Sandite Dance · 2019. 11. 27. · 2 Welcome Letter Dear Dance Candidate & Parent/Guardian, Thank...

Sandite Dance Sand Springs Public Schools

2016-2017 Membership Guidelines &

General Information

2

Welcome Letter

Dear Dance Candidate & Parent/Guardian, Thank you for your interest in trying out for a 2016-2017 Sandite Dance Team at Sand Springs Schools. We appreciate your enthusiasm and interest in our program and are so excited to see what the new school year holds. Included in this packet you will find information that will explain the tryout process, membership guidelines, and general information that all members (and parents/guardians) will need to be aware of before trying out. We take pride in our program and want the very best for all members of each team. The purpose of the Sandite Dance Team is to promote school spirit, support various organized activities, represent the school, and provide positive leadership in all aspects of life. These teams will promote and encourage student body involvement and will exemplify loyalty, cooperation, and positive attitudes. This can be a truly rewarding experience for each of you, but it also requires a tremendous time commitment. Dance truly is a year round sport. A team member must be willing to practice on her own time to perfect skills. Additionally, a team member must be able to work well with others; as dance is a team sport!! Please be aware of this as you prepare to take on the challenges and responsibilities of becoming a member on one of the Sandite Dance Teams. Parent/guardians, please also understand that when your child makes a team there are some responsibilities on your part as well. Not only do the girls have to work together as a team, so do the parents/guardians. This is an all-around team sport and it takes the trust, commitment, and communication of all members, coaches, and administrators to be successful. Once selected for a team you will be financially obligated to pay for all expenses that come your way. It’s definitely not a cheap sport, but as parents/guardians you have to make the commitment to either pay for the items or be willing to organize and participate in fundraisers to offset cost to participate. Candidates wishing to try out for a position on any Sandite Dance Team and her parent/guardian must read through the Sandite Dance Membership Guidelines attached, as well as the Sandite Dance Spirit Contract that all team members follow prior to trying out. After reading and being in full agreement, both candidate and parent/guardian signatures are required indicating that, if selected, both agree to abide by the rules and regulations governing the extracurricular activities of dance at Sand Springs Schools. The items listed inside of this packet MUST be turned into the Varsity Dance Coach by the first day of the dance clinic, 8

th & 9

th grade

- Monday, March 8th

at 5:30pm or Varsity & JV – Monday, March 25th

at 4:30pm. There will be NO exceptions on this deadline so please make sure to have all items in on time. We are so excited for the year ahead and look forward to meeting you! Thank you so much for considering trying out for Sand Springs Dance and GOOD LUCK to each of you!!!! Sincerely,

Michelle Spears Head Dance Coordinator & Varsity Coach [email protected]

Caitlin Phifer Assistant Varsity Coach [email protected]

Rachel Ellis JV Coach [email protected]

Megan Faulkner 9th

Grade Coach [email protected]

Gabby Miller 8th

Grade Coach [email protected]

Crystal Tiger Dance Sponsor [email protected]

Tammy Ellis-Foster Assistant Dance Sponsor [email protected]

mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

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8th & 9th Tryout Guidelines and Dates

8th & 9th Grade Dance Clinic

*MONDAY, MARCH 8TH -WEDNESDAY, MARCH 9TH , 2016

~Clinic Information:

Tryout Clinic will be held from 5:30-7:00pm in the Dance Room, located at 4th & Roosevelt.

Open Gym will be held from 7:00-8:00pm in the Dance Room. This will be open to the public and anyone trying out.

o Open gym is for anyone trying out to practice their dance and skills on their own.

o Open gym can also be used for private instruction for a fee of $10.00.

If you are interested in private instruction from a current senior dancer please contact

[email protected] with your name and phone number. We will have one of the seniors contact

you.

Tryout Clinic is closed to the public: only coaches, administrators, and current senior dance members may attend and watch.

Required attire for clinic is shorts, tank/ t-shirt, socks and shoes. Hair must be secured away from the face and no jewelry is to

be worn. Gum chewing will not be allowed.

~Clinic Schedule:

Monday, March 8th - Wednesday, March 9th: (5:30-7:00pm) Learn tryout dance and tryout skills

Monday, March 8th - Wednesday, March 9th: (7:00 - 8:00pm) Open Gym

* THURSDAY, MARCH 10TH, 2016

~Tryout Information:

Tryouts begin at 6:00pm, with check-in for the candidates at 5:30pm, in the dance room.

Tryouts are closed to the public.

Tryout results: Candidates will receive an envelope with their tryout number on it, inside will be a letter stating if the dancer has

made the team or not.

o These are to be opened away from school grounds. (NOT IN PARKING LOT OR LOBBY AREA)

o Judges decisions are final, and no discussion will be permitted on the day of tryouts.

o Only candidates that do not make a team will be permitted to view their scores through the athletic office the

following week. You will need to call and make an appointment.

Tryout attire: candidates should wear any solid color t-shirt/ tank-top, solid color shorts, and athletic shoes or dance shoes. Hair should be secured back out of the face in ponytail or messy-bun. No jewelry is to be worn. Gum chewing will not be allowed.

8TH & 9TH GRADE TRYOUT GUIDELINES

All candidates and parent/guardian must attend the mandatory tryout meeting.

The following items must be completed and turned in by the tryout clinic, Monday, February 23 at 5:30pm.

o Sandite Dance Spirit Group Try out and Acknowledgement form

o Dancer Application

o Tryout Application

o Copy of Wengage Grades

o $25 Tryout Fee (make checks payable to CNGC Dance)

Candidates must be eligible (D or above) at the time of tryouts.

Candidates must attend every day of the tryout clinic to be eligible for tryouts.

Candidates must attend all 7 hours of the school day on tryout day to be eligible for tryouts.

Professional dance instructors will aid in the selection of the dancers.

mailto:[email protected]

4

Varsity & JV Tryout Guidelines and Dates

Varsity & JV Dance Clinic

*MONDAY, MARCH 21ST -THURSDAY, MARCH 24TH, 2016

~Clinic Information:

Tryout Clinic will be held from 4:30-6:00pm in the Dance Room, located at 4th & Roosevelt.

Open Gym will be held from 6:00-7:00pm in the Dance Room. This will be open to the public and anyone trying out.

o Open gym is for anyone trying out to practice their dance and skills on their own.

o Open gym can also be used for private instruction for a fee of $10.00.

If you are interested in Private Instruction from a current senior dancer please contact

[email protected] with your name and phone number. We will have one of the seniors contact

you.

Tryout Clinic is closed to the public: only coaches, administrators, and current senior dance members may attend and watch.

Required attire for clinic is shorts, tank/ t-shirt, socks and shoes. Hair must be secured away from the face and no jewelry is to

be worn. Gum chewing will not be allowed.

~Clinic Schedule:

Monday, March 21st- Thursday, March 24th: (4:30-6:00pm) Learn tryout dance and tryout skills

Monday, March 21st- Thursday, March 24th: (6:00-7:00pm) Open Gym

* FRIDAY, MARCH 27TH, 2016

~Tryout Information:

Tryouts begin at 4:30pm, with check-in for the candidates at 4:00pm, in the dance room.

Tryouts are closed to the public.

Tryout results: Candidates will receive an envelope with their tryout number on it, inside will be a letter stating if the dancer has

made the team or not.

o These are to be opened away from school grounds. (NOT IN PARKING LOT OR LOBBY AREA)

o Judges decisions are final, and no discussion will be permitted on the day of tryouts.

o Only candidates that do not make a team will be permitted to view their scores through the athletic office the

following week. You will need to call and make an appointment.

Tryout attire: candidates should wear any solid color long sports bra/tank top, black hot pants, tan tights and athletic shoes or dance shoes. Hair should be secured back out of the face in ponytail or messy-bun. No jewelry is to be worn. Gum chewing will not be allowed.

VARSITY & JV TRYOUT GUIDELINES

All candidates and parent/guardian must attend the mandatory tryout meeting.

The following items must be completed and turned in by the tryout clinic, Monday, March 23 at 5:30pm.

o Sandite Dance Spirit Group Try out and Acknowledgement form

o Dancer Application

o Tryout Application

o Copy of Wengage Grades

o $25 Tryout Fee (make checks payable to CPHS Dance)

Candidates must be eligible (D or above) at the time of tryouts.

Candidates must attend every day of the tryout clinic to be eligible for tryouts.

Candidates must attend all 7 hours of the school day on tryout day to be eligible for tryouts.

Professional dance instructors will aid in the selection of the dancers.

mailto:[email protected]

5

Important Need to Know Information

8th & 9th Grade Dance

Tryout Music will be free and available to download online, www.sanditedance.weebly.com.

Mandatory Events:

o All practices leading up to camps are MANDATORY.

8th

Grade

April & May

o Tuesday & Thursday 4:00-6:00pm

9th

Grade

April & May

o Tuesday & Thursday 5:00 – 7:00pm

o Summer Dance Camp, June 6th

– 9th

@ the Tulsa Renaissance Hotel

Junior Varsity Dance


Mandatory Events:


April & May

Monday & Wednesday 4:00-6:00pm

June

Monday & Wednesday 8:00-11:00am


– 9th

@ the Tulsa Renaissance Hotel

Varsity Dance


Mandatory Events:


April & May

Monday – Friday 4:00-6:00pm

June

Monday – Friday 10:00-1:00pm


– 9th

@ Oklahoma University

o Golf Tournament, June 17th

All parents & dancers MUST be available on this date.

http://www.sanditedance.weebly.com/http://www.sanditedance.weebly.com/http://www.sanditedance.weebly.com/

6

Dancer Application

Name: ____________________________________________________________________________________________

Name(s) Of Parent/Guardian: ________________________________________________________________________

Address: ___________________________________________________________________________________________

City: _________________________________ Zip: _______________ Home Phone: ____________________________

Dancer Cell: _________________________ Dancer Email: _________________________________________________

Parent/Guardian Cell: ________________________ Parent/Guardian Email: __________________________________________

School Currently Attending: _________________________________________ Current Grade __________________

Team Trying Out For (Please Circle): 8th Grade 9th Grade JV Varsity

T-shirt Size: _______________________

EMERGENCY CONTACT INFORMATION:

In the event of illness or accident, if we should need to contact someone other than listed above, please contact: Name: _____________________________________ Phone: _____________________________________________

CONSENT TO MEDICAL CARE

If your child sustains a non-life-threatening injury, Oklahoma law requires that a hospital have parental consent before beginning treatment. This form allows you to give the necessary permission, even if your child is under the care of another adult. With your consent, this form can be presented at any medical office, clinic, or hospital in Oklahoma for emergency medical care. In the event of illness or injury, student and parent/guardian hereby consent to whatever x-ray, examination, anesthetic, medical, dental or surgical diagnosis or treatment and hospital care from a licensed physician as deemed necessary for the safety and welfare of student. It is understood that the resulting expenses will be the responsibility of the student participant and/or parent or guardian. __________________________________________________________ ____________________ Parent or guardian signature regarding Consent to Medical Care only Date

7

Application for CPHS Varsity & JV Dance Tryouts

My child, ___________________________has my permission to be a dancer at Charles Page High School. I understand that

he/she must abide by the rules and regulations set forth by the coaches, principal, and the athletic director of Charles Page

High School, and be present for all practices and games. I have read the rules and regulations and understand that the

violation of any of these rules may lead to temporary or permanent suspension from the team. I understand that all forms

attached must be completed and turned in by Monday, March 21st , or my child will not be allowed to tryout. I understand

that my child must attend all practices (unless excused by the advisor) and tryout sessions, or my child will not be considered

for a dance position.

I understand that qualified judges will evaluate my daughter/son, and we agree to abide by the decision of the judges.

I understand all costs involved as stated in the rules.

I understand by the very nature of the activity, dancing may carry a risk of physical injury. No matter how careful the

participant and coach are, or what dancing surface is used, the risk cannot be eliminated. The risk of injury includes minor

injuries such as muscle pulls, dislocation, and broken bones. The risk also includes catastrophic injuries such as permanent

paralysis or even death from landing or falls on the back, neck, or head. I understand these risks and will not hold Sand

Springs Public Schools or any of its personnel responsible in the case of accident or injury at any time.

______________________________________ ______________________________________ ___/___/___

PRINT Parent or Guardian Parent or Guardian Date

I am interested in being a dancer at Charles Page High School. I understand the risks stated above. If elected, I promise to

abide by the rules and regulations set forth by the coaches, principal and the athletic director of Charles Page High School. I

promise to cooperate and follow the instructions of the dance coaches.

Student Signature: _________________________________________________________ Date: ___/___/___

Office Use Only: Tryout fee: ___________ WENGAGE: _______ Contracts: _____ _____ _____

8

Application for 8th Grade Dance Team Tryouts

My child, ___________________________has my permission to be a dancer at Clyde Boyd Middle School. I understand that

he/she must abide by the rules and regulations set forth by the coaches, principal, and the athletic director of Clyde Boyd

Middle School, and be present for all practices and games. I have read the rules and regulations and understand that the


attached must be completed and turned in by Monday, March 8th , or my child will not be allowed to tryout. I understand



I understand that my daughter/son will be evaluated by qualified judges, and we agree to abide by the decision of the

judges.







______________________________________ ______________________________________ ___/___/___


I am interested in being a dancer at Clyde Boyd Middle School. I understand the risks stated above. If elected, I promise to

abide by the rules and regulations set forth by the coaches, principal, and the athletic director of Clyde Boyd Middle School. I




9

Application for 9th Grade Dance Team Tryouts

My child, ___________________________has my permission to be a dancer at Central Junior High School. I understand that

he/she must abide by the rules and regulations set forth by the coaches, principal, and the athletic director of Central Junior

High School, and be present for all practices and games. I have read the rules and regulations and understand that the


attached must be completed and turned in by Monday, March 8th , or my child will not be allowed to tryout. I understand



I understand that my daughter/son will be evaluated by qualified judges, and we agree to abide by the decision of the

judges.







______________________________________ ______________________________________ ___/___/___


I am interested in being a dancer at Central Junior High School. I understand the risks stated above. If elected, I promise to

abide by the rules and regulations set forth by the coaches, principal and the athletic director of Central Junior High School. I




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8th Grade Tryout Score Sheet Breakdown

Kicks (10 pts)

Left Kicks Bottom leg straight, toes pointed, back straight, chin up, correct level placement

5

Right Kicks Bottom leg straight, toes pointed, back straight, chin up, correct level placement

5

Jumps (10 pts)

Toe-touch Your choice of landing, keep back straight, DO NOT lean over in the air, toes must be pointed, proper arm placement

5

C Jump Back arched, head back, toes pointed, body formed in the shape of C, proper arm placement

5

Turns (10 pts)

Right Single Turn Good posture, good spotting, proper arm placement, and proper foot placement

10

Routine (60 pts)

Appearance All attire requirements met, hair requirements met, no jewelry, no gum

10

Executed Skills All skills done properly in the choreography 10

Motion Technique Good levels & good placement, precision, sharp 10

Memory Knows the choreography, know what comes next after each motion

10

Showmanship Projects the choreography well, Smiling 10

Overall Performance How the overall performance was 10

Total Points Possible 90

*25% Teacher Evaluations, 25% Coach’s Evaluation, 50% Judged Tryout = Total Score*

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9th Grade Tryout Score Sheet Breakdown

Splits (10 pts)

Right Splits

Toes pointed, back straight, legs straight 5

Left Splits Toes pointed, back straight, legs straight 5

Kicks (10 pts)

Left Kicks Bottom leg straight, toes pointed, back straight, chin up, correct level placement

5

Right Kicks Bottom leg straight, toes pointed, back straight, chin up, correct level placement

5

Jumps (5 pts)


5

Turns (10 pts)

Right Double Turn Good posture, good spotting, proper arm placement, and proper foot placement

10

Leaps (10 pts)

Tilt Leap Proper leg placement, toes pointed, great height level , proper body placement

10

Routine (60 pts)

Appearance All attire requirements met, hair requirements met, no jewelry, no gum

10



Memory Knows the choreography, know what comes next after each motion

10





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Varsity & JV Tryout Score Sheet Breakdown

Splits (10 pts)

Right Splits Toes pointed, back straight, legs straight

5

Left Splits 5

Extension (10 pts)

Right or Left Extension Bottom leg straight, toes pointed, back straight, chin up, correct hand placement, correct leg placement

10

Kicks (15 pts)

Left Kicks Bottom leg straight, toes pointed, back straight, chin up, correct level

placement

5

Right Kicks 5

Kick Combination 5

Jumps (5 pts)


5

Turns (20 pts) – Varsity candidates MUST have triple turn & 4 fouettes into a double turn

Right Triple Turn *Varsity Requirement*

Good posture, good spotting, proper arm placement, and proper foot placement

5

Right Double Turn *JV Requirement*

5

4 Fouettes into a Double Turn *Varsity Requirement*

10

Leaps (20 pts) – Varsity & JV must choose 2 leaps of choice

1st Leap of Choice Proper leg placement, toes pointed, great height level

10

Jump/Leap Combo of Choice 10

Routine (60 pts)

Appearance All attire requirements met, hair requirements met, no jewelry, no gum 10



Memory Knows the choreography, know what comes next after each motion 10





13

8th Grade Projected Expenses (The following page is an ESTIMATE of expenses based on previous school year)

Each team member will be responsible for ALL costs associated with being a member of the dance team at Sand Springs.

Being a team member can get pricey, so we want everyone to be fully aware of all expenses that are associated with dance.

We never want the cost to effect if a participant decides not to tryout, but we do want each member aware of the cost

involved. If you need financial help, the coach and parents may decide to offset costs by organizing and participating in

fundraisers. Only those members who participate in the fundraisers will benefit from the profit.

8TH GRADE PROJECTED EXPENSES

ESTIMATED PRICES

Uniforms $ 210.00

Camp $ 270.00

Camp Clothes $ 70.00

Poms $ 40.00

Competition Choreography $ 200.00

Competition Music $ 30.00

Big Coat $ 70.00

Tan Jazz Shoes $ 40.00

Tights $ 18.00

Black Leotard $ 35.00

Sweats & T-shirt $ 63.00

Monthly Lay Coaching Fee (30.00 per month for 11 months) $ 330.00

Football Dance Clinic $ 30.00

TSF $ 40.00

Monthly Technique Fee (10.00 per month for 11 months) $ 110.00

State $ 45.00

Dance 4 A Cure $ 15.00

Hip Hop Clinic $ 30.00

Uniform Bow $ 5.00

**TOTAL PROJECTED EXPENSES $1651.00

**Please note that these items are a projected cost. This past year we did not purchase all of these items above because there were funds

donated as a whole to the team, but that is not guaranteed that will happen every year.

**Also keep in mind, items purchased on the 8th

grade team will continue with them through the dance program as they move up each

year.

Examples of 8th Grade Fundraisers from Previous Year

Previous Year Fundraisers Profit Candy Bars – quantity 60 in a box (50% profit) $ 30.00 Jerky Sales – quantity 50 in a box $ 22.50 Chocolate Covered Almonds – quantity 25 in a box (50% profit) $ 25.00 Elementary Dance – estimated $80-$100 per girl $ 100.00 Car Wash – estimated $40.00 per girl $ 40.00

**Please note that fundraisers were reoccurring throughout the year – these amounts are just based off of one time participation.

14

9th Grade Projected Expenses (The following page is an ESTIMATE of expenses based on previous school year)






9TH GRADE PROJECTED EXPENSES

ESTIMATED PRICES

Uniforms $ 250.00

Camp $ 270.00


Poms $ 40.00

Pom Choreography $ 200.00

Pom Music $ 30.00

Big Coat $ 70.00


Tights $ 18.00





TSF $ 50.00


State $ 50.00


Spirit Hip Hop/ Pom/ Technique Clinic $ 30.00

Hip Hop Choreography $ 200.00

Hip Hop Music $ 30.00

Hip Hop Costume $ 100.00




**Also keep in mind, items that were purchased on the 8th

grade team will continue with them through the dance program as they move

up each year. So make sure you subtract the costs of the items that you already have.

Examples of 9th Grade Fundraisers from Previous Year

Previous Year Fundraisers Profit Candy Bars – quantity 60 in a box (50% profit) $ 30.00 Jerky Sales – quantity 50 in a box $ 22.50 Chocolate Covered Almonds – quantity 25 in a box (50% profit) $ 25.00 Elementary Dance – estimated $80-$100 per girl $ 100.00 Car Wash – estimated $40.00 per girl $ 40.00 T-shirt Fundraiser – estimated $35.00 per girl $ 35.00


15

Junior Varsity Projected Expenses (The following page is an ESTIMATE of expenses based on previous school year)






JUNIOR VARSITY PROJECTED EXPENSES

ESTIMATED PRICES

Uniforms $ 200.00

Camp $ 270.00


Poms $ 40.00

Pom Choreography $ 200.00

Pom Music $ 30.00

Big Coat $ 70.00


Tights $ 15.00





TSF $ 50.00


State $ 50.00


Spirit Clinic $ 30.00

Hip Hop Choreography $ 200.00

Hip Hop Music $ 30.00

Hip Hop Costume $ 100.00




**Also keep in mind, items that were purchased on the 8th

grade team will continue with them through the dance program as they move

up each year. So make sure you subtract the costs of the items that you already have.

Examples of JV Fundraisers from Previous Year

Previous Year Fundraisers Profit Candy Bars – quantity 60 in a box (50% profit) $ 30.00 Jerky Sales – quantity 50 in a box $ 22.50 Chocolate Covered Almonds – quantity 25 in a box (50% profit) $ 25.00 Elementary Dance – estimated $80-$100 per girl $ 100.00 Car Wash – estimated $40.00 per girl $ 40.00


16

Varsity Projected Expenses (The following page is an ESTIMATE of expenses based on previous school year)

Each team member will be responsible for ALL costs associated with being a member of the dance team at Sand Springs. Being a team member can get

pricey, so we want everyone to be fully aware of all expenses that are associated with dance. We never want the cost to effect if a participant decides not

to tryout, but we do want each member aware of the cost involved. If you need financial help, the coach and parents/guardians may decide to offset costs

by organizing and participating in fundraisers. Only those members who participate in the fundraisers will benefit from the profit.

VARSITY PROJECTED EXPENSES

ESTIMATED PRICES

April – June Expenses

Camp 350.00

Camp Clothes 100.00

Tan Jazz Shoes 40.00

Poms (gold & white) 80.00

Camp Choreography & Music 200.00

Graffiti T-shirt 15.00

Uniforms 300.00

Assistant Coaching Fee (April, May, June) 75.00

July – Sept Expenses

Nationals est. pymt (1 of 3) 600.00

Letterman Jacket 290.00

Nike 160.00

Graffiti Sweats 48.00

Assistant Coaching Fee (July, Aug, Sept) 75.00

October – December Expenses


State Hotel (dancer only) 40.00

Assistant Coaching Fee (Oct, Nov, Dec) 75.00

January – February Expenses


Assistant Coaching Fee (Jan - Feb) 50.00

TOTAL $3695.00

**Please note that we ask for a payment of at least $250.00 a month. Keep in mind that fundraisers WILL offset costs monthly.

Examples of Varsity Fundraisers from Previous Year

Previous Year Fundraisers Profit Elementary Dances (average) 79.00 Bag Sales 81.88 Golf Tournament 1087.50 State Solo Concessions 83.00 Wrestling Concessions 100.00 Dance Clinic 54.00 Candy Bars – quantity 60 in a box (50% profit) 50.00 Jerky Sales – quantity 50 in a box 22.50 Chocolate Covered Almonds – quantity 25 in a box (50% profit) 25.00 Ribs 67.00

**Please note that some of the fundraisers were reoccurring throughout the year – these amounts are just based off of one time participation.

17

General Information **In addition to the Spirit Contract**

Team Member Expectations

The primary objectives of the Sandite Dance Team are:

1. To promote school spirit and unity, support and encourage student body involvement at sporting events and various school

activities.

2. To provide half time entertainment at selected sporting events.

3. To be a competitive team member, while exemplifying respect to all team members and coaches, and being a teammate by

always thinking of your team before yourself.

4. To increase self-esteem in its members.

5. To set an example for the rest of the student body by exemplifying loyalty, cooperation and positive attitudes.

6. To represent Sand Springs Schools by acting as positive role models and demonstrating good leadership qualities at all

times.

7. To sign and follow the guidelines of the social media, drug, alcohol, and concussion contracts

Parent/Guardian Expectations

Parents/Guardians need to understand the following prior to your child trying out for Sandite Dance Program:

1. In order for our program to be successful, it takes the cooperation of the parents/guardians, dancers, coaches,

coordinators and administrators.

2. Parents/guardians are responsible for all financial obligations for camps, clinics, and other expenses involved in this

activity during the school year. These expenses can be offset by fundraisers, but it will be the responsibility of the

parents/guardians to organize and help run the fundraisers, not the coaches.

3. Parents/guardians need to be aware of the time commitment involved in the dance program and need to support

your child and coach in these activities to see that he/she fulfills all responsibilities.

4. Understand by the very nature of the activity, dancing can carry a risk of physical injury. No matter how careful the

participant and the coach are, or what landing surface is used, the risk cannot be eliminated. The risk of injury

includes minor injuries such as muscle pulls, dislocation, and broken bones. As a parent/guardian you understand

these risks and will not hold Sand Springs Schools or any of its personnel responsible in the case of accident or injury

at any time. You also understand that Sand Springs Schools will do everything possible to prevent these risks.

5. Parents/guardians and dancers need to trust and support the decisions and appreciate the time made by the

coaches and administrators to always do what’s best for the team.

6. Please keep in mind that coaches have other responsibilities and commitments outside of dance and it is asked that

parents/guardians and dancers respect their personal and professional time. Any questions or problems concerning

the team should be directed to the coach during appropriate hours. The coach will return phone calls and/or emails

at their earliest convenience. Issues should not be addressed during practices, games, or other school events. The

coaches need to fully supervise their team while at these events.

7. There is a proper chain of command, starting with the coach, coordinator, and Athletic Director, and finally school

board. In fairness to all parties involved, please follow the chain of command.

8. Understand that any violations to the Spirit Contract may lead to loss of merits, and/or temporary or permanent

suspension from the team.

18

Coaches

1. Coaches make all final decisions about anything and everything.

2. The coaches will always have the best interest of the team. All coaches, coordinators, and athletic directors want

the best for the program and each individual dancer.

3. Coaches make all final decisions. Discipline, as well as demerits, grades, choreographers, practice times, events, etc.

are the responsibility of the coaches.

4. Members experiencing problems should talk with the coach and work with them in finding suitable solutions at the

appropriate time.

5. Members should treat the coaches with respect. The coaches are giving up valuable personal and professional time

for the team.

Staying Connected through Technology

Technology has become a necessity in today’s society, and to help stay connected with our dancers and parents/guardians,

we will be incorporating it through different mediums in our program. Below is a list of forms of communication we will use

throughout the school year. Each dancer (and parent/guardian) will need to take the following steps in order to receive

important information about your Sandite Dance Team. Please make sure to use all avenues available to always have the up

to date news! It is our hope that these resources will help strengthen the program.

o Email- Please check your email daily. We send the majority of our information to the parents/guardians through

email. It is the dancer’s and parents/guardians responsibility to check email frequently.

o Dance Website- www.sanditedance.weebly.com Most information you need to know will be located here. We

have our up to date calendar for each team, as well as all team forms, music and pictures.

o Remind 101- Remind 101 is a test reminder application that will allow the coach to periodically send out dance and

school reminders via text message. This is a one way communication test so only the coach will be able to send out

reminders. To participate in receiving text message reminders. Rest assured that you will not receive advertisement

texts and your phone number will remain private.

o Calendar- Syncing your calendar with the dance calendar. Once a participant has made a team, the coach will

email or text out instructions on how to sync your Smartphone calendar with the dance Google calendar. All

dancers and parents/guardians need to do this in order to always have up to date information on events, uniform

schedules, parent meetings, etc. on their phones. If you do not have a Smartphone it will be the dancer and

parents/guardians responsibility to check the calendar on the website for this information.

http://www.sanditedance.weebly.com/

19

Sand Springs Public School Sandite Dance

Spirit Group Guidelines and Contract 2016-2017

Purpose:

The purpose of this contract is to inform the prospective participant and his/her parent/guardian of the

duties and responsibilities obligated to the title of Sandite Dance Team Member. The prospective dance team

member may not try-out unless this contract has been read completely and signed by the parent or guardian

and prospective dance team member.

Oklahoma recognizes the Sandite Dance Team as an official sport. However, its main obligation is to

promote school spirit and pride. Our main goal in Sand Springs is to develop scholarly, responsible, respectful,

athletic dance team members who take pride in who they are and what they represent. A Sand Springs dance

team member will influence many people and will always represent the school whether in uniform or not. The

dance team member is expected to be a positive role model and to conduct him/herself in accordance to all

rules of the contract.

The dance team will attend, participate and perform at scheduled school sporting events as directed by

the coach and sponsor. This includes practicing, planning for pep assemblies, making signs, decorating before

selected events, etc. They will also represent Sand Springs at approved athletic competitions, summer camp,

and selected competitions.

Team rules:

1) Membership:

1. Varsity, Junior Varsity, ninth grade, and eighth grade squads will be selected to dance for all football and all

assigned basketball games and wrestling matches.

2. Varsity will consist of sophomores, juniors and seniors.

3. Junior Varsity will consist of sophomores, juniors and seniors.

4. A ninth grade squad member may be on the varsity squad for any competition at the discretion of the coach. The

parents and the squad member would meet with the coach before doing so. That squad member would be

responsible for both squad practice schedules during this time.

5. A junior varsity squad member may be on the varsity squad for any competition at the discretion of the coach. The

parents and the squad member would meet with the coach before doing so. That squad member would be

responsible for both squad practice schedules during this time.

6. Varsity, Junior Varsity, ninth grade and eighth grade squads will perform halftimes at all football games.

7. Varsity will perform routines at ALL pep assemblies.

8. Junior Varsity will NOT perform at any pep assemblies.

9. Eighth and ninth grade will perform routines at SELECTED pep assemblies.

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2) Eligibility:

1. A dancer who has quit or has been dismissed the previous year from a Sand Springs dance squad will not be able to

try-out for any dance team for the following year.

2. The school is responsible for providing the coach eligibility reports on a weekly basis.

3. Students who try out for dance must be currently enrolled in Sand Springs Public Schools. Students in the process of

moving into the Sand Springs School district may tryout but must show proof of residency.

4. All dancers will have a physical examination certificate signed by a licensed physician and a parent or legal

guardian on file with the Sand Springs Athletic Department.

5. If a dancer has been recognized as a member of the Sand Springs dance team, she will not be eligible to try out for

the Sand Springs cheer team in the same year. If cheer tryouts occur before dance tryouts, the agreement will be

reciprocal.

3) Grade Eligibility:

1. In order to try out for the team, prospective members must have a 2.0 or higher grade point average during the last

semester of the current school year. A candidate must have semester grades of a D or better for the fall semester.

2. Members of the team must fulfill weekly eligibility requirements as dictated for athletes by the Oklahoma

Secondary Schools Activities Association.

3. If a member is not passing (D or better) all subjects at the end of a week, they will be placed on probation for the

following one-week period. If they are still failing one or more classes at the end of their probationary week, they

will be ineligible to participate during the next one-week period. If the member is not passing by the third eligibility

check, dismissal can be considered.

4. Varsity dance is recognized as a 7th hour 1st semester & 2nd

semester accredited class.

5. For Varsity grades will be given 1st

& 2nd semester.

6. If a parent has a concern with their child’s grade, they are to contact the coach.

4) Practice/Game/Event Attendance:

1. Each member is responsible for notifying the coach prior to an absence or tardy (in person or phone). Notification

given by another member is not sufficient.

a. The member must also bring a copy of receipt or note from where the appointment was taken place. If

there is no hard copy of the appointment member will receive an unexcused absence.

2. Attendance at practice, games or any scheduled event is mandatory. There are no excused absences other than

illness w/ dr. note, family bereavement or a Sand Springs Public School-related activity.

3. Any team member who is not prepared for practice or an event will receive demerits at the discretion of the coach.

4. Choreography practices for camp, state or national routines, with a choreographer are MANDATORY. These

practices will be scheduled ahead of time. Also, if a member misses these practices for any reason, they may not be

allowed to perform that choreography and may be subject to dismissal.

5. Team members may not hold a job that will interfere with any practices, sporting events, fund raisers, or any other

event the team is required to attend throughout the year (including summer). No exceptions will be made. Work,

under any circumstances, is not a reason to miss a practice or event.

6. Members will be expected to be on time and prepared for all team functions, if not this will result in demerits at the

coaches’ discretion.

7. Ninth graders and up may not be excused from any team practice or event in order to participate in a conflicting

sport or activity.

8. Dancers must be dressed in the proper attire for practices/games, if not they may be subject to sit out and receive a

demerit.

9. All summer practices are MANDATORY leading up to camp. These practices will consist of perfecting their routine

to compete.

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10. Camp attendance and participation is MANDATORY for all members. No absences will be allowed. Any dancer not

attending camp with the squad will be dismissed from the squad.

11. July summer practices will consist of conditioning and learning of football game material. These practices will be

MANDATORY unless out of town and the coaches are notified prior.

12. Any injured dancer is expected to attend but not participate in the dance practice/game. A doctor’s note may be

required.

13. If an athletic event is cancelled or postponed, the dancer is to attend the rescheduled event as if it were a planned

event.

14. Dancers must attend a half-day of school to dance at a game, competition or match. (4 classes)

15. If at any time a dancer acquires a personal health problem that could be harmful to her and/or squad members, the

coach has the authority to place the dancer on medical leave for whatever length of time is deemed necessary.

5) Transportation:

1. All members of the team are REQUIRED to ride with the team on a bus to and from all sporting events.

2. The Sand Springs Public Schools will provide transportation for the dance squad to and from all football games and

selected wrestling duels.

3. Varsity members may be required to drive themselves to selected wrestling tournaments.

4. The squad will be accompanied by the coach, or designated parent whose sole responsibility is the supervision of

the squad.

6) Appropriate Behavior at ALL TIMES:

1. All members will show tolerance of other’s opinions, respect others, be responsible, be cooperative, and be

democratic. They will show the utmost respect for their team leaders and their authority. Any questions,

suggestions, or comments should be discussed in an appropriate manner outside of practice.

2. There will be no profanity used by a member at any time.

3. There will be no smoking or any other kind of tobacco, or vapor use by a member at any time.

4. There will be no drinking of alcoholic beverages or use of illegal narcotics by a member at any time.

5. There will be no fighting inside or outside of school by any member at any time.

6. Bullying of any kind will not be tolerated.

7. Inappropriate Pictures and/or posts, put on any social network (twitter, snapchat, facebook, instagram, tumblr,

myspace, etc.) will not be tolerated.

**These rules apply at ALL times! You are representing our school and our teams in uniform and out of uniform.

Breaking any of the #6 rules WILL result in immediate dismissal from the team. Members are also subject to discipline

according to school policy.

7) Game/ Event Conduct:

1. How the squad presents itself at games is important and a big part of how students, parents, and patrons perceive

the squad. Therefore, while cheering/dancing at games, dancers are to stay in formation at all times and pay

attention to the direction of the squad captains and coaches.

2. Gum chewing, slouchy appearance, wearing jewelry, incorrectly wearing any part of the uniform, being out of

formation, dancing or practicing motions will not be allowed.

3. If a dancer is out of uniform or in a wrong uniform they will not be allowed to dance. They will sit with the coach

and may receive a demerit.

4. An injured dancer will be required to attend the game and must sit with the coach.

5. The coach will choose game attire. Members are expected to dress in the uniform chosen including all accessories.

6. Hair and face should be appropriately fixed up for all games, as decided by the coach.

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7. Member must arrive on time to the game/event.

8. Ineligible dancers must attend game and sit out with coach.

8) Competition:

1. Eighth & Ninth grades will attend conference and local competitions and can attend a state competition.

2. Junior Varsity will attend conference, local, and state-wide competitions.

3. Varsity will attend conference, local, state-wide and national competitions.

4. Varsity national competitions are designed to be a festival of accomplishment, and all members of the squad will

participate in approved national competitions at the discretion of the coach and athletic director.

5. If it is not in the best interest of the squad to attend a national competition, the squad will not compete. This

decision is at the discretion of the coach and athletic director.

6. National Competitions is an event that is to be attended as a team. This is not a family vacation; this is a team trip

where the dancers will attend and stay together the whole time.

7. National Competitions are MANDATORY for all members, if not attended the member may be dismissed.

8. All Competitions will be MANDATORY for all members. No absences will be allowed.

9) Fundraisers/Monthly Payments/ Monthly Dues:

1. Monthly Quotas are to be met; these quotas can be met by fundraising, if the quota is not met by fundraising, it will

need to be met by a parent payment.

2. Fundraisers will be scheduled/organized by the parent’s but will ultimately be confirmed by the coach.

3. Any payment that has been returned as insufficient funds will require a full payment in CASH or your dancer will

have to sit out until account is brought current.

4. Any items that are ordered but have not been paid for will lead to the member not receiving and sitting out until

the amount owed is brought current.

5. All monies owed will be sent through a team email. Please understand the coach has a full-time job and does not

have the extra time to send one email per person. Please note if you do not want your name on the list, please

keep your account current.

10) Supervision:

1. The coach, assistant coach or sponsor will accompany the team to all sporting events and on out-of-town or

overnight trips.

2. In such cases where the coach, assistant coach or sponsor is not available, a parent or another coach may be

appointed as a substitute.

11) Guests:

1. There will be cases in which a guest(s) will be brought in to offer expertise or choreography.

2. Any guest(s) should be treated with as much, if not more, respect as the regular coach.

3. The team should abide by any rules or decisions made by the guest(s). Severe disciplinary action will be taken in the

event that this rule is broken.

12) Booster Clubs: (Varsity Only)

1. Booster Clubs are important to the success of Sand Springs Dance Team. Without their support, the tradition of

excellence with Sandite dance would never have been achieved. In order to continue and to build upon that

tradition, it is vital that parent booster club stay informed and involved.

2. The responsibility of the booster club will include: supporting each individual member of the squad and the efforts

of the squad as a whole, supporting the coach and his/her efforts in planning, fundraising, and organizing for squad

activities.

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3. The booster club will work under the direction of the coach and assist as called upon. The booster club is not

intended to be a replacement for or addition to the decision-making role of the squad coach.

4. The squad coach will ALWAYS make the final decisions.

5. The squad coach will cover information regarding practice, performances, and other squad information. While the

booster club may assist in distribution of that information, all questions should be directed to the squad coach. It is

not the role of the booster club to make coaching decisions.

6. Booster clubs will meet regularly at a time designated by the president of the booster club. Items covered will

include fundraisers and any assistance/motivation that the booster club is planning for the current or upcoming

months. Attendance of parents at booster club meetings is encouraged, but not mandatory.

7. Required booster club positions are President and Treasurer. Both these positions involve communicating with the

squad coach on a regular basis.

8. Fundraisers will be scheduled to pay for these and other expenses incurred during the school year.

9. If the dance team member is dismissed from the squad or quits, he/she forfeits all monies paid to the squad. Any

costs owed will still be the responsibility of the team member to be paid or there will be hold placed on the

members school account.

10. Dance team members will also be responsible for the cost of replacing damaged, lost, or stolen property of the

school.

13) Communication:

1. Parents are expected to contact the squad coach in the event of a question or concern. Doing so prevents confusion

and misinformation. Anonymous letters of complaint will not be considered.

2. Proper order of communication is: coach, Director of dance program, then administrators.

3. Parents are expected (through both their comments and their actions) to contribute positively to the self-esteem of

both their child and other children on the team.

4. Parents are expected to call before coming to a practice being held on school premises. The coach reserves the

right to schedule uninterrupted practice time at his/her discretion.

5. Parents are expected to provide a support network for all activities and events for the dancers. Coaches make the

determination as to what these activities will be, and it is up to the parents to assist in the coach’s efforts. Should

the parents or dancers have conflict with any scheduled event, they are expected to contact the coach.

6. Parents are expected to support coaches and cheer & dance staff at all times.

7. Parents and coaches will maintain positive speech and attitudes to each other, the cheerleaders, dancers, and our

competitors.

8. The Board of Education believes extracurricular activities are necessary to supplement the curriculum of the school

and to provide meaningful and educational experiences for each student. Since participation in athletics/activities

is voluntary and all groups or organizations must exist within a framework of certain policies, rules, and

regulations, the Athletic Department has developed these guidelines.

9. Since a team effort is required in most practices, games, competitions, (team) rules are needed. The individual

athlete, therefore, becomes responsible to the (team), and a key to teaching that responsibility is to teach

discipline. Our discipline will not be intimidation or anger. Discipline simply suggests the standards by which the

team is going to operate. Consider for a moment the coach who trains five athletes and the coach who trains fifty.

Both will have different responsibilities for their athletes and different rules.

14) Suspension, Voluntary Withdrawal, Dismissal

1. A member who has quit or has been dismissed the previous year from a Sand Springs spirit squad may not tryout for any

team the following year.

2. The following actions will result in immediate dismissal from the squad:

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i. Violation of the School Drugs & Alcohol Policy: the use of drugs, drinking of alcoholic beverages or smoking

on/off campus or school event.

1. A Drug & Alcohol Policy will be needed to be signed by a parent or guardian in order for the member

to be eligible to participate.

2. In the event the member tests positive, the coach makes the final decision on what the member may or

may not participate in.

ii. Violation of school rules.

iii. Violation by fighting inside or outside school.

iv. Excessive grade ineligibility: after 1 week of probation and 2 weeks of ineligibility, a dancer will be given a

warning. If she is still ineligible week 3, they will be referred to a review committee for future planning

considerations.

v. School suspension

vi. Insubordination

18) Discipline:

1. The basic disciplinary actions used will be: extra running outside of practice, demerits or sitting out of designated

functions.

2. In the event that more severe disciplinary action needs to be taken, the coach will resort to temporary suspension

or dismissal from the team.

3. In the latter, the coach, sponsor, and/or athletic director will make the final decision.

19) Merit System:

A merit system (explained below) to deal with infractions (i.e. tardiness, missing uniform items, missing

practice/games/events, attitude problems, misconduct, etc.) will be established. To remain a member of a Sand Springs

dance team, the team member must have at least 1 merit remaining at the end of the year. Merits are taken away for

choosing to disobey the rule of this contract.

The Merit/ Point System

1. Each member will begin with 9 merits (36 points) immediately after tryouts.

2. The coach when earned by the member will give demerits. The member will be notified of demerits, and he/she will sign the log

sheet to indicate notification.

3. If the member reaches “0,” he/she can be dismissed from the squad at any time unless there is a catastrophic incident. It, then,

will be up the discretion of the coach.

4. Merits may be earned as dictated by coach for duties performed by the member. There will be no “catch up “on merits to

prevent the dismissal of a member.

5. Dance team members will participate in ALL spirit activities/ designated performances unless they are ill or injured. Parents

must notify the coach in advance if their child will be absent. This is courteous and necessary in order to prepare the rest of the

squad for performances and dancing without that member. If member does not participate in an activity or designated

performance and they are not ill or injured, then that might result to the member not going to competition (coach’s discretion).

6. All dance team members are expected to have all of their dance equipment with them at all games and performances. (I.e.

uniforms, warm-ups, bows, shoes, poms, socks, etc.)

7. The coach will make the final decision when it comes to the amount of demerits and discipline a member receives for each

situation.

Example: 1 demerit = 4 points

1 absence = 3 demerits = 12 points

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Sand Springs Schools Sandite Dance

Spirit Group Try Out & Acknowledgement Form

We have read, understand and will abide by the 2016-2017 Sand Springs Public Schools Spirit Group Information Guidelines

and Contract. This contract will remain effective from Dance Clinic 2016 until Dance Clinic 2017 and completion of

basketball and wrestling season dance responsibilities.

___________________________________________________________________ _________________________

Dancer’s Signature Date

___________________________________________________________________ _________________________

Parent/Guardian Signature Date

__________________________________________________________________

Parent/Guardian e-mail address

_________________________________________________________________

Parent/Guardian Phone Number

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