in the AFSprocurement process.



© SAP AG ICP320 3-16© SAP AG 2008Possible Levels:.. Grid Value.. Grid Value and Category.. Price Groups

.. CategoryConditionTechniquePRICINGPricing - AFS levels.. With the condition technique, you can create pricing conditions at SKUlevel... The conditions at SKU level are not maintained in the info recorditself, but are created using Masterdata -> Conditions -> Other... You can maintain pricing conditions at different levels. For example:.. Material info record with grid value & category (plant-specific).. Material info record with grid value & category

.. Material info record with grid value.. Material info record with price group

.. Material info record with category (plant-specific)

.. Material info record with category



© SAP AG ICP320 3-17© SAP AG 2008MaterialPoloShirtGr.V.

-Price5MaterialPoloShirtPrice4455MaterialPoloShirtGr.V.SML

XLPrice4566.50Price at Grid Value Level Price at Price GroupPrice Group 1Price Group 2Price at Material LevelValid for all Grid ValuesCondition Type J3AP (Regular Procurement Price)Pricing - AFS Condition Types (1)Gr.V.SML

XL.. There are several types of prices in AFS that can also operate at thegrid value and category level... The regular procurement price (J3AP) is the base price of a product.It can be maintained fordifferent key combinations at SKU level.



© SAP AG ICP320 3-18© SAP AG 2008CONDITIONSCodeJ3AXJ3AP

J3ADDescriptionGross Price + DIMGross Price + DIMDiscount on GrossAmount$10.00$10.003%PurchaseOrderInfo RecordsQuotation

OutlineAgreementPricing - AFS Condition Types (2).. AFS condition types:.. J3AP: Gross price at SKU level.. J3AX: Gross price at SKU level (for manual creation of pricing inquotations, purchase ordersand contracts).. J3AD: Discount on gross price at SKU level



© SAP AG ICP320 3-20© SAP AG 2008Purchase Grids - Grid Cell Control Data44 46 48 50BLURED

GRNSizeColorUCC/EAN/UPC NumberRoundingFactorxPrice group.. You can also maintain an additional number, a rounding factor and aprice group for the grid values... The additional material number is used as an additional number toidentify the material. You can

also maintain this additional number in the info record. To use theadditional number in the inforecord, you have to set the Use Add. No. indicator, to use the additionalnumber of the grid cellcontrol data, be sure that the indicator in the info record is not set.The additional number isautomatically copied to the purchase order... The rounding factor is used for rounding of the SKU quantities in thepurchasing documents. Thequantity will be rounded to a multiple of the rounding factor. You canalso maintain the roundingfactor in the info record. To use the rounding factor of the info record,the Use ROF indicator in the

info record has to be set. To use the rounding factor of the grid cellcontrol data, this indicator has tobe removed... You can use price groups to assign specific grid values to a groupwith the same price.



© SAP AG ICP320 3-21© SAP AG 2008Purchase Grid - Grid LevelsPurchase grids can be determined, for example, at the followinglevels (default key combinations):Key Combination Condition Table

Purchasing organization - vendor - material: KOTJ102Plant - material: KOTJ121Purchasing organization - master grid: KOTJ111Purchasing organization - material: KOTJ101Material: KOTJ2.. You can set up your own key combinations (levels) by defining your owncondition tables.



© SAP AG ICP320 3-22© SAP AG 2008L XL XXL.. ......

REDWHTGrid Determination Procedure:MM0001Condition Type: PGRDCondition Type: PGRDAccess Sequence: PGRDAccess Sequence: PGRD1. Table 1012. Table 1023. Table 111Table 102:Purchase Organization-Vendor-MaterialField Catalog:

Purchase Organization: EKORGVendor: LIFNRMaterial: MATNRPurchase Order:Vendor: A1000Purchase Organization: 1000Material: 5520Purchase Grid:+ Grid CellControl Data123

45Purchase Grids - Determination (1).. For menu paths, see Appendix... When a purchase order is created, the system looks for relevantcondition types (PGRD) in the griddetermination procedure (MM0001)... Each condition type (PGRD) is linked to an access sequence (PGRD). Youcan maintain a validityperiod for this link... The access sequence (PGRD) determines in which condition tables, andwhich order the systemsearches for valid condition records. It is possible to use different

access sequences for purchaseorders and purchase requisitions... For each condition table, the system searches for a valid conditionrecord using the key informationentered in the purchase order... The first found valid entry in a condition table contains the purchasegrid that will be used for thepurchase order.



© SAP AG ICP320 3-23© SAP AG 2008Purchase Grid - Determination (2)Outline agreement corr.Use MastergridContract end date

PR grid determination act Contract date indicatorPR delivery date indicatorPO delivery date indicatorRFQ delivery datePurchasing RequisitionPurchasing orderRFQ/quotationContracts12223

....4.. Customizing possibilities:.. 1. Purchase grid determination can be switched off for purchaserequisitions... 2. For a purchase requisition, purchase order and request forquotation,you can choose to use- either the valid grid on the creation date,- or the valid grid on the delivery date... 3. When creating a contract, the system will use either the purchasegrid or the master grid. Whenusing the purchase grid, the system checks whether the agreement date or

the end date of thecontract lies within the validity period of the purchase grid... 4. If this indicator is set, the delivered quantity will be consumedas the target quantity in thecontract instead of the ordered quantity. To use the outline agreementcorrection functionalityyou have to run an additional report (J_3ACROR)... For menu paths, see:.. IMG: Materials Management -> Purchasing -> AFS Grid Determination(Purchasing Grids)



© SAP AG ICP320 3-24© SAP AG 2008Distribution Profile (1)MappingDistributionProfiles

Sales OrderRFQMulti-Level ContractPurchase RequisitionPurchase OrderPlanned IndependentRequirementsTransfer to DemandExternal ManagementSystemSISManual Entryof Ratios

SOP/FlexiblePlanning.. Distribution profile versions can be maintained to predefine a spreadprofile for thedimensions/categories of an AFS material... The distribution profile can be maintained as material-based ormaterial-independent. The latter hasto be assigned to the material master (AFS basic data view)... The distribution profile can be used in following purchasingdocuments:.. purchase requisitions.. request for quotations.. purchase orders

.. contracts.



© SAP AG ICP320 3-25© SAP AG 2008Create Purchase OrderHeaderItem overviewItem details Delivery schedule

Distribution Profile (2)Distribution: Examples for Grid ValuesTotal Quantity: 1800 piecesS116.7%300M233.3%600L2

33.3%600XL116.7%300Presizing.. If the material has been given a distribution profile at the gridvalue/category level, the systemallocates this accordingly and spreads the entered weight over the gridvalues/categories in purchaserequisitions, purchase orders etc... Distribution profiles can be determined on the following levels:

.. Plant

.. Category

.. Grid value

.. Period

.. You can generate a distribution profile with information stored in theSIS (Information StructureS430)



© SAP AG ICP320 3-26© SAP AG 2008You should now be able to:Master Data Materials Management (MM): Topic Summary.. Name the AFS specific data in the material master,vendor master and purchasing information (info)

record.. Create Conditions at SKU level.. Create a purchase grid.. Describe the grid determination procedure.. Set up grid determination in Customizing.. Describe Distribution Profiles



© SAP AG ICP320 3-28© SAP AG 2008.. Create multilevel contracts.. Create a purchase requisition for AFS materials.. Create a purchase order for AFS materials.. Describe AFS Route Determination

.. Post an inbound deliveryAt the conclusion of this topic, you will be able to:Purchasing: Topic Objectives



© SAP AG ICP320 3-30© SAP AG 2008Multi-Level ContractOrderProcessingShipping

NotificationPurchaseFollow UpMaterialDocumentGoodsReceiptPurchaseRequisitionVendor SelectionMaterialMasterVendor

MasterInfoRecordConditionsPurchaseOrderMulti-LevelContract



© SAP AG ICP320 3-31© SAP AG 2008Production Planning VendorProcurement ofRaw Material RoughPlanning

DetailedPlanning ManufacturingTarget Quantity: 100000 piecesMaterial Group: T-ShirtsMaterial AMaterial BValidity Period:July 1st - December 1stLevel 1 Material AQuantity: 7000 piecesJuly 1st - September 1stMaterial A-Grid Value:38LQuantity: 1500 pieces

July 1st - August 1stLevel 2Level 3Creation DateDecember January April July OctoberValidity Periodof Level 2ContractValidity Periodof Level 1ContractCall OffValidity

Period ofLevel 3ContractMulti-Level Contracts - Logistic Background.. In AFS, you can maintain multi-level contracts at SKU level... These contracts are dependent on each other... You can use the multi-level contracts for a sophisticated planningorganization between yourcompany and your vendor.Note: Create contracts for different levels in different planningperiods... For the first level contract enter the agreement type AFSK... For the other levels use agreement type MK (quantity contract) or WK

(value contract)... Call offs are always performed on the contract of the lowest level.



© SAP AG ICP320 3-32© SAP AG 2008OrderProcessingPurchase Order - OverviewGrid Determination

RoundingPresizingRoute DeterminationPrices at SKU LevelTolerances at SKUMaterialMasterVendorMasterInfoRecordConditionsPurchase

RequisitionVendor Selection PurchaseOrderShippingNotificationPurchaseFollow UpMaterialDocumentGoodsReceipt.. Purchase orders can be used in various procurement processes... Purchase orders identify items such as:

.. Vendor

.. Material and quantity ordered

.. Price and terms

.. Delivery date and location

.. Purchase orders can be created without reference to a purchaserequisition... Purchase orders have been enhanced to support the grid and categoryvalues on SKU level... SKU quantities can either be entered manually or an automaticdistribution profile can be applied.



© SAP AG ICP320 3-33© SAP AG 2008Purchasing Documents - Item detailsCreate Purchase OrderHeaderItem overview

Item details Delivery scheduleNewDeliveryDateStockCategoriesGrid EntryPresizingRoundingAdd TextDetailedinformation toevery SKU

.. Detail: Using the <Detail> button the item details are displayed.Tolerance data and the ex factory date are displayed for each SKU. TheUCC, EAN/UPC code,reference document data, the received quantity, issued quantity anddelivered quantity are alsodisplayed... Grid Entry: Input of grid values via grid entry screen.. Category: Using the <Category> button, you can change the stockcategory of all the SKUs of anitem... New Delivery Date: Several schedule lines can be selected for theassignment of a new deliverydate.

.. Rounding: The SKU can be rounded to a multiple of the rounding valueusing the <Rounding>button. For the purchase order the rounding value can be set in the gridcell control data or in theinfo record... Presizing: To calculate the quantities over a certain distributionprofile you can use the <Presizing>button, provided that you have created the profile... Text: Using the <Text> button you can maintain additional text foreach SKU.



© SAP AG ICP320 3-34© SAP AG 2008Purchasing Documents - Screen LayoutCreate Purchase OrderHeaderItem overview

Item details Delivery scheduleSKU Data.. In ERP purchasing documents, it is possible to maintain data at SKUlevel... Item Details – Delivery Schedule:In the item details, quantities on SKU level can directly be entered.Using the SKU data button, the grid entry screen is displayed. In gridentry there are features whichsupport the maintenance of the grid value quantities. You can enter thequantities in the grid entrydisplay mode. For maintaining grid values you can copy and delete a rowor column. You can rotatethe grid using the rotate function.

You can change the SKU category by using the <Category> button ormaintaining it in the itemdetail overview... By double clicking on the quantity of the item in the item overview,the schedule line data isdisplayed in the item details... The determined grid can be displayed by selecting an item and pressingthe button GridDetermination Log.



© SAP AG ICP320 3-35© SAP AG 2008Purchase Order - RoundingL LS SS S

SML864# inbox ROF864Create Purchase OrderHeader

Item overviewItem details Delivery scheduleRound values.. In AFS, it is possible to round SKUs to certain values. This meansthat the rounding factor for theSKU has to be defined. In the grid cell control data or in the inforecord you can define a multiple ofthe rounding value. For example, when you set the rounding factor to 5,the quantities will berounded to 5, 10, 15, 20, … and so on. To use the rounding factor in the

info record you also have toset the 'use ROF' flag in the info record... The rounding can be used in the PR, RFQ, PO and contract. You can

activate the rounding manuallyby clicking the <Rounding> button in the purchasing documents. Therounding method, set inCustomizing, will automatically be defaulted. The rounding methods arerounding to the nearestmultiple of the rounding factor, round up or down or no quantity changeswill be made. Therounding method can be adjusted manually. By converting a purchaserequisition in a purchase orderthe rounding method set in the info record will be used... The logic for rounding to the nearest multiple of the rounding factor,is to calculate the difference incase of rounding up, to calculate the difference in case of rounding

down, and round to the valuewith the smallest difference. When both differences are equal the systemwill round down... Using the <Round values> button in the SKU data screen in the purchasedocument a roundingdialog screen is displayed. In this screen you can maintain the roundingmethod, round the valuesusing the <Simulate> button and see the result at SKU level using the<Protocol> button.



© SAP AG ICP320 3-36© SAP AG 2008Purchase Order - Rounding SKU or Item LevelRounding FactorUse ROFSKU-level

InforecordPurchase Grid(Grid cell control MM)Vendor SizeRounding Factor1010..InforecordRounding ProfileUnit of MeasureGroupItem-level

CustomizingRounding Profile PAL Plant 100001Threshhold Value10 Round Value1PAL1EXT5 OR.. The rounding factor is used for rounding SKU quantities in purchasingdocuments... The rounding factor can be set in both the purchase grid and the inforecord. If the flag Use ROF isset, the system uses the factor of the info record... It is possible to set a default rounding method (round not, up, down,

nearest) in Customizing... Alternatively, you can use the standard ERP System rounding procedureon item level (roundingprofile and unit of measure group)... For menu paths, see Appendix.



© SAP AG ICP320 3-37© SAP AG 2008Purchase Order - Route Determination in AFS (1)VendorPlant 0001Plant 0002

Delivery Time: 3 DaysPack for Transport by TruckDelivery Time: 18 DaysPack for Transport by ShipCreate Purchase OrderHeaderItem overviewItem details Delivery scheduleRoute determ... The transportation lead time for a route from your vendor to yourplant can be determined in routedetermination. This function uses parts of ERP Standard routedetermination in sales and

distribution, which determines the route from your plant to yourcustomer. For the determination ofthe route, the zones of your vendor and your plant, shipping conditionand transport group are takeninto account... The transportation lead time for a route is determined and can berecalculated according to differentshipping conditions. For example, when the goods are normallytransported, it is done by truck, butwhen the goods are urgently needed, the goods can be transported byplane. For these shippingconditions another route and transportation time is determined... The (re)determination of the route can de done by forward and backward

calculation. By forwardcalculation the delivery date is recalculated. By backward calculationthe delivery date is fixed andthe production date, packing date and ex factory date are recalculated.



© SAP AG ICP320 3-38© SAP AG 2008Purchase Order - Route Determination in AFS (2)Vendor XYZPlant: ABCCountry of Origin: US

Country of Destination: DETransportationGoods Receipt Zone: 0002Route: 007Transatlantic ShipmentTransit Time: 5 DaysTransportation Time: 20 DaysInforecordVendor: XYZPlant: ABCMaterial: Ladies Shoes ‚Cynthia‘

Transport Zone: 001 East CoastTransport Group:001 on pallets

Transport Cond: 001 standard.. You can carry out AFS MM route determination for a purchase order. Itdetermines the itinerary andmode of transport from the country of origin to the destination country... This means that planned delivery lead time is dependent upon thedetermined route, and can lead toa new delivery date being calculated... Steps in Customizing:.. 1.Define transport zones for each country that is involved (SDStandard Customizing)... 2.Define transportation groups, for example on pallets (SD StandardCustomizing)... 3.Define shipping conditions, for example standard (SD Standard

Customizing)... 4.Define transportation goods receipt zone (AFS Customizing)... 5.Maintain transportation route with transit time and transportationlead time (AFS Customizing)... 6. Maintain transportation from your vendor‘s transportation zone to

your plant‘s goods receipt

zone. The route may depend upon the transportation group and the shippingconditions (AFSCustomizing)... 7.Maintain transportation zone, transportation group and shippingconditions in your purchasinginforecords (AFS Additional Data).

.. For menu paths, see Appendix.



© SAP AG ICP320 3-39© SAP AG 2008AFS Maintain transportationgoods receipt zoneDefine and assigntransportation zones

(SD Customizing)AFS Maintain transportationrouteAFS Maintain transportationfrom country to countryMaintain relevant data inthe purchasing info recordRoute determination inpurchase orderPurchase Order - Route Determination in AFS (3)234

1.. AFS MM route determination can be carried out automatically by thesystem for a purchase order. Itdetermines the itinerary and mode of transport from the country of originto the destination country... Step 1: AFS Maintain Transportation Goods Receipt ZoneAssign a plant to the destination country and define the transport zoneto which the goods aredelivered (goods receipt zone)... Step 2: AFS Maintain Transportation RouteDefine the transit time and the transportation lead time (in days) foreach transportation route. Thetransit time from goods issue to ship-to party in days is the number of

days required to deliver anitem from one country to another, using a particular route. Thetransportation lead time is thenumber of days required to arrange transportation for an item that onecountry plans to deliver usinga particular route... Step 3: AFS Maintain Transportation from Country to CountryAFS MM route determination from country to country is carried outaccording to the same criteriaas route determination in sales documents. You should check which actualroute should be proposedin each delivery. Enter the transportation route from the country oforigin to the destination country

for the combinations of the departure zone, the transport zone to whichthe goods are delivered, theshipping condition for the delivery of goods, and the transportationroute... For menu paths, see Appendix.



© SAP AG ICP320 3-40© SAP AG 2008Purchase Order - MessageItem. MaterialQuantity Unit Price per UnitTotal Quantity Split:

6 BLUE6 RED7 RED8 RED25252525PAAPAAPAAPAA01.07.2000

03.07.200005.07.200007.07.2000Net Value00010100SHOE-01PAALADIES SHOES „ANITA“

130.00 13,000.00Grid Value Qty Unit Delivery DateDescriptionPurchase Order

.. A new form for AFS purchase orders has been created: J_3A_MEDRUCK.



© SAP AG ICP320 3-43© SAP AG 2008Stock Type Gr.V. Quantity Availability DateL 38L 40 May 1L 38L 60 May 3Purchase

DepartmentMailEDIGoods ReceiptVendorPurchaseOrderMaterial AGrid Value: 38LQuantity: 100 piecesDelivery Date:May 1stPurchase

OrderMaterial AGrid Value: 38LQuantity: 100 piecesConfContrK: 0001MRPInbound DeliveryInboundDeliveriesMay 1st:40 piecesMay 3rd:60 pieces

Confirmation Overview38L 40 pieces May 1st38L 60 pieces May 3rdShippingNotificationMay 1st:40 piecesMay 3rd:60 pieces.. Inbound deliveries have been extended to support grid and categoryvalues on SKU level... If you generate an inbound delivery with its own inbound deliverydocument, the data is

automatically updated in the purchase order.



© SAP AG ICP320 3-45© SAP AG 2008Purchase Order - User Exit ExamplesEXIT_SAPMJ3AL_001EXIT_SAPLJAP_004………..

/AFS/MM1/AFS/MMC………..

Function Module Enhancement DescriptionPresizingCategory Determination………..

.. User exit Presizing allows you to change the spread quantities inretrospect. For example, if thepresizing functionality increases the quantity you originally wanted toorder, use the user exit tochange the spread back to the original order quantity... User exit Category Determination allows you to fill the category field

when creating or changing apurchase order. This can simplify purchase order handling... With the transaction SMOD you can check the enhancements



© SAP AG ICP320 3-46© SAP AG 2008.. Outline the process flow associated with externalsupply.. Work with the AFS master data in materialsmanagement

.. Create & process purchasing documents for AFSmaterialsYou should now be able to:Procurement: Unit Summary



© SAP AG ICP320 3-47ExerciseUnit: AFS ProcurementTopic: Material Master, Vendor Master, PurchasingInfo Record and ConditionsAt the conclusion of this exercise, you will be able to:

• Set up the AFS data in the material master• Set up the AFS data in the vendor master

• Set up the AFS data in the info record

• Maintain prices at SKU level

Your company GLOBAL FASHION can order material TM-SHIRT##from the two vendors TM-SUPPA## and TM-SUPPB##. Thepurchasing info records contain information on your material and yourvendors. The vendors have different prices for the material at dimensionlevel.1-1 Maintain the AFS data in the material master for your material TM-SHIRT## in plant0001:1-1-1 In the AFS basic data view, the master grid is defined. Which

colors are validfor your material TM-SHIRT## ? ____________________1-1-2 In the AFS basic data view, the coverage strategy is displayed.Whichcategories are valid for your material TM-SHIRT## ? _________________1-1-3 In the Purchasing view, set the purchase organization to 0001.1-2 Maintain the AFS data in the vendor master of your vendors TM-SUPPA##and TMSUPPB##for purchase organization 0001.1-2-1 In the Purchasing data view, check the schema group, vendor J1 (AFSschemavendor).1-2-2 The schema group determines, which calculation schema is to be used

inpurchasing documents containing this vendor number.Which calculation schema will be determined for schema group J1 (checkCustomizing)?Calculation Schema: ______________________________



© SAP AG ICP320 3-481-3 Maintain the AFS data in the info record of your vendor TM-SUPPA##:DataVendor TM-SUPPA##Material: TM-SHIRT##Purchasing Organization: 0001

Plant 00011-3-1 For size XL the vendor TM-SUPPA## delivers the versions normal andextended. Whenever we order T-Shirts with the size XL we want to orderthenormal XL. Therefore we maintain NORMAL as a vendor additional numberfor all SKUs with the dimension value XL. Do not forget to flag the UseAdditional Number indicator in the info record.1-3-2 The lead times for replenishment, manufacturing, transportation andpreparepacking are maintained on the AFS additional data screen. Save yourchanges inthe purchasing info record. Which planned delivery time is calculated bythe

system?DataReplenishment lead time 10Manufacturing lead time 15Prepare packing lead time 1Transportation lead time 10Planned delivery time:____________________________________1-3-3 Enter the confirmation control key 0005 in the info records.1-4 The vendor TM-SUPPA## has different prices for the material TM-SHIRT## atdimension level, that is, smaller sizes are cheaper than larger sizes.DataVendor TM-SUPPA##

Material TM-SHIRT##Purchasing Organization 00011-4-1 Create an AFS condition record for the AFS condition type J3AP withthe keycombination material info record with grid value. Maintain the followingpricesfor the different sizes for all colors:XS S M L XLPrices ($) 25 25 28 30 30



© SAP AG ICP320 3-49ExerciseUnit: AFS ProcurementTopic: Purchase Grid, Presizing, RoundingAt the conclusion of this exercise, you will be able to:• Create a purchase grid and maintain the grid cell control data

• Create and maintain a distribution profile and use the presizingfunctionality• Use the rounding functionality

Your vendor TM-SUPPA## cannot deliver the color yellow. Thereforeyou create a purchase grid to restrict some grid values. In the grid cellcontrol data you maintain the price groups for the grid values.Create a distribution profile for your material TM-SHIRT##, as youmostly use the same grid value distribution when ordering this material.This profile is then determined in the purchase order and the quantityentered is automatically distributed as determined in the distributionprofile. Then round the purchasing amounts at SKU level as wished byyour vendor.2-1 Vendor TM-SUPPA## cannot deliver the color yellow. Therefore, you

create a purchasegrid to restrict some grid values. In the grid cell control data youmaintain the pricegroups for the grid values. You can create purchase grids with differentkeycombinations in the AFS Applications (grid control data MM).2-1-1 Create a purchase grid with the key combination purchasingorganizationvendor-material.DataPurchase grid number PGRD-A##Vendor TM-SUPPA##Purchasing organization 0001

Material TM-SHIRT##XS S M L XLYellowRed .. .. .. .. ..Blue .. .. .. .. ..



© SAP AG ICP320 3-502-2 Vendor TM-SUPPB## has different prices for material TM-SHIRT## atdimensionlevel. Therefore, three price groups have been created in Customizing:(small = 01,medium = 02, large = 03).

2-2-1 Create a purchase grid with the key combination purchaseorganizationvendor-material.DataPurchase grid number PGRD-B##Vendor TM-SUPPB##Purchasing organization 0001Material TM-SHIRT##XS S M L XLBlue .. .. .. .. ..Red .. .. .. .. ..Yellow .. .. .. .. ..2-2-2 Assign the grid values of your material TM-SHIRT## to the above

mentionedprice groups. You can do this in the grid control data of your purchasegridPGRD-B##. Use the mode Grid value group for Price determination and keyin the following assignments:Price group 01 (small): all grid values with sizes XS and SPrice group 02 (medium): all grid values with sizes M and LPrice group 03 (large): all grid values with size XL2-2-3 Create an AFS condition record for the AFS condition type J3AP withthe keycombination Material Info Record with Grid Value Group. Maintain thefollowing prices for the different price groups.Data

Vendor TM-SUPPB##Material TM-SHIRT##Purchasing Organization 0001Info Record Category 0 (Standard)Price per piece:Vendor Size Group 01 Size Group 02 Size Group 03TM-SUPPB## 28 USD 30 USD 32 USD



© SAP AG ICP320 3-512-3 Optional: Create a distribution profile for your material TM-SHIRT##on gridvalue level.DataPlant 0001

Category * (all)Validity period * (all)Version 00XS S M L XLBlue 6 6 24 24 15Red 2 2 8 8 5Yellow2-4 Optional: Use the rounding functionality to round the grid values.2-4-1 Your vendor TM-SUPPB## always delivers T-shirts in multiples of 5for thesmall and multiples of 10 for the medium and large sizes. Therefore, youhaveto maintain a rounding factor for all SKUs in the purchasing information

record(at grid value level). Press the <Copy Grid Value> button and select allgridvalues. After that, use the fast entry mode to maintain the roundingfactor for allSKUs. Do not forget to set the Use ROF indicator. Set the defaultroundingmethod to Round up.DataVendor TM-SUPPB##Material TM-SHIRT##Purchasing Organization 0001Plant 0001

XS S M L XLBlue 5 5 10 10 10Red 5 5 10 10 10Yellow 5 5 10 10 10



© SAP AG ICP320 3-53ExerciseUnit: AFS ProcurementTopic: Multi Level ContractAt the conclusion of this exercise, you will be able to:• Create an AFS first-level and second-level contract

• Create a purchase order with reference to the second-level contractOur GLOBAL FASHION company wants to book capacity at TMSUPPB##for the material group BASIC within the next three months.TM-SHIRT## will be a member of that material group.A net price of 30 USD (which is an assumed average price) was agreedfor the material group. The price of material TM-SHIRT## is 26 USD.Material TM-SHIRT## with its grid values and AFS pricing conditionsis specified in a quantity contract of 600 pieces that refers to thefirstlevelcontract. The quantity contract is valid for two months startingtoday. You refer to the quantity contract in your purchase order.3-1 Create an AFS first level and a second level contract:3-1-1 Create an AFS first level contract (AFSK) for the material group

BASIC (01).Maintain the following data and enter a short text.DataVendor TM-SUPPB##Agreement type FSKPurchasing Organization 0001Purchasing Group 001Item category M (Material unknown)Plant 0001Storage Location WM01Validity Start Today’s date

Validity End Today’s date + 3 months

Material group 01 (Basic))

Short Text BasicTarget quantity 1000Order unit PCNet price 30 USDMark the item, and use the <AFS Additional data> button to enter yourmaterialTM-SHIRT## with a net price of 26 USD.Save your contract and make a note of the contract number. Contractnumber:________________________



© SAP AG ICP320 3-543-1-2 Create a quantity contract of 600 pieces for the material TM-SHIRT## withreference to the first level contract. Distribute the quantity to two orthreedifferent grid values.

DataAgreement type MKPurchasing Organization 0001Purchasing Group 001Item Category blankPlant 0001Storage Location 0001Validity Start Today’s date

Validity End Today’s date + 2 months

Material TM-SHIRT##Quantity 600Grid Value Stock Category QuantityS 600

Save your contract and make a note of the contract number.Contract number: _________________________3-1-3 Check the open target quantities in the second level contract.Grid Value Stock Category Open Target QuantityCheck the released quantity in the first level contract.Released quantity: ________________________3-1-4 Create a purchase order with reference to the second level contractand enter theGrid values by using the compare function (press the <Compare> button andprocess the F4-help on the field grid value).Make a note of the purchase order number: _______________________3-1-5 Check the open target quantity in the second level contract.Grid Value Stock Category Open Target Quantity

Check the released quantity in the first level contract:Released quantity: ________________________________



© SAP AG ICP320 3-55ExerciseUnit: AFS ProcurementTopic: Purchase RequisitionAt the conclusion of this exercise, you will be able to:• Create a purchase requisition with AFS material

Create a purchase requisition to plan how much material to procureexternally. You can order material TM-SHIRT## from both vendorsTM-SUPPA## and TM-SUPPB##.4-1 Create a purchase requisition for your material TM-SHIRT##.4-1-1 Create a purchase requisition for your material TM-SHIRT##.DataPurchasing Organization: 0001Purchasing Group 001Plant: 0001Storage Location: WM01Material: TM-SHIRT##Quantities:XS S M L XL

Blue 250 200 150Assign the source of supply (vendor) in reference with the createdcontract.Why is the purchasing organization automatically set in the purchaserequisition?____________________________________________________________________________________________________________Make a note of the purchase requisition number: _____________________



© SAP AG ICP320 3-57ExerciseUnit: AFS ProcurementTopic: Purchase Order, Route DeterminationAt the conclusion of this exercise, you will be able to:• Maintain a purchase order with AFS material.

• Perform a route determination in your purchase order.Convert your purchase requisition into a purchase order and perform aroute determination to recalculate the delivery date.5-1 Convert the purchase requisition into a purchase order.5-1-1 Convert your purchase requisition for material TM-SHIRT## into apurchaseorder.5-1-2 Check the conditions with the conditions set for this vendor.5-1-3 Check the vendor additional number with the data in the inforecord.5-1-4 Check the grid and the purchase grid.5-1-5 Check the dates as ex factory date and the delivery date.Ex factory date: __________________________

Delivery date: __________________________5-1-6 Add additional purchase texts for some grid values.5-1-7 Save the purchase order and make a note of the purchase ordernumber:_________________________



© SAP AG ICP320 3-585-2 Optional:Use the route determination functionality in your purchase order.5-2-1 Set the following data in the purchasing info record on the AFSAdditional datascreen.

DataVendor TM-SUPPB##Material TM-SHIRT##Transportation Lead Time 5Transport zone 0000000001Trans. Group 0001Transport condition 015-2-2 Now perform the route determination for your purchase order. Usethe forwardcalculation method.Which route has been determined? _______________________New delivery date: _______________________New ex factory date: _______________________

5-3 Optional: Display the output message.



© SAP AG ICP320 3-59SolutionUnit: AFS ProcurementTopic: Material Master, Vendor Master, PurchasingInfo Record and Conditions1-1 Maintain the AFS data in the material master.

Logistics . Materials Management . Material master . Material . Change .Immediately.Key in the material number TM-SHIRT##, press ENTER and select the viewsAFSbasic data, AFS MRP and Purchasing. Key in the plant number 0001.1-1-1 In the AFS basic data (group box Basic Data) you will find thenumber of themaster grid: TM-SHIRT.Open another session to display the grid values select:Logistics . AFS Central Functions . Grids . Material grid . DisplayKey in the number of the master grid and confirm with ENTER. The colorsthatare valid for your material are yellow (YLW), red (RED) and blue (BLU).

1-1-2 In the AFS basic data view you will find the number of the coveragestrategy:CMC.To display the categories select in Customizing:Logistics General. AFS Categories . Define Coverage StrategiesMark Category Structure C001. Doubleclick on Coverage Strategies. MarkCMC, then doubleclick on Stock Category Comb.. The valid categories areblank, first quality (1) and second quality (2).1-1-3 In the purchasing view key in the purchase organization 0001 in thegroup boxSource allocation.1-2 Maintain the AFS data in the vendor masters:Logistics . Materials Management . Purchasing . Master data . Vendor .

Central . ChangeKey in the vendor number and the purchasing organization 0001, select thepurchasingdata view and press ENTER.1-2-1 You find the schema group, vendor J1 in the group box conditions.1-2-2 Check Customizing:IMG: Materials Management . Purchasing . Conditions . Define PriceDetermination Process . Define Schema Determination . (DetermineCalculation Schema for Standard Purchase Orders)The AFS calculation schema is J_3A00.



© SAP AG ICP320 3-61SolutionUnit: AFS ProcurementTopic: Purchase Grid, Presizing, Rounding2-1 Create a purchase grid:2-1-1 Logistics . AFS Central Functions . Grids . Grid control data .

Purchasing Grid . CreateKey in the condition type PGRD and select the key combination -Purchaseorganization-Vendor-Material.Key in the material TM-SHIRT## in the field Material and the purchasegridnumber PGRD-A## in the field Mat.grid.no. Press the button <grid>,restrictthe grid values and save your purchase grid.2-2 Maintain price groups:2-2-1 Logistics . AFS Central Functions . Grids . Grid control data .Purchasing Grid . Create Key in the condition type PGRD and select thekeycombination Purchase organization-Vendor-Material.

Key in the material TM-SHIRT## in the field Material and the purchasegridnumber PGRD-B## in the field Mat.grid.no. Press the button <grid>, copyallgrid values and save your purchase grid.2-2-2 Press the button <Control Data>. To assign the price groups to yourgrid valuespress the button <Mode> and select the <Mode>Grid value group for Pricedetermination. Assign the price groups to the grid values and save yourgrid cellcontrol data.2-2-3 Logistics . Materials Management . Purchasing . Master data .Conditions . Other . Create

Create an AFS condition record for the AFS condition type J3AP with thekeycombination material info record with grid value group. Key in the pricegroups 01, 02 and 03 in the field Grid Value Group and maintain the different prices in the field Rates.2-3 Optional: Create a distribution profile:Logistics . Production . Production Planning . AFS Profiles. DistributionProfiles .Maintain.Key in your material in the field Material Based and select Grid valuesin the group boxDistribute requirements to.Use the <Grid processing> and <Rotate> to facilitate maintenance.



© SAP AG ICP320 3-622-4 Optional: Use the rounding functionality.Logistics . Materials Management . Purchasing . Master data . Info record.Change. Info category: StandardIn the overview screen press the button <SKU data>.

2-4-1 Press the <Copy Grid Value> button and select all grid values, then<copy>Press the button <Fast Entry> and flag all grid values that shall havethe samerounding factor. Then key in the rounding factor for the selected gridvalues inthe field Vendor ROF and press the button <Save Values>. Repeat theprocedure for the other grid values and set the USE ROF indicator.Select the button <AFS Additional Data> to set the rounding method.2-5 Optional: Create a purchase order.Logistics . Materials Management . Purchasing . Purchase Order . Create .Vendor/Supplying Plant knownIn the Item Overview screen key in the material and the quantity.

2-5-1 To use the presizing functionality, go to the Item detail screenand press thebutton <Presizing>.2-5-2 To use the rounding functionality, press the button <Round Values>.2-5-3 To check the prices have a look at tabstrip Conditions.



© SAP AG ICP320 3-63SolutionUnit: AFS ProcurementTopic: Multi Level Contract3-1 Create an AFS first level and a second level contract:3-1-1 Create an AFS first level contract.

Logistics . Materials Management . Purchasing . Outline agreement .Contract . CreateKey in the data, enter. Mark the item line – press button <AdditionalData>,then enter your Material TM-SHIRT## and the net price.Save the contract. (if a pop up occurs: save anyway). Note the contractnumber.3-1-2 Create a quantity contract:Logistics . Materials Management . Purchasing . Outline agreement .Contract . Create Enter the data. Button.<Create referencing contract>.Popup: Contract release order, enter the above contract number at Outlineagreement.

Enter the quantity 600, mark the line (item 10), then press Button <AFSAdditional Data>, next <Grid entry>. Distribute the quantity to two orthreedifferent grid values (all 600). Green arrow back 2x. Confirm the AFSRounding pop up with enter and save. (Enter and save anyway). Note thecontract number.3-1-3 Check the open target quantities in the second level contract:Logistics . Materials Management . Purchasing . Outline agreement .Contract . DisplayEnter your quantity contract number. To display the open quantities marktheitem line 10, press in the Item Overview screen the button <AFSadditional

data> and press the button <Open Target qty>.To check the released quantity in the first level contract go back to theopeningscreen, enter your number. Enter, mark the item line 10 and press in theItemOverview screen the button <AFS additional data> and then the button<Released Target qty>.



© SAP AG ICP320 3-65SolutionUnit: AFS ProcurementTopic: Purchase Requisition4-1 Create a purchase requisition and carry out the source allocation forit:

4-1-1 Logistics . Materials Management . Purchasing . PurchaseRequisition. CreateEnter the material, plant and storage location. In the tab strip Deliveryschedulepress <Grid entry> and enter the sizes.In the tab strip Source of supply press <Assign the source of supply> andselectthe vendor in reference with the created contract.The purchasing organization is automatically set in the purchaserequisitionbecause the automatic purchasing organization indicator is set inCustomizing

and the purchasing organization 0001 has been assigned to the material onthepurchasing view of the material master.



© SAP AG ICP320 3-685-3 Optional: Display the output message.Logistics . Materials Management . Purchasing . Purchase order . Messages.Print/transmit. Enter your PO-number and execute. Flag your PO and pushbutton

<Display message>.



© SAP AG ICP320 4-2© SAP AG 2008Inventory ManagementContents:.. Goods Receipt.. Batch Tracing

.. Stock Transfer.. Reservations

.. Consignment

.. Physical Inventory



© SAP AG ICP320 4-3© SAP AG 2008.. Create a goods receipt for AFS products.. Set up a goods receipt in Customizing.. Name the batch levels in AFS.. Post a stock transfer using one-step and twostep

procedures.. Create a stock transport order.. Explain the concept of reservations for AFSproducts.. Outline the consignment process.. Carry out a physical inventory in the systemAfter completing this unit, you will be able to:Inventory Management: Unit Objectives



MaterialGrids



© SAP AG ICP320 4-5© SAP AG 2008.. The purchased material has arrived at yourwarehouse and a goods receipt can be posted... You deliver stock from your plants in Germanyand Slovenia. You have a shortage of 100 pairs of

shoes in your German plant to fulfill sales orders,so you transfer the material from your plant inSlovenia to your German plant.. To transfer the stock, you must create a stocktransport order as both plants want to plan theirrequirements... Your enterprise has to carry out a physicalinventory of its warehouse stock at least once perfiscal year.Inventory Management: Business Scenario



© SAP AG ICP320 4-6© SAP AG 2008Purchasing ProcessRequirementRFQ QuotationPurchase

OrderInvoiceShippingNotification MaterialDocumentPurchasePlanningMRPSourceDeterminationVendorSelectionOrder

ProcessingPurchaseFollow UpGoodsReceiptInvoiceVerificationPaymentRequisitionMaterialMasterVendorMaster

InfoRecordConditionsMulti-LevelContract.. The goods receipt process consists of:.. Verifying the receipt against the order.. Valuating material at purchase order price.. Creating material and accounting documents to record the event.. Updating the purchase order history.. Providing a basis for invoice verification



© SAP AG ICP320 4-7© SAP AG 2008Gr.V.6 BLK8 BLK9 BLK

Qty101215CategoryPost goods receipt:Inventory Management - Goods ReceiptMovement TypePlantStorage LocationVendorMaterialQuantity

10100010001MillerA100050Total: 50.. AFS supports goods receipt for purchase orders by entering the numberof the purchase order, allopen purchase order items and the number of pieces per grid value usingproduct grid processingfacilities... The storage location and the quality inspection indicator are copied

from the purchase order item orcan be set manually... The delivery costs planned for the purchase order are transferredautomatically... Underdelivery and overdelivery are checked... AFS supports the postings of quality inspection stock back to theunrestricted-use stock (movementtype 321) or from the goods receipt blocked stock back to theunrestricted-use stock (movement type343). Cancellations are always adjusted to grid value level.



© SAP AG ICP320 4-8© SAP AG 2008Movement TypePlantStorage LocationVendor

MaterialQuantity10100010001MillerA100050Total: 50 Total: 50Gr. V.6 BLK8 BLK9 BLK

Quantity101215CategoryPLABEL-1-EUPLABEL-1-EUPLABEL-1-EUGr. V.6 BLK6 BLK8 BLK9 BLK

Quantity551215CategoryPLABEL-1-EUPLABEL-2-EUPLABEL-1-EUPLABEL-1-EUGoods Receipt - Category Split.. You can further assign different stock categories on grid value level,e.g. 5 pc of size 6 BLK areonly 2nd quality.

.. To enter the goods receipt quantities respectively, select the desiredgrid value and choose splitquantity.



© SAP AG ICP320 4-9© SAP AG 2008UnderdeliveryWarning70Overdelivery

Error Message80 90 100 110 120 130 140Underdeliverytolerance 10%Overdeliverytolerance 20%Purchase OrderQuantity = 100Goods Receipt - Under and Overdelivery.. In the case of a goods receipt with reference to a purchase order, thesystem proposes the openpurchase order quantity of an item for the goods receipt. You can changethis quantity if it differs

from the delivered quantity... When you enter a goods receipt item, the system compares the goodsreceipt quantity with thequantity in the open purchase order. This way, under- or overdeliveriescan be identified... As a rule, underdeliveries are allowed in the standard ERP System. Inthe order item, it is alsopossible to enter a percentage value for underdelivery tolerance. If thequantity of goods received issmaller than the ordered quantity minus the underdelivery tolerance, thisis interpreted and acceptedas a partial delivery. The system points out the underdelivery to theuser and also takes the

underdelivery tolerance into account when issuing the dialog message... The standard ERP System does not allow overdeliveries. If however,overdeliveries are acceptable, apercentage overdelivery tolerance can be specified in the order item. Theoverdelivery tolerancecheck can be suppressed in the order item, thus allowing unlimitedoverdelivery... For AFS materials, it is possible to enter an under and overdeliverytolerance on SKU level in thepurchasing info record or in the purchase order itself.



© SAP AG ICP320 4-11© SAP AG 2008Underdelivery ToleranceGoods Receipt - DCI - Purchase Order Item Tolerance5% Item5% SKU

DCI for all SKUsPO item toleranceSKUs and toleranceExample 1SHOESSize 6Size 7 ......Goods Receipt190 pair SHOES90 pair size 6100 pair size 7

PO Quantity200 pair SHOES100 pair size 6100 pair size 7Delivery CompletedIndicator.. The DCI at item level is within the tolerance, so the DCI is set atitem level and all SKU levels,although the delivered quantity for the SKU 6 is not within thetolerance.



© SAP AG ICP320 4-12© SAP AG 2008Underdelivery ToleranceGoods Receipt - DCI - for all SKU´s5% Item10% SKU

DCI for all SKUsPO item toleranceSKUs and toleranceExample 2SHOESSize 6Size 7 ......Goods Receipt180 pair SHOES90 pair size 690 pair size 7

PO Quantity200 pair SHOES100 pair size 6100 pair size 7Delivery CompletedIndicator.. The DCI is also set at item level, although the quantity is not withinthe tolerance of the item.



© SAP AG ICP320 4-13© SAP AG 2008Underdelivery ToleranceGoods Receipt - DCI - SKU´s and tolerance5% Item5% SKU

DCI for all SKUsPO item toleranceSKUs and toleranceExample 3SHOESSize 6Size 7 ..Goods Receipt190 pair SHOES90 pair size 6100 pair size 7PO Quantity200 pair SHOES

100 pair size 6100 pair size 7Delivery CompletedIndicator.. The system does not set the DCI at item level because thepreconditions (DCI set on all SKU levels)are not fulfilled.



© SAP AG ICP320 4-14© SAP AG 2008Plant 2Batch 6 BLK Batch 6 BLK Batch 6 BLKMaterial AGoods Receipt:

January 16thGrid Value:6 BLKBatch 6 BLKPlant 1 Plant 1 Plant 2Goods Receipt:January 19thGrid Value:6 BLKGoods Receipt:January 17thGrid Value:6 BLK

Goods Receipt:January 18thGrid Value:6 BLKMaterial BBatch Level in AFS - Batch Unique at Plant Level.. AFS Materials require batch management. The batch is used to map thelevel of grid and categoryvalues... In the standard ERP System the following batch levels are available:.. Batch unique at plant level.. Batch unique at material level.. Batch unique at client level

.. AFS supports Batch unique at plant level.

.. The “Batch unique at plant level” indicator signifies that batches areunique at material/plant level.That means that with regard to identical constituents, the batch isdependent upon the plant... The same batch number can also be assigned to other material/plantcombinations.



© SAP AG ICP320 4-15© SAP AG 2008Internal Batch Numbering - Grid Value Batch NumberMaterial AGrid Value:6 BLK100 pair

Coverage Strategy: w/oDisc. Batch Number: -Grdval Batch Number: XAFS MRP-View:Material A: Master RecordGoods ReceiptMaterial ABatch6 BLKGrid Value6 BLKStock Category-

Unrestricted use50Material ABatch6 BLKGrid Value6 BLKStock Category-Unrestricted use150.. In the material master in the AFS MRP view, you can specify the way inwhich you want to manage

your batches... If you choose grid value batch numbering as in this example, thesystem will assign a batch numberthat is equivalent to the grid value at each goods receipt... In this example, the size is 6, the color is black, and the batchnumber is 6 BLK... Grid value batch numbering is only possible if no coverage strategyhas been assigned.



© SAP AG ICP320 4-16© SAP AG 2008Internal Batch Numbering - Batch Number Per Grid / CategoryValueMaterial AGrid Value:6 BLK

Category:001A100 pairAFS MRP-View:Material A: Master RecordMaterial ABatch0000000001Grid Value6 BLKStock Category001AUnrestricted use50

Material AGrid Value6 BLKStock Category001AUnrestricted use150Batch0000000001Goods ReceiptCoverage Strategy: w/ or w/oDisc. Batch Number: -Grdval Batch Number: -

.. If you have flagged batch management only without discrete or gridvalue batch numbering, thesystem assigns the same batch numbers to the same grid values. If youenter a new grid value, thesystem assigns a new batch number... When you post the goods receipt, the system informs you that it hasassigned the same batch numberto the same grid value. If for some reason, the system has stored thesame grid values with differentbatch numbers, it offers both so that you can choose one of them.



© SAP AG ICP320 4-18© SAP AG 2008Stock Transfers Transfers Transfer PostingsCategoryPLABEL-1-EUPlant

toPlantStorage LocationtoStorage LocationMaterialtoMaterialQuality InspectiontoUnrestricted UseStock TransfersPhysical movement of material

Transfers can use a one-step ortwo-step procedure, or a transportorderTransfer PostingA change in stock type, batchnumber or material numberGenerally, no physical movementoccursStock Transfer / Transfer PostingCategoryPLABEL-1-EU.. The difference between stock transfer and transfer posting is:.. Transfer postings usually only involve the stock type batch number or

material number change,and not a physical material movement. A transfer posting is therefore atype of “logical”

movement.. Stock transfers involve physical movements.. AFS supports stock transfers and transfer postings at SKU levelincluding grid and category values... Stock Transfer:In each case a stock transfer consists of a goods issue from the issuinglocation and a goods receiptat the receiving location.You can post stock transfers in one or two steps.Stock transfers can be done from Plant to Plant and from Storage Location

to Storage Location... Transfer Posting:You can use Transfer Posting to change the grid value and/or category ofa material on stock(Movement Type: 309).Transfer Posting for Allocated stock: You can make a transfer posting toanother storage location forstock that has already been allocated to a sales order by the AllocationRun.



Transfer Posting is also used to change the stock type, e.g. qualityinspection stock to unrestricteduse.



© SAP AG 2008Selection screen/Item listX 4000000077• 50 paa 6 BLK

• 50 paa 6 RED

Invoice

for purchaseorder4000000077100 paa shoes• 50 paa 6 BLK

• 50 paa 6 RED

Selection viagoods receipt/delivery noteSelection viapurchase orderInvoice Verification - SKU-Level-BasedDelivery note BX123

25 paa 6 BLK 25 paa 6 REDDelivery note BX45620 paa 6 BLK 20 paa 6 REDDelivery note BX7895 paa 6 BLK 5 paa 6 REDPurchaseorder4000000077100 paa shoes• 50 paa 6 BLK

• 50 paa 6 RED

GR-based IV1

23.. SKU-level-based invoice verification is standard in AFS... If you use the split valuation functionality, it is mandatory to useSKU-level-based invoiceverification... It can be used for.. purchase-order-based invoice verification.. goods-receipt-based invoice verification.. Goods-receipt-based invoice verification must be defined in thepurchase order... In goods-receipt-based invoice verification, each goods receipt issettled separately.

Goods receipts and invoices are matched up in the purchase order history... In goods-receipt-based invoice verification, it is not possible topost an invoice before the first goodsreceipt.



© SAP AG ICP320 5-15SolutionUnit: Invoice VerificationTopic: Logistics Invoice Verification1-1 You receive an invoice...1-1-1 To enter the invoice select:

Logistics . Materials Management . Logistics Invoice Verification .Document Entry . Enter InvoiceEnter the current date, the company code 0001, the invoice amount 13550USD,the tax code V0 and your purchase order number. Flag the calculate taxcheckbox. Select Purchase Order and use the F4-help to enter your vendorTMSUPPA##as the invoicing party. Execute (F8). Flag your PO and <Copy>.Then press <Enter> to view the data.Change the invoice amount manually to proceed: The quantities aredefaultedfrom the goods receipt. In the amount column the system suggests the

productof the quantity suggested and the order price. This amount does notinclude tax.1-1-2 Enter the Net Value in the gross invoice amount so the light willturn to green.1-1-3 Data:Material Grid Value P.O. quantity Goods ReceiptQuantityInvoicequantityTM-SHIRT## BLUXS 125 250 3125TM-SHIRT## BLUXS 125 0 3125TM-SHIRT## BLUM 200 100 2800

TM-SHIRT## BLUXL 150 150 45001-1-4 To display the account document select:Logistics . Materials Management . Logistics Invoice Verification .Further Processing . Display Invoice DocumentEnter the document number and press the <Follow-on documents> button.



© SAP AG ICP320 6-2© SAP AG 2008Special Business Processes and Additional AFS EnhancementsContents:.. Third-Party Order.. Subcontracting

.. Purchase-to-Order (PTO).. EDI - Electronic DataInterchange.. LIS - Logistics InformationSystem



© SAP AG ICP320 6-3© SAP AG 2008.. Describe the third-party order processing.. Create a subcontracting order for a finishedproduct with a BOM.. Describe the purchase-to-order processing

.. Name the AFS IDOC message types specific to MM.. Describe the process of creating informationstructures to handle information down to SKUlevelAfter completing this course, you will be able to:Special Business Processes and Additional AFS Enhancements:Unit Objectives

SAP Apparel an Material

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