SAP Accounts Receivable SAP Documents |
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Transcript of SAP Accounts Receivable SAP Documents |
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Accounts Receivable
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SAP-ERP
Accounts Receivable Version 1.0
Unit 3: SAP Documents
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Course Agenda
Topic 1: Introduction
Topic 2: Customer Master
Topic 3: SAP Documents
Topic 4: Accounts Receivable Functions
Topic 5: Financial Transactions, EFT and Lockbox
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Unit Objectives
At the completion of this unit, you will be able to:
Understand the Sales and Distribution
process Use the Document Structure Display Accounting Documents Utilize the Document flow to display
Delivery, Billing and Sales order Search for Documents
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Sales and Distribution Process Flow
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Order to Cash Process
Order Placed Via PhoneMail, Fax
Order ProcessedPost Goods
Issued
AccountingDocument
AR
Credit Review
Delivery Creates
Billing Invoice
Payment Received
Collections Cleared
Order
Released
Order Blocked
Credit dept. Reviews Order
Refer to Credit Management Procedures
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Key Terms
SAP Sales and Distribution (SD)
Document
Overview
Header
Item
Document Flow
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Document Structure
Documents share a data structure consisting of the:
Overview Header Items
Overview DataOverview Data
Header DataHeader Data
Item DataItem Data Item DataItem Data
SAP Document
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Data Population DifferenceA/R Document Data Field SAP Integration
Reference Orders-Billing Document
Returns – Billing Document
Returns with reference to an order – The reference order Billing document
Check # (from customer remittance)
Reference Key Billing document
Payment Reference Billing Document
Invoice Reference Referenced invoices will copy all the information of the invoice
Reason Code Blank except when populated during cash application
Reference Key 1 Ship-to # via substitution
Returns – blank - if needed
Reference Key 2 Blank
Customer debit memo # (from customer remittance)
Reference Key 3 Requisition # via Substitution – If needed
Customer Payer# when creating over/ underpayment in cash application when an alternate payer is involved
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SAP Documents – Sales and Distribution (SD)
There are five main SD SAP documents:
Inquiry/Quote Order Delivery Billing Accounting Documents
Delivery
Billing
Accounting
Order
Inquiry/
Quote
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Quotations
Quotation Types
ZCQ – Charge Quote ZNCQ – No charge Quote
EXPORT DOMESTIC ZBQTZFQTZPQTZVQT
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Sales Order Type
Sales Orders ZC – Charge order ZN – No charge Order ZCM - Credit Memo Request ZDM – Debit Memo RequestZRN - Credit Memo Request for returns ZRI - Return w / Delivery
EXPORT DOMESTIC
ZOR -Standard Sales Order ZSM - Sample Orders ZES - Employee Store ZFR - No Charge / Free Replacement ZRO - Emergency/ Rush Order ZCAL - Complaints ZCRM -Credit Memo Request ZDRM -Debit Memo Request ZREM- Returns w/o Delivery ZRED -Returns with Delivery
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Document Types
Document types:
XR = Customer InvoiceXG = Customer Credit MemoXA = Customer Document
DZ = Customer Payment
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Document Types – Data Sources The data sources for document types will vary:
XR = Customer InvoiceXG = Customer Credit MemoXA = Customer Document
DZ = Customer Payment
A/R Direct Posting
Payments
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SAP Document:Accounting Delivery
Billing Acct
Order Quote
The Accounting Document contains the following info:
General Ledger Accounts Breakdown of delivery charges etc
General Ledger Account
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Accounting DocumentsRelationship Browser Delivery
Billing Acct
Order Quote
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Document Flow
Document flow can be accessed from any document within the document history
The most complete listing of documents is accessed from the earliest step
A complete Document flow is always from the header
Delivery
Billing
Accounting
Order
Quote
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Accounting DocumentsDocument Flow Delivery
Billing
Order Quote
Acct
1. To access the document flow, first double click on the Sales Order
2. Click Display Document Flow
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Document Flow Document Flow can be used to display each step in the
order processing life cycle
Delivery
Billing
Accounting
Order
Quote
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Demonstration 3.1
Observe as your instructor demonstrates:
Relationship Browser Document Flow
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Access Document Flow from Customer Line Item Display
Most customer account questions / inquiries will reference the invoice number
Use transaction FBL5N to access Customer Line Item Display Screen
From the Customer Line Item Display Screen, we can “drill-down” from the invoice number into the document flow
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Access Document Flow from Customer Line Item Display
Use transaction FBL5N or Follow the menu path to display the Customer Line Item
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Access Document Flow from Customer Line Item Display
1) Enter the customer account or range of accounts and Company Code.
2) Click on Execute icon or (F8)
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Access Document Flow from Customer Line Item Display
3) Double Click on the Document Number (Invoice) to display the details
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Access Document Flow from Customer Line Item Display cont’d
4) From the Display Document Screen, follow the menu path Environment-> Document Environment-> Original Document to get to the billing Document
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Access Document Flow from Customer Line Item Display cont’d
5) From the Billing Doc:Click the Doc Flow Button
6) Document Flow will allow you to access the SD documents relating to the order
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Document Research Strategies
If the order originates within the SAP SD module, we have the capabilities to research and view the full document history within SAP
IntegrationSAP SDModule
SAP A/R Module
SAP System
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Unit Recap
Document Flow can be used to display each step in the order processing life cycle
Document flow can be accessed from any document within the document history
The most complete listing of documents is accessed from the earliest step – header
Much of the data contained within the original sales order is carried forward to subsequent documents
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Questions and Answers