Santisimo Rosario Productions

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Santisimo Rosario Productions presents

description

Santisimo Rosario Productions . presents. Jed madela. 350k inclusive: band, CD, front act 1-1 ½ half hour show Vice Ganda : ? Nina ?. Richard Poon /Jed Madela /Vice Ganda. February 25, 2012 Bataaan People’s Center Balanga city, Bataan Budget - PowerPoint PPT Presentation

Transcript of Santisimo Rosario Productions

Santisimo Rosario Productions

Santisimo Rosario Productions presentsJed madela

350k inclusive: band, CD, front act 1-1 half hour show

Vice Ganda: ?Nina ?Richard Poon/Jed Madela/Vice GandaFebruary 25, 2012Bataaan Peoples Center Balanga city, Bataan

Budget - 350k ---- Richard Poon inclusive: 7 piece band, front act more than 1 hour showEstimated expensesArtists-----------------------------350k 700kSounds and lights --------------- 80kCooling system------------------- 45k-60kVenue ----------------------------- ? FreeTax --------------------------------- 30% sold ticketAccomodation/food ------------- 100kTickets/ promo matl ------------- 50k Total ------------------------------650k-1MCommittees

Ways and meansPhysical arrangementsMarketing and PromotionsSecurity and safetyAccomodations OIC - Letters - Tickets - payments and collections - sponsors

Projections

5000 seats Ticket Prices Php 1200.00 x 700 = 840k Php 1000.00 x 300 = 300k Php 800.00 x 700 = 560k Php 500.00 x 900 = 450k PhP 300.00 x 2000 = 600k Less taxLess beneficiaryLess expensesChurch coordinatorManpower - med reps - secretaryCommittees Things to doWays and Means - letters for prospects - decide on perks for the sponsors - decide on the amount of sponsorship Physical arrangements - costing of stage, ramp,WC, cleaning up - how many Iwata needed? - materials for ramp, seats, cordon - organize secreataries as extra manpower - seatsCommittees things to doMarketing and Promotions - decide on key ticket outlets - strategic location for posters and tarps - ticket selling by everybody - radio and cable ads - contacts for schools? - churchCommittees things to doSecurity and safety - check BPC entrance and exits( how many?) - Police visibility - security guards - presence of ambulance and BFP? - first aid kit - strategic location of personnel for ticketingCommittees things to doAccomodation - bookings for 2 rooms for jed and company - food on the day of the concert for artist and SRMS and other staff - bookings for the chairs and ramp OIC things to doLetters: - Letters for sponsors, police or marshalls - letters for schoolsTickets - accounting of tickets to SRMS and outlets - signing and marking/stamp on tickets prior to selling OIC things to doPayment and collections - forms for receiving and accounting ticket sales - forms for collecting sponsorships - collection of ticket sales of different outlets

Church Coordinator - appointment with bishop/priest for coordination of marketing and promotions - powerpoint slide for promo after each mass in the different churches - strategic location or trusted person for tickets sales Sample form

Name of SRMS member/outletsTickets #pieces ticket no. sold amount date rcvd Php 1200 100 001-100 Php 1000 Php 800 Php 500 Php 300 sold ticket # amount date received signature Php 1200 34 Progress reportWays and means - list down numingber and names of sponsors - get logos for promotion during the concert - target date for collection and final list of sponsors Physical Arrangements - updates on source of materials - costing of materials for stage, chairs and manpower - final list of secretaries needed for additional manpower - coordination of set up of light and soundsProgress ReportMarketing and PromotionsFull blast promotions and ticket salesFinal list of posters and tarps with allocated areas Final list of ticket outlets

Progress ReportSecurity and Safety/ EngineeringCheck number of outlets for iwata and industrial fan Check number of functional unitsGenset availability at the venueLighting requirement of the venueFinal headcount of police, marshall, BFP and security guard Design traffic route and designate parking spaces

Accommodation and Food Book hotel accomodation and foodFacilitate with check in and check out of guests Identify meeting area for DFC members and staff as well as the crew of Jed MadelaFinalize head count for foodBook crew meals

Progress ReportTicket salesAssign dates for ticket sales collection and sponsorshipInitial accounting of expensesAssessment for the need for additional ticket printing

Progress ReportLetters Final check of required letters to sponsors, security, and schools

UpdatesArtists-----------------------------350kSounds and lights --------------- 80kCooling system------------------- ? Free ( x-deal)Venue ----------------------------- 22,500++Tax --------------------------------- 30% sold ticketAccomodation/food ------------- 50kTickets/ promo matl ------------- 50k Total ------------------------------Php552,500Committees Updates

Ways and meansPhysical arrangementsMarketing and PromotionsSecurity and safetyAccomodationsDocumentations OIC - Letters - Tickets - payments and collections - sponsors

Additional Things to do Plaque for Jed at the end of concert to be awarded by bishopList heart and mind, power radio and cable tv as sponsorFinalize van for the band Shirt for the group and staff X- deal pizarro clinic, crown hotel, Communications ( radio,cellphones with headphones)Ticket distributionThings for discussionSpace for booths, how much, how big, location?Need for projector?Need for generator set?Promotion and ticket selling in the churchSponsors from shops within RobinsonsScheduled dates of remittances

Committees Updates

Ways and meansPhysical arrangementsMarketing and PromotionsSecurity and safetyAccomodationsDocumentations OIC - Letters - Tickets - payments and collections - sponsors

4 sundays to goThings for discussionPosters of sponsors, booths how much?Targeted buyers of tickets/sponsorsGrouping for churches for wider coverage ( 3 couples/church)Update on school ticket selling Dates of remittance Finalize plans for shirt, food selling Plan for CDs Repertoire of HOM assign in charge for plaque design and production update on ticket sales? problems encountered?

2 weeks to goUpdates of committees/OICW/M com - final list of sponsors/confirmed - posters and tarps, booth space assignment - logos and tag lines gathering - collection of sponsorship/distribution of complimentary tickets - plan for CD

2 weeks to goUpdates of committees/OICP/A com - stage arrangement/ design/ramp (budget) - coordination with lights and sound - confirmed Iwata - scented candles in the CR, dressing room - confirm number of chairs - manpower 2 weeks to goUpdates of committees/OICM/P com - school/church sales/promotions - mall sales/promo - plan for CD - specify target ticket buyer - how do we boost up ticket sales? 2 weeks to goUpdates of committees/OICS/S/Engr com - head count SG, BFP, PNP- confirmation - voltage capacity - outlet extensions - lightings from BPC - Max no of iwata? - audience/vehicles traffic route 2 weeks to goUpdates of committees/OICAccomodation com - head count for meals/ crew meals/no of meals - provide assembly/briefing area - trucks for iwata - meal for artists/band - finalize room bookings 2 weeks to goUpdates of committees/OICDocumentation com - complete sponsor logo/tag lines presentation (major sponsors only), sponsors materials - complete list minor and major sponsors for live announcements during concert - script for announcements - cables for LCD projectors/ set-up for live coverage - charge batteries for cam and videos - shirts/polo shirts printing, hand fan for sale 2 weeks to goUpdates of committees/OICletters com - plaque for Jed - letter for tax exemption (gov and mayor) - script for voice over Tickets/ sponsors collection com - sales, sales, sales kumusta? - collections register expensesPromo materials ate jojieSGP/A com costHousekeeping utilityWithholding tax of JedLunch? For the group during the concert after final check in the am Initial post assignmentsCheck BPC lay-outH-zone cafe/ selling startegies/products 2 weeks to goSchedule9am-12noon ----------------- visit venue for final check set-up1pm-1:30pm------------------ rosary prayer1:30-3:00pm------------------ briefing/orientation of post (secretaries)3:00-4:00pm------------------ heavy merienda/early dinner4:00-5:30pm-----------------------proceed to BPC/prepare for the concert/assigned post 2 weeks to goSchedule5:30-7:00pm----------------- gates open for audience7:00- 7:45pm---------------- HOM8:00- onwards --------------Jed Madela/front act10:00 pm ---------------------housekeeping 1 week to goUpdates of all committeesTicket sales updateStage set-up, lights and soundsIwata set-upTicket check/post- responsibilities (everybody aware)Food sales ( specific merchandise)Vehicle and human trafficAccomodation/meals( final headcount)Recorded voice over/script/sponsor slide show

1 week to goPictures/logos/tag lineSet a Thursday night meeting?Updates expensesArtists-----------------------------350kSounds and lights --------------- 70kCooling system------------------- 20,500 ( x-deal)Venue ----------------------------- 22,500++Tax --------------------------------- ? free Accomodation/food ------------- 50kTickets/ promo matl ------------- 50kSG, chairs, plaque----------------- approx 15k Total ------------------------------Php552,500

This is it!!!!Things to remember and bringStamp for entranceFlashlightTicket box/pouchWater for artist Table for ticket sales and artist on stageRadio, cell phones headphonesBooth for sponsors with flyers

Final updateCommittee updatesH-cafeFood / accomodationIwata ( transpo and installation)StagePositions/assigned post in the venueSecretaries (final list and names)Plaque/ Fr Abe Housekeeping

Bill paymentsBalance for artist------ 200kVan---------------------- 7kIwata-------------------- 20,500Chairs------------------- 6kLights and sounds----- 70kVenue-------------------- 22,500SG------------------------ 2,400Stage--------------------- ???Shirts--------------------- ???SEC----------------------- 15k This is it!Schedule9am-12noon ----------------- visit venue for final check set-up1pm-1:30pm------------------ rosary prayer1:30-3:00pm------------------ briefing/orientation of post (secretaries)3:00-4:00pm------------------ heavy merienda/early dinner4:00-5:30pm-----------------------proceed to BPC/prepare for the concert/assigned post This is itSchedule5:30-7:00pm----------------- gates open for audience7:00- 7:45pm---------------- HOM8:00- onwards --------------Jed Madela/front act10:00 pm ---------------------housekeeping Program proper@@@@@Sponsor announcementsInvocationNational Anthem@@@@@Sponsor announcementsHOM@@@@@Sponsor announcementsJed/Gail BlancoAwarding of Plaque by Fr. Abraham Pantig@@@@@Sponsor announcements