Santo Nino Regional Catholic School · e-mail: [email protected] * website:...

Revised August 2019

Santo Nino Regional Catholic School

23 College Avenue Santa Fe, New Mexico 87508

(505)424-1766 FAX: (505)473-1441

www.santoninoregional.org

FAMILY-STUDENT HANDBOOK 2019-2020

http://www.santoninoregional.org/

2 Revised August 2019

Santo Niño Regional Catholic School Robin Chavez, Principal

23 College Avenue * Santa Fe * NM * 87508 * 505.424.1766

e-mail: [email protected] * website: santoninoregional.org

“What greater work is there than training the mind and forming the habits of the young.”

Saint John Chrysostom Dear Santo Nino Families, On behalf of Father John Cannon and our dedicated staff, welcome to the 2019-2020 school year. Thank you for joining our school family! Your choice of Catholic education for your children is a commitment to developing a strong foundation in Catholic values and lifelong service to God and community. It is a commitment to core academics that will prepare them for continuing their education journey. Our highly qualified and dedicated staff makes a commitment to provide a safe, healthy, and rigorous learning environment for your angels. We look forward to working, in concert, with families to develop in your children academic excellence, service orientation, physical fitness, love of the arts and confidence to live their faith. We invite parents and extended family to be part of our mission to educate within our faith community. Please take the time to read this Family-Student Handbook. You will find the policies of the Archdiocese and the school. When you enroll your student in Santo Nino, we become partners. This partnership is based on mutual respect and is supported by a common understanding of our policies. All parents are required to sign the Santo Nino agreements that indicate that you agree to abide by these policies. May God bless you and your family as we begin what promises to be a rewarding and successful year for our entire community. God Bless You and Your Angels!

Robin Chavez Robin Chavez. Principal

mailto:[email protected]


Table of Contents

Santo Niño Regional Catholic School Letter ........................................................................................... 2 HOURS OF OPERATION ..................................................................................................................... 6

VISION, MISSION… ............................................................................................................................. 6 INTRODUCTION, HISTORY, SCHOOL IMPROVEMENT TEAM…............................................................ 7 SCHOOLWIDE GOALS, ACCREDITATION… ........................................................................................... 7 LIST OF ABBREVIATIONS, TERMS AND COLORS.................................................................................. 8

ROLE OF PARENT IN EDUCATION. .......................................................................................................... 8 PARENTS AS PARTNERS ...................................................................................................................... 9 BROKEN PARTNERSHIP. ...................................................................................................................... 9 PARENTS AS VOLUNTEERS ............................................................................................................... 10

REQUIRED PARENT SERVICE ........................................................................................................ 10 REQUESTED PARENT SERVICE ...................................................................................................... 10 Safe Child Training: Sexual Misconduct Awareness Prevention Workshop ................................. 10 SNRCS CONSULTATIVE COUNCIL ................................................................................................. 10 PARENT ORGANIZATIONS… .......................................................................................................... 11 PARENTS AS FUNDRAISERS .......................................................................................................... 11 REQUIRED FUNDRAISING SUPPORT............................................................................................. 11 REQUESTED FUNDRAISING SUPPORT .......................................................................................... 11

ISSUES OF CHILD CUSTODY .............................................................................................................. 11 APPEAL PROCESS. ................................................................................................................................. 12 GENERAL INFORMATION ...................................................................................................................... 13

ARCHDIOCESAN ACADEMIC CALENDAR… ........................................................................................ 13 LENGTH OF SCHOOL DAY… ............................................................................................................... 13 SCHOOL HOURS ................................................................................................................................ 14 BAD WEATHER SCHOOL DAY POLICY… ............................................................................................. 14 UNEXPECTED EARLY DISMISSAL… .................................................................................................... 14 CLOSURE DUE TO FACULTY ABSENCES, EMERGENCY CONDITIONS, OR FACILITY CONDITIONS .... 14 COUNSELING .................................................................................................................................... 16 BREAKFAST/LUNCH PROGRAM ........................................................................................................ 16

LOST AND FOUND ............................................................................................................................ 16 HOME/SCHOOL COMMUNICATION ................................................................................................. 16 FIELD TRIPS ....................................................................................................................................... 17 STUDENT AND GUEST VISITORS ..................................................................................................... 18 ACCESS, USE AND RELEASE OF STUDENT INFORMATION AND SCHOOL RECORDS… ....................... 18 STUDENT DIRECTORY… ................................................................................................................... 19 OTHER PUBLICATIONS AND MEDIA… ............................................................................................... 19 STUDENT DROP OFF AND PICK UP POLICY ....................................................................................... 19 BEFORE SCHOOL AND AFTER SCHOOL SUPERVISION .................................................................... 20 CONCERNS OR COMPLAINTS ............................................................................................................ 20 AMENDMENTS TO PARENT/STUDENT HANDBOOK ......................................................................... 20

ADMISSION ........................................................................................................................................... 21 NONDISCRIMINATORY POLICY ......................................................................................................... 22 AGE REQUIREMENTS ........................................................................................................................ 22 APPLICATION PROCESS .................................................................................................................... 22 REGISTRATION.................................................................................................................................. 23 EVALUATION AND ACCEPTANCE OF STUDENTS ............................................................................... 23


ACADEMIC INFORMATION ................................................................................................................... 23

CURRICULUM ................................................................................................................................... 23 EXTRA ACADEMIC OPPORTUNITIES ............................................................................................. 26 CURRICULUM ACCOMMODATIONS AND ASSISTANCE ................................................................ 26 HOMEWORK ................................................................................................................................ 26 TESTING PROGRAMS .................................................................................................................... 27

STUDENT ASSESSMENT, GRADING, AND REPORTING ........................................................................ 28 STANDARD ASSESSMENTS ........................................................................................................... 28 CLASSROOM TESTS ...................................................................................................................... 28 FINAL EXAMS ............................................................................................................................... 28 GRADING AND REPORTING OF STUDENT PROGRESS .................................................................. 28 PROGRESS/GRADE REPORTS… .................................................................................................... 29 HONOR ROLL ................................................................................................................................ 29 PARENT-TEACHER-STUDENT CONFERENCES ............................................................................... 29 STUDENT PERMANENT RECORD… ............................................................................................... 30

ATTENDANCE ................................................................................................................................... 32 LATE ARRIVALS ............................................................................................................................. 32 ABSENCE ...................................................................................................................................... 32 PLANNED ABSENCE ...................................................................................................................... 33 ABSENCES DURING THE SCHOOL DAY ......................................................................................... 33 EARLY PICK UP AT THE END OF SCHOOL… ................................................................................... 33

STUDENT ADVANCEMENT ................................................................................................................ 33 PROMOTION AND RETENTION .................................................................................................... 33 ACADEMIC PROBATION ............................................................................................................... 34 STUDENT WITHDRAWAL .............................................................................................................. 34

END OF THE YEAR AWARDS… ...................................................................................................... 35 STUDENT PROGRAMS ...................................................................................................................... 35 SACRAMENTAL PROGRAMS – THIRD GRADE… ................................................................................ 35 GRADUATION… ............................................................................................................................... 36 SIXTH GRADE CELEBRATION… .......................................................................................................... 36

ATHLETIC AND EXTRACURRICULAR ACTIVITIES POLICIES ..................................................................... 37 ATHLETIC PROGRAMS ...................................................................................................................... 37 ATHLETIC LEAGUE… .......................................................................................................................... 38 EXTRACURRICULAR ACTIVITIES ........................................................................................................ 38 ELIGIBILITY ........................................................................................................................................ 38 CONDUCT AND SPORTSMANSHIP .................................................................................................... 38 UNIFORMS FOR ATHLETES ............................................................................................................... 39 PARENT RESPONSIBLITIES FOR ATHLETIC AND EXTRACURRICULAR ACTIVITES ............................... 39 FINANCIAL OBLIGATIONS ................................................................................................................. 39 TUITION AND FEE POLICIES ............................................................................................................. 39

PARISH OPERATIONAL SUBSIDY ................................................................................................... 41 OTHER FINANCIAL OBLIGATIONS ................................................................................................. 42

TUITION ASSISTANCE ....................................................................................................................... 42 OUTSTANDING FINANCIAL OBLIGATIONS ........................................................................................ 43 WITHDRAWAL FINANCIAL POLICY .................................................................................................... 43 MONTHLY FINANCIAL LEDGER ......................................................................................................... 43

CONDUCT EXPECTATIONS .................................................................................................................... 44 ARCHDIOCESAN CONDUCT POLICY .................................................................................................. 44


POSITIVE BEHAVIOR SUPPORT (ANGELS/HALOS) ........................................................................... 44 COURTESY AND MANNERS ...............................................................................................................44 STUDENT HARASSMENT AND BULLYING… ....................................................................................... 45 SEARCHES OF STUDENTS AND SCHOOLS ......................................................................................... 45 USE OF NAME POLICY ...................................................................................................................... 45

DISCIPLINE POLICY ................................................................................................................................ 46 DISCIPLINE PROCEDURE… ................................................................................................................ 47 PROBATION… ................................................................................................................................... 48 SUSPENSION .................................................................................................................................... 48 EXPULSION ....................................................................................................................................... 49 STUDENT WITHDRAWAL DUE TO PARENTAL BEHAVIOR… ............................................................. 49 COMMUNITY RESPONSIBILITY FOR DISCIPLINE ............................................................................... 50 CONDUCT FOR TECHNOLOGY AND INTERNET ................................................................................. 50 BELONGINGS FROM HOME .............................................................................................................. 51 CELL PHONES, TABLETS, IPODS, IPADS ............................................................................................. 51 SCHOOL PROPERTY .......................................................................................................................... 52 SEARCHES OF STUDENTS AND SCHOOLS ......................................................................................... 52 PARTY INVITATIONS, GIFTS AND BIRTHDAY OBSERVATIONS .......................................................... 53 OFF CAMPUS CONDUCT ................................................................................................................... 53 UNIFORM AND DRESS CODE ............................................................................................................ 53

DRESS CODE FOR ALL STUDENTS ................................................................................................. 53 DRESS CODE FOR GIRLS ............................................................................................................... 54 DRESS CODE FOR BOYS ................................................................................................................ 55 Physical Education Uniforms for Boys and Girls .......................................................................... 55 DRESS CODE FOR SPIRIT FRIDAYS ................................................................................................ 55

HEALTH AND SAFETY POLICIES ............................................................................................................. 56 ISSUES OF SAFETY............................................................................................................................. 56 IMMUNIZATIONS ............................................................................................................................. 56 EMERGENCY INFORMATION ............................................................................................................ 56 ILLNESS ............................................................................................................................................. 56 MEDICATION GIVEN AT SCHOOL ..................................................................................................... 56 TOBACCO, ALCOHOL AND OTHER DRUGS… ..................................................................................... 59 ACCIDENTS OR ILLNESS AT SCHOOL ................................................................................................. 59 HEAD INJURIES ................................................................................................................................. 59 COMMUNICABLE DISEASES… .......................................................................................................... 60 NUTS AND PEANUT PROHIBITION ................................................................................................... 60 CHILD NEGLECT AND ABUSE LAWS .................................................................................................. 60 PLAYGOUND AND GENERAL SAFETY ................................................................................................ 60 PICK UP AFTER SCHOOL EVENTS ...................................................................................................... 61

BEFORE AND AFTER SCHOOL PROGRAM .............................................................................................. 62 PARENT RESPONSIBILITIES FOR THE BEFORE/AFTER SCHOOL PROGRAM ....................................... 62 CONDUCT AND RESPONSIBILITY ...................................................................................................... 63 HEALTH, SAFETY AND EMERGENCIES AT AFTER CARE PROGRAM ................................................... 63

OFFICE STAFF… ..................................................................................................................................... 63 SCHOOL IMPROVEMENT TEAM (SIT) MEMBERS ................................................................................... 63


HOURS OF OPERATION

7:00 AM BEFORE Care Program opens 7:30 AM SCHOOL formally opens 7:45 AM Opens for Pre-Pre K, Pre K and Kindergarten 7:55 AM BELL RINGS FOR STUDENTS TO REPORT TO THEIR CLASSROOM 8:00 AM SCHOOL BEGINS 8:01 AM Students are late 3:00 PM End of School Day 3:20 PM Students report to Aftercare

VISION

Continuing Traditions – Building Faith Filled Futures

MISSION

The Mission of SNRCS is to provide excellent academic education with a Catholic Tradition that is Christ centered in a faith filled community. Our Commitment is to educate the whole child in a safe, service oriented environment, together with families and parishes.


ARCHDIOCESE OF SANTA FE CATHOLIC SCHOOL POLICY MANUAL

The Archdiocese of Santa Fe Catholic School Policy Manual governs all Parish/Regional preschools and elementary schools in the Archdiocese of Santa Fe. (ASF/CSPM #1300)

INTRODUCTION

The purpose of this handbook is to introduce the policies, practices, and regulations of SNRCS. Appropriate use of this handbook will help acquaint you and your family with that which is expected of you, under most circumstances, in the operation of the school. Familiarize yourself with its contents and keep it handy as a source of reference. This handbook is intended to convey the spirit of collaboration and mutual respect with which it was written.

These are the policies of SNRCS. The purpose of these policies is to outline uniform guidance in the enforcement of discipline, peer mediation and conflict resolution, control, and procedures affecting students. The Principal, however, has the right to waiver these policies, if it is in the best interest of a student or the student body at large.

HISTORY

Catholic education has existed in Santa Fe for more than one hundred years. For many years, elementary education flourished in small parochial schools. During the past ten years, as populations have shifted, several parish schools have closed, threatening the future of Catholic education in the area.

In 1995, Archbishop Michael Sheehan created a task force to assess the status of Catholic education in Santa Fe. It was concluded that the rapidly changing demographics and the aging school buildings’ infrastructures would require restructuring of the system. It was decided that a new regional school would be built to better serve the families of the community. SNRCS opened its doors in the fall of 2006. It is the only Catholic elementary school in Santa Fe.

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SCHOOL IMPROVEMENT TEAM (SIT)

The School Improvement Team is comprised of a Lead Teacher from the various Pods: Pre/K-Kinder, 1st-2nd, 3rd-4th, 5th-6th, and the Essentials. The team meets on the 1st and 3rd Thursday of each month to discuss and review data, set the school calendar, and discuss any issues or concerns brought to the team leaders. The SIT team represents each of our Goal Teams and serves as the liaison between the goal team and the SIT team tasked in providing clear lines of communication to ensure the continued progress toward the completion of the school’s current strategic goals.

SCHOOLWIDE GOALS

SNRCS has developed goals based on externally and internally collected data along with stakeholders’ input. We continually strive to improve student performance in academics and organization, improve the quality of instruction, to preserve our Catholic identity while building faith-filled futures, to build community, and to maximize efficiency in operations.

ACCREDITATION

SNRCS is currently accredited through the North Central Association of Colleges and Schools, and the State of New Mexico. The Archdiocese of Santa Fe, Catholics School Office, is currently utilizing Western Catholic Educational Association, Catholic Schools Accrediting Commission, as the entity who will accredit SNRCS in the 2016-2017 school year.


LIST OF ABBREVIATIONS, TERMS AND COLORS

The following abbreviations are used in this handbook.

ASF/CSPM: Archdiocese of Santa Fe Catholic School Policy Manual

SNRCS: Santo Niño Regional Catholic School

PPK: Pre-Kindergarten program for children who are 3 years old by September 1st

Pre-K: Pre-Kindergarten program for children who are 4 years old by September 1st

My Student’s Progress (MSP) Website for communication between home and school

SMdLP: Santa Maria de La Paz

FFF – Family Fundraising Fee

The following colors are used in this handbook:

Black – General information

Red – Archdiocese of Santa Fe/Catholic School Policy Manual

Bold – To add emphasis to important information

ROLE OF PARENT IN EDUCATION

The faculty and staff at SNRCS consider it a privilege to work with parents in the education of children. We believe that parents are the primary educators of their children. Therefore, it is your right and duty to become the primary role models for the development of your child’s life: physically, mentally, spiritually, emotionally, morally and psychologically. During these formative years (PPK-6), your child needs your constant support in order to develop his/her moral, intellectual, social, artistic, cultural and physical endowment. Your choice of SNRCS involves commitment and exhibits a concern for helping your child to recognize God as the greatest good in his/her life.

Good example is the strongest teacher. Your personal relationship with God, with others and with the Church community will affect the way your child relates to God and others. Ideals taught in school are not well rooted in children unless these are nurtured by the example of good Catholic morality and by an honest personal relationship with God in your family life. Regular Mass attendances, family prayer at meals, family rituals that follow the liturgical calendar, and service to the community are ways to be an example to your child and support the ideals promoted by the school and parish.

Once you have chosen to enter into partnership with us at SNRCS we trust that you will be loyal to this commitment. Neither parents nor teachers can afford to doubt the sincerity of the efforts of their educational partner in the quest of challenging, yet nourishing, the student to reach his/her potential. Each must trust in their shared mission to deliver a student’s full growth potential with respect to both rigorous academics and moral character development. It is vital that both parents and teachers remember that maintaining clear lines of communication between the student, parent and teacher is vital to our mission. To divide authority between the various lines of communication


will teach disrespect for authority, and erode our mutual efforts for our community’s children. If there is an incident at school, then your first step as parents is to notify the school in order to begin an investigation into the matter. Evidence of mutual respect between parents and teachers, staff and Administrators will provide the student with a model of mature behavior and supportive relationships.

Students are naturally eager to grow and learn. However, sometimes in the process of maturation, new interests may cause them to lose focus. As this natural process occurs, the student needs both understanding and discipline. At times your child may perceive discipline as a restrictive measure. However, it is discipline’s boundaries and limits that provide a young person with both guidance and security. It is essential that a child takes responsibility for grades she/he has earned and be accountable for homework, long-term assignments, major tests, practice and study, service projects and all other assignments. This responsibility also extends to times of absence.

Together, let us begin this year with a commitment to partnership as we support one another in helping your child to become the best person she/he is capable of becoming.

PARENTS AS PARTNERS

As partners in the educational process at SNRCS, we ask parents to set rules, times and limits so that your child: 1. Gets to bed early on school nights; 2. Arrives at school on time and is picked up on time at the end of the day; 3. Is dressed according to the school dress code; 4. Completes assignments on time; 5. Has a paid lunch or sack lunch every day; 6. Eats breakfast. Research provides evidence that students who eat daily breakfast will perform higher on

standardized tests.

Parents are also asked to make the following commitments during the school year:

1. To support the religious and educational goals of the school; 2. To support and cooperate with the discipline policy of the school; 3. To treat faculty and staff with respect and courtesy, especially when discussing student problems; 4. To attend Mass regularly and teach the Catholic faith by word and example; 5. To actively participate in school activities such as Curriculum Night and Parent/Student/Teacher

Conferences, Fall Fiesta, Mardi Gras, etc.; 6. To notify the school office of any changes to school records, such as changes of address, telephone

numbers, email addresses, insurance information, emergency contact information, authorization for pick-up, medical information;

7. To inform the school of any special situation regarding the student’s well-being, safety and health; 8. To complete and return to school any requested information promptly; 9. To use MSP to access your child’s progress, school activities, and school notes and newsletters by

logging onto the website a minimum of twice a week;

10. To review the weekly Parent/Teacher Communication Folder or other forms of communication; 11. To meet all financial obligations to the school on time; and 12. To show interest in the student’s total education.

BROKEN PARTNERSHIP

The education of a student is founded in the partnership between the student’s parents and the school. Just as the parent has the right to withdraw a child if desired, the school administration reserves the right to require the withdrawal of a student if the partnership between parent and school is irretrievably broken. If a parent or guardian harasses, insults, or abuses any faculty or staff member, his/her child may be suspended or dismissed immediately.


PARENTS AS VOLUNTEERS

Parents’ participation is essential to the operation and achievements of SNRCS. Parents have opportunities to volunteer their talents and services in service learning activities, fundraising activities, athletic events, and educational support. A list of volunteer opportunities and a form to sign up for events are available on Sycamore. Volunteers are also periodically requested through communications from the school.

REQUIRED PARENT SERVICE

There are four service events in which parents are required to participate or accept nonparticipation, Family Fundraising Fee on their financial account:

Participate in the annual Fall Fiesta;

Participate in the Mardi Gras celebration;

Participate in the golf tournament and

Work in the concession stand, or scoreboard for home games if your child is on the team

REQUESTED PARENT SERVICE

Some examples of volunteer opportunities include:

To participate on one or more standing committees or events per year,

To chaperone for field trips, service learning trips;

To serve as homeroom parent;

To serve on the Consultative Council; and

To serve during the book fairs and other school events (Santa Fe Fiestas).

Advisory Council, as assigned by the pastor of your parish

As you volunteer throughout the year, please login your hours on MSP. At the end of the school year, parents are recognized for their contributions of service to SNRCS with a “Parent Volunteer Dinner”.

Safe Child Training: The Archdiocesan Sexual Misconduct Awareness Prevention Online Training (VIRTUS)

Archdiocesan policy requires all adults who work with students in any capacity to attend the Archdiocese of Santa Fe Safe Child: Sexual Misconduct Awareness and Prevention Online Training. All Santo Nino Parents are required to complete this online training and provide a certificate of completion to the front office. This training must be completed every five years.

SNRCS CONSULTATIVE COUNCIL

Each school will have a local school Consultative Council that reports to the Principal and Pastor/Rector. The Consultative Council provides support to the Principal and Pastor/Rector in matters designated by the Council’s Constitution and support include: planning, finances, facilities, public relations, marketing, enrollment management, and advancement/development and other areas identified in the strategic plan and approved by the Pastor/Rector and Principal. (ASF/CSPM#1090)

Parents are encouraged to participate in the SNRCS Consultative Council. This is a representative body of the school and greater community called to support the Principal and Rector in matters designated by their constitution and bylaws or as requested by the Principal and Rector. The Consultative Council works with the Rector, Principal, Superintendent and the Archdiocesan Council in a spirit of cooperation and interdependence for the purpose of supporting quality Catholic education. The SNRCS Consultative Council shares in the responsibility of proclaiming in word and deed, the message revealed by God of building a community of faith and giving service to God and one another. The SNRCS Consultative Council is called to do meaningful work and give consultation in areas that support


the operation of the school: planning, finances, facilities, public relations, marketing, enrollment management, and advancement/development. Administration of the school, including but not limited to curriculum and personnel, is the domain of the Principal and not the SNRCS Consultative Council.

PARENT ORGANIZATIONS

Parent Organizations assist the school in achieving its mission. These groups shall be subject to the supervision and control of the Principal/Preschool Director. The primary functions of the Parent Organization shall be hospitality, classroom activities, parent education/information and small fundraising events for the purpose of funding the organization’s activities or projects as directed by the Principal/Preschool Director. (ASF/CSPM#1095)

PARENTS AS FUNDRAISERS

Since only 85% of the school expenses are covered by tuition, parish subsidy, and registration, each family is asked to support fundraising activities and events.

REQUIRED FUNDRAISING SUPPORT

Every family has a fundraising financial obligation which can be met in any combination of four ways:

1. Pay the $500 obligation; 2. Sell or purchase Raffle tickets; 3. Sell, purchase, or find sponsors tickets/tables for Mardi Gras; 4. Silent or live auction items

FUNDRAISING CREDIT/INCENTIVIZED PROGRAMS

Family’s may be credited 50% of funds accumulated through raffles, events, discount cards, auctions and/or any other type of school fundraising effort, up to but not to exceed each family’s $500 Family Fundraising Fee. The school reserves the right to incentivize and qualify specific programs and/or specific items at any time.

REQUESTED FUNDRAISING SUPPORT

There are additional fundraising events throughout the year, in which families are requested to support. The fundraising events support the school or other service-learning initiatives. Examples include, but are not limited to the following:

Send in donations as requested, such as nonperishable food for St. Vincent de Paul, supplies for the

homeless, donations for Kids Against Hunger, or other supplies for special events; Support the Student Council fundraising efforts, such as the luminary sale, dining-out events, car wash sales;

ISSUES OF CHILD CUSTODY

SNRCS requires that the custodial parent file a court-certified copy of the custody section of the divorce decree or a court-certified copy of the custody decree with the school. If no such copy is on file, SNRCS staff presumes that both parents have custodial rights. SNRCS staff makes all reasonable efforts to ensure that children are released to the appropriate parent at the appropriate time according to the court-mandated custody arrangements. However, parents have the primary responsibility for such arrangements and shall instruct their children as to which parent has physical custody of them on any given day.


Appeal Process

Any appeal concerning any matter relating to Parish/Regional preschools and elementary schools and the Archdiocesan high school shall be processed in accordance with the following regulations:

A. Resolution of Ordinary Differences within the School Community

Every attempt should be made to resolve a conflict at the lowest possible level. Occasionally, matters may arise which will require an objective review by a third party in order to assure the maintenance of positive relationships within the school community. To facilitate reconciliation, communication and the strengthening of the community of faith, the following general guidelines shall be followed:

1) In any conflict, an effort shall first be made to resolve the issue in a spirit of fairness and justice by following the ordinary and regular communication channels between the people involved.

2) If the conflict cannot be resolved to the satisfaction of the parties involved, recourse may be made to the person with the next higher level of accountability up to and including the school Principal/director. The specific provisions for a fair process are to be contained in the local school handbooks.

3) If the Principal/Preschool Director is believed to be acting contrary to Archdiocesan or local school policy, or if there is a disagreement regarding the Principal’s or preschool director’s decision affecting a student, then the student (18 years or older), the student’s parent or legal guardian may request that the Pastor/Rector in the case of a Parish/Regional school or the Superintendent in the case of the Archdiocesan high school review the matter or the decision.

4) If the conflict cannot be resolved in an elementary school or preschool following steps one through three above, then a parent, student (18 years or older) or employee may have recourse to the Superintendent.

5) If an aggrieved party requests that the Superintendent review a matter or a decision arising out of a local school, the Superintendent may (at his or her sole option) assign a hearing officer to review the matter and take testimony if necessary. The Superintendent may consider evidence obtained by the hearing officer in reviewing the matter and in making his/her final decision.

B. Recognition of Local Authority In cases involving Principal and Pastor discretion, the Catholic Schools Office recognizes the local administrations’ authority to exercise discretionary rights within the parameters of local and Archdiocesan policy.

C. Appeal of Required Withdrawal of a Student

If a Principal/Preschool Director requires, for whatever reason, that a student withdraw from school, the student (if 18 years or older), or the parent or legal guardian may appeal the Principal’s/director’s decision following the steps in A. 3 and 4 above.

D. Appeal of Other Serious Decisions

There shall be no right of appeal for a student, parent or legal guardian if a Principal/Preschool Director takes some disciplinary action toward a student other than required withdrawal from the school. There shall be no right of appeal, for example, for the suspension of a student, or for detention. There may be occasions; however, where a Principal/Director’s decision has serious consequences and the student (if 18 years or older) or the student’s parent or legal guardian requests a review by the Pastor/Rector or Superintendent. It shall be within the sole discretion of the Pastor/Rector or Superintendent to determine whether to review the decision.

E. Process of Appeal


1) When a parent, an employee or a student (18 years or older) believes his/her rights have been violated and/or the Principal/Director and/or Pastor/Rector is believed to be acting contrary to Archdiocesan or local policy, the person may submit an appeal in writing to the Superintendent with the following information, provided steps one through three above have been followed:

2) The subject of the appeal.

3) Any factual data, other than hearsay, the person considers appropriate.

4) The efforts that have been made to resolve the issue.

5) The decision of the Principal, Preschool Director and/or Pastor/Rector must be appealed within

ten (10) working days of the communication of that decision by the aggrieved party.

6) The Superintendent may, in his or her sole discretion, designate another person to hear the appeal and to render a decision on the Superintendent’s behalf.

7) If the Superintendent accepts the appeal, the Superintendent (or his or her designee) shall have the discretion to review documents and take testimony (if necessary) from any witness who may have knowledge or information regarding the subject of the appeal. Should a hearing be necessary, the Superintendent may hear the appeal alone or form a hearing committee, if s/he deems appropriate.

8) The decision of the Superintendent is final and binding and concludes the appeal process. There shall be no further right of appeal.

9) The appeal process is designed to support the Catholic Church’s belief in subsidiarity and,

therefore, at no time during the appeal process may the parent, employee or student (18 years of age) be represented by an attorney. (ASF/CSPM#1310)

GENERAL INFORMATION

Archdiocesan Academic Calendar

The Catholic Schools Office shall publish a general Archdiocesan academic calendar. Principals shall submit to the Catholic Schools Office a copy of the proposed local calendar for their school, signed by the Pastor/Rector and Principal, by the date requested. All local school calendars must be based on the Archdiocesan academic calendar and include at least the number of student contact days required by the State of New Mexico.(ASF/CSPM#1400)

Length of School Day

Instructional time on all regular school days in all Parish/Regional elementary schools and the Archdiocesan high school will be at least that required by the State of New Mexico.

Minimal school days may be taken a maximum of ten times per year for the purpose of professional development or for extended faculty meetings. On minimal school days, schools must be in session a minimum of either one-half period more than half the total number of periods or 3.5 hours. Parental notice of minimal school days should be given well enough in advance for parents to make arrangements for after school care. Whenever possible, minimal school days will be noted on the annual school calendar. The Superintendent must approve requests for exceptions to the minimal school day requirements. (ASF/CSPM#1420)


SCHOOL HOURS

The school day begins with the bell at 7:55 AM for all students, PP-K – 6th Grade. Students not in their homeroom at 8:00 AM are considered tardy. Students arriving at school before 7:30 AM shall report to the Before-School Program. At SNRCS, we work in partnership with parents to enable each student to develop as an independent learner. Parents shall allow their students to enter the school building on their own each morning, unless they are in PPK, PK, or K. Various classes invite parent involvement or visitation throughout the school year.

Students are dismissed at 3:00 PM. On early dismissal days, students are released at 12:30 PM. Students who are not picked up within 20 minutes of dismissal should report to the After-School Program.

BAD WEATHER SCHOOL DAY POLICY

SNRCS will follow Santa Fe Public Schools for the closure of the school due to weather or facility conditions. After dialogue between the Principal and Director, a decision will be made as to a delay or closure of the school due to inclement weather or facility conditions. The SNRCS community will be informed via email, School Messenger, and television stations. It is always at the discretion of the parents, whether or not children will attend school once a decision has been made.

Delays and/or cancellations will be announced on television (channels 4, 7 & 13), and will be posted on the school website. A message via School Messenger will be sent to all parents. In the event that SNRCS announces a delay, classes will begin at 10:00 a.m. Please note that in the event of a school delay, before school care will be canceled and the school building will not be open before 9:40 a.m.

Breakfast will not be served on delayed days.

UNEXPECTED EARLY DISMISSAL

Only under extremely serious conditions will school be canceled after the school day has begun. In the event that the school has to be dismissed due to weather conditions, or any other reason, the dismissal will be announced on local radio stations, a message sent via School Messenger, and posted on the school website. No student will be released unless his or her parent or authorized adults has been contacted. It is the parent's responsibility to pick up the student in a very timely manner in the event of an unexpected early dismissal. If there is an unexpected early dismissal, all evening activities will be canceled.

CLOSURE DUE TO WEATHER OR FACILITY CONDITIONS

Ordinarily, a school will close for snow if the local public school district is closed or if local conditions or faculty absences warrant closure. The Principal should consult with the Pastor/Rector regarding closure due to weather or facility closures.

When closures exceed a reasonable number of days, the Catholic Schools Office may require that days be added to the calendar in order to maintain the level of instruction.

Each school shall develop and disseminate local policies that address closure and special schedules for weather or facility conditions. These policies should include procedures for faculty and media notification.

Ordinarily, students should not be released early. Emergency conditions that may warrant early release require the permission of the Pastor/Rector in parish/regional preschool and elementary schools and consultation with the Superintendent prior to the dismissal of the students. The Archdiocesan High School requires the permission of the Superintendent prior to the dismissal of students. (ASF/CSPM#1430)


CLOSURE DUE TO FACULTY ABSENCES, EMERGENCY CONDITIONS, OR FACILITY CONDITIONS

After consultation with the Rector or Superintendent, SNRCS will close if the facility or faculty absences warrant closure. Ordinarily, students will not be released early unless emergency conditions exist.

EMERGENCY PLAN AND PROCEDURES

CRISIS PLANS

A. All Principals/preschool director in cooperation with the faculty shall develop written general and specific crisis procedure plans, which shall be reviewed annually. These plans should provide specific procedures for emergency situations including, but not limited to intruders from within, intruders from outside, fire, tornado, and earthquake.

B. They should also include, at a minimum, information regarding evacuation, notification of police and other appropriate authorities, signals/codes for personnel, a system to contact parents or responsible parties, a system for release of students, provisions for site isolation, methods of communication, both internal and external, first aid, faculty and staff assignments, closing of school and early dismissal of students.

C. In the event of a natural disaster, the school shall respond to directions given by the Catholic Schools Office or local governing authority.

D. The responsibility for determining whether the building should be evacuated rest with the Principal. In the

absence of the Principal, the assistant Principal, or the Principal’s designee, who shall be a certified teacher, shall be responsible for carrying out the emergency procedures.

E. Copies of the procedures are to be distributed to all school personnel and families. All school personnel, including those involved in coaching and before and after school programs, shall be instructed in these procedures. Any emergency, disaster, or dangerous situation shall be reported to the pastor and to the Superintendent as soon as possible.

F. In the event of a lockdown the Pastor/Rector of parish preschools and elementary schools and the

Superintendent must be notified. In the case of a lockdown at the Archdiocesan high school the Superintendent must be notified. S/he will provide for notification of Catholic Center personnel.

Emergency Drills

A. Written standards of procedures for emergency drills (fire, tornado, etc.) shall be posted in each classroom, gymnasium, cafeteria, and all other occupied areas of the building. All occupants of the building shall be made aware of the emergency procedures as posted.

B. According to New Mexico law, private schools must conduct an emergency drill at least once a week during

the first four weeks of the school year and at least once a month thereafter. Two drills during the year must be shelter-in-place, as directed by the State Department of Education. The remainder of the drills must be fire drill.

C. Fire extinguishers shall be placed in appropriate locations, clearly identified, and checked annually or more

frequently, if required by local fire regulations.

D. The fire marshal must prescribe reasonable rules, regulations and programs for teaching proper methods of fire prevention and control to all children in the state, whether in public or private schools.

Non-Authorized Persons


A. All Parish/Regional preschools and elementary schools and the Archdiocesan high school shall establish procedures to register visitors on campus and monitor non-authorized persons. Persons with no legitimate reason or written authorization to be on the school grounds should be asked to leave by any school personnel. If the person does not leave, the police should be called. (ASF/CSPM#1520)

COUNSELING

School wellness personnel may see a student one time without parental notification and consent. After the initial visit, parents will be notified. If a serious concern exists.

BREAKFAST/LUNCH PROGRAM

The school offers a choice of two breakfast menu options provided and prepared on-site by A’viands Food Service daily. Students may choose from a hot breakfast or cold cereal. The school also offers a choice of three lunch menu options provided and prepared on-site by A’viands Food Service daily. Students may choose from a hot lunch, a sandwich, or a chef salad. The school also offers milk for any student.

Breakfast and/or lunch charges cannot exceed 5 unpaid charges. Parents will be notified if student’s unpaid charges exceed the limit through MSP. Unpaid charges shall be paid immediately upon notification.

Students may bring their own lunches. However, students do not have access to microwaves or refrigerators, so please pack the lunches accordingly.

LOST AND FOUND

Any item found in the school buildings or on the school grounds shall be given to the office or staff to be placed in the Lost and Found. The Lost and Found is located in front of the Sheehan Gymnasium. Items placed in the Lost and Found remain there for 30 days. After 30 days, items are donated to St. Vincent de Paul. Please make sure that all items are labeled with the student’s name.

HOME/SCHOOL COMMUNICATION

Strong communication between families and school personnel is the essential element to providing a top quality education for each SNCS student. Communication is the responsibility of both families and school personnel. Communication also ensures the safety of all members of our SNRCS Community.

The school uses the My Students Progress Website (MSP) to keep parents informed about school events and student progress. MSP is the primary tool for sending and receiving information regarding SNRCS. https://msp.mystudentsprogress.com/MSP/index.cfm Each family is given a username and password to enter MSP once the student is enrolled at SNRCS. It is the responsibility of the parents to log-in to MSP at least twice per week. SNRCS communicates with families at least weekly by posting a Memo on MSP and by sending information home in the Parent/Teacher Communication folder. Parents are encouraged to use the MSP email feature to communicate with staff.

Staff members check their emails periodically and will respond to parents, usually after school hours. If not after school, they will respond within 24 hours.

Parents can transmit messages to students by calling the office. Students will be called to the office to retrieve messages at the end of the day, immediately following announcements. Permission for a student to use the telephone shall be granted by a staff member. Student use of the phone shall otherwise be limited to emergencies or unusual circumstances; forgotten homework, athletic equipment, PE

https://msp.mystudentsprogress.com/MSP/index.cfm


uniforms, or a desire to make arrangements for afterschool visits with friends are not considered unusual circumstances/emergencies.

FIELD TRIPS

A. A field trip is defined as a school sponsored educational activity supervised by school personnel and adult volunteers that occur off-campus and is recognized as a valuable extension of the classroom experience. The educational value of the trip should support and reinforce Archdiocesan curriculum guidelines and justify the time, distance and expense involved.

B. The Principal must give approval and sanction all field trips. Since field trips are a privilege, conditions for participation in an activity should be established and communicated to parents and students.

C. The following guidelines must be followed: 1. The teacher should provide adequate preparation and follow-up for students.

2. Parental approval must be obtained in writing on the form provided by the Archdiocese of Santa Fe

(Appendix: Field Trip Authorization).

Students who do not have the signed authorized permission form shall be excluded from participation in off-campus activities. Verbal permission or permission communicated through e- mail is not acceptable. Permission forms that have been signed and faxed in their entirety are permissible.

3. Parents should be informed of the date, purpose, departure time, destination, expense, means of

transportation, and probable time of return.

4. Careful arrangements should be made to provide for students’ safety. When students travel on foot, they should be instructed and supervised regarding the crossing of streets, etc. When students travel by vehicle, it is preferable that the travel be on a bus with a professional driver, proper licenses and insurance. In all cases, field trip transportation shall meet local, state and federal laws and Archdiocesan policy regarding the transportation of children.

5. If volunteer drivers are used, they must first sign the Archdiocesan volunteer driver’s agreement

certifying the driver’s auto liability insurance, proof of current driver’s license and willingness to provide adequate safety measures in transporting students (Appendix Volunteer Driver Agreement). Documentation of participation in the Archdiocesan Safe Environment training is required.

6. School personnel may not transport students in personal vehicles without permission from the Principal.

7. The field trip must be adequately supervised. Ordinarily, one adult should accompany every six

students. The nature of the trip and age of the students may require additional supervision. If parents assist in the supervision, they should receive instructions regarding their responsibilities.

8. Field trips for preschool and elementary school students (PS-8) shall be limited to day trips, unless

approved in advance by the Superintendent. 9. Schools must take all original signed permission forms on the field trip. A copy of all signed field

trip forms should be kept in the school office for a period of one year from the date of the field trip. (ASF/CSPM#4340)


Field trips are designed to correlate with teaching units and to achieve curricular goals. . Students should view them as class outside the classroom and not as a day of play. All grades do not always have the same number of field trips. There are no traditional field trips; class participation in a particular field trip over consecutive years does not mean that this trip has become a school tradition.

Students who are not eligible to participate in field trips are required to attend school on the day of the field trip. Individual teachers, in consultation with the Administration, reserve the right to restrict or deny student participation on any field trip due to, but not limited to, poor academic performance and/or poor conduct.

In addition, the following policies and procedures are in place:

Siblings of children are not allowed to accompany a class on a field trip even if the parent is a chaperone.

The field trip should be planned as early as possible and usually at least one month in advance so it can be

placed on the school’s monthly calendar for parents.

Field trips are a privilege and not a right. To be allowed to go on a field trip a student must be in good standing academically and not having more than 5 absences per semester unless absences are confirmed by a doctor’s note. Only those students who have submitted a signed Archdiocesan Field Trip Permission Form should attend the field trip.

No student is permitted to call home or parent’s work for permission to go on a field trip. A FAX or email of the original field trip permission form is acceptable but phone call is not.

Students who are participating in the field trip shall ride the bus to and from the field trip with their class.

Students not on the bus may not participate in the field trip and will be counted absent for the day.

A written official Archdiocesan permission slip, signed by the parent or guardian, is required before a child will be permitted to attend a field trip activity. No other signature except a parent’s or guardian’s signature (not a grandparent, aunt, uncle or other relative) is permitted on a field trip permission form. Verbal permission, email, and telephone calls cannot be accepted.

All money collected for the field trip is non-refundable.

Teachers, at their discretion, may invite those parents who have attended the Archdiocesan Safe Child: Sexual Misconduct Awareness online training, VIRTUS to accompany the class on the field trip. Parents who are not chaperones may not drive their car to a field trip destination with the plan of accompanying the class on the field trip. Our risk management insurance company insures the approved adult chaperones. Participation by unofficial chaperones jeopardizes the protection of our students and all other approved adult chaperones on the trip. Siblings of students (including pre-school age children) are not allowed to attend field trips even if a parent/grandparent serves as a chaperone of the field trip.

STUDENT AND GUEST VISITORS

Under most circumstances, student guests are not allowed in the classroom. Special exceptions must be requested, by parents to the administration, in writing a minimum of five school days in advance.

All persons other than students and employees are considered visitors and must report to the office before proceeding to any other area of the school. Visitors must sign in at the office and wear a visitor's badge at all times. Parents having lunch with their child shall sign in and obtain a visitor’s badge from the office.

ACCESS, USE, AND RELEASE OF STUDENT INFORMATION AND SCHOOL RECORDS

The school keeps all educational records required by state law. SNRCS adheres to the Buckley Amendment (Family Education Rights and Privacy Act) regarding access to student records. Unless otherwise provided by a court order, both parents and legal guardians of a student are entitled to inspect and review the student’s official records in


the presence of a school official regardless of who has legal custody of a student. Unless otherwise provided by a court order or by law, both parents and legal guardians of a student shall have equal access to school documents and other information concerning a student’s education.

Parents have the right to request removal of material and, if such request is denied, to add their own written statement to the records. Non-custodial parents have the same rights as custodial parents to inspect the records of their children unless a court order to the contrary is on file in the school.

Requests for school records, transcripts, and recommendations shall be made in writing and directed to the Principal. A five day notice shall be given for all requests. Student records include but are not limited to attendance, progress reports, immunizations, sacraments, report cards, infractions, writing portfolios, and standardized tests. Records of students transferring to other schools are transferred through the US Mail unless arrangements have been approved by the Principal, such as for military families. No educational records will be transferred to another school until all financial obligations have been met. When a student transfers to another school, SNRCS must record the date and reason for the student’s transfer on the student’s permanent record.

STUDENT DIRECTORIES

The SNRCS Student Directory is on Sycamore. The purpose of the Student Directory is to acquaint parents with the names of their child’s classmates and their parents and shall not be used or sold for other purposes. Parents shall submit a written request to have information other than their child’s name excluded from the Student Directory. The Principal is the only school official who can authorize release of directory information to outside parties.

Before printing or publishing any student directories, Parish/Regional schools and the Archdiocesan high school shall obtain verifiable permission from each student’s parents or legal guardians to publish information regarding the student or the student’s family (such as names, addresses, telephone numbers). Parish/Regional schools and the Archdiocesan high school must retain these permissions in the student file for the duration of the school year. (ASF/CSPM2370)

OTHER PUBLICATIONS AND MEDIA

Parish/Regional schools and the Archdiocesan high school shall not publish or use a student’s name, picture, voice or likeness in any form of publication or media unless a signed photo/publicity release is obtained from the student’s parents or legal guardians or from the student (if the student is over the age of majority). Absent a signed photo/publicity release, Parish/Regional schools and the Archdiocesan high school shallnot use a student’s name, picture, voice or likeness in any publications or media, including but not limited to photographs, likeness in any publications or media, including but not limited to photographs., films, motion pictures, audio, DVD, videotape, websites, class pictures, school yearbook, or the school newspaper, whether in connection with the student’s education or participation in school activities or events or otherwise. The signed release must be kept on file for the entire length of time that the students are at the school. (ASF/CSPM#2370)

STUDENT DROP OFF AND PICK UP POLICY

For the protection of students, the following policy is enforced:

Drivers will follow drop-off procedures and signs.

Students in grades 1-6 are dropped off or picked up only in the designated area which is in front of the school.

All students exit on the passenger side (curb side) of the car.

Parking is only in designated areas, such as the parking lot or in front/side of the SMdLP Parish hall.

Parents who have children in PPK – K will park in the designated parking lots.


Use of cell phones is not allowed while picking up or dropping off their child.

Repeated failure to follow the Drop-Off and Pick-up Policy may result in withdrawal of your child from SNRCS.

BEFORE SCHOOL AND AFTER SCHOOL SUPERVISION

Outside supervision is provided from 7:30 AM to 7:50 AM at which time the first bell is rung. Students arriving before 7:30 AM must report to the Before Care Program. This is a safety issue for students.

After school supervision is provided by classroom teachers from 3:00-3:20 PM. Students remaining at school after 3:20 PM must report to the After School Program. It is the responsibility of the parent to instruct the student regarding attendance at the Before Care Program before dropping off the student in the morning.

To avoid interruptions of parents at work, arrangements for all after-school activities with friends shall be made prior to the start of the school day. Permission to attend athletic events or accompany another student off school grounds shall be given by parents in writing before the start of the school day. Students in the After Care Program must provide written permission from a parent to attend any athletic or extracurricular event. Students attending athletic or extracurricular events must stay in the Sheehan Gymnasium until picked up by an authorized adult.

No student shall be in the hallways; cafeteria or parking lot unsupervised either after 3:20 PM or during athletic or school sponsored events. Students who are on campus unsupervised outside of school hours are subject to disciplinary action.

CONCERNS OR COMPLAINTS

Concerns or complaints shall be handled at the lowest possible level. Persons with a concern about a student shall first attempt to address the concern with the teacher. Only after such attempts have failed shall the administration be contacted. If a parent is reluctant to address the concern with the teacher alone, an Administrator or the school counselor may be present at a conference.

A formal grievance procedure is established by Archdiocesan policy through the Catholic Schools Office at 831-8173. Discussion of the grievance with the Administration and Rector is required before a grievance may be filed with the Catholic Schools Office.

AMENDMENTS TO PARENT/STUDENT HANDBOOK

The Principal or Rector reserves the right to amend the Family-Student Handbook for just cause. Notification of changes to the Family-Student Handbook will be posted on MSP.


ADMISSION

All Catholic preschools, elementary schools and the Archdiocesan high school shall admit only those students who sincerely seek a Catholic education.

For admission purposes, preference is given to students who are practicing Catholics, who have a basic knowledge and understanding of the Catholic faith, and who are registered members of a parish or mission within the Archdiocese.

By applying for admission to a Parish/Regional school or the Archdiocesan high school, parents or legal guardians acknowledge and agree that their student will participate in religious instruction and formation in the Catholic faith. By applying for admission to a Parish/Regional school or the Archdiocesan high school, parents or legal guardians acknowledge and agree that they will support the philosophy and mission of the Catholic school and all Catholic teachings. No student will be refused admission to a Parish/Regional school or the Archdiocesan high school because of race, color, national origin, or gender.

Each school shall have a written admissions policy in its Parent/Student Handbook that shall include the following: A. All students must be in compliance with the minimum age requirements of the State of New Mexico in

order to enroll; students entering Kindergarten must be 5 by September 1st.

B. Locally set admission priorities and/or preferences including: 1. Dates for application, registration, testing admission acceptance and parent/student commitment

procedures and deadlines; 2. An interview with the parent or legal guardian and student, when possible; and 3. A statement regarding application, tuition and other fees.

C. If a student applies to transfer from one Parish/Regional school to another (except in the case of a student

who is entering high school), the Principal/Preschool Director of the school to which the student wishes to transfer may request that the parents or legal guardians of the student provide a reason for the requested transfer.

D. If a student applies to transfer from one Parish/Regional school to another (except in the case of a student

who is entering high school), the Principal/Preschool Director of the school to which the student wishes to transfer should confer with the Principal/Preschool Director of the school from which the student wishes to transfer.

Home-Schooled Students

A. Parents or legal guardians who seek admission to a Parish/Regional school, or the Archdiocesan high school for children who have been home-schooled shall provide proper documentation to the school that will allow the school to properly evaluate and place the student. Such documentation shall include, but not be limited to: immunization records, samples of student work, report cards (if applicable), recommendation from the leadership of the home school, copy of curriculum used by the home school with the student, and grade level/subject testing. At the school’s discretion, the student may be required to undergo standardized testing prior to admission. In the event of such testing, and if it is administered by a third party or agency, the parents or legal guardians of the student may be asked to pay for the testing. The school reserves the right to place the student in the grade or course tht the school deems appropriate.

Admittance of Non-Catholic Students


A. Parish/Regional schools and the Archdiocesan high school may admit a student who is non-Catholic provided that this student will not displace a Catholic student and provided that the student and his/her parents/legal guardians clearly understand that the student will be required to participate in Catholic religious instruction and school activities related to the Catholic identity of the school. Parents/legal guardians of non-Catholic students acknowledge and agree that students will participate in religious instruction and formation in the Catholic faith. By applying for admission to Parish/Regional schools or the Archdiocesan high school, parents/legal guardians acknowledge and agree they will support the philosophy and mission of Catholic schools and all Catholic teachings. (ASF/CSPM#2000)

NONDISCRIMINATORY POLICY

SNRCS shall admit only those students who sincerely seek a Catholic education. Preference is given to students who are practicing Catholics, who have a basic knowledge and understanding of the Catholic faith and who are registered members of a parish or mission within the Archdiocese of Santa Fe.

By applying for admission to SNRCS, parents and legal guardians acknowledge and agree that their student will participate in religious instruction and formation in the Catholic faith and agree to support the philosophy and mission of SNRCS and all Catholic teachings. No student will be refused admission to SNRCS because of race, color, national origin or gender.

If a student applies to transfer from another ASF Catholic school, the Principal may request that the parents or legal guardians provide a reason for the requested transfer. The Principal may also confer with the Principal of the school from which the student wishes to transfer.

AGE REQUIREMENTS

The school follows the age requirements of the State of New Mexico unless the Principal grants an exception.

Students entering PP-K must be 3 years of age by September 1st of the year of entrance. A parent may submit a written request for early admission to PP-K if a student will become 3 years of age during the first two months of the school year. The Principal makes the final decision regarding early admission of students to PP-K. All students are conditionally accepted into PP-K dependent on displayed readiness and availability of space.

Students entering Pre-K must be 4 years of age by September 1st of the year of entrance. A parent may submit a written request for early admission to Pre-K if a student will become 4 years of age during the first two months of the school year. The student will remain in Pre-K until she/he is eligible for kindergarten by

turning five years before September 1st of the year of entrance. The Principal makes the final decision regarding early admission of students to Pre-K. All students are conditionally accepted into Pre-K dependent on displayed readiness and availability of space.

Students applying for Kindergarten must be 5 years old by September 1st of the year of entrance. Students are conditionally accepted into Kindergarten with full acceptance contingent on displayed readiness.

Students entering first grade must be 6 years old by September 1st of the year of entrance.

Exceptions to age requirements are at the discretion of the principal.

APPLICATION PROCESS

In order to answer parents’ questions and provide information to parents, the parents of prospective new students are required to meet with the Principal. Parents are encouraged to attend Open House or call the office to schedule a tour before meeting with the Principal. An informal interview with the prospective student is also included in the admission process.


Students with special needs may be admitted to the school on a probationary status for a given period to be determined at the time of admission, usually for one quarter. This will allow school officials time to determine if the school can meet the student’s needs.

Students seeking admission to grades K-6 may be required to undergo testing prior to admission. SNRCS reserves the right to place the student in the grade or course that the school deems appropriate.

REGISTRATION

Registration for students currently attending SNRCS is held in January/February of each year. At this time a registration fee is required along with a contract commitment. Completion of the registration process in January/February reserves a student’s place for the next year. However, official acceptance is contingent upon a student’s completion of the required course of study and all financial payments being current.

For new students, registration is due within two weeks of notification of conditional acceptance into the school.

EVALUATION AND ACCEPTANCE OF STUDENTS

At the time of registration, parents should provide the school with the following documents:

Report Cards

Results of prior evaluations

Standardized Test Results

Health Records

Birth Certificate

Baptismal Certificate (Catholic applicants only)

Record of IEP or 504 Plan if applicable

SNRCS will conduct STAR and writing evaluations if previous evaluations are not available. Failure to provide the school with this information or failure to disclose a student’s learning differences may result in a student’s dismissal. The records will be used to evaluate if the student is likely to succeed in SNRCS’s academic program. Every student is accepted on a probationary basis to determine if the student will be successful in completing the course of studies for his/her grade. A student who is unable to complete a course of study will be required to withdraw from the school.

ACADEMIC INFORMATION

CURRICULUM

The Archdiocesan curriculum guidelines, consistent with the state of New Mexico guidelines, are followed for the teaching of all secular subject areas. SNRCS offers students opportunities for growth in the following major subjects.

Religion: Catholic doctrine and tradition, sacraments, Bible study, prayer, social justice, and preparation for the

reception of the sacraments of Reconciliation and Eucharist. Students in Grade 5 will take the Assessment of Catechesis/Religious Education (ACRE) test.

Liturgical services are held on Wednesdays and/or Holy Days and for special events. Each school day begins and ends in prayer. All students registered at SNRCS are required to take the religion course offered to their grade. The liturgical year is celebrated with prayer services, special Eucharistic celebrations and other appropriate activities. The religion curriculum will be consistent with the teachings of the Roman Catholic Church and will conform to the guidelines of the Archdiocese as appropriate. All students, Catholic and non-Catholic, are expected to participate in prayer, worship, religion class, and other religious celebrations.


Sacramental Program: The sacramental life of the students of the Catholic tradition is an important component

of the religion program at SNRCS. Catholic students in the 3rd grade receive the Sacrament of Reconciliation (Confession) and the Sacrament of the Eucharist (First Communion) in the spring, with their respective parish. The sacraments of Reconciliation and Eucharist are only conferred on students baptized in the Roman Catholic tradition. Catholic students in grades 4-6 who have not received these sacraments and wish to do so may make arrangements with the Principal and the religion teacher. Parents are required to be active partners in the preparation of their children for these sacraments and are required to participate in the adult sacramental education program. Failure to attend the required adult sacramental program may result in your child’s inability to receive the sacraments at his/her parish.

Service Learning: is an integral part of the religion curriculum and provides students opportunities to participate

in community service that fulfills a goal of Catholic education and benefits the home, parish, school local communities. Students are required to complete a service learning log each semester and fulfill the requirements for their grade level.

1. Scripture 2. Catholic 3. Church Faith Prayer 4. Worship and Spiritual Life 5. Stewardship 6. Ecumenism & Diversity

Language Arts

Reading and Literature

Spelling/vocabulary

Grammar

6 Plus 1 Writing

Accelerated Reader

Phonics (primary grades)

Studying

Speaking

Listening

Mathematics: Mathematics skills based on the Catholic Common Core State Standards for Math

Numbers & Operations

Fractions & Decimals

Algebra

Geometry

Measurement

Data Analysis & Probability

Problem Solving

SCIENCE

Life Science

Earth and Space Science

Physical Science

Technology


Scientific Method

Hands-on Learning

Distance Learning

SOCIAL STUDIES

History

Geography

Civics & Government

Economics

Conflict Mediation

Community Service

LIBRARY

Research skills

Library Citizenship

Reference

Organization of material

Parts of a book

Literature appreciation

Vocabulary

Comprehension skills

MUSIC

Rhythm

Melody

Harmony

Form

Expression

Timbre

Musical heritage

Catholic perspective

Instrumental (optional)

PHYSICAL EDUCATION

Physical fitness program

Health and Family Life

HANDWRITING

Students in grades PreK-6 are expected to use the Handwriting without Tears process

Students in grades 4-6 are expected to submit all handwritten work in cursive

Students in grades 4-6 will be required to write in ink, with rare exception

ART


Elements of Art

Principles of Design

Media & Methods

Art History

COMPUTER LITERACY

Integrated into the basic curriculum

Focus on using technology as a learning tool

Keyboarding

SPANISH

Integrated into the classroom curriculum

Focus will be based on Archdiocese Curriculum at each level and will be taught by the classroom teacher

EXTRA ACADEMIC OPPORTUNITIES

Opportunities to broaden knowledge, community awareness and leadership may include Spelling Bee, Science Fair, Faith Challenge Bowl, Choir, Marimba, Student Council, and Team Sports.

CURRICULUM ACCOMMODATIONS AND ASSISTANCE

Limited accommodations and assistance may be made for challenged students. For students with special needs, a student’s Individual Educational Plan shall be on file at SNRCS as a resource for school officials to use in implementing curricular accommodations. Based on evaluations, additional support may be offered or arranged, such as speech therapy, reading support, or tutoring.

HOMEWORK

Formal homework is assigned to help students to become self-reliant and self-directed. Assignments are designed to reinforce daily lessons, supplement and enrich class work, and prepare for certain lessons through various experiences. Teachers will post homework and assignments for students on MSP. Students are required to record homework assignments in individual student planners. Parents are asked to sign planners nightly, indicating that they have monitored their child's homework.

Any term paper, project or major assignment that is assigned at least one week (7 calendar days) prior to the due date shall be submitted on the due date whether the student is in attendance or not. If the student is absent, the student shall make arrangements for someone to bring the assignment to the teacher.

Since each student has different capabilities and interests, it is difficult to denote the specific amount of time to be spent on an assignment. Time needed to complete homework assignments varies with the student, the teacher, the class and the day. If a problem arises, the teacher should be contacted.

Missed assignments and classwork are the responsibility of the student to arrange with the teachers to make up any work in a timely manner. Students who are absent due to illness have one day for each day of absence to make up the missed assignments, quizzes or tests. For example, a student who was absent three days would be given three school days to complete the missed work. For short absences, students shall make arrangements with classmates regarding assignments or check the teachers’ homework site on the MSP. Student should request any missed assignments from his/her teacher upon his/her return to school. When a student is absent for three or more days


due to illness, a parent may call the school office before 9:30 AM to arrange for homework assignments. Homework assignments may be picked up at the school office between 3:30 and 4:00 PM.

Completion of homework is a student's nightly priority. SNRCS is attempting to instill in our students the importance of homework and the student’s responsibility to complete homework in a timely manner; taking in to account due

dates, and consequences. Therefore, detentions will be assigned for students in grades 4th-6th who do not turn in their homework assignments on the due date. At least one day written notice will be provided to the student and parents/guardians. If a student fails to turn in homework on Monday, he/she will serve detention on Tuesday, no homework on Tuesday will result in a Wednesday detention, no homework on Wednesday-Friday will result in a Monday detention. If a student rides any of the afterschool buses, parents will need to make other pickup arrangements for their child on the day of their detention. Please remember that detention takes precedence over appointments, practices, lessons, ballgames, etc. Failure to serve detention with a teacher on the assigned day will result in in-school suspension. Under extenuating circumstances (e.g. previously scheduled doctor appointments, school sponsored events, etc.) and with the prior approval of the Principal and teacher, a student may make arrangements to delay an assigned detention.

TESTING PROGRAM

All Parish/Regional preschools and elementary school and the Archdiocesan high school shall follow the basic program of standardized testing determined by the Archdiocesan Catholic School Office. In elementary schools, grades three through eight shall be assessed yearly. Each school is responsible for ordering tests, providing teacher in-service regarding test administration, maintaining test security, recording the results, utilizing test scores for instructional improvement, and reporting results to parents. Additional achievement and/or diagnostic testing may be done at the recommendation of the teacher and/or at the discretion of the Principal.

A. Achievement Testing

The Catholic Schools Office will make public each year the Archdiocesan average test scores.

The Catholic School Office will not make available individual school or classroom results to anyone except other appropriate officials of the Archdiocese.

Individual student’s test scores will be made available to their parents and teachers. Individual schools may publish their own test scores as part of their marketing initiatives. School test scores may only be compared to published Archdiocesan average test scores or public school scores.

B. The Catholic Schools Office will use an individual school’s test scores for the purpose of monitoring and

improving instruction within that school.

C. ESL students will be tested; however, accommodations may be made to assist them in taking the test in their own language.

D. All students will participate in the assessment program and all students will be included in the class and school averages. Accommodations for test taking for students with accommodations may be made at the discretion of the local school Principal. (ASF/CSPM#4430)


STUDENT ASSESSMENT, GRADING, AND REPORTING

STANDARD ASSESSMENTS The following standard assessments are administered to students:

Students in grades K - 6 are administered the Scantron Testing.

Students in grades 3 - 6 are administered the Renaissance STAR 360 Reading and Math

Students in grade 5 are administered ACRE

Students in grades K & 1 are administered DIBELS

All students are expected to participate in standardized testing. Accommodations may be in place for some students who have met the criteria.

CLASSROOM TESTS

Periodic classroom tests are used to assess students’ mastery of subjects/concepts. The purpose of these tests is to provide a measure of progress toward objectives and to allow the teacher to gauge the success of instructional goals. Teachers shall provide students and parents with results of classroom testing on MSP.

FINAL EXAMS

Students in grades 5 - 6 will be involved in Final Exams to assess cumulative knowledge of subject matter taught during the academic year. Final Exams will help students to be more fully prepared for the assessment challenges and expectations of middle and high school.

GRADING AND REPORTING OF STUDENT PROGRESS

Academic grades are to be based solely on scholastic achievement as defined by the individual school. Behavior is evaluated separately.

Teachers have the primary responsibility to confer with parents about the progress of their children. The Principal has responsibility to oversee this process. In cases involving ongoing problems or serious concerns which may lead to action beyond the scope of the teacher’s responsibilities, the Principal must be included in the conference with the parents.

Report cards, standardized test scores and parent-teacher conferences shall provide parents with tangible evidence of student progress.

When semester and/or quarter failure in a particular subject seems likely, parents shall be promptly notified in advance of the probable failure.

Unless otherwise defined by the local school and approved by the Superintendent, the grading standard for all parish/regional preschools and elementary schools shall be as follows: (ASF/CSPM#4400)

The grading scale is as follows: 93%-100% A

A student who demonstrates a profound comprehension of the subject matter and has an independent mastery of the material as well as a facility for establishing relationships with the knowledge discovered receives a grade of A.

85%-92% B A student who demonstrates a thorough comprehension of the subject matter, who integrates knowledge logically, and has learned new principles, receives a grade of B.


76% -84% C

A student who demonstrates a thorough comprehension of the material and meets the general requirements of the course curriculum and competencies receives a grade of C.

70% - 75% D

A student who demonstrates a comprehension of some of the concepts and Principals of the course curriculum and competencies and who needs consistent supervision and direction of their studies or a student who is able to demonstrate ability to comprehend the work and meets the minimum requirement for the course receives a grade of D.

60%-69% F

A student who demonstrates little or no achievement and is not meeting minimum expectations or achievement receives an F.

A marking of 'I' (incomplete) indicates that the student has failed to meet minimum requirements due to excused absences. An ‘I' may be changed to a different grade after the student has had sufficient time to meet the minimum requirements as determined by the Principal and teachers.

An E, G, S, NI, or U may be used for reporting effort and conduct.

E = Excellent G = Good S = Satisfactory NI = Needs Improvement U = Unsatisfactory

The essential classes, Art, Library, Music, PE and 21

st Century will receive a P/F (Pass or Fail).

Report Cards are important tools for communication. Student report cards are issued quarterly, every nine weeks, during the academic school year. Parents are responsible for printing the student’s report card from Sycamore.

PROGRESS/GRADE REPORTS

Student progress may be monitored by the parent/guardian through MSP. Parents will be issued a PIN and will be given instructions on monitoring student progress at Orientation. Student progress reports may occasionally be sent home in hard copy. If a parent receives a hardcopy of a progress report it must be signed and returned to school the following day.

Student grade reports will be issued quarterly. Grade reports will not be sent home in hard copy. Parents must access their student’s report card online through MSP.

HONOR ROLL

Only students in grades 3-6 are eligible for honor roll. A student must not receive anything below a C in academics to qualify. Students who receive an 'I' are not eligible for honor recognition. The following recognition is available:

High Honors 4.0 G.P.A.

Honor Roll 3.5-3.9 G.P.A.

Merit Roll 3.0-3.4 G.P.A.

PARENT-TEACHER-STUDENT CONFERENCES


The teacher is expected to meet periodically with the parents of each student for the purpose of discussing the student’s development and academic progress in school. The student may be present for all or part of the conferences at the discretion of the teacher. Conferences should take place at the designated school conference times and at other times deemed necessary by the teacher or parent. Designated conference days may be considered contact days, provided students are required to attend all or part of the conference. Unless specifically prohibited by a court order, the non-custodial parent has the right to the same information and opportunities for conferences for the custodial parent. (ASF/CSPM#4410)

Parent/Teacher/Student conferences are scheduled for all students after the first quarter. Students are required to attend each conference. Conference days are counted as school days. Class is not in session during conferences. Conference schedules are prepared and issued by the school office well in advance of the scheduled date. Parents are strongly encouraged to arrange their time in order to attend the conference and discuss the student's work, efforts, abilities and potential with teachers. Parents requiring additional conferences during the school year may make arrangements with the teacher through the school office. Teachers and Educational Assistants are not usually free for appointments, conversation or consultation during regular school hours. Their primary responsibility is to teach and be responsible for the students during regular school hours. Parents shall address specific problems or concerns with the teacher before consulting with the Principal. The teachers are responsible for informing the Principal of all concerns brought to their attention.

STUDENT PERMANENT RECORD

Each Parish/Regional school and the Archdiocesan high school shall maintain the required records of each student enrolled in the school.

A. Permanent Records

B. Parish/Regional schools and the Archdiocesan high school shall keep the following student reords (hereinafter the “official records”) in a permanent fireproof file or digital format for a period of no less than 99 years:

1. Academic transcripts (including attendance) 2. Academic test results; and 3. Immunization records.

C. Guidance Department and disciplinary records are not part of the student’s official records and shall not be kept in the permanent file. Those records shall be destroyed four years after the student graduates, transfers or withdraws from the school

All health records (except for immunization records) are not part of the student’s official records and shall not be kept in the permanent file. When a student graduates, transfers or withdraws from the school, the school may give the student’s health records to the student (provided s/he is emancipated or above the age of majority) or the parents/legal guardians.

D. Transcripts

1. When a student transfers to another school, a Parish/Regional school or the Archdiocesan high

school shall send a copy of the student’s official records (as defined above) directly to that new school if requested to so (in writing) by the student’s parents/legal guardians or by the student (if over the age of majority and not dependent on the parents/legal guardians).

2. The official record, including the official transcript, shall only be sent to the transferring school; it

is not to be given to the student or his/her parents/legal guardians.


3. When a student transfers to another school, a Parish/Regional school or the Archdiocesan high school must record the date and reason for the student’s permanent record card.

E. College Applications

When a student applies for admission to a college, university or other post-graduate program, and when a request I made to send copies of the student’s official records to such college, university or other post- graduate program, the Archdiocesan high school shall send copies of the student’s official transcript and all other school records that are requested, including disciplinary records, if appropriate. The Archdiocesan high school shall not release any medical records relating to any student absent express authorization by the student (if over the age of majority and not dependent on the parents/legal guardians) or the student’s parent/legal guardian.

F. Report Cards

Parish/Regional schools and the Archdiocesan high school shall issue report cards in accordance with the guidelines set forth in their Parent/Student handbooks. Report cards, standardized test scores and parent- teacher conferences shall provide parents/legal guardians with an opportunity to review and discuss student progress and achievement.

G. Privacy of Student Records

Principals/Preschool Directors shall take particular care to preserve both the integrity and privacy of official records.

H. Access to Student Records

1. Parents/Legal guardians of Parish/Regional schools and the Archdiocesan high school students, at the primary educators of those students, shall have the right to inspect and review the official records of their child in the presence of a school official. Parents/legal guardians of students who are enrolled in the high school and who are listed as a dependent on the parents’/legal guardians’ most recent Federal Income Tax form(s), shall have the right to inspect and review the official records of their child in the presence of a school official. Once a student attains the age of majority and is no longer a legal dependent of his or her parents/legal guardians, the student shall have the sole right to inspect and review his or her official records in the presence of a school official. All requests to review a student’s official records shall be made in writing, and shall be directed to the Principal or Preschool Director.

2. Unless otherwise provided by a court order, both parents and legal guardians of a student are entitled to inspect and review the student’s official records in the presence of a school official, regardless of who has legal custody of the student. Unless otherwise provided by court order or by law, both parents and legal guardians of a student shall have equal access to school documents and other information concerning the student’s education.

3. Parish/Regional schools and the Archdiocesan high school shall not release any personal information concerning a student to any person who is not the student’s parent or legal guardian, unless the school is authorized to do so by the student’s parent or legal guardian, or unless the school is compelled to do so by court order or by other operation of law.

I. Release of Student Information

1. Student Directories

Before printing any student directories, Parish/Regional school and the Archdiocesan high school shall obtain verifiable permission from each student’s parents or legal guardians to publish


information regarding the student or the student’s family (such as names, addresses, telephone numbers). Parish/Regional schools and the Archdiocesan high school must retain these permissions in the student file for the duration of the school year.

2. Other Publications and Media

Parish/Regional schools and the Archdiocesan high school shall not publish or use a student’s name, picture, voice or likeness in any form of publication or media unless a verifiable photo/publicity release is obtained from the student’s parents or legal guardians (or for the student if the student is over the age of majority). Absent a verifiable photo/publicity release, student Parish/Regional schools and the Archdiocesan high school shall not use a student’s name, picture, voice or likeness in any publications or media, including but not limited to photographs, films, motion pictures, audio, DVD, videotape, websites, class pictures, school yearbook, or the school newspaper, whether in connection with the student’s education or participation in school activities or events or otherwise. The verifiable release must be kept on file for the entire length of time that the student is at the school. (ASF/CSPM#2110)

ATTENDANCE

Attendance and punctuality are valued at SNRCS, as there is a strong correlation between student attendance and success. A student’s absence from school interferes with his/her academic progress. Regular, prompt attendance is essential for success in school. Unless excused for illness or another serious reason, students are required to attend school by New Mexico state law. The school enforces the compulsory attendance laws of the State of New Mexico. A student whose absences exceed the state requirements may be ineligible to participate in extracurricular activities, including but not limited to sport teams, clubs, and field trips. The student may be subject to continuation in the same grade and will not receive a progress report until work is satisfactorily completed within the expected time frame. A student who is absent for more than 10 days in a semester or 20 days in a school year may be retained. Parents will be notified of excessive absences and may be required to provide a doctor’s note.

LATE ARRIVALS

Parents are to make arrangements for their children to arrive at school on time and be picked up at dismissal time unless reporting to the After Care Program. If students are not in their homeroom when the second bell rings at 8:00 AM, they are considered tardy. There is no distinction between an excused or unexcused tardy. Excessive tardies will have a direct impact on a student’s academic evaluation, his/her participation grade, and promotion to the next grade. Three days tardy will be the equivalent of an absence and count toward the total number of absences recorded for that student.

Parents must accompany their child (ren) into the office and sign them in. If a student is tardy, the child will remain in the office until a phone call is made to a parent and the parent returns to the school to sign their child (ren) in.

ABSENCE

When a student is absent from school, a parent should email teacher or call the office before 8:30 AM each day of the absence. If the office does not receive a call, the parent will be contacted. This policy is for the protection of the SNRCS students. In addition to the phone call informing of the absence, a written statement giving reasons for the absence must be given to the student's teacher upon return to school.

Students shall be fever free for 24 hours before returning to school. Students who are sent home during the school day with a fever will not be allowed to return to school the next day as this would not allow for the 24 hour protection of the entire school community.


Students, at all times, are responsible for class/homework whenever absent. Parents should request work at the time they call in to report the absence, no later than 9:30 AM. Homework assignments may be picked up at the school office between 3:00 PM – 3:30 PM.

PLANNED ABSENCE

Any absence other than illness is considered unexcused, including planned absences due to vacations or participation in non-SNRCS sporting events. The school calendar provides for extended weekends throughout the school year and parents are encouraged to schedule family trips or family outings during these times so as to eliminate the need to interrupt a student’s learning process.

Should absence for any reason other than illness seem imperative, parents are requested to consult with the Principal and present a written request for the absence a minimum of one week prior to the requested dates for approval. Students will not be allowed to make up work/tests for absences on days scheduled for semester and final exams, before or after school vacations, or on three day weekends.

Teachers are not required to provide make up tests, work, or assignments for unexcused absences.

ABSENCES DURING THE SCHOOL DAY

Parents are asked to schedule student appointments at times when school is not in session as this practice is harmful to the student's progress. Students who are away from school 3 hours or more will be counted as absent for half a day.

When picking up a student during regular school hours, parents are to report to the school office to fill out the required Archdiocesan Release Form. The student will then be called to the office. To avoid loss of learning time, no student is allowed to wait at the office to be picked up by a parent. When a student is returned to school following appointments or other business, the parent/guardian is to return to the office and sign the child back into school. The student will obtain a class Admittance Slip to give to the teacher. Parents shall not escort their child to class after signing the child back into school. Parent/guardian should inform the school in writing if someone other than the parent/guardian is to assume responsibility for the child at the time of release. Only individuals who are authorized to pick up a student are permitted to remove a student from campus.

EARLY PICK UP AT END OF SCHOOL

If there is a need to pick up a student before the end of the day, it must be prior to 2:30 PM on regular school days and at the end of the day on early release days, 12:30 PM. Early pick up can only be for an appointment to a doctor, dentist, etc. Pick up after the time mentioned will be denied.

STUDENT ADVANCEMENT

PROMOTION AND RETENTION

A. Promotion

Promotion of students shall be based on completion of academic work and mastery of academic skills. Credit for courses shall not be given solely on the basis of class attendance.

B. Retention

All decisions regarding retention are the responsibility of the Principal in consultation with the teacher(s).


In cases of inadequate progress, each student should be considered individually. Any decision concerning non-promotion must be made after considering all the factors related to the student’s development (emotional, physical, social, as well as intellectual and academic) collected from a wide range of sources throughout the year. Excessive absences and/or tardies may be cause for retention or withdrawal from the school as defined in the local school handbook.

C. The following are minimum procedures for retention:

1. Consultation between teachers and Principal, 2. A conference is held with the parents no later than the end of the first semester to advise them of

the possibility of retention and to discuss possible remedial actions,

3. Follow-up conferences with the parents are held to evaluate the progress of the student, 4. Evaluations and reports to parents must indicate lack of student progress, 5. Ordinarily, a decision will be made by the end of the third quarter regarding retention.

D. No student shall be retained more than one year at any given grade or level. Ordinarily, a student should

not be retained more than once in elementary school (grades K-5) and once in middle school (grades 6-8)

E. Local school policy should define the extent to which the school can serve students with special needs. Schools may accommodate students with learning challenges who require curriculum modifications. Adaptations and modifications should be regularly discussed with parents and use of significant modifications should be noted on the report card and in the permanent record. Such a record should say, “Grade indicated by an asterisk denotes progress made based on a curricular program adapted to the needs and abilities of this student. (ASF/CSPM#4420)

Promotion is based upon daily performance, test results, recommendations of teachers, student attendance, mastery of subject matter, and the student's ability to complete work expected at the next grade level. The administration may recommend retention of a grade, or tutoring or summer school classes as a requirement for promotion, when, after conferences with teachers and parents, it is believed that such action will better prepare the student academically and emotionally for the next level.

Santo Nino is required by state law to enforce the compulsory attendance law. Excessive absence, 10 days in a semester or 20 days in a school year can be cause for student retention. Students who fail two core subjects, including religion, will receive notice of required tutoring, or attendance at summer school. In such instances, promotion will be dependent upon verification of satisfactory completion of course/s.

ACADEMIC PROBATION

A student whose academic performance indicates serious deficiencies may be placed on academic probation. A student whose average is an F in any subject or has earned two (2) Ds in any subject is not allowed to participate in any extra-curricular activities for a minimum of two weeks until the next progress report or report card indicates that the student’s grade has improved to a passing grade of 70% or higher.

STUDENT WITHDRAWAL

When a student is not making sufficient academic progress at a Parish/Regional school, or is experiencing emotional difficulties or is engaging in uncooperative or disruptive behavior or if a student’s parents or legal guardians are engaging in uncooperative or disruptive behavior (Ref: Policy No. 2470), the school may request that the student withdraw and transfer to another school. (ASF/CSPM #2130)

If a student is withdrawing from SNRCS, parents shall notify the school in writing in advance of the withdrawal date. This enables the school to prepare necessary information and settle accounts. No student records will be forwarded to another school until all business accounts have been settled.


END OF THE YEAR AWARDS

Spirit of Santo Niño Award

St. Elizabeth Seton Award for Excellence in Religion

St. Cecelia Award for Excellence in Music

St. Albert the Great Award for Excellence in 21st Century Learning

St. Katherine Drexel Award for Excellence in Social Studies

St. Jean Baptist de la Salle Award for Excellence in Math

Santa Teresa de Avila Award for Excellence in Language Arts

St. Sebastian Award for Excellence in Physical Education

San Lucas Award for Excellence in Art

St. Catherine of Alexandria Award for excellence in Library Science

Our Lady of Guadalupe Award for excellence in Spanish

St. Bridget Award for overall academics

St. Albertus Magnus for excellence in Science

St. Peter for Perfect Attendance (on time daily and in school all day)

Scantron Gains Awards

STUDENT PROGRAMS

Parents who wish to enroll their children in special programs outside the school, academic or otherwise, during the school day, may do so only with the written consent of the Principal and Pastor/Rector and the approval of the Superintendent. Such request shall be judged on a case-by case basis and if granted, shall be for a period of no more than one academic year.

Granting this type of enrollment is solely at the discretion of the Principal and Rector and is subject to the approval of the Superintendent. (ASF/CSPM #2200)

SACRAMENTAL PROGRAM – THIRD GRADE

Penance (Reconciliation) and First Eucharist (First Holy Communion)

Preparing children to receive the Sacraments of Penance (Reconciliation) and Eucharist is primarily the responsibility of parents. This is a responsibility that all parents promise to undertake when their children are baptized as infants.

The most important part of your child’s preparation for the Sacraments is their regular participation in Sunday Mass and your own example of regular worship, prayer and good works. All other preparation is secondary to that obligation of worshipping together each week with the Christian family gathered together around the altar of God. Taking your children to Mass regularly is an essential part of fulfilling the promises you made at your child’s Baptism to bring them up within the life of the Church.

God’s love and presence are made real and celebrated in the Sacraments and important times and experiences in our lives are celebrated and enlivened by God’s presence. Each Sacrament signifies, in a particular way, the transforming love of God and the new life which Jesus Christ brings.

Your children will be involved in the regular sacramental preparation program that is an integral part of our school curriculum beginning in Kindergarten through Grade 6.

SNRCS and your parish are ready to assist you in the joyous responsibility of preparing your children for the Sacraments of Penance (Reconciliation) and First Eucharist (First Holy Communion).

Although formal preparation for the Sacraments of Penance (Reconciliation) and the Eucharist are offered in their third grade year at school, the Sacraments are received at their parish.

Your parish may require that your child attend its religious education program or that you as parents attendclasses, so it is important that you contact your parish’s religious education director in order to register your


child to receive the Sacraments from your parish. Registration is held in the fall, so please check your parish bulletin for more information.

A letter for all third grade parents can be found on MSP and on the website. This letter must be turned in on the day of Orientation.

GRADUATION

Graduation exercises from either elementary or secondary schools shall take place no earlier than one week preceding the closure of school.

Elementary School

A. Graduation from elementary school or secondary school should be kept appropriately simple and inexpensive. A Eucharistic liturgy shall be central to the graduation ceremony and should be followed by a simple, dignified exercise that recognizes the unique value of the Catholic education just completed.

B. A student must meet the minimum requirements established by the school, as set forth in the

parent/student handbook. An elementary school may withhold a student’s diploma until that student or the student’s parents or legal guardians satisfy their educational, financial and/or disciplinary obligations to the school. A student’s participation in graduation exercises is a privilege, not a right.

C. Notice

Parish/Regional schools shall notify a student’s parents or legal guardians in writing if a student is in danger of not graduating. Such notice shall be given as soon as reasonably possible, but at least prior to final examinations.

D. Exclusion From Graduation Exercises

Parish/Regional schools may exclude a student from participating in graduation exercises for reasonable cause (i.e. discipline, failure to meet financial obligations) even if the student is to receive a diploma. The Principal shall have the discretion to exclude a student from participation in graduation exercises after consultation with the Pastor/Rector and the Superintendent of Schools. (ASF/CSPM#2600)

6TH GRADE PROMOTION CELEBRATION

This marks the end of your child’s elementary career and the beginning of their middle school years. SNRCS will celebrate this promotion yearly with a Mass and a simple reception for family and friends. This celebration should not hinder any family from participating due to high costs.

In order for your child to participate in the 6th grade celebration, ALL FEES must be paid in full and the student must attend the full day of school.

A meeting will be set to be held in September. The Principal, Administrative Secretary, a 6th grade teacher and the Sixth Grade Parents will meet to discuss the preparations for this event. A committee of parents should be formed at this meeting.

The Principal, Administrative Secretary, and/or the 6th grade teacher must be present at all 6th grade celebration meetings.

The date for the 6th Grade Celebration is set in May by the Principal and the Rector prior to the school year.


The Principal will have the final approval on all 6th Grade Celebration issues.

At orientation, a fee for the 6th grade composite picture will be assessed.

A small fee for the reception, which should be limited to a cake/cookies/punch, will be assessed each student. This fee must have prior approval of the Principal.

A fee for the Retreats will be assessed each student, this fee will cover food, snacks and drinks.

Information concerning the retreats; place, dates, times and any other necessary information will be sent to all 6th grade parents by the Administrative Secretary.

The 6th grade retreat will be held in September, date to be determined by the 6th grade teachers

Other mini retreats will be held during the Advent and Lenten Season.

Fundraising for the 6th grade scholarship to be presented to a fifth grade student, for the gifts presented to the Rector, Associate Rector, Principal, Teachers, Staff members, and sponsor children are presented during the Mass, reception and retreats must have the prior approval of the Principal.

The Mass cordinator will present the 6th grade Mass to the committee and go over what is needed.

a. Need to have six to eight 5th grade parents to help with the set-up, serving, and clean-up of the reception.

b. The gift(s) recognizing the appropriate people. The Mass Coordinator, with assistance from the

6th grade teachers, will choose the students who will present the various gifts.

c. The gift being presented on behalf of the school. d. DVD – If a DVD has been prepared this will need to be shown after the church has been cleared

and should not exceed 10 minutes in length. e. Reception will be held in the gathering space and should consist of cookies, cake, or cupcakes and

punch.

Mass attire is required for the 6th grade celebration Mass.

a. Mass attire for boys: dress pants, dress shirt, dress shoes, tie or a suit

b. Mass attire for girls: dresses long or short (cannot be shorter than two inches from mid knee), dresses or blouses must have a cap sleeve (sleeveless will not be allowed). If the dress does not have a cap sleeve, a sweater or shawl must be worn at all times during the Mass and reception. Shoes if not flat cannot be more than 1 1/2 inches high.

c. If you have questions concerning your daughter’s attire, bring the outfit to the Principal at least one week prior to the 6th grade Mass, for approval.

d. As per the dress code, no fake nails or nail tips.

e. In order for students to participate in the evening celebration, they must attend a full day of school.

ATHLETIC AND EXTRACURRICULAR ACTIVITIES POLICIES

ATHLETIC PROGRAMS

SNRCS is a member of the Albuquerque Parochial and Independent Athletic League (APIAL) and will abide by its rules and regulations. Athletic rosters are turned in to the league one week after practice begins. SNRCS students in grades 5-6 may be eligible to participate in the following sports:

Sports for Girls Sports for Boys


Volleyball Flag Football Basketball Basketball Softball Track

ATHLETIC LEAGUE

SNRCS is a member of the Athletic League in Santa Fe and will abide by its rules and regulations. Athletic rosters are turned in to the league one week after practice begins. SNRCS students in grades 3 – 6 may be eligible to participate in basketball.

EXTRACURRICULAR ACTIVITIES

SNRCS encourages students to participate in coordinated extracurricular activities, such as Faith Challenge Bowl, Local/Regional Science Fairs, Student Council, Marimba, Wrestling, Swimming and others, throughout the year.

ELIGIBILITY

To participate in athletic and extracurricular activities, a student shall meet the following conditions:

The athletic or extracurricular fees shall be paid before the first, practice, game or meet.

Students shall have a current physical on file in the office before first athletic practice.

If a student receives two (2) D's or one F on their report card or progress report, she/he will be placed on probation to improve the grade(s). During this time, the student shall not participate in the athletic or extracurricular activity, including practices, competitions, or meetings. Students will remain on probation until the next grade check, progress report or report card.

If the student on probation receives two (2) D’s or one F on their next grade check, progress report, or report card, the student shall be ineligible to participate for the remainder of the school year. Any exception shall be approved by the Principal.

For AR reading goals, the student shall be making appropriate progress towards their goal. Appropriate progress is defined by default as meeting the 85% comprehension goal and the point progress at the same percentage as quarter progress unless alternate arrangements have been made with the teacher. For students who met their reading goal in the previous quarter and are reading a challenging book, page goals may be set by the teacher to determine appropriate progress.

Students suspended from school are not eligible to participate in extracurricular activities while on probation.

Students shall not participate in an athletic or extracurricular activity on the day that the student is absent from school. Any exception shall be approved by the Principal or athletic director.

CONDUCT AND SPORTSMANSHIP

Athletes, participants, parents, and student spectators shall conduct themselves in a respectful manner at all times. They should follow school policies and the directions and instructions of the adults in charge. Adults shall report any incident of student disobedience or disrespect to the athletic director or Principal as soon as possible. Misconduct or abusive language is not tolerated by anyone, including staff, participant, parent, coach, or observer during, before and/or after the activity. Misconduct will result in requiring the person to leave the building and/or parish grounds. An athlete or participant's misconduct will result in the student being removed from the team for the season. Parent misconduct at an athletic or extracurricular event may result in his/her child being removed from the team for the season.


UNIFORMS FOR ATHLETES

All athletic uniforms are the property of SNRCS. Uniforms are checked out to students who assume responsibility for the care of the uniform. Uniforms shall be washed by hand after each use. Uniforms shall be returned in clean condition within two days of the end of the season. Failure to return a uniform will result in a fee to replace the uniform will be charged after five days.

PARENT RESPONSIBLITIES FOR ATHLETIC AND EXTRACURRICULAR ACTIVITES

AFTER SCHOOL AND EXRACURRICULAR ACTIVITIES: All students who do not have an activity that begins immediately after school must be supervised after 3:20, until the activity begins. If a parent or coach is unavailable to supervise, the students, as well as the siblings are required to report to the After Care Program by 3:30 PM. A drop in fee will be assessed. This is a great opportunity to obtain volunteer hours.

TRANSPORTATION: Parents shall provide or arrange transportation to and from in town games and extracurricular events If students are transported in a school vehicle, a parent may pick only their own child (children) from the game/activity. For out of town games and activities, a student, not taking school transportation, can only be checked out and transported by their parent, unless written permission is on file in the school office for another adult to transport. . Adults who transport students shall have automobile insurance and assume liability for the students.

PICK-UP OF STUDENTS: Students shall be picked up from the place they are assembled within 10 minutes of the end of a practice, event, game, or meeting, or the students shall sign into the After Care Program. No student shall wait outside to be picked up.

MANDATORY PARENT MEETING: A mandatory parent meeting will be held at the start of the season for reach athletic sport. Parents of the participating student shall attend the meeting to register their child and sign up for home game duties. This is also an opportunity for parents to arrange transportation. Failure of the parent to attend the meeting may result in no practice or play for the student until the parent meets with the athletic director.

PARENT SERVICE: Parents of participating students shall assist at school tournaments, games and events. Duties may include assisting with study hall, working the concession stand, or running the scoreboard. For athletic events, parents shall help a minimum of at least twice during a sports season.

Sign-up for the above mentioned parent responsibilities take place during the mandatory parent meeting at the start of the season.

FINANCIAL OBLIGATIONS

TUITION AND FEE POLICIES

SNRCS is supported by the families and benefactors of the school. Financial stability is ensured by the careful stewardship by the staff of the available resources, the generosity of the benefactors, and the faithful fulfillment of the families to meet their financial obligations. The actual cost per student at SNRCS is collected from various sources. Parents accept the terms and conditions of the SNRCS Tuition and Fee Policy upon payment of the registration fees and final approved enrollment of their children in SNRCS. The financial obligations of the parents are divided into five groups: Tuition, Parish Operational Subsidy, Fundraising Obligation, Registration Fee, and Other


Charges.

TUITION PAYMENT POLICY

SNRCS is a non-profit Catholic ministry that depends on timely tuition payments to maintain affordable tuition rates and to meet our monthly obligations. It is, therefore, imperative that we receive payment of all tuition and fees and that it is understood that the payment of all tuition and fees is the responsibility of the parents/guardians.

All families must be registered and active with MSP.

There shall be no modifications to MSP accounts without the approval of the Principal.

The business office will work with families on arrangements, however may not solidify the arrangement

until approved by the Principal.

The Finance Office will provide monthly updates to the Rector and Principal on the status of delinquent

accounts.

Families 30 days delinquent will be sent a letter from business office indicating they are past due and

request their account be brought current within 10 days in the form of cash, cashier’s check or money

order.

Families 60 days delinquent will be sent a letter from business office indicating all report cards, progress

reports will be withheld as well as prohibiting student from participating in activities until the account

is current or arrangements have been made to do so. This includes suspending access to MSP.

Families 90 days or more delinquent will be sent a letter from business office indicating their students

withdrawal date will be 10 school days following the date of the letter unless account is brought current

or arrangements have been made to do so.

Families who do not respond by the withdrawal date on the letter, will be sent a letter from the

business office indicating their student will no longer be able to attend school unless account is brought

current or arrangements have been made to do so. Students who fall in this category but still report

to school will be sent home until the account is current.

Only the Principal with the concurrence of the Rector may authorize disenrollment of a student.

Families may not start the new school year until all previous years tuition is paid in full or arrangements

have been made to do so.

Any variation from this policy must be approved by the Principal with the concurrence of the Rector.

Tuition and fees are determined annually based upon the projected budget and enrollment for the following year.

TUITION RATES 2017-2018

PPK – Pre K $5,900/student Kindergarten thru 6th Grade $5,600/student

REGISTRATION FEE

The enrollment fee is non-refundable, and must be paid at the time of enrollment. New student $350.00/student Returning student $250.00/student during priority enrollment

$350.00/student after priority enrollment

All families have the option of paying the tuition in one of the following ways:

Payment in full prior to the 1st day of school

A $125.00 discount is given if full payment of tuition is received by July 1st, per student


Enroll in the MSP. Tuition Management Service. Payments begin no later than August 20th and are completed by May 20th of that academic year.

a. Semi Annual July 5th and December 5th

b. 10 Month Aug 5th - May 5th or Aug 20th - May 20th c. 11 Month July 5th - May 5th or July 20th - May 20th d. 12 Month June 5th - May 5th or June 20th - May 20th

Parents/guardians may pay in full for one child, and utilize MSP for another child.

Families who choose the monthly payment plan are required to use MSP. The MSP Plan is an automatic electronic payment plan paid through a checking or savings account. Those choosing the monthly plan will authorize their bank or credit union to make automatic monthly electronic payments to MSP on either the 5th or the 20th of the month.

If MSP attempts to collect a tuition payment from a family’s account and there are insufficient funds, the following actions are taken:

The school will notify the parent by email and will then be required to post a manual payment to MSP.

Should tuition payments be delinquent for 2 consecutive months, on the 21st day of the second month, the student

is ineligible to return to class until the tuition and fines are paid in full. Should the tuition remain past due by the 25th

day of the second month, the student will be disenrolled from the school. If a student has been reenrolled and tuition payments again become delinquent, the child will be disenrolled unless the tuition due for the remainder of the year is paid in full.

FAMILY FUNDRAISING FEE (FFF)

This is a predetermined amount that each family is asked to generate through approved school sponsored fundraising activities. A family may choose to opt out of fund-raising activities and pay the fee of $500.00 directly to the school, or add the amount to their MSP tuition transfer. The FFF will be added to your MSP at the beginning of the year and will be credited back to your account as you earn the $500.

Fundraising Fee $500.00/family

PARISH OPERATIONAL SUBSIDY

Every parish in the Santa Fe Deanery is financially supporting SNRCS. Each parish will pay the operational subsidy fee for families who are registered and actively involved in their faith community. If the parish denies payment for a family, or if the family is not registered in a parish, the family is responsible to pay this amount in addition to their tuition no later than November 30th. A statement indicating the payment due will be sent to those who have not qualified for the Parish Subsidy Contribution. As soon as the Parishes respond and the subsidy has been denied, the fee will be added to your MSP payment. If the status of the subsidy fee changes, for any reason, and your child qualifies for the subsidy, the account will be credited the $500.


Operational Subsidy $500.00/student

OTHER FINANCIAL OBLIGATIONS

All extracurricular fees must be paid before a student is allowed to participate in any competition. Fees may include, but are not limited to:

Sports and extracurricular activity fees

After-School Program,

Hot lunch charges

Field trip fees

Fees for lost or damaged library books, textbooks, athletic uniforms, or school property

Return Check Fee of $25

FEES DUE AT ORIENTATION

Registration Fee

Reusable Chair Pack (1-6)

Supply Fee - $50 per student (Covers copy paper, paper towels, tissue, etc.)

Student Planner (1-6 will be given to the teacher)

Primary Journals (Kindergarten)

Master Notebook (3-6)

Sleeping Mats (PPK, Pre K only)

6th Grade Composite Fee

Mardi Gras - $10.00 Covers the items for the grade level baskets

Fees to be added to your account if not paid at Orientation

Lunch Fees

The following fees are subject to change

Breakfast – Student $1.90, Adult $3:00

Lunch – Students $3.75, Adult $4:00

Extended Care Fees

AM only - $ 26.00/month

AM Drop-in - $5.00/day

PM only Full Time - $140.00/month

Part-time - $100.00 (three days or less)

Drop In fee: $25.00/day

TUITION ASSISTANCE

Due to the generosity of benefactors, SNRCS is able to provide tuition assistance to those in need of financial help. An application process is required. Application information is reviewed through an independent assessment company to determine the amount of needs. You can apply on line for Tuition Assistance at www.factstuitionaid.com. Forms are available on-line at www.factstuitionaid.com or through the FACTS link available on the Santo Nino website.

Financial assistance is for tuition only and will not be used to pay for the parish subsidy, fundraising obligations, registration fee, or other charges.

http://www.factstuitionaid.com/

http://www.factstuitionaid.com/


Families who received tuition assistance must keep a log of their hours in MSP. Per the signed contract agreement, If not completed, tuition assistance could be denied in the future and revoked for the current year.

OUTSTANDING FINANCIAL OBLIGATIONS

All financial obligations shall be met before a student receives the final report card and/or transcript.

An elementary school may withhold a student’s diploma until that student or the student’s parents or legal guardians satisfy their educational, financial and/or disciplinary obligations to the school. A student’s participation in graduation exercises is a privilege, not a right. Parish/Regional schools may exclude a student from participating in graduation exercises for reasonable cause (i.e. discipline, failure to meet financial obligations) even if the student is to receive a diploma. The Principal shall have the discretion to exclude a student from participation in graduation exercises after consultation with the Rector/Rector and the Superintendent of Schools. (ASF/CSPM#2600)

In order to participate in promotion activities, all fees of 6th graders shall be paid in full and all financial obligations shall be met. The school reserves the right to withhold examinations from all students whose accounts have not been cleared of the following items:

Tuition, parish subsidy and fees,

Library materials, textbooks, equipment or uniforms issued to the students,

Breakfast/Lunch Charges

Fees for Before and After Care and

Other fees including but not limited to club and/or athletic fees.

WITHDRAWAL FINANCIAL POLICY

The annual school budget is determined based upon projected student enrollment. When a family chooses to withdraw a child from the school, it leaves the school facing a deficit of projected funds, and often places the school in a difficult financial situation since it is not always possible to fill the vacancy. Families shall notify the school in writing if a student is withdrawn from school. The following fees are applicable:

The registration and interview fee are non-refundable.

Registered students who have paid their tuition in full or partially during the summer and notify the school in writing and withdraw prior to the first day of school will receive a full refund of the paid tuition.

Registered students who withdraw between the first day of school and December 15th are responsible for ½ of the full tuition amount.

Registered students who withdraw after December 15th are responsible for full tuition.

The following fees are incurred and owed immediately: Parish Operational Subsidy, Fundraising Obligation, Athletic, music, and extracurricular activity fees, and fees for lost or damaged textbooks, library books or property issued to the student.

The school will not forward records for students who withdraw with an outstanding balance. No tuition will be refunded for the dismissal of a student.

PLEASE ADDRESS ALL TUITION QUESTIONS TO THE SCHOOL ACCOUNTING OFFICE at 424-1766.

MONTHLY FINANCIAL LEDGER

The Monthly Financial Ledger is available on MSP. The balance on the ledger consists of three basic charges that are owed by every family after the registration fee is paid: Tuition, Parish Subsidy and Fundraising Obligation.


The financial ledger also notes any additional charges such as athletic fees. Please review the ledger carefully on MSP and notify the office of any errors.

CONDUCT EXPECTATIONS

ARCHDIOCESAN CONDUCT POLICY

Students at SNRCS are expected to conduct themselves in such a fashion that reflects favorably upon the individual as well as the school. Our goal is to help each child become a successful self-manager. Therefore, each child is clearly guided in what is expected of him/her in terms of behavior. To insure that every child is provided a proper learning environment, teachers work with their students to clarify classroom expectations and classroom rules, as well as appropriate consequences. All students are expected to cooperate with the rules and policies of Santo Niño Regional Catholic School which are designed to foster mature ethical development, Christian behavior and personal responsibility. This requires courtesy in all personal relationships, promptness in fulfilling obligations, concern for the environment, and many other factors which the students’ sense of appropriateness will indicate to them. These values and attitudes are distinguishing characteristics that should be practiced daily by all members of the SNRCS community.

POSITIVE BEHAVIOR SUPPORT (ANGELS/HALO)

At SNRCS we have implemented a Positive Behavior Support plan for our school. The faculty and staff request your support and participation in promoting peace, love and kindness school wide. We have developed a plan for positive behavior in all areas of our school. It is our hope that we can all focus on the positive behavior of each student and acknowledge this good behavior with special honors set in place. Two students will be selected each month to represent each classroom. The Angels who are following the BE Attitudes will have their name announced in the Angel’s Announce, over the intercom and have their name placed on the SN Angel Board – Humble Angels Loving Others (HALO) in the front entrance.

Santo Niño Angel BE-Attitudes

BE Responsible

BE Respectful

BE Honest

BE Kind

BE Safe

We have created a behavior system in the following areas: classroom/special areas, cafeteria, church, assembly, hallways, bathrooms, playground and bus stop. All teachers will incorporate the system into their daily lessons. Your child will learn about the five Santo Niño Angel BE attitudes as they are used in conjunction with the religion concepts, Scripture, Beatitudes and Ten Commandments. This system will not be used as a form of classroom management or as a set of classroom rules. This is a Positive Behavior Support plan that promotes positive behavior for our entire Santo Niño community and what an amazing and wonderful community it is. The complete system can be found in the addendum of the handbook.

COURTESY AND MANNERS

Students are expected to be courteous at all times. The following actions are expected from all students during school hours and school events:

Open doors for adults.

Step back and offer adults the opportunity to pass through the doorway first.


Hold doors for others.

Greet persons with respect, especially in passing.

Use respectful language.

Use "please" and "thank you.”

Offer assistance when needed.

Work and play at all times as a Christian.

Include everyone.

Be fair and follow the rules when playing games. Discourteous behavior is subject to disciplinary actions as outlined in section Discipline Policy.

STUDENT HARASSMENT AND BULLYING

HARASSMENT

The Archdiocese strongly opposes and prohibits all forms of harassment (e.g. harassment based on an individual’s race, color, age, religion, sex, marital or veteran status, sexual orientation, national origin, ancestry, and disability), whether verbal, physical, visual or environmental. Any student who violates this policy will be subject to disciplinary action, up to and including required withdrawal.

Any employee who believes that s/he is being harassed should notify his or her immediate supervisor or, in the case of the immediate supervisor as the source of the harassment, the next immediate supervisor. Any employee who violates this policy will be subject to disciplinary action, up to and including termination. (ASF/CSPM#2410)

SEARCHES OF STUDENTS AND SCHOOLS

A student assigned a locker or desk has use of, but not proprietary right to the locker or desk. Lockers and desks are the property of the school. Authorized school personnel may make periodic checks of lockers and desks, and their contents, at any time for any reason.

The Principal, Pastor/Rector, Assistant Principal and high school Dean of Students, Superintendent or professional staff of the Catholic Schools Office May conduct a search of the school plant and every aperture thereof, including lockers and desks. School searches must be reasonable and related to the school official’s responsibility.

Normally inspection of personnel property, e.g. pockets, handbags, book bags, cars, etc. should not be conducted without the student’s permission. If permission is given, the search must be made in the presence of at least two school officials. If permission is not given, the Principal should contact the Catholic Schools Office for further instructions.

After consultations with the Catholic Schools Office, inspection of personal property, e.g. pockets, handbags, book bags, cars, etc. may be made if the school official has a reasonable suspicion that such an inspection will reveal possession of objects or any substance which is prohibited on school property.

To facilitate compliance with this policy, schools shall publish in the school handbook a policy stating inspection rights when there is a suspicion of a threat to the health, welfare, or safety of students. (ASF/CSPM#2420)

USE OF NAME POLICY

Attaching the school name, logo, or other insignia to an event, activity, or publication implies a close connection with the school, usually sponsorship or endorsement. Involvement by individual faculty, staff, students or parents is not, by itself, sufficient basis to title an activity, program, or event as “school” sponsored. Rather, the activity, program or event must be one for which the school takes institutional responsibility.


Faculty members, staff, students, parents, and parish members may use or authorize the use of the school name, logo, or insignia (alone or in conjunction with the name of a specified organization or activity) only with the written approval of the Principal and Pastor/Rector in Parish/Regional schools and the Principal and Superintendent in the Archdiocesan high school.

In appropriate cases determined by the Principal and Pastor/Rector or Principal and Superintendent, permission for ongoing events, activities, or publications requiring approval under this policy may be given. (ASF/CSPM#1540)

DISCIPLINE POLICY

Discipline in the Catholic school is an integral aspect of guidance. The purposes of discipline are to develop character, to maintain an atmosphere that upholds religious and moral values and Catholic traditions, and to provide a classroom environment conducive to learning. SNRCS aims to promote self-discipline among students and to cooperate with parents in helping students develop an ever-increasing degree of self-discipline and personal responsibility.

Each student is a SNRCS student at all times. A student who engages in conduct, whether inside or outside the school, that is detrimental to the reputation of the school, may be disciplined by school officials. If a student is charged with a serious crime, she/he will be placed on home-study pending an investigation or determination of responsibility.

This handbook contains general rules for behavior, but cannot cover every single situation that requires disciplinary action. Situations that are not specifically detailed in this handbook will be handled individually according to the norms of acceptable behavior.

DISCIPLINE

All schools shall insist upon and promote self-discipline within each student in order to maintain a school environment that is conducive to learning. Schools shall publish certain rules and regulations and expectations of student conduct on an annual basis in the family (parent/student) handbook. Parents or legal guardians and students are expected to review, agree and abide by those rules, regulations and expectations, without exception.

A. Scope 1. Catholic schools have a legitimate interest in promoting self-discipline, respect, order, and Catholic

morals and ideals in their students, both during and outside of school hours, and both on and off campus. Accordingly, the school’s disciplinary rules and regulations shall apply broadly to all student conduct at all times, including, without limitation:

a. During attendance at school;

b. During attendance at school-sponsored events; c. During travel to or from school or school-sponsored events; d. Involving misconduct that is in any way school-related, or that affects the operation of

the school; and

e. Involving misconduct that impugns the school’s integrity and/or reputation, and/or that has the possibility of creating scandal.

B. Disciplinary Regulations and Procedures: Code of Conduct


1. All schools shall adopt and publish their own disciplinary regulations and procedures and/or codes of conduct. The regulations shall identify specific examples of student misconduct (e.g. cheating, leaving school premises, tardiness, etc.) that will result in disciplinary action.

2. Parents or legal guardians and, if appropriate, students shall acknowledge in writing their receipt

and review of the Parent/Student Handbook and their assent to the school’s disciplinary rules and regulations.

3. Any student who engages in conduct that is contrary to the school’s rules and regulations and/or

code of conduct should expect appropriate consequences. Please note the following:

C. Imposition of Disciplinary Measures

1. Subject to Archdiocesan regulations, the Principal/Preschool Director may impose disciplinary measures, including, without limitation, probation, suspension, required withdrawal and expulsion.

2. Disciplinary measures may be imposed separately or progressively, depending on the nature and

degree of the offense. Corporal punishment is not to be administered. (ASF/CSPM#2400)

Please note the following:

1. The Principal/Rector may impose disciplinary measures without limitation such as: probation, suspension, required withdrawal, and dismissal. Disciplinary measures may be imposed separately or progressively depending on the nature and degree of the offense. Corporal punishment is never administered.

2. The rector and Principal are the final recourse in all disciplinary situations and may waive any disciplinary rule for just cause at his or her discretion.

3. Discipline is an important aspect of moral guidance and is not simply a form of punishment. Discipline for the child in a Catholic school is the practice of the virtue of obedience to authority, of self-denial and sacrifice, of charity and of thoughtfulness toward others.

Three of the functions of school discipline are:

1. To create and preserve conditions that are essential to the Catholic culture and Christian learning environment of the school;

2. To allow a child to assume responsibility for his/her actions; 3. To teach and train a child in self-control.

Discipline Procedure

A single major disruptive student action or an accumulation of minor infractions of school rules will necessitate use of the following disciplinary procedure.

Level I A: After one major offense or if a student consistently chooses not to follow classroom and/or school rules and policies, the teacher will issue a Conduct Referral Notice. Parents or guardians will be required to sign the notice and return it to school. A conference may be requested at this time to form a plan for student change.

Level I B: If a student causes serious disruption of the learning environment, i.e. disrespect to the teacher or another student, fighting, creating an unsafe environment, etc, the student will be sent to the Principal and the student will receive an in-school suspension, the length of which will be determined by the Principal. Parents or guardians will be required to participate in a conference with the teacher, student and Principal to determine a plan for change for the student. The student will remain on in-school suspension until the time for the conference is set. The student may be placed on disciplinary probation.


Level II: If a student is sent to the Principal a second time for a serious disruption of the learning environment, that student may at the discretion of the Principal receive an in-school suspension not to exceed three days. The student may return to the classroom only after a parent or guardian conference with the appropriate school representatives has been held. A discussion concerning the student’s continued enrollment will be held at this time. The student is placed on disciplinary probation for six weeks, subject to review and extension.

Level III: If a student is involved in a third serious disruption of the learning environment, the procedure outlined in the Archdioceses of Santa Fe/Catholic School Policy Manual will be followed and are listed below:

PROBATION

Probation refers to the careful supervision and evaluation of the student’s conduct or academic progress for a specified period, at the end of which a determination is made concerning whether the student has corrected the misconduct or made appropriate academic progress.

A student may be placed on probation by the Principal/Preschool Director.

A. Probation may be imposed in accordance with rules established by the school. B. Probation shall include an agreement in writing between or among the student, parents or legal guardians

and the school Administrator addressing the student’s misconduct or academic deficiencies, duration of probation, corrective measures to ensure compliance with applicable rules or requirements and the consequences of any violation of the terms of the probation. Parents must be notified in writing when the probation is terminated or if it is to be extended.

Subject to compliance with the terms of the probation agreement, a probationary period shall not exceed two semesters. (ASF/CSPM#2440)

SUSPENSION

Suspension refers to the isolation of a student from some or all classes and/or school activities. Suspension is defined as a temporary dismissal of a student from the school. Suspension is a serious consequence that should be used rarely and only in response to an action of a very serious nature or after other remedial measures have been employed without success.

A student may be placed on suspension for serious misconduct occurring on campus, during school related activities off campus, or for continued misconduct after having been placed on probation.

A. Suspension may be imposed accordance with rules established by the school. The student may be required to attend school, but be separated from classes (in-school suspension) or remain at home (out-of-school suspension). The suspended student will be expected to continue schoolwork on an independent basis either at school or at home. Whether a student is in or out of school, suspension may not exceed three days, except in extraordinary circumstances or to allow time to complete an investigation or inquiry pending expulsion.

B. Suspension may encompass extracurricular activities subject to the school’s handbook. School officials shall

make reasonable efforts to notify the student’s parents or legal guardians prior to imposing any suspension upon a student. In situations where immediate suspension is warranted, school officials shall notify a student’s parents or legal guardians about the suspension as soon as is practicable under the circumstances.

C. The school shall keep a written record including date of the suspension, reasons, notes relating to the

conference with the parents and terms and conditions of the suspension that shall be signed by the parent and Principal/Preschool Director. A copy of the record must be kept in a file separate and apart from the


student’s Permanent Record.

The Principal/Preschool Director must approve any suspension of a student. (ASF/CSPM#2450)

EXPULSION

The permanent dismissal of a student from school is an extreme measure to be taken only as a last resort: a) after all other efforts of motivation and counseling have failed or b) where attendant circumstances of crime, scandal, immorality or disruption constitute a threat to the physical or moral welfare of other persons or c) as set forth in Policy 2470 regarding student withdrawal on grounds of parental behavior. Local schools should publish in the parent/student handbook a non-exclusive list of those actions that may constitute expulsions.

PROCEDURES FOR EXPULSION

A record shall be kept of previous measure of remediation, counseling, probation, conferences and/or suspensions. This documentation should include written communication between the school and the family.

In the case of serious circumstances as described in “b” above, the student shall be immediately suspended until the process described in letters B-H can be completed.

Parents MUST be informed by WRITTEN notice that expulsion is contemplated.

A conference shall be held with parents, student, Principal/Preschool Director, Pastor/Rector, and if

appropriate, teachers at which time the grounds for dismissal will be presented and discussed.

Expulsion should be determined only after consultation with the Superintendent (and the Pastor/Rector in Parish/Regional schools and preschools). The final decision to expel a student rests with the Principal/Preschool Director and Pastor/Rector with the knowledge and consent of the Superintendent.

Once the decision has been made to expel a student, WRITTEN, notification of the decision must be sent to the parents and a copy forwarded to the Superintendent.

The Principal/Preschool Director shall notify the parents in writing of the appeal process. (See Policy 1310)

The Principal/Preschool Director shall properly document all expulsion cases including grounds, evidence, record

of conferences and final notice. Such documentation shall be maintained in a file separate and aprt from the

Student Permanent Record. (ASF/CSPM#2460)

STUDENT WITHDRAWAL DUE TO PARENTAL BEHAVIOR

Normally a child is not to be deprived of a Catholic education or otherwise penalized for actions of parents. However, parents may so significantly reduce the school’s ability to effectively serve its students that the parents may be requested to remove their student from the school for ANY of the following reasons:

a. Refusal to cooperate with school personnel; or

b. Refusal to adhere to Archdiocesan or local policies and regulations; or

c. Interference in matters of school administration or discipline.


In such cases, reasonable effort to elicit the minimum requisite parental cooperation shall be made and documented. The Principal/Preschool Director must verify that parents were informed to terminate the inappropriate behavior and begin cooperating with the school or Policy 2470 would be enforced. If such effort does not correct the situation, then after consultation with the Superintendent and, in the case of elementary and preschools, the Pastor/Rector, the Principal/Preschool Director may require the parents to withdraw their child. Documentation signed by the Principal/Preschool Director and parents as well as any other information or evidence of consultation with the parents on the matter must be retained on file.

If the parents refuse to accept the withdrawal, the procedures for expulsion shall be followed as outlined in letters B – G in Policy No. 2460.

Registration for the following school year may be denied on the basis of this policy but is not limited to the actions specified herein. (ASF/CSPM#2470)

Subject to Archdiocesan Regulations, the Principal may impose disciplinary measures, including without limitation, probation, suspension, required withdrawal and expulsion. Disciplinary measures may be imposed separately or progressively, depending on the nature and degree of the offense. Corporal punishment is never administered. (ASF/CSPM#2400)

COMMUNITY RESPONSIBILITY FOR DISCIPLINE

In accordance with the stated philosophy and Catholic culture of the school, which emphasizes deep respect for the human dignity and uniqueness of every individual, each student will be considerate of the rights of others in all interactions. All students are expected to cooperate with the spirit and policies of SNRCS which are designed to foster mature development, ethical, Christian behavior and personal responsibility. This requires courtesy in all personal relationships, promptness in fulfilling obligations, concern for the environment, and many other factors. These values and attitudes are distinguishing characteristics that shall be practiced daily by all members of the SNRCS community.

Any adult may correct any student's inappropriate behavior for the well-being and safety of the student and the well-being of our Christian Catholic community.

The Principal reserves the right to determine the appropriateness of an action if any doubt arises.

CONDUCT FOR TECHNOLOGY AND INTERNET

Students and their parents/guardians are required to review the school’s Internet Usage Policy and have a signed Authorized Usage Permission Slip on file. Students are expected to practice “netiquette” which includes appropriate language, courtesy, and adherence to copyright laws. Students are responsible for reporting any accidental “hits” of inappropriate sites. The following behaviors are unacceptable and, if known, shall be reported to a teacher:

Knowingly accessing inappropriate websites

Sending, displaying or downloading offensive messages and/or pictures;

Using obscene language, harassing, insulting and/or threatening others using a computer;

Damaging computer systems, computer networks, and/or software;

Violating copyright laws, including CD’s “burned” on home computers;

Trespassing in someone else’s folder, work and/or files;

Using another person’s sign-on and/or password;

Using the name SNRCS on any personal web-site such as Facebook.com;

Intentionally wasting limited resources;


Using the network for commercial purposes;

Revealing a personal phone number, name or address of one’s self or another;

Using 3rd party commercial sites unless approved by the computer teacher;

Hacking, creating a virus or downloading inappropriate material is considered vandalism;

Submitting documents from the Internet as a student’s own work will be treated as a plagiarism infraction;

Students who do not comply with usage rules will forfeit their usage privileges as determined by the teacher and/or Administrator. Students use computers at their own risk. The school makes no guarantees and is not accountable if data is lost.

Parents shall realize that their students may encounter material on a network/bulletin board that they do not consider appropriate (vulgar jokes, statements of belief that some may consider immoral, etc.). The student is responsible for not pursuing material that could be considered offensive.

Virtual Reality Sites such as, but not limited to, www.there.com and www.secondlife.com pose a developmental and moral risk to the life a student. Parents are cautioned to be aware of the online sites visited by their children, knowing that often predators are not living in a neighborhood, but within the home via a computer. Students whose avatars depict themselves, Santo Niño students or their families, teachers, staff members, or parish staff in a derogatory or defamatory light will face infractions, suspension, or expulsion.

Laptop computers, tablets, and/or personal electronic devices may be used by permission of individual teachers for appropriate learning activities. Misuse of electronic devices, such as playing nonacademic games at any time on school premises, texting, accessing personal email, or cheating will result in immediate confiscation of the device. The device will be returned to a parent/guardian and a student will lose the privilege of using these devices for the remainder of the year.

BELONGINGS FROM HOME

Uniforms, coats, sweaters, lunch bags, lunch boxes, shirts, skirts, etc. and all other personal articles should be labeled with the student's name. Unmarked clothing, etc. will be kept for a short period of time, after which they will be given to the St. Vincent de Paul Society.

Lunches and other forgotten articles may be brought to the main office in order to avoid interrupting classes. Marked articles will be delivered to the owner. Any item that may detract from the learning environment or compromise the health and safety of the school shall not be brought to school. Prohibited items include, but are not limited to

weapons,

toys, trading cards,

questionable books, magazines, or pictures,

electronic devices such as pagers, game players, music players, cell phones, computers, laser pointers

The school administration will determine the appropriate disciplinary measures to be taken concerning the presence of these items in the school. Items taken away from students may be picked up by the parent(s)/guardian(s) on the last day of the school year.

CELL PHONES, TABLETS, IPODS, IPADS

CELL PHONE USAGE

Student cell phones are not permitted on campus. This policy is in effect to prevent distractions in the learning environment, cheating or inappropriate communications while on school grounds. Students have easy access to

http://www.there.com/

http://www.secondlife.com/


telephones on campus. Emergency information binders are available which list all of the contact phone numbers that parents have provided.

Students who bring cell phones or other electronic devices, such as iPods, tablets or smart watches, to school may not have them on or visible during the school day. All electronic devices, except those used for medical purposes, must be kept in the student’s backpack or locker during the school day. Phones or other devices that are out or in use during the school day will be confiscated by school personnel. The following progressive consequences apply.

1st Offense: Device kept in office for the remainder of the day and picked up by parent

2nd Offense: Device kept in office for the remainder of the day, parent picks up with a $5 fine

3rd Offense: Device kept in office for the remainder of the day, parent picks up: student may no longer bring device to school

Cell phones, I-Pads, and I-Pods may not be used during extracurricular activities including sports practices and games or at After School program. At no time during the school day shall a cell phone, I-Pad, tablet, and/or I-Pod be in a student’s locker or in his/her possession without permission of the Principal. Items taken away from students will be returned to parents/guardians. In addition, the student may lose the privilege of bringing any electronic devices to school for the remainder of the year. Text messaging is prohibited during school hours or at any school activity including sports practices and games. Texting is considered the same as passing personal notes and will result in an infraction and loss of the cell phone that a student was using.

SCHOOL PROPERTY

In keeping with the Catholic culture of the school to care for the environment, students must not damage any desks, lockers, computers, furniture, equipment, buildings, or anyone’s personal property. If such damage is done, the parents will be obligated to pay the full amount of repairs and labor or replacement costs before any final reports, transcripts or diplomas are presented.

Each student is given one set of textbooks. Care shall be taken with books. All books are to be covered at all times and carried in book bags to and from school. If any books are lost or damaged, the parent is responsible to pay for a replacement.

Students in grades 1-6 are assigned a locker to store clothing and textbooks. In order to maintain a quiet atmosphere for learning students are allowed to go to their lockers at specified times. Student schedules and organizational notes facilitate learning and may be posted on the interior of a student’s locker door. Locker shelves may be used to help organize student materials.

SEARCHES OF STUDENTS AND SCHOOLS A student assigned a locker or desk has use of, but not proprietary right to the locker or desk. Lockers and desks are the property of the school. Authorized school personnel may make periodic checks of lockers and desks, and their contents, at any time for any reason.

The Principal, Pastor/Rector, Assistant Principal and High School Dean of Students, Superintendent or professional staff of the Catholic Schools Office May conduct a search of the school plant and every aperture thereof, including lockers and desks. School searches must be reasonable and related to the school official’s responsibility.

Normally inspection of personnel property, e.g. pockets, handbags, book bags, cars, etc. should not be conducted without the student’s permission. If permission is given, the search must be made in the presence of at least two school officials. If permission is not given, the Principal should contact the Catholic Schools Office for further instructions.

After consultations with the Catholic Schools Office, inspection of personal property, e.g. pockets, handbags, book


bags, cars, etc. may be made if the school official has a reasonable suspicion that such an inspection will reveal possession of objects or any substance which is prohibited on school property.

To facilitate compliance with this policy, schools shall publish in the school handbook a policy stating inspection rights when there is a suspicion of a threat to the health, welfare, or safety of students. (ASF/CSPM#2420)

PARTY INVITATIONS, GIFTS AND BIRTHDAY OBSERVATIONS

CLASSROOM CELEBRATIONS

Classroom Celebrations Allowed:

All Hallows Eve (Halloween)

Christmas

Valentine’s Day (Friendship Day)

Birthday Celebrations

Invitations (including slumber parties and birthday parties) may be distributed at school if no part of the class is excluded. If the party will exclude any part of the entire class, or all boys or all girls, invitations shall be sent by mail. To avoid hurt feelings among other students, students shall not discuss a party at school unless all students have been invited to attend.

Students shall not exchange individual gifts at school. This gesture creates hurt feelings among other students. The exception is any whole class gift-exchange like Secret Angels or Advent Angels. Valentines distributed at classroom parties shall include a Valentine for each student in the class.

Food for birthdays will be one sweet snack (cake, etc. to be designated by the teacher) with the rest being healthy foods (veggies, fruit, etc.) Birthday Celebration snacks and gifts can be left in the office and delivered to the classroom.

OFF CAMPUS CONDUCT

SNRCS reserves the right to discipline its students for off campus behavior that is not in keeping with the school’s Catholic culture, behavior expectations and conduct of its students. Off campus behavior includes, but is not limited to cyber-bullying and sexting.

UNIFORM AND DRESS CODE

The school uniform is required for students in grades PP-K through 6th. Students will not be permitted to attend class if dress codes are not met. Parents will be notified if students are not properly groomed and in full uniform. Parents will be required to bring their child proper attire in order for the student to continue the day at school. Repeated violations of the uniform dress code will result in the student being denied participation in the next Spirit Friday. After the third uniform infraction, parent will be required to meet with the principal before the student will be allowed in class. All absences due to dress code infractions will be unexcused.

The Uniform and Dress Code are in effect during promotion ceremonies. Students who ignore the school’s Uniform and Dress Code may not be eligible to participate in the promotion ceremonies.

DRESS CODE FOR ALL STUDENTS

Uniforms shall be clean and pressed with all buttons attached, hem intact, and no holes or tears in the clothing.

Uniforms shall fit properly. Baggy, sagging, or excessively tight uniforms are not permitted.

Students shall remain in uniform while on school grounds, including during athletic events. Students shall


not change into Spirit Fridays after school hours without a note from parent/guardian and approval of an Administrator.

All students may wear the navy blue/khaki uniform shorts with the official logo. Shorts shall come to the tips of the fingers with arms at side. Uniform shorts shall not be worn to Mass.

All students may wear the uniform cardigan sweaters, fleece jackets, or pullover sweaters with the school logo over the uniform blouse or shirt. Non-uniform sweatshirts or sweaters should not be worn during school hours.

Uniform sweaters or fleece jackets are required to be worn on field trips and at Mass from October through April, if necessary.

Skirts and pants are to be worn at the waist.

Students in grades 1-6 are to wear belts with the uniform pants and shorts. Belts are either brown or black with a small, simple buckle.

Shirttails and blouses are to be tucked in while a student is on campus during the school day except during lunch recess.

On game day or spirit day, Santo Niño team athletes may wear jerseys and team uniform shirts.

Girl and Boy Scout uniforms may be worn on meeting days.

All students are required to wear supportive shoes such as cross-trainers or running shoes to avoid injuries. Sandals, backless shoes, loose slip-on shoes, CROC type shoes, ballet slippers, clogs or shoes with a heel over one inch (measured from the back exterior of the shoe), shoes with roller skates or other rolling device, or light-up shoes are not permitted. Shoes with laces shall be laced and tied at all times.

Snow boots are not to be worn except when cold or wet weather conditions exist and must be changed before entering the classroom. Dress boots may be worn, and should have a non-skid sole and a less than one inch heel.

Hair shall be neat, combed off the face and out of eyes, and bangs shall be above the eyebrows. Hair tails, Mohawks, or other hairstyle fads hair carvings, are not permitted. Fades are permitted. Colored, dyed, highlighted or bleached hair is not permitted. Beads or scarves shall not be worn in the hair, unless approved by the Principal (due to special circumstances).

No student is to wear artificial nails.

No student is to wear makeup.

No student is permitted to wear jewelry except for a watch, a simple cross or holy medal on a plain, narrow gold or silver chain, or one pair of small earrings. Watches with a beeping device shall be disabled during the school day.

No student may have tattoos or body piercings, earplug piercings are not permitted.

DRESS CODE FOR GIRLS

The adopted uniform for SNRCS students may be purchased locally at Dennis Uniforms

Girls in grades PPK-6 shall wear the blue plaid, knee length uniform jumper, navy blue/khaki uniform pants with the official Santo Niño logo, or during approved times, the navy blue/khaki uniform shorts with the official Santo Niño logo.

Uniform skirts are to be worn at the waist and no more than 2 inches above the middle of the knee. Skirts are measured from the fingertips when standing with arms at sides. Skirts are not to be rolled at the waist.

In grades PPK-6, plain black, grey or blue shorts with no commercial logo must be worn underneath the uniform jumper. No other kinds of shorts such as boxer shorts, spandex, soccer or running shorts should be worn underneath uniform skirts.

All girls are to wear the white uniform blouse with tailored collar and short or long sleeves with the official Santo Niño logo or properly fitting, Santo Niño logo polo shirts, in blue, light blue, yellow or white. Colored t-shirts or any camisole shall not be worn under the uniform blouse.

When the weather is cold, girls may wear solid blue or white (with no logo or lace trim) leggings or tights under the uniform skirt or jumper. Loose fitting or flared leg pants or sweatpants should not be worn at any time under the uniform skirt or jumper.

Navy blue or khaki pants may be worn with the Santo Niño logo polo shirts, in blue, light blue, yellow or


white.

Solid white (may have the navy plaid ruffle) or navy blue socks or tights with no additional markings shall be worn with shoes at all times.

DRESS CODE FOR BOYS

The adopted uniform for Santo Niño students may be purchased in Albuquerque or on-line at Dennis Uniform.

Boys shall wear the white, button front uniform shirt with the Santo Niño logo.

Boys shall wear the navy blue or khaki uniform pants with the Santo Niño logo, or during approved times, the navy blue or khaki uniform shorts with the Santo Niño logo.

Solid white, black, or navy socks with no marking shall be worn with shoes.

Boys' faces shall be clean-shaven. Facial hair is not permitted.

Boy’s hair shall be cut so that it lies above the uniform shirt collar.

Physical Education Uniforms for Boys and Girls

Students in grades PPK - 6 should wear the PE uniform shorts and Santo Nino t-shirt with the SNRCS logo.

PE uniform shorts must fit properly. Shorts should be fingertip length and not fall below the knee.

Running or cross-trainer shoes are required for all physical education activities. No deck shoes are permitted for P.E. class.

Warm-up suits, sweat suits, Spandex attire, or attire with a commercial logo is not permitted.

During cold weather, students may wear the uniform, blue or gray sweatpants with the Santo Niño logo.

DRESS CODE FOR SPIRIT FRIDAYS On occasions when uniforms are not required, students shall be properly groomed and dressed for the occasion as directed by the teacher and/or Principal. If an item is questionable, the student can choose to not wear the item or bring a change of clothes. If the student is not attired appropriately, he/she may be asked to return home and/or may not participate in the event. Students who fail to adhere to the guidelines for being out of uniform may not participate in Spirit Fridays.

ON SPIRIT FRIDAYS, STUDENTS MAY WEAR:

Dresses or skirts no shorter than two inches above the knee as measured from the back of the knee

Jeans free of any bling and must be loose fitting. Students choice of bottoms with exception to no rips, holes, athletic wear or sweat pants, and a Santo Nino spirit shirt.

Shirts must have a Santo Nino logo on the shirt.

Gym shoes

ON SPIRIT FRIDAYS, STUDENTS MAY NOT WEAR

Torn clothing or clothing with holes including jeans

Clothes that are tight or baggy; spandex clothes

Pajamas, bathrobes

Flip-flop sandals, open back shoes, slippers, or shoes that convert to roller skates or other rolling devices

T-shirts with inappropriate writing, tank tops, strapless tops, low-cut blouses or tops,

Artificial nails


HEALTH AND SAFETY POLICIES

ISSUES OF SAFETY

Every member of the SNRCS community is responsible for his or her own safety and the safety of others. Behavior that poses a threat to safety cannot be tolerated and will result in disciplinary actions. Serious infractions can result in dismissal from school.

The school reserves the right to deny admission to a student or request withdrawal of a student from the school upon review of the school’s ability to keep students safe.

IMMUNIZATIONS

The New Mexico State Health Department requires students’ immunization records to be filed in the office on the first day of school. "It is unlawful for any student to enroll in school unless she/he has been immunized, as required under the rules and regulations of the Health and Social Services Board, and can provide satisfactory evidence of such immunization." (12-3-4.2 NMSA) The Archdiocese of Santa Fe and the Archdiocesan Catholic School System recognizes the State's right to allow for exemptions from the immunization process.

EMERGENCY INFORMATION

Each student shall have an Emergency Information Form posted on MSP stating how to locate parents/guardians in the event of an emergency. The name and telephone number of the student's medical provider and dentist are to be listed as well as work, cell and home phone numbers for a minimum of two other emergency contacts. It is the parent/guardian's responsibility to change the family and student profile on MSP if any addresses and phone numbers change and shall notify the office immediately of the change by phone or email.

The school aims to enforce rules that will protect student's safety and health. If an accident/illness occurs in which school personnel deems that the student needs medical attention, an effort will be made to notify the parent/guardian before the student leaves school to be attended by a medical provider.

ILLNESS

Children with severe colds, coughs, fever or other signs of illness shall not be sent to school. Parents will be required to pick up sick children from school. Sick children often need to rest in order to recover fully and quickly. Children shall be free of fever for 24 hours before returning to school.

MEDICATION GIVEN AT SCHOOL

A. Medications

School personnel may not administer medications of any kind to any student without appropriate consent forms. The following requirements must be met for a student to receive medication at school:

1. The medicine must be in a prescription bottle or original container.

2. There must be a written request, signed by the student’s parent or legal guardian, and by the

student’s doctor, specifically authorizing school personnel to administer any medication sent to school. That request must contain the following information:


a. The dates and times when the medication is to be administered; b. Instructions as to proper dosage; and c. The original signature of the student’s parent or legal guardian and the original signature

of the prescribing doctor.

3. Principals/Preschool Directors may not accept general, on-demand or standing orders for students to take over the counter (OTC) medications for non-specific conditions.

4. All medications must be kept in a secure place to which students do not have access. (Exception: School personnel may keep back-ups of inhalers or Epi-pens in the classroom, as well as in the school office, if such inhalers or Epi-pens are properly secured.) Because of the risk of students sharing medication, no student may carry his or her own medications on school campus or at any school-related event. If a student would be seriously at risk if they were not able to personally carry an Epi-pen or inhaler, and the student’s parent or legal guardian requests that the student be permitted to do so, the school may grant an exception to this policy if the student’s parent or legal guardian, and the student’s doctor document the following:

a. That there would be a risk to the student if the student were not able to personally carry

the medication; and

b. That the student has been instructed on the indications for use of the medication, on the administration of the medication, on the possible side effects, on the student’s responsibility not to share the medication with anyone, and the student’s responsibility to notify the teacher of the use immediately after such use.

5. The person designated by the Principal/Preschool Director to administer medication to students

shall keep a log of all medicine administered. Where reasonable and feasible, a student’s medication is to be self-administered in the presence of the Principal/Preschool Director (or designee).

6. Glucose testing and insulin administration is to be coordinated by the student’s parent or legal

guardian, in collaboration with the school’s Principal/Preschool Director (or designee).

7. At the end of each school year, all medications shall be returned to the students’ parents or legal guardians, or disposed of in an appropriate manner.

8. These requirements apply to over-the counter drugs as well as to prescription drugs. Other than

as specifically permitted above, school personnel shall not furnish any medication, including acetaminophen, cough drops, medicated lip balm, etc. to any student, at any time, for any reason.

B. Students with Food Allergies

Parish/Regional schools and the Archdiocesan high school do not have a legal obligation to accept a student with a food allergy. It is acceptable for a Parish/Regional school or the Archdiocesan high school to deny enrollment to a student if the school cannot reasonably accommodate the student’s food allergy. If a Parish/Regional school or the Archdiocesan high school knowingly accepts a student with a food allergy, the school should follow the following guidelines provided by the Food Allergy & Anaphylaxis Network (“FAAN”):

1. Family’s Responsibility

a. Notify the school of the child’s allergies. b. Work with the school to develop a plan to accommodate the child’s needs.


c. Provide written medical documentation, instructions and medications as directed by the child’s physician.

d. Provide properly labeled medications and replace medications after use or when expired. e. Provide the school, at the minimum, with at least two (2) Epi-pens for school or student

use. f. Educate the child in the self-management of the food allergy. This would include

strategies for avoiding exposure; safe and unsafe foods; symptoms of allergic reactions; how to tell an adult when having allergy symptoms; and how to read food labels (age appropriate).

g. Review procedures with the school, the child’s physician, and the child after a reaction has occurred.

h. Provide up-to-date emergency contact information.

2. School’s Responsibility

a. Notify parents and the student that the school cannot guarantee an allergy-free environment.

b. Ensure that all staff understand food allergies; can recognize symptoms; know what to do in case of an emergency; and work with other school staff to eliminate the use of allergens in the student’s meals, educational tools, arts and crafts projects, etc.

c. Create and review the Food Allergy Action Plan before an allergic reaction occurs to ensure the plan is efficient.

d. Ensure that medications are appropriately stored, and be sure that an emergency kit is available containing the physician’s standing order for epinephrine. If student is seven (7) years old, or older, the student may carry an Epi-pen on his/her person if properly trained.

e. Designate and properly train school personnel to administer medications.

f. If a student needs or has self-injected with an Epi-pen, call 911, the parents and the student’s doctor in that order.

g. Ensure that a trained staff member is available during school operations. h. Discuss field trips and other special activities with the family of the child to decide

appropriate strategies for managing the food allergy. i. Discourage children from “trading” food. j. Ensure all surfaces such as tables and toys are washed clean of contaminating foods. k. If needed, designate a specific table in the cafeteria for children with food allergies. l. Encourage all students to wash hands after handling food.

3. Student’s Responsibility

a. Do not trade food with other students.

b. Do not eat anything with unknown ingredients or known to contain the food allergen. c. Be proactive in the care and management of food allergies and reactions (age

appropriate). d. Notify an adult immediately if they believe they have eaten or been exposed to the fool

allergen.

4. First Aid Kit

All Parish/Regional schools and the Archdiocesan high school shall keep essential first aid supplies available at all times. First Aid kits must be the standard Red Cross First Aid kit (WITHOUT the OTC medications) and must be taken on all field trips. First Aid kits may be purchased or developed using typical first aid supplies. First Aid kits must be regularly checked and refilled as necessary. Gloves must be included and worn when there is a possibility of exposure to blood or body fluids in administering first aid.(ASF/CSPM#2320)


TOBACCO, ALCOHOL AND OTHER DRUGS

All Archdiocesan and Parish/Regional schools shall promote and maintain a smoke-free, alcohol-free and drug-free environment. All students are prohibited from possessing, using, or being under the influence of tobacco, alcohol or illicit drugs while on the school premises and at all school-sponsored activities. If a student possesses, uses, or is under the influence of tobacco, alcohol or illicit drugs while on school premises or at any school-sponsored activity, the school shall immediately contact the student’s parents or legal guardians, and the school may, at its discretion, contact local law enforcement. The possession, use, sale or attempted sale of tobacco, alcohol or illicit drugs by a student may result in the required withdrawal or expulsion of the student from the school.

School personnel shall immediately report any incident involving the presence of any person on school campus or at any school-sponsored activity for purposes of possessing, using, manufacturing, selling or transferring marijuana, prescription, dangerous or narcotic drugs, to the Principal/Preschool Director. The Principal/Preschool Director shall in turn report the incident to local law enforcement. (ASF/CSPM#2330)

ACCIDENTS OR ILLNESS AT SCHOOL

Accidents and Illness at School (Emergency Information Form)

1. Each school, preschool and extended day care program must have readily available, updated and completed emergency forms for each student.

2. When a student becomes ill or is involved in an accident, the Principal/Preschool Director (or designee) shall immediately contact the student’s parent or legal guardian.

3. In case of serious injury, the Principal/Preschool director (or designee) should call the paramedics. If the Principal/Preschool director (or designee) cannot reach the student’s parent or legal guardian, an attempt shall be made to contact any other person listed on the student’s emergency card.

4. All Parish/Regional schools and the Archdiocesan high school must require that the parents or legal guardians of all students sign a statement authorizing the school to seek medical attention for the student if they or other persons cannot be contacted. (ASF/CSPM#2340)

HEAD INJURIES

A parent will be informed if a student sustains a head injury. The school requires a parent to immediately come to school for his/her student. The student will be released to the care of his/her parent/guardian/responsible adult. Failure of a parent/guardian to come to school to pick up the student will result in a meeting with the Principal.

In addition, it is the family’s responsibility to educate the child in self-management of the food allergy. This would include:

strategies for avoiding exposure,

knowledge of safe and unsafe foods,

symptoms of allergic reactions,

how to tell an adult when having allergy symptoms, and

how to read food labels as age appropriate

If a student needs or has self-injected with an Epi-pen, SNRCS will call 911, the parents or legal guardians, and the student’s doctor in that order.

A student is expected to adhere to the following policies:

Not trade food with other students;

Not eat anything with unknown ingredients or food known to contain the food allergies;

Notify an adult immediately if she/he believe she/he has eaten or been exposed to the food allergen.


COMMUNICABLE DISEASES

Any student, teacher or other staff member having a communicable disease will be dealt with on a case by case basis. The Superintendent must be consulted prior to any action on the part of the Pastor/Rector or Principal/Preschool Director.

In all cases, due consideration will be given to the needs and well-being of the individual(s) involved, those with whom they have contact and the broader school/parish community being served. Information will be conveyed on a need to know basis only.

Where required by law, the school will report a communicable disease to the New Mexico Department of Health and Human Services (505) 827-0006 and proceed according to their directives. The Superintendent must be notified immediately of any action directed by the Department of Health and Human Services. (ASF/CSPM#1510)

NUT AND PEANUT PROHIBITION

In order to minimize the incidence of life threatening allergic reactions, any food containing any type of nut MAY NOT be served as snacks for a student, for the class, or for bake sales.

CHILD NEGLECT AND ABUSE LAWS

According to the Archdiocese of Santa Fe and New Mexico state legal guidelines, cases of suspected child neglect or abuse must and will be reported to the proper authorities. The school is not required to contact the parents of the student who is reported as a possible victim of child abuse or neglect.

PLAYGOUND AND GENERAL SAFETY

Parents are requested to support school staff in teaching playground and gym safety rules to students. Parents are encouraged to discuss the following playground safety requirements with students:

Students are prohibited from entering Sheehan Gymnasium without adult supervision.

Students are prohibited from engaging in activities which endanger the well-being of another, for example, pushing, tackling, etc.

Hands, feet and objects shall be kept to oneself.

Students should play in areas visible to staff.

No student may be excluded from any activity.

Only balls or Frisbees may be thrown by students.

PLAYGROUND

Teachers are to discuss, and periodically review, the following playground safety requirements with students:

Students are prohibited from entering Sheehan Gym without adult supervision.

Students are only allowed to play in designated areas

Horse playing, shoving, pushing, kicking, unkindness, inappropriate actions and language are not allowed.

Students are expected to respect and obey all adults presiding on the playground.

Only sponge (Nerf) footballs are allowed.

Students are not permitted to leave the play area without the permission of the presiding adult.

Students should not stand or play by the fence.

Nothing should be thrown against the school buildings or walls at any time.

Playground equipment may only be used when an adult is supervising.


The playground may not be used by students before or after school hours, unless the students are supervised by before/aftercare personnel.

Students must always play safely or they must leave the play area.

Rules for Space Net

Only eight students are allowed on the Space Net at a time.

Students may not bounce or jump on the Space Net.

Students must hold on to the ropes with both hands.

Students are not allowed to hang upside down from the Space Net.

Students may not jump off of the Space Net.

Only students who are wearing appropriate shoes are allowed to climb on the Space Net.

Rules for Mobius Strip (Climbing Wall)

Only students who are wearing appropriate shoes are allowed on the Mobius Strip

Students may not jump off of the Mobius Strip

Students may not climb up or slide down support poles on Mobius Strip

Rules for Slide

One person on the steps

One person on the platform waiting

One person sliding

Waiting line remains on the ground and takes turns

Students go down the slide, never climb up

Students must slide feet first

No pushing or pulling

No standing at the bottom of the slide

Rules for Monkey Bars

No more than two persons per section

Others wait by the area poles in a safe area

Don’t push or pull anyone on the bars

Students swing in one direction across bars

Students should not climb on top of bar structure

Rules for Volleyball Net

No hanging or grabbing the net

Walk/run around the net, not under the net

Roll the ball to the other team, when it is their turn to serve, not thrown over the net

PICK UP AFTER SCHOOL EVENTS

Parents are expected to pick up their student promptly from all school events and at the end of each school day. Please note the following:


Students attending athletic events, practices and extracurricular events shall be picked up from the designated area within 10 minutes of the end of the event.

No student shall wait unsupervised in the parking lot or on the campus.

Students, who have not been picked up within 10 minutes after an event ends, are required to sign into the After Care Program. If it is not open, parents will be charged $5 per minute for student supervision.

BEFORE AND AFTER SCHOOL PROGRAM

The Before and After school program provides professional care, supervision, recreation and appropriate activities before and after school for SNRCS students. It serves families who desire both parochial school education and supplementary day care in a Christian environment. Within a large family atmosphere, the program strives to provide individual attention, security, consistency and fair treatment for children.

PARENT RESPONSIBILITIES FOR THE BEFORE/AFTER SCHOOL PROGRAM

The Afterschool program is open from 7:00 AM - 7:30 AM and after school until 6:00 PM each school day. Parents shall comply with the following policies:

STUDENTS ON PROPERTY BEFORE SCHOOL: All students at school before 7:30 AM without supervision by his/her parent or an authorized adult must report to the Before Care Program in the cafeteria. If any student arrives before 7:30 AM and does not report to Before Care Program, parents will be notified and charged a fee of $2 per minute. This charge is due before the start of the following school day.

STUDENTS ON PROPERTY AFTER SCHOOL: By 3:20 PM all students in Grades PP-K-6 who remain on school grounds without his/her parent or authorized adult must sign-in to After Care Program. Students who fail to report to After Care by 3:30 PM will receive detention.

LATE PICK-UP: Parents who fail to pick up his/her child by 6:00 PM will be assessed a late fee. Students may lose the privilege of attending the After Care Program if they are repeatedly picked up later than 6:00 PM.

SIGN IN PROCEDURE: A parent of students in grades PP-K through 6 shall accompany his/her child to the Before Care program to sign his/her child into the program.

SIGN OUT PROCEDURE: A parent shall not take the children from the schoolyard or other areas without notifying the After Care staff and signing the child out.

AUTHORIZED PICK-UP LIST: A parent should maintain a current list of names of the people who have permission to pick up their child (e.g. grandparents, aunts, uncles, friends, etc.) on the MSP site. Children will not be released to persons who are not on the authorized pick up list. A parent must submit a written note or email to After Care personnel if they want their child released to someone other than him/herself. Any person picking up a child must show a picture ID, unless After Care staff is familiar with the person.

SCHOOL SPONSORED EVENTS: Parents should provide written permission for students who are in the After Care program, if they are to attend athletic or school-sponsored events on school property. Students attending athletic events shall remain in the Sheehan gymnasium until the authorized person signs the student out from the After Care program. No student shall be in any part of the building or parking lot during an athletic or school sponsored event unless under the supervision of a staff member.


CONDUCT AND RESPONSIBILITY As members of the SNRCS community, the students are expected to respect the staff, each other, the materials, and the environment. All Santo Niño conduct and discipline policies are in effect during attendance at the After Care Program.

Children shall not bring toys, video games, CD players, CDs, tablets, cell phones, electronic devices etc., to After Care from home. Personal toys will be confiscated and returned to the parent at the time of pick-up or returned to the student at the end of the year.

HEALTH, SAFETY AND EMERGENCIES AT AFTER CARE PROGRAM

Parents shall maintain current emergency contact information on MSP.

For minor injuries or illnesses, students will administer first aid to themselves. Staff may only issue ice and Band- Aids to students. In cases that appear serious, personnel will make an effort to carry out the instructions as provided on the student’s profile on MSP. If the parent does not supply adequate emergency instructions, or if the instructions given cannot be followed at the time of the emergency, personnel staff will act according to their best judgment for the welfare of the child.

Parents shall make provisions for taking sick children home. After Care personnel will not transport children. In case of an emergency, if a parent cannot be reached, emergency responders will be called.

OFFICE STAFF

Robin Chavez, Principal LeCher – Advancement Assistant Maida Esquibel – Bookkeeper Christine Lopez – Assistant to the Principal Edward Duran – Health Coordinator

SIT TEAM MEMBERS (Under Construction)

ARCHDIOCESE OF SANTA FE MEDICATION AUTHORIZATION

Release and Indemnification Agreement

PART I TO BE COMPLETED BY THE PARENT OR GUARDIAN

I hereby request designated school personnel to administer medication as directed by this authorization. I agree to release, indemnify, and hold harmless the designated school personnel, or agents from lawsuits, claim expense, demand or action, etc., against them for helping this student use medication, provided the designated school personnel comply with the Licensed Healthcare Provider (LHCP) or parent or guardian orders set forth in accordance with the provision of part II below. I have read the procedures outlined on the back of this form and assume responsibility as required.

Medication □ Renewal □ New (If new, the first full dose must be given at home to assure that the student does not have a negative reaction.)

First dose was given: Date Time

Student Name (Last, First, Middle) Date of Birth

Allergies School School Year

Parent or Guardian Signature Daytime Telephone Date

PART Il LICENSED HEALTH CARE PROVIDER (LHCP) MUST COMPLETE AND SIGN FOR ALL MEDICATIONS AND

OTC’S ADMINISTERED FOR 4 OR MORE DAYS.

The school discourages the use of medication by students in school during the school day. Any necessary medication that possibly can be taken before or after school should be so prescribed. Injectable

medications are not administered in schools except in specific situations with appropriate forms that comply with LHCP orders and are signed by parent or guardian. School personnel will, when it is

absolutely necessary, administer medication during the school day, while participating in outdoor education programs and school crisis situations, according to the procedures outlined on the back of the form. Information should be written in lay language with no abbreviations.

DIAGNOSIS: SIGNS / SYMPTOMS:

MEDICATION: ROUTE:

DOSAGE TO BE GIVEN AT SCHOOL:

TIMES OR INTERVAL TO BE GIVEN:

EFFECTIVE DATE: Start: End:

If the student is taking more than one medication at school, list sequence in which medications are to be taken

COMMON SIDE EFFECTS:

Licensed Health Care Provider (Print or Type) Licensed Health Care Provider (Signature) Telephone or Fax Date

Parent or Guardian Name (Print or Type) Parent or Guardian (Signature) Telephone Date

PART III TO BE COMPLETED BY THE PRINCIPAL OR REGISTERED NURSE

Check as appropriate:

□ Parts I and II above are completed including signatures. (It is acceptable if all items in part II are written on the LHCP stationery or a prescription pad.)

□ Medication is appropriately labeled. Date by which any unused medication is to be collected by the parent

(Within one week after expiration of the physician order or on the

last day of school).

Signature 66 Date

Revised July 2018

67 Revised July 2018

ARCHDIOCESE OF SANTA FE

STUDENT ALLERGY EMERGENCY INFORMATION FORM

Student Name: D.O.B. : Grade:

Weight: Asthma: No Yes (if YES is it triggered by the allergy?)

Allergic to: (list all):

A. Medication/Dose

Epinephrine (brand and dose):

Antihistamine (brand and dose):

Other medications (inhaler, etc.):

B. Permissions

Student can carry medication: Yes No Comments:

Student can self-administer medication: Yes No Comments:

C. Physician Certification (if Yes in “B” above)

1) There would be a risk to the student if the student were not able to personally carry the

medication;

Yes Comments:

2) The student has been instructed on the indications for use of the medication, on the

administration of the medication, on the possible side effects, on the student’s

responsibility not to share the medication with anyone, and the student’s responsibility to

notify the teacher of the use immediately after such use.

Yes Comments:

3) Physician’s emergency orders for school personnel:

Physician’s

signature: Date:

D. Emergency Contacts

1) Physician: Phone:

2) Parent: Phone:


Parent/Guardian’s

Signature: Date:


ARCHDIOCESE OF SANTA FE

STUDENT ASTHMA EMERGENCY INFORMATION FORM

Student Name: D.O.B. : Grade:

Health Care Provider: Phone:

Parent/Guardian: Phone:

Emergency Contact: Phone:

Allergies to medication:

Asthma Severity:

Intermittent -OR-

Persistent: Mild Moderate Severe

Asthma Triggers Identified:

exercise colds smoke (tobacco, fires, incense)

Seasonal:

Fall Winter Spring Summer

Inhaler is kept:

with student (See Health Care Provider section below)

in the classroom

in the Health/School office

other

A. Medication/Dose

Medications (inhaler, etc.)/Dose:

B. Permissions

Student can carry medication: Yes No Comments:

Student can self administer medication: Yes No Comments:

C. Physician Certification (if Yes in “B” above)

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