SANOFI SOURCING PLATFORM -...

Version 1 – June 2014

SANOFI ESOURCING PLATFORM

USER GUIDE FOR SUPPLIERS

Version 1 - June 2014

Auteur : Henri RAPENOMANJATO

Version 1 – June 2014 2

1. Access to the platform ........................................................ 3

a) Identification .............................................................................................................................. 3

b) SSR : Supplier Self Request ......................................................................................................... 4

c) Cockpit ........................................................................................................................................ 8

2. Projects - Tender ............................................................... 9

a) Access to a tender ...................................................................................................................... 9

b) Project information .................................................................................................................. 10

c) Questionnaires/Grid ................................................................................................................. 12

d) Document ................................................................................................................................. 13

e) Project forum............................................................................................................................ 16

3. Contacts/Support ............................................................17


1. Access to the Sanofi eSourcing platform

a) Identification

The first step is to connect to the platform by using the link / URL address and access codes

you have received via email.

The first time you connect to the platform, you will be asked to:

Follow the SSR process (I. b).

Change your password. Please respect the rules displayed on your screen regarding

the password structure. Click “Validate password” in order to save your new password.

Check your personal data (contact details, password, language, currency, etc).

2. Enter your login and password

1. Please choose your

language (14 languages

are available)

If you forgot your

password, click on

“Forgot your

password”.

Enter your login name

and your email

address and a

temporary password

will be sent to you.


b) SSR: Supplier Self Request

Any supplier who has been invited to register in the platform must do the SSR process.

You will receive two emails. One of them will give you your login and a link to the platform. A

temporary password will be given in the second email.

FIELDS MARKED WITH A RED ASTERISK ARE MANDATORY.

Once you have click on the link, you will start the SSR process:

PERSONAL INFORMATIONS

Each tab represents a

step of the SSR process.

You must follow the

order of the steps. Please inform your

company and personal

informations.

COMPANY’S CONTACTS

You can add a

new contact.

Your account.


COMPANY ADRESSES

You can add on address or more. For example:

Corporate address and industrial site.

CERTIFICATE

If you have one or several certificate,

please add it or them here.

DOCUMENTS

Define the type of your document and name it.

Select and upload

your document.


Further informations

Double click on the title to open a questionnaire.

Please answer to the whole questionnaire.

Once you finish filling

the questionnaire,

please click on publish.

Supplier self-registration form

To be registered, you must answer to the

Supplier Self Registration form (available

on Step 6).


REFERENCES

Please add here your references.

TERMS AND CONDITIONS

Click on the

document title to

download it.

Click on Accept to finish the

SSR process.

To be registered, you must

download, read, print, sign

each document and send them

to Sanofi.


c) Cockpit

Once you log in, you access to the Sanofi eSourcing platform (cockpit).

As you can see below you have two ways to access to several functions.

To access to your personal informations.

By clicking here you can add or

remove a tab on your homepage.

By clicking here, you can

customize your tab by adding or

removing relevant content(s).

Cockpit

Tender

Auction

Logout


2. Projects - Tender

a) Access to a tender

To view all projects/tenders where you are invited, click on RFX.

To access to a project, please place your mouse on the project you want to open:

Once you click on RFX – project list, the list of

projects where you are invited to is displayed.

This action menu will display. Then

click on Open to access to the tender.


b) Project details

Once you open a project, you will access to the following page:

First of all, you will have to accept

the Non-Disclosure Agreement.

To download the NDA document,

please click on its name in bold.

To accept the NDA:

Check “I have read...(NDA)”.

Check the NDA document.

Click on Accept.


Then you access to these tabs:

You will find on this page the project information.

This project contains four tabs

where you:

Can find the project details

(Project details).

Download and Upload

documents (Documents).

Answer to a questionnaire

or place values in a grid

(Tender elements).

Ask questions to the buyer

(Project forum).


c) Questionnaire/Grid

To access to a questionnaire or a grid please click on Tender Elements.

Once you have answer to the grid or the questionnaire, please click on “Save as draft” and then on

“Publish all tabs”. “Publish all tabs” will warn the buyer that you have answered to the tender element.

Once the grid or questionnaire

is filled, please click on publish

to validate.

To answer to a tender element,

please place your mouse on

the grid/questionnaire.

This action menu will display, and

then please click on “Place values”.


d) Document

To access to the project documents, please click on Documents.

To download the documents:

1. Select the documents to

download by ticking the

check box.

2. Place your mouse on your

selection, an action menu will

display. Click on Download.


To upload a document(s):

This page will display:

Click on the dynamic

menu. Then click on

“Upload document”.

Click on “Parcourrir” to find

the document to upload.

PLEASE DO NOT NAME ANY FOLDER

WITH YOUR COMPANY NAME.

Thank you.


Then click in the dynamic menu, upload:

Your documents have now been uploaded with success.


e) Project forum

To access to the project documents, please click on Project forum.

Please click here to ask a new question.


3. Contacts – Support

For any questions regarding the functioning or/and the use of the Sanofi-Aventis eSourcing

platform, please find below the contact details privileged:

French: +33 1 72 03 23 32

German: +49 89 54 99 86 537

Spanish: +34 931 838 917

Italian: + 39 02 99 34 91 97

Chinese: +86 21 51 18 63 17

Portuguese:+55 (11) 30 74 29 92

North America : +1 64 62 01 45 69

Email address eSourcing Support : [email protected]

Contact

support

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