SAN JOAQUIN COUNTY BOARD OF SUPERVISORS

COMMUNICATIONS GENERAL GOVERNMENT – March 25, 2014

FROM SUBJECT PROPOSED ACTION 1. Paul Bouler, Vice-President, BBB

Industries, LLC. Notice of Plant Closing per WARN Act requirements.

1. COB to receive and file. 2. Copy to EEDD Executive

Director for information. 3. Copy to CAO and CC.

2. Grace Merritt, Administrative Assistant to the Superintendent, Jefferson School District.

School Facilities Needs Analysis and Fee Studies Adoption. (On file with the Clerk of the Board.)

1. COB to receive and file. 2. Copy to CDD and PW.

Directors for information. 3. Copy to CAO and CC.

3. Jerome C. Wilverding, Auditor-

Controller, San Joaquin County. Quarterly Review of the San Joaquin County Treasury’s Statement of Assets.

1. COB to receive and file. 2. Copy to CAO and CC.

4. Shabbir A. Khan, Treasurer & Tax Collector, San Joaquin County.

San Joaquin County Treasury Balance as of 2-28-2014.

1. COB to receive and file 2. Copy to CAO and CC.

5. Ann Mooney, Field Representative, SEIU Local 1021.

Fourth Step Complaint on Behalf of Louis Benton.

1. COB to receive and file. 2. Copy to HR Director for

Action. 3. Copy to CAO and CC.

6. Ulysses S. Madison, Representative, SEIU Local 1021.

Expedition of Complaint Investigation and Provision of Requested Information.

1. COB to receive and file. 2. Copy to HR Director for

information. 3. Copy to CAO and CC.

7. Sherrie Fonbuena, Assocation Governmental Program Analyst, State Department of Fish and Game.

Notice of Location Change for Adoption Hearing on Proposed Regulatory Action.

1. COB to receive and file. 2. Copy to Agricultural

Commissioner for Information.

3. Copy to CAO and CC. 8. Joseph E. Chelli, Director, Human Services

Agency. Monthly Head Start Report 1. COB to receive and file.

2. Copy to CAO and CC.

March 17,2014

VIA OVERNIGHT MAIL and E-MAIL

San Joaquin County Board of Supervisors 44 San Joaquin Street 6th Floor, Suite 627 Stockton, CA 95202 A TIN: Bob Elliott (belliott@sjgov.org)

Carlos Villapudua (cvillapudua@sjgov.org) Frank Ruhstaller (lruhstaller@sjgov.org) Steve Bestolarides (sbestolarides@sjgov.org) Ken Vogel (kvogel@sjgov.org)

RE: Notice of Plant Closing

Dear Board of Supervisors:

BOARD OF SUPERVISORS

. MAR 1 7 2014

RECEIVED

SJC BOARD OF SUPER~RS COMMUNICATIONS # __ _ C;;1Ill'lgf)l'Y -:6::==--;~=----,.,----.--:-:-_ Bmifd Meeting Date 3/'2-5/1't

This letter is formal notice that the BBB Industries, LLC facility located at 2325 W. Charter Way, Stockton, CA 95206-1135 is being permanently closed, with associated worker terminations beginning no earlier than May 17,2014. The entire plant is being closed.

Worker terminations related to this plant closing are scheduled to take place in stages beginning no earlier than May 17, 2014 and the entire facility will be permanently closed between June 1,2014 and June 13, 2014. There are no bumping or transfer rights and the affected workers are not represented by a union.

Attached hereto are the job classifications of the positions to be affected, the names of the workers currently holding the affected positions, and the anticipated schedule for terminations. There are two hundred forty-one (241) affected workers . 1 The affected workers are in the following general classifications:

6 Clerical/Office

3 Customer Service

9 Maintenance

1 BBB Industries contracted with Full Steam Staffing for contract workers and those workers who are employed by Full Steam (not BBB Industries) are included on the listing with an * for clarity.

Built to a Higher Standard

5460 Commerce Blvd. East · Mobile, Alabama · Phone: 251.438.2737 • www.bbbind.com

122 Assembly/Mfg.

80 Pre-assembly/Mfg.

2 Quality

19 ShippinglReceivinglWarehouse

241 TOTAL

These terminations/separations of workers are permanent. This notice is intended to comply with the notice obligations, if any, under the Worker Adjustment and Retraining Notification Act of 1988, 29 U.S.C. § 2101 et seq. ("WARN Act") and the California plant closing obligations of California Labor Code §§ 1401 et seq.

For further information, you rnay contact me, Paul Bouler, Vice-President at BBB Industries, LLC, 5640 Commerce Blvd. East, Mobile, AL 36619, telephone: 251-338-0979, email: pbouler@bbbind.com

Enclosure

(1975658.2)

Very truly yours,

BBB Industries, LLC

Paul Bouler Vice-President BBB Industries, LLC

5460 Commerce Blvd. East · Mobile, Alabama · Phone: 251.438.2737 • WWW.bbbind.com

WORKER NAME JOB CLASSIFICATION TERMINATION DATE.

Ninfa Aguilar AssemblylMfg. June I--June 13,2014

Paul Aguilar Assembly/Mfg. June I--June 13,2014

Nora Aguilar* Assembly/Mfg. May 17,2014

Rodrigo Alfaro* Shipping/Recei vinglW arehouse May 17,2014

Francisca Almaras* Assembly/Mfg. May 17,2014

Miguel Almazan ShippingiRecei vinglW arehouse June 1 -- June 13,2014

Refugio Alvarado* Pre-Assembly/Mfg. June 1 -- June 13,2014

Juan Alvarez* Pre-Assembly/Mfg. May 17,2014

Silvestre Amaya * Pre-Assembly/Mfg. May 17,2014

Fernando Ambriz ShippingiRecei ving/W arehouse June 1 -- June 13,2014 - _.----

Jose Anastacio* Pre-Assembly/Mfg. May 17, 2014

Jesus Andrade Avila* Pre-Assembly/Mfg. May 17,2014

Lilian Anguiano* Pre-AssemblylMfg. May 17, 2014

Mario Anguiniga* AssemblylMfg. May 17,2014

Rafael Arceo* Assembly/Mfg. May 17,2014

Rodolfo Arceo* Shi pping/ReceivinglW arehouse June 1 -- June 13,2014

Juan Arroyo* AssemblylMfg. May 17,2014

Miguel Baldovinos* Pre-AssemblylMfg. May 17,2014

Miguel Barragan* Pre-Assembly/Mfg. May 17,2014

Francisco Barrera* Assembly/Mfg. May 17, 2014

Edith Barrientos* Assembly/Mfg. May 17,2014

Jovani Bello* Pre-Assembly/Mfg. May 17,2014

Crisoforo Bernal * Assembly/Mfg. May 17,2014

James Bobian* Pre-Assembly/Mfg. May 17,2014

Marc Antonio Briseno Assembly/Mfg. May 17,2014

Hector Cabrera * Assembly/Mfg. May 17, 2014

Alfonso Canela Customer Service May 17, 2014

Sandra Cane1a* Assembly/Mfg. May 17, 2014

Eduardo Carranza * Pre-AssemblylMfg. May 17, 2014

Ivan Carrillo* Assembly/Mfg. May 17,2014

Antonio Castaneda Assembly/Mfg. May 17,2014

Jose Castaneda * AssemblylMfg. May 17,2014

Marco Castaneda* Pre-Assembly/Mfg. May 17,2014

Santiago Castaneda* Pre-Assembly/Mfg. May 17,2014

WORKER NAME JOB CLASSIFICATION TERMINATION DATE

Richard Castillo' Pre-Assembly/Mfg. May 17,2014

Francisco Castro' Pre-Assembly/Mfg. May 17,2014

Carlos Cazarez' Pre-Assembly/Mfg. May 17,2014

Manuel Centeno' Pre-Assembly/Mfg. Jnne I--June 13,2014

Rafael Cervantes' Pre-Assembly/Mfg. May 17,2014

Ernesto Chavez' Assembly/Mfg. May 17,2014

Karina Cobarruvias' Pre-Assembly/Mfg. May 17,2014

Cesar Colin' Pre-Assembly/Mfg. May 17,2014

Javier Contreras' Assembly/Mfg. May 17,2014

Alcjandra Coronado' Assembly/Mfg. May 17,2014 ---- ..

Esmeralda Cortez' AssemblylMfg. May 17,2014

j "iayeli Cruz' AssemblylMfg. May 17,2014

Jose G Cruz' Assembly/Mfg. May 17, 2014

Joseph Davis' Assembly/Mfg. May 17,2014

Nicole De Anda Customer Service June I--June 13,2014

Jose De La Torre' Pre-Assembly/Mfg. May 17,2014

Ashley Delano' Assembly/Mfg. May 17,2014

Juan Delgado' ShippinglReceivinglWarehouse May 17,2014

Raul Demetrio ShippinglReceivinglWarehouse May 17,2014

rnga Dobrzynska' Customer Service May 17,2014

Francisco Duarte' AssemblylMfg. May 17,2014

Juan Jose Duenas' Maintenance May 17,2014

Nicole Echavarre' AssemblylMfg. May 17,2014

Melecio Echavarre' Pre-Assembly/Mfg. May 17,2014

Tyler Edwards' Pre-Assembly/Mfg. May 17,2014

Michael Edwards' Pre-Assembly/Mfg. June 1 -- June 13,2014

Alberto Escobar' Assembly/Mfg. May 17,2014

Pablo Escobar' AssemblylMfg. May 17,2014

Josiah Estrada' AssemblylMfg. May 17,2014

Ana Fernandez' Pre-AssemblylMfg. May 17,2014

Ramon Fernandez' Assembly/Mfg. May 17,2014

Yolanda Flores' AssemblylMfg. May 17,2014

Jhonny Flores' AssemblylMfg. May 17,2014

Maricela Flores' Pre-Assembly/Mfg. May 17,2014

2

WORKER NAME .' JOB CLASSIFICATION. TERMINATION DATE

Maria Fonseca* Pre-Assembly/Mfg. May 17, 2014

Dalia Fuentes* Pre-Assembly/Mfg. May 17, 2014

Irma Fuentes* Pre-Assembly/Mfg. May 17, 2014

Mario Fuentes* Pre-Assembly/Mfg. May 17, 2014

Esperanza Gallegos Assembly/Mfg. June I -- June 13,2014

Adelina Garcia Assembly/Mfg. May 17,2014

Gloria Garcia* Assembly/Mfg. May 17, 2014

Adriana Garcia* Pre-Assembly/Mfg. May 17,2014

Jesus Garcia* Assembly/Mfg. June 1 -- June 13, 2014

Juana Garcia De Martinez* ASJ','mbly/Mfg. May 17,2014

Yuridia Gomez Felix* P~:~~Assembly/Mfg. . June I--June 13,2014 Sara Gonzalaez* Pre·Assembly/Mfg. May 17,2014

Ignacio Gonzalez Maintenance June 1 -- June 13,2014

Rigoberto Gonzalez* Pre-Assembly/Mfg. May 17,2014

Epifania Gonzalez* Assembly/Mfg. May 17, 2014

Jesus Gonzalez* Assembly/Mfg. May 17, 2014

Jorge Gonzalez* Pre-Assembly/Mfg. May 17, 2014

Ivan Gonzalez* Assembly/Mfg. May 17, 2014

Martin Guerrero Gaspar* ShippingiReceivinglWarehouse May 17, 2014

Saray Guevara* Pre-Assembly/Mfg. May 17,2014

Jose Antonio Gutierrez Assembly/Mfg. May 17,2014

Jennifer Gutierrez Clerical/Office June I -- June 13,2014

Luis Gutierrez* Assembly/Mfg. May 17,2014

Jorge Guzman Shi ppinglReceivinglW arehouse May 17, 2014

Maria Guzman* Assembly/Mfg. May 17,2014

Omar Guzman * Pre-AssemblylMfg. May 17,2014

Wong Her* Pre-Assembly/Mfg. May 17,2014

Monica Hemandez* AssemblylMfg. May 17, 2014

Florentino Hemandez* Pre-AssemblylMfg. May 17, 2014

Ivonn Huaman* Assembly/Mfg. May 17, 2014

Rigoberto Jimenez Pre-AssemblylMfg. June I--June 13,2014

Deeanna Jimenez* Assembly/Mfg. May 17, 2014

Patricia Jimenez* Assembly/Mfg. May 17, 2014

Mariela Jimenez* Pre-Assembly/Mfg. June I--June 13,2014

3

WORKER NAME. JOB CLASSIFICATION TERMINATION DATE

Rogelio Juarez* Assembly/Mfg. May 17,2014

Bounsong Khamjoi* Pre-AssemblylMfg. May 17,2014

Douglas Knoll * Pre-Assembly/Mfg. May 17,2014

David Lawhorn Clerical/Office July I - July 13, 2014

Mayra Ledesma* Pre-Assembly/Mfg. May 17,2014

Lanessa Leon* Pre-AssemblylMfg. May 17,2014

Jose Leyva Pre-Assembly/Mfg. June 1 -- June 13,2014

Eloy Lima* Pre-Assembly/Mfg. May 17,2014

Mario Lopez* Assembly/Mfg. May 17,2014

Marceh'Lopez* Pre-Assembly/Mfg. f:olJ1e 1 -- June 13,2014 _._.-Fernando Lopez* Pre-Assembly/Mfg. . ·June I -- June 13,2014 _ ... Jorge) .ule* Assembly/Mfg. May 17,2014

Maria Lupercio* Pre-Assembly/Mfg. June 1 -- June 13,2014

Antonio Lupian* Assembly/Mfg. May 17,2014

Sammie Mam* Assembly/Mfg. May 17,2014

Daniel Manzo* Assembly/Mfg. May 17,2014

Julian Martin * Assembly/Mfg. May 17,2014

Juan Miguel Martinez* Pre-Assembly/Mfg. May 17,2014

Daniel Martinez' Assembly/Mfg. May 17,2014

Asusana Martinez* Assembly/Mfg. May 17,2014

Albino Martinez* Maintenance May 17, 2014

Ralph Mason* Assembly/Mfg. May 17,2014

Carina Medina* Pre-Assembly/Mfg. May 17,2014

Phillip Mendez* AssemblylMfg. May 17,2014

Victoriano Mendoza* Pre-Assembly/Mfg. May 17,2014

Nemesio Mendoza* AssemblylMfg. May 17, 2014

Jose Omar Mendoza* Assembly/Mfg. May 17,2014

Sandra Menezes* Assembly/Mfg. May 17, 2014

Adalberto Mercado ShippingiRecei ving/W arehouse June 1 -- June 13,2014

Israel Mercado* AssemblylMfg. May 17,2014

Alberto Meza* Pre-AssemblylMfg. May 17,2014

Luis Meza* ShippingiReceivinglWarehouse May 17,2014

Scott Miranda* Assembly/Mfg. May 17,2014

Hector Molina* AssemblylMfg. May 17,2014

4

WORKER NAME JOB CLASSIFICATION TERMINATION DATE

Antonio Monroy' Pre-AssemblylMfg. May 17,2014

Octavio Mora Assembly/Mfg. June 1 -- June 13,2014

Maria Isabel Mora Sandoval' Assembly/Mfg. May 17,2014

Marco Morales' Assembly/Mfg. May 17,2014

Maria Mosqueda Assembly/Mfg. May 17,2014

Leticia Mosqueda' Assembly/Mfg. May 17,2014

Alejandro Munoz Assembly/Mfg. May 17, 2014

Alicia Muratalla' AssemblylMfg. May 17,2014

Miguel Naranjo' Assembly/Mfg. May 17,2014

Josefina Nava Shipping;(Receiving/Warehouse May 17,2014

Ruben Navarro' AssemlD!y/Mfg. June I--June 13,2014 ,."

Olga Nery' Pre-AssemblylMfg. May 17,2014

Henry Nguyen' Assembly/Mfg. May 17, 2014

Brando Ochoa' Shipping/Receiving/Warehouse June 1 -- June 13,2014

Sophal Oeur' Assembly/Mfg. May 17, 2014

Francisco Olea' AssemblylMfg. May 17,2014

Sean Olivas' Assembly/Mfg. May 17, 2014

Angel Orozco' Assembly/Mfg. May 17,2014

J 0 bani Ortiz Assembly/Mfg. May 17,2014

Ruben Galvan Ortiz Assembly/Mfg. May 17, 2014

Adriana Ortiz Hernandez' ShippinglReceiving/Warehouse May 17, 2014

Arturo Padilla Assembly/Mfg. May 17,2014

Frank Paige Clerical/Office May 17,2014

Charley Pak' Pre-Assembly/Mfg. May 17,2014

Enrique Penaloza' AssemblylMfg. June 1 -- June 13,2014

Juan Perez Maintenance June I -- June 13,2014

Joann Perez' Pre-Assembly/Mfg. May 17, 2014

Eloisa Perez' Assembly/Mfg. May 17,2014

Rafael Perez' Assembly/Mfg. May 17,2014

Maria G Perez' AssemblylMfg. May 17,2014

Yolanda Perez' AssemblylMfg. May 17,2014

Sandra Perez' Assembly/Mfg. May 17,2014

Sophone Phienesana' AssemblylMfg. May 17, 2014

Saranny Pho' Assembly/Mfg. May 17, 2014

5

WORKER NAME JOB CLASSIFICATION TERMINATION DATE

John Phongsavanh' Assembly/Mfg. May 17, 2014

Efrain Pimental' Assembly/Mfg. May 17, 2014

Julio Pineda Quality June I--June 13,2014

Gabriel R Placencia' Assembly/Mfg. May 17,2014

Mayra Plancarte' Assembly/Mfg. May 17,2014

Arturo Prado* Pre-Assembly/Mfg. May 17, 2014

Ricardo Ramirez Pre-Assembly/Mfg. May 17, 2014

Michael Rangel' Assembly/Mfg. May 17, 2014

Kevin Redline' Assembly/Mfg. May 17,2014 .

Maria Reyetu1"'" Pre-Assembly/Mfg. May-J::J,;·2014

Maria Rey~R' Pre-AssemblylMfg. Mayd'?,2014

Antonio R,"vP-s* Maintenance June 1-- June 13,2014

Hugo Reyez Juarez' Pre-Assembly/Mfg. May 17, 2014

Patricia Rodiles Clerical/Office May 17, 2014

Juan Rodriguez Pre-Assembly/Mfg. May 17, 2014

Maria Rodriguez* Assembly/Mfg. May 17, 2014

Agustine Rojas' Maintenance May 17,2014

Imelda Roldan Assembly/Mfg. June 1 -- June 13, 2014

Ismael Romero' Assembly/Mfg. May 17, 2014

Efren Ruelas' Pre-Assembly/Mfg. May 17, 2014

Leonardo Ruiz' Pre-AssemblylMfg. May 17,2014

Adriana Ruiz* Assembly/Mfg. May 17,2014

Rafael Salinas' Pre-Assembly/Mfg. May 17,2014

Soksan San' Pre-Assembly/Mfg. May 17, 2014

Antonio Sanchez Assembly/Mfg. May 17, 2014

Maria Sanchez Assembly/Mfg. May 17,2014

Florencio Sanchez' Assembly/Mfg. May 17,2014

Alejandro Sanchez' Maintenance May 17,2014

Ricardo Sanchez* Shipping/Receiving/Warehouse May 17,2014

Joshua Sandoval* AssemblylMfg. May 17, 2014

Geary Sang* Assembly/Mfg. May 17, 2014

Marcus Sanut* Assembly/Mfg. June 1 -- June 13, 2014

Channda Sao* AssemblylMfg. May 17,2014

Javier Saucedo' Assembly/Mfg. May 17,2014

6

WORKER NAME JOB CLASSIE'ICATION TERMINATION DATE

Vanna Sem· Assembly/Mfg. May 17,2014

Dan'in Sepulveda· Assembly/Mfg. May 17,2014

Brandon Sharp· Assembly/Mfg. May 17,2014

Robert Shertz Quality May 17,2014

Michael Silva- Assembly/Mfg. May 17,2014

Jose Silva- Assembly/Mfg. May 17,2014

Gabriel Silva· Maintenance May 17,2014

Alejandro Silva· Assembly/Mfg. June I--June 13,2014

Reynaldo Sionosa- Assembly/Mfg. May 17,2014

Morgan Smith- Assembly/Mf;y.'.' May 17,2014

David Sok· Pre-Assembly/Mfg. May 17,2014

Jesus Solis· Shipping/Receiving/Warehouse June 1 -- June 13,2014

Maria Solorio Shipping/Recei ving/W arehouse May 17,2014

Cesar Sotelo· Assembly/Mfg. May 17,2014

Natanahel Suarez· ShippinglReceiving/Warehouse June 1 -- June 13,2014

Robert Sutton· Pre-Assembly/Mfg. May 17,2014

Leticia Tafoya-Leon· Clerical/Office May 17,2014

Hector Talamantes· Pre-Assembly/Mfg. May 17,2014

Enereida Tapia Assembly/Mfg. June 1·-- June 13,2014

Juan Rigoberto Torres· Pre-Assembly/Mfg. May 17, 2014

Martha Torrez· AssemblylMfg. May 17,2014

Luis Torrez· Pre-Assembly/Mfg. June 1 -- June 13,2014

Elder Valenzuela· Maintenance May 17, 2014

Casiano Vasquez Shipping/Receiving/Warehouse June 1 -- Jnne 13,2014

Steven Verdugo· Pre-Assembly/Mfg. May 17,2014

Rafael Victoriano- Shipping/Receiving/Warehouse May 17,2014

Manuel Villa Assembly/Mfg. May 17,2014

Juan Villa- Pre-AssemblylMfg. May 17,2014

Karina Villavicencio· Pre-AssemblylMfg. May 17,2014

Ramone Walker- Pre-AssemblylMfg. May 17,2014

Quincy Walker- Pre-Assembly/Mfg. May 17, 2014

Henry Warren- AssemblylMfg. May 17,2014

Michael Weiner Clerical/Office May 17,2014

Bobby Xiong· Pre-Assembly/Mfg. May 17,2014

7

WORKER NAME JOB CLASSIFICATION TERMINATION DATE

Elsa Zamora* Pre-Assembly/Mfg. May 17,2014

Ismael Zolis Mora * Assembly/Mfg. May 17,2014

Jose Zuniga* AssemblylMfg. May 17,2014

8

March 12, 2014

Clerk of the Board Mimi Duzenski 44 N. San Joaquin Street 6th Floor, Suite 627 Stockton , CA 95202

SJC BOARD OF SUPERVISORS COMMUNICATIONS # ;J... Category 0. ~ --'-_ _ _ Board Meeting Date 3/2.5 /' tf

BOARD OF SUPERVISORS

MAR 17 2014

RECEIVED

Subject: School Facilities Needs Analysis and Fee Studies Adoption

Dear Ms. Edwards,

On March 11,2014, the Board of Education of Jefferson School District adopted Resolution 2014-03-03, approving the School Facilities Needs Analysis (analysis) and adopting alternative school facilities fees.

Also approved were Resolutions 2014-03-01 and 2014-03-02, approving Residential and Commercial/Industrial Fee Studies, respectively.

Included in this mailing is a copy of the analysis, fee studies, Resolutions 2014-03-01 , -02, -03 and a district boundaries map for your records.

s~~~ Grace Merritt Administrative Assistant to the Superintendent

Jefferson School Distr ict 1219 Whispering Wind Drive Tracy, CA 95377 209.836.3388 office 209.836.2930 fax

JEROME C. WILVERDING

AUDITOR-CONTROLLER

ASSISTANT AUDITOR-CONTROLLER Jeffery M. Woltkamp, CPA

CHIEF DEPUTIES Patricia J. (Pat) Brown - Accollnting Sandra Chan - Property Tax Manager

PAYROLL MANAGER Lori Rolled

DATE: March 13,2014

SAN JOAQUIN COUNTY

SJC BOARD OF SUPERVISORS COMMUNICATIONS #-=3 __ Category .....;:.a~t::?:1---=-;-;-_-;-:-;Board Meeting Date 2:> /2.5 /!4

MEMORANDUM

TO: Board of Supervisors

FROM: Jerome C. Wilverding, Auditor Controller

By: Tony Pacpaco, Jr., Deputy Auditor-Controller

44 N. San Joaquin Street, Suite 550 Stockton, California 95202

Phone 209/468-3925 Fax 209/468-368 I

www.sjgov.org

BOARD OF SUPERVISORS

. MAR 1.4 2014

RECEIVED

SUBJECT: Quarterly Review of the San Joaquin County Treasury's Statement oj Assets

We have completed the quarterly review of the Statement oj Assets of the San Joaquin County for the Fiscal Year 2013-14, Quarter Ending 12/31/13.

Attached is the Quarterly Review Report for your file.

JEROME C. WILVERDING

AUDITOR-CONTROLLER SAN JOAQUIN COUNTY

ASSISTANT AUDITOR-CONTROLLER Jeffery M. Woltkamp. C PA

C HIEF DEPUTIES Patric ia J. (Pat) Brown - AccoulHing Sandra Chan - Property Tax Manager

PAYROLL MANAGER Lori Ro lleri

Board of Supervisors County of San Joaquin 44 No. San Joaquin St., Suite 627 Stockton, CA 95202

Dear Board Members:

44 N. San Joaquin Street, Suire 550 Srockmn, Cal ifornia 95202

Phone 209/468-3925 Fax 209/468-3681

www.sjgov.org

We have reviewed the accompanying special-purpose Statement of Assets of the San Joaquin County Treasury as of December 31, 2013, in accordance with the Statements on Standards for Accounting and Review Services (SSARS) issued by the American Institute of Celtified Public Accountants (AICPA). All information included in the County Treasury's Statement of Assets is the representation of the management of the San Joaquin County Treasurer's Office.

A review consists principally of inquiries of Treasury personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion.

The accompanying special-purpose Statement of Assets was prepared in compliance with Government Code Section 26920(a) as discussed in Note I.c and not intended to be a presentation in conformity with generally accepted accounting principles.

Based on our review, we are not aware of any material modifications that should be made to the accompanying special-purpose Statement of Assets in order for it to be in conformity with the basis of accounting described in Note 1.

This report is intended solely for the information and use of the Board of Supervisors, Treasury Oversight Committee, Treasury management, and Auditor-Controller. It is not intended to be, and should not be, used by anyone other than these specified parties.

Respectfully submitted,

~~ A),,

COUNTY OF SAN JOAQUIN TREASURER-TAX COLLECTOR-INVESTMENT FUNDS STATEMENT OF ASSETS As of December 31, 2013

Total Treasurel"s Pool Investment Investment Funds

Superior Court, Un-apportioned SehoollLocal Interest County As of

Board Districts Earnings Trust Funds December 31, 2013 Cash and Investments

Book value $1,010,988,688 $ 272,639 $ 859,439,582 $ 1,870,700,909 Market value appreciation (depreciation) (54,747) (15) (46,539) (101,301)

Cash & Inveshnents Held in Treasury, at Marl{ct Vaille 1 ,0 10,933,941 272,624 859,393,043 1,870,599,608

Receivables Investment income receivable 999,804 999,804 Investment income apportionment receivable 584,041 (1,067,874) 483,833 Investment expenses payable (204,569) (204,569)

Total Receivables 584,041 (272,639) 483,833 795,235

Total Assets $1,011,517,982 $ (15) $ 859,876,876 $ 1,871,394,843

See Review Report The accompanying note is an integral part of this [maneial statement.

Page 2

SAN JOAQUIN COUNTY TREASURY NOTES TO THE STATEMENT OF ASSETS

December 31, 2013

1. Summary of Significant Accounting Policies

a. Financial Reporting Entity

In accordance with Government Code (GC) §27000, the Treasurer of the County of San Joaquin (County) has the fiduciary responsibility of receiving and keeping safely "all money belonging to the County and all other money directed by law to be paid to him and apply and pay it out, rendering the account as required by law".

According to GC §53607, the County Treasurer, as delegated by the Board of Supervisors (BOS) and legislative body of other agencies, has the authority and responsibility to invest or reinvest funds so deposited with the County Treasury. This authority and responsibility are renewable annually and were first formalized by County Ordinance Section 2-2951 in March 1996. The most recent renewal was made on April 30, 2013 (Board Order B-13-321).

Pursuant to GC §27130 to §27137, the BOS has established a County Treasury Oversight Committee to review and monitor the Treasury's Investment Policy. The Committee membership includes the Treasurer-Tax Collector, Auditor-Controller, Assistant County Administrator, Assistant Superintendent of Schools, and a non-County representative.

The Pool is not registered with the Securities and Exchange Commission (SEC) as an investment company.

b. Treasury's Investment Strategy

The County Treasury's investment strategy for the Pool is to maintain the principal and to provide sufficient cash to meet disbursement needs. The cash flow needs of the Pool members are monitored daily to ensure that sufficient liquidity is maintained to meet the needs of participants. The County Treasury's basic investment strategy is to buy and hold, to a designated maturity, high quality fixed income investments.

The investment pool participants are classified into two major groups, "Superior Court, Schools and Local Board Districts" and "County Funds". The Superior Court is governed by the State's Administrative Office of the Courts, and the Schools and Local Board Districts represent ail school districts and special districts governed by local boards within the County of San Joaquin. These entities are either required by law or have chosen to maintain funds with the County Treasurer.

County Funds include all of the County's operating and trust funds, the County's clearing (holding) accounts, and special districts funds controlled by the County BOS. The Un-apportioned Interest Earnings Trust Fund, a County holding fund, is presented separately on the financial statements to provide the accounting of the operational results of the pool investment.

c. Financial Statement Presentation

The accompanying special-purpose Statement of Assets was prepared for the purpose of presenting the total assets of the Treasury pursuant to GC §26920(a) and is not intended to be a presentation in conformity with generally accepted accounting principles. Accordingly, note disclosures required by Governmental Accounting Standards Board Statement No. 40, Deposit and Investment Risk Disclosures. an amendment to GASB Statement No.3, are not presented, since such disclosures are not required by GC §26920(a).

Page 3

OFFICE OF SHABBIR A. KHAN San Joaquin County

Treasurer & Tax Collector BOARD OF SUPERIfISORS P.O. Box 2 169

Stockton, CA 95201 Tel (209) 468-2133 Fax (209) 468-2158

SAN JOAQUIN COUNTY TREASURY BALANCE

February 28, 2014

RECE!VED

I, Shabbir A. Khan, Treasurer, County of San Joaquin, State of California, do hereby certify that on this 28TH day of FEBRUARY, 2014 the books of sai d County showed that there was $1,779,174,621.81 ONE BILLION, SEVEN HUNDRED SEVENTY NINE MILLION, ONE HUNDRED SEVENTY FOUR THOUSAND, SIX HUNDRED TWENTY ONE DOLLARS AND EIGHTY ONE CENTS in

the Treasury as follows:

Currency and Vault

Investments : (See Attached)

Bankers Acceptance Commercial Paper Treasury Repurchase Agreements L.A.I.F. Federal Agencies Certificates of Deposit Medium Term Notes Calitornia Go Retunding Bonds California Revenue Anticipation Notes Bank of the West Money Market Plus

WF Sweep BOW Sweep

WF Treas ury Bank Balance- Exc l udes dep-no CAPS

BOTW Treasury Bank Balance-Excludes dep-no CAPS

TOTAL TREASURY BALANCE ,

Treasurer & Tax Collector

$70,417 . 95

$0.00 $54,995,351.39

$69,993,144.44

$0.00

$50,000,000.00

$1,360,601,963.37

$0.00

$40,167,946.66 $86,918,347 . 66

$0.00

$24,990,000 . 00

$0.00

$51,655,257.56

$0.00

$39,782,192 . 78

$1,779,174,621 . 81

SJC BOARD OF SUPERVISORS COMMUNICATIONS #_Lf'-----Category 6 f:I Board Meeting Date 3lZ- S I' q

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LOCAL 10Z1

SEIU Stronger Together Roxanne Sanchez President

Crawfo rd Johnson Region A

Tom Popenucl< Region B

Gary Jimenez Region C

Larry Bradshaw Region 0

Marcus W ill iams Region E

Pamela HolmeSMMorton Secretary

Paul Camarillo Treasurer

I

County through September 26, 2013. Park MaiutenanceAide requires supervision, and does not include the duties involved in supervision of A WP workers, which is the purview of Park Workers. Mr. Benton supervised A WP workers for the bulk of his employment as a Park Maintenance Aide with the County. In resolution, the Union seeks back pay for Mr. Benton for his work out of class from the start of his employment through Sept. 26, 2013.

~-v(l nn oone~

Field Representative

Cc: Bill Petrone Louis Benton Lisa Lopez Cindy Clays Monica Nino

1..0CAfL '//0211

SEIU Stronger Together

Roxanne Sanchez President

Crawford Johnson Region A

Tom PopenucJ< Region 13

Gary Jimenez Region C

larry Bradshaw Region D

Marcus Williams Region E

Pamela Holmes-Morton Secretary

Paul Camarillo Treasurer

'

Supervisors concerning Utili ty Worker Dereck Lee and the

investigation into the alleged Work Place Violence filed against Mr.

Lee purportedly by one (1) of his co-workers.

Additionally, I sent you a formal Request for Information dated

February 14, 2014 and your response was that you had to check

with others before providing me the information I requested. It has been approximately two (2) weeks since you responded to my

formal Request for Information. You have not communicated with

me concerning my request since you received my letter.

You informed the Union and Mr. Lee of the Violence in the Work

Place Complaint on December 30, 2013. As stated then, we welcome your investigation and interview of Mr. Lee. As of now, it

has been over two (2) months since noticing Mr. Lee and I of the

charge and of your investigation. As stated when you infonned us

of the investigation, "We welcome your investigation." We also

shared with you our concerns regarding the timeliness of the

alleged charge and our concern has only deepened. In response to

this letter, please contact Mr. Lee to calendar his interview and I

will make myself available to Mr. Lee for the meeting.

Executive Board Budget &. Finance Committee Theresa Breakfield Kathryn Cavness Tina Diep Richard Greenwood Doug Marr Julie Meyers Peggy [.;:I Rossa Paul Unle Nadcen Roach

4226 CoronacfoAve . • Stockton, CA 95204-2328 • 209-16 1-7720 • Fax 209-46 1-0574

Service Employees International Union Ow. CLC • www.seiuI02 1.org

Jim Stone, Director San Joaquin County Public Works Department Re: Expedition of Complaint Investigation and Provision of Requested Information March 7,2014 Page 12

As of now, from what I am informed, you have not interviewed key Utility Workers, including the Complainant, that have been waiting for you to interview them. I cannot impress upon you

the need to complete both of the above investigations.

Please provide me the requested information upon receipt this correspondence.

Please be informed that if your investigation is not completed and the requested information is not received by March 21, 2014, the Union will appear before the San Joaquin County Board of Supervisors and speak during "public comment" to inform the Board of Supervisors of the status of the Complaint filed with them and to publically request the Complaint be scheduled for their

next meeting. I will also have no choice but to file a charge with the Public Employee Relations Board (PERB) concerning your failure and/or refusal to provide the information as requested by the Union.

Sincerely, .

SEIU Local 1021 Representative

cc: Board of Supervisors Thomas Gau Cindy Clays Bill Petrone Dereck Lee

U$M: eadjpWlt r J5 tone030714/ opeiu 29:a fl-cio

Commissioners Michael Sutton, President

Monterey

STATE OF CALIFORNIA Edmund G. Brown Jr., Governor Sonke Mastrup, Executive Director

1416 Ninth Street, Room 1320 Sacramento, CA 95814 Jack Baylis, Vice President

Los Angeles Jim Kellogg, Member

Discovery Bay Richard Rogers , Member

Santa Barbara

Fish and Game Commission (916) 653-4899 (916) 653-5040 Fax

lNIMV.fgc.ca.gov

Jacque Hostler-Carmesin, Member McKinleyville

March 3, 2014

BOARD OF SUPERVISORS

. MAR - 7 2014

RECEIVED

Notice of Location Change for Adoption Hearing on Proposed Regulatory Action

In a notice of proposed regulatory action published in the California Regulatory Notice Register 2014, No. 3-Z, on January 17, 2014, the Fish and Game Commission (Commission) proposed to amend subsection 27.80(c) and add subsection 27.80(e), Title 14, CCR, regarding ocean salmon sport fishing during April 2014 and ocean salmon possession limits: The location of the adoption hearing relevant to this action has been changed from the Justice Joseph Rattigan Building, 50 D Street, Room 410 AlB, Santa Rosa, California, on Wednesday, March 19,2014, at 8:00 a.m., to a teleconference meeting, on Wednesday, March 19, 2014, at 10:00 a.m.

The public may participate at any of the following locations:

Fish and Game Commission Conference Room 1416 Ninth Street, Room 1320 Sacramento, California

Department of Fish and Wildlife 20 Lower Ragsdale Drive, Suite 100 Monterey, California

Department of Fish and Wildlife 50 Ericson Court

. Arcata, California

Department of Fish and Wildlife 1933 Cliff Drive, Suite 9 Santa Barbara, California

Baldwin Hills_Scenic Overlook Ranger Station 6300 Hetzler Road Culver City, California

Please refer to the original notice for additional information.

Sincerely,

~~d~ Sherrie Fonbuena Associate Governmental Program Analyst

SIC BOARD OF SUPERVISORS COMMUNICATIONS #_ ,-'--__ Category b e:; Board Me--:et-:-'in=g':::D:=Jate'---~3;-1''2--5-:=--'1r:I''-'lf-

t I

HSA HUMAN SERVICES AGENCY

SAN JOAQUIN COUNTY

February 28, 2014

Memorandum

To : Board of Supervisors

P.O. Box 201056

From: ~~~r 1:iZ;~~ Services Agency

Subject: Monthly Head Start Report

I .~ / I (",

,~-(!lttA ~: , .:, :"11 ;

2h dt. ,; 102 South San Joaquin street

JOSEPH E. CHElLI • .' '\ Director

.' i"

'.'~' ' . .. , ,

« , "

Stocklon, CA 95201-3006

. rr lei 1209) 468 -1 000

Ca/WORKs HeadS/aI'l

F ir.I't 5 StilI Joaqllill Children '~. Serl'ice.t

Aging ami C01ll1l11111i l), Sell'ices Mary G/'(/IIol11 Children '.~ Shelle,.

SJC BOARD OF SUPERVJSORS COMMUNIC TrONS # b"' CategOlY -"'''-----

Board Meeting Date -';;;~==::;:'-I-!-.::t:.

The Head Stalt Act Improving Head Start for School Readiness Act of 2007 requires that staff provide the Board with a monthly repmt to summarize key program performance indicators,

Attached is the regular January 2014 monthly report (Attachment I), which tabulates enrollment and program services data submitted by the Head Start Child Development Council (HSCDC), our sole Delegate Agency. Also attached are minutes for the November and December 2013 HSCDC Board of Directors meetings (Attachment 2); the January 2014 quarterly progress repOlt which discusses HSCDC' s progress towards program goals and monitoring strategies (Attachment 3); monthly cash advances issued to HSCDC from the County (Attachment 4) and the Auditor-Conh'oller' s Year-To-Date Expenditure Report for County Head Start costs (Attachment 5).

A separate report on HSCDC's revenue and expenditures will be submitted to your Board upon completion of our financial review in March.

If you have any questions, please contact Adolfo Munoz, Head Start Grantee Director, at 468-1939 or me at 468-1650.

No Board action is required at this time.

JEC:AM

Attachments

cc: Monica Nino, County Administrator Katie Patterson, Deputy County Administrator

Our Million is 10 Iud in the creation and delivery of servictl that improve

the quality of life for our community.

HEAD START CHILD DEVELOPMENT COUNCIL, INC. 5361 N. Pershing Avenue, Suite A, Stockton, California 95207 Phone (209) 235-31381 Fax (209) 957-3791 1 www.hscdc.org

January 22, 2014

Mr. Adolfo H. Munoz Head Start Grantee Director Human Services Agency Head Start Division 400 East Main Street, 6th Floor Stockton, CA 95201

Dear Mr. Munoz:

Please find enclosed the monthly and quarterly reports due for January 2014 from the Head Start Child Development Council, Inc.

Monthly Items - Program Progress Report for December 2013 - Food Services Report for December 2013 - Minutes for the November 22, 2013 and December 18, 2013 Board of Directors meetings (approved January 6, 2014).

Minutes for the December 2013 DPC meeting have not yet been approved. The November minutes were sent with the last report.

Quarterly Items - Progress toward goals and outcomes October through December 2013 - Training Activities Report October through December 2013 - Level V Delegate Monitoring Reports October through December 2013

Please note that financial reports have not been included with these reports as they have been submitted separately.

Sincerely,

Gloryanna Rhodes Executive Director

Attachments

([)

SAN JOAQUIN COUNTY HEAD START· MONTHLY GRANTEE REPORT MONTHIYEAR: DECEMBER 2013 __ _

Form' 5/10/10 EXHIBITB ENROLLMENT HS EHS •

__ 0

° (CDC) (CDC) ° ° Total % Total _0 %

Total Funded Enrollment 2499 408 Actual Enrollment 2499 100.0% 408 100.0% Over Income 27 1.1% 8 2.0% ChiidrenlDisabilities 208 8.3% 34 8.9% Homeless Children 71 2.8% 8 2.1% Income between 100·130% of poverty 18 0.7% 0 0.0% HEALTH SERVICES ° --No. Medically Screened in 45-Days 1815 77.6% 280 87.0% No. Complete Physicals 2023 86.5% 315 97.8% No. Needing HearingNision in 45-Days 188 8.0% 7 2.2% No. Pending PhYSicals 317 13.5% 7 2.2% No. Up·To-Date Immunizations 2122 90.7% 283 87.9% No. Children Needing Treatment Follow-up 69 2.9% 6 1.9% No. Children Who Are Receiving Treatment 66 95.7% 6 100.0% Services DENTAL EXAMINATIONS No. Of Complete 1921 82.1% N/A Dental Exams in 45-Days No. Of Pending 217 9.3% N/A Dental Exams No. Of Children 81 4.2% N/A Needing Treatment Follow-up No. Of Children 78 96.3% N/A Receiving Treatment Services Nutrition 2285 97.6% 319 99.1% Assessments No. Pending Complete Nutrition 55 2.4% 3 0.9% MENTAL HEALTH SERVICES ° ° No. Completed Screenings 1987 84.9% 296 91.9% No. Children Who Need 94 4.7% 3 1.0% Follow-up/Been Referred DISABILITIES SERVICES ° 0_0 No. Completed Screenings 1991 85.1% 300 93.2% No. Children With IEP 190 7.6% 31 8.2% FAMILIES ° 0- -No. with Comflleted FPAs 973 78.9% 111 76.0% No. with Identified Needs 1233 55.2% 146 49.0% No. with Completed Goals (FPAs) 1106 89.7% 118 80.8% No. with Referrals or F/U to Needs 1059 85.9% 138 94.5% Significant Issues and Correctives/Actions Taken (Brief Narrative): HEAD START ADA = 83.98%

EHS ADA = 76.06% .

Page 1 Edit Check December2013

1-:'-

Page 2 Edit Check December2013

1-3

Page 3 Edit Check December2013

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MINUTES OF THE

HSCDC, INC. BOARD OF DIRECTORS

REGULAR MEETING

Friday, November 22, 2013

Administration Office, Media Room

1. Call to Order: The regular meeting of the Head Start Child Development Council, Inc. Board of Directors was called to order at 12;07 PM by Jacqueline Flowers, Board Chairperson. 2. Roll Call: Roll call established a quorum.

Present: Jacqueline Flowers, Jamie Balocchi, Bertha Cooley, Dr. Everett Low Absent: Elaine Saculla, Susan Rodriguez, Claude Brown

3. Approval of Minutes: The minutes of the regular meeting held October 25, 2013 were presented for review.

A motion was made by Jamie Baiocchi to accept the Minutes of the Regular Meeting of the Board of Directors held October 25, 2013 as presented. The motion was seconded by Bertha Cooley. Motion carried.

4. Recognition of Guests and Visitors: Jesus Garcia was introduced as a guest. It was noted that Mr. Garcia has submitted an application to serve on the Board of Directors. 5. Public Comments: No public comments were made. 6. Board of Directors' Comments: Board members made introductions and gave brief background information for guest, Jesus Garcia. Mr. Garcia then explained briefly his background and interests, noting that he served as a member on the HSCDC Delegate Policy Committee for three years, as well as a member on the SJC BOS Head Start Policy Council for 3 years. 7. Executive Director's Comments: Gloryanna Rhodes, Executive Director, updated Board members on the recent follow-up visit made by OHS Region IX pertaining to the Federal review findings in the 2013 Onsite Monitoring Review. It was noted that the two findings in Fiscal were cleared. Other areas reviewed during the follow-up visit were discussed. 8. Communications:

8.1 HHS/ACF/SJC 80S HS: A handout was given regarding the Grantee's acceptance of the Quality Improvement Plan submitted by HSCDC. The update on the 2013 Federal Review Findings/Follow-up Review by OHS was discussed in Agenda Item 7: Executive Director's Comments.

8.2 SJC 80S HS: Gloryanna Rhodes, Executive Director, reported that the Grantee agency did grant retroactive approval of the two Chevrolet Cargo Vans to HSCDC. A copy of the approval letter was included for reference. 9. Old Business

9.1 Delegate Policy Committee Composition and Formation: Presented by Gloryanna Rhodes, Executive Director. A simplified handout detailing the DPC composition and formation was presented for Board members' review. It was noted that the included handout will be used to train the Delegate Policy Committee. Comments were received and addressed.

A motion was made by Dr. Everett Low to approve the Delegate Policy Committee.Composition and Formation as presented. The motion was seconded by Bertha Cooley. Motion carried. 9.2 Leases

9.2.1 Lease Renewal: Presented by Gloryanna Rhodes, Executive Director. This item was previously reviewed at the October 25,2013 Board meeting and tabled. It was noted that the lease renewal date for Creative Head Start is December 15, 2013. It was also reported that talks with the

1

2

---------------------------------

Executive Director of Creative Child Care, Inc. (CCCI) are ongoing, in regard to transferring the name on the lease to CCCI. A great deal of discussion ensued. Questions were raised and discussed.

A motion was made by Dr. Everett Low to approve the extension of the lease for the Creative Head Start facility with a 90 day provision; if, at 90 days, Creative Child Care, Inc. has failed to transfer the lease into their name, this item will come back to the Board for further review. The motion was seconded by Bertha Cooley. Motion carried. (Jamie Baiocchi abstained from vote.)

10. New Business 10.1 Migrant FV 2013-2014 Budget: Presented by Mario Beltran, Director of Finance. It was

noted that the primary reason for this budget revision is to include the partnership with EI Concilio, which was previously approved by the Board. Questions were raised and discussed.

A motion was made by Bertha Cooley to accept the Migrant FY 2013-2014 Budget Revision #1 as presented. The motion was seconded by Jamie Balocchi. Mation carried. 10.2 Contracts and Leases

10.2.1 Contracts 10.2.1.1 RFP - Receive Bids from Outside Executive Consulting Firms:

Presented by Stephanie Powell, Organizational Development Analyst. All advertised listings of the notice of RFP were explained. Only one bid was received, which was distributed for Board members review. Gloryanna Rhodes, Executive Director, made a note that in future the agency would like to advertise outside of the local community as well as throughout San Joaquin County. Board members agreed and suggested that in future the agency also target Stanislaus County and even Sacramento County.

The bid received from St. Clair HR Consulting was reviewed thoroughly. Questions were raised and discussed. The meeting was then called into closed session.

The meeting returned to open session. A motion to accept and retain the services af St. Clair HR Consulting was made

by Jamie Baiocchi. The motion was seconded by Bertha Cooley. Motion carried. 10.2.2 Leases

10.2.2.1 Lease Renewals: Presented by Mario Beltran, Director of Finance. A handout detailing the lease renewals for California Street and Gianone was included for reference. Discussion ensued regarding ADA compliance at Gianone. The Board Chair requested that the renewal for Gianone be tabled until January.

A motion was made by Dr. Everett Low to approve the lease renewal for California Street as presented. The motion was seconded by Bertha Cooley. Motion carried.

11. Staff Reports 11.1 Program Progress & Enrollment Reports: Report received and reviewed. 11.2 Financial Report: Presented by Mario Beltran, Director of Finance.

11.2.1 Credit Card Expenditures: Credit card statements along with backup documentation were reviewed by Jamie Baiocchi, Vice Chairperson.

11.3 Personnel Report: Verbal report given by Gloryanna Rhodes, Executive Director. 11.4 Food Services Report: Report received and reviewed.

12. Announcements and Adjournment: It was deCided that the next Board of Directors meeting will be held on January 10, 2014. With no other business to discuss, the meeting was adjourned at 1:27 PM by Jacqueline Flowers, Board Chair.

2

MINUTES OF THE HSCDC, INC. BOARD OF DIRECTORS

SPECIAL MEETING

Wednesday, December 18, 2013 Administration Office, Media Room

Via Conference Call

1. Call to Order: The meeting was called to order at 12:02 PM by Jacqueline Flowers, Board Chairperson.

2. Roll Call: Roll call established a quorum. Present: Jacqueline Flowers, Jamie Baiocchi, Bertha Cooley Absent: Elaine Saculla, Susan Rodriguez, Dr. Everett Low, Claude Brown

3. New Business 3.1 Request for One Month Extension of Senior Meals Program with San Joaquin County:

Presented by Gloryanna Rhodes, Executive Director. It was explained that the county has requested for HSCDC to continue servicing the Senior Meals program for the month of January, 2014. A short discussion ensued.

A motion was made by Jamie Balocchi to approve the extension of the Senior Meals Program with San Joaquin County for one month in January 2014. The motion was seconded by Bertha Cooley. Motion carried.

4. Announcements and Adjournment: With no other business to discuss, the meeting was adjourned

at 12:05 PM.

2 ~'2 .. -

- --------.~------------

Head Start Child Development Council Inc.

Progress Report January 2014

The following is a report of HSCDC's progress towards meeting Program Goals:

GOAL # 1: School Readiness HSCDC staff will enhance parents/guardians in their roles as first teachers of their children; increase their skills in advocating for their children's education in the community and promote life-long learning.

Objective 1.1 HSCDC staff will support parents in their roles as first teachers of their children by partnering with them in the development of educational goals, objectives, and strategies that support children's learning and strengthen parents' advocacy skills. Objective 1.2 HSCDC will support families' connections to the community including local schools, and community-based agencies that support life-long learning. Objective 1.3 The 2014-2015 program budget includes funds to support training including but not limited to: curriculum planning, parent leadership skills, parent advocacy, transition planning, intentional learning, school readiness activities.

Progress Towards Goal Baseline data was gathered from the TS Gold assessment system on all children's current developmental levels including their performances on measurements of HSCDC's School Readiness Goals. In addition, education staff and Program Supervisors are generating reports which will enable them to develop plans for groups of children. Education Content Area staff are in process of aggregating agency-wide data for analysis.

Parents received information during instructional home visits regarding: the importance of their involvement in their children's education; opportunities for volunteering in the HSCDC program; the screening and assessment process; the home-school relationship; parents' roles in planning to address their children's individual needs. In addition, information on methods of advocating for their own needs and that of their families was provided. Teaching staff and parents shared information on individual children's current functioning levels in all domains including School Readiness tasks and are in process of developing individual child plans.

GOAL # 2: Family Engagement HSCDC staff will support families as lifelong learners, facilitate long-term family stability, and promote strong connections to peers and community through a cadre of family services staff that possesses theory, knowledge, and experience in developing goal-directed relationships with families Objective 2.1 HSCDC staff with knowledge, skills and experience will support families in reaching their goals by enhancing healthy self-reliance through identifying family aspirations, building on existing family strengths, partnering in setting and working towards life/educational/career goals and encouraging the use of relevant community resources. Objective 2.2 HSCDC staff, that are both knowledgeable and skilled, will support families in: identifying and enhancing peer/community connections through the development of family support groups to enhance relationships with children and peers; and through memberships in parent advocacy/leadership groups within the community.

Head Start Child Development Council Inc.

Objective 2.3 The 2014-2015 program budget includes· funds to support training including but not limited to: family engagement, relationship development, goal-setting, working with families living in poverty, building partnerships, leadership skills, advocacy, and readiness activities.

Progress Towards Goal Parents are supported in developing long-term family stability in relationships, housing, food, employment, health care through strong connections to peers and community. HSCDC facilitates this through an assessment process which enables parents to identify their own needs, strengths, aspirations and set meaningful goals for themselves and their children. The assessment and planning process enables parents to see progress towards attaining their goals.

Progress towards HSCDC's family engagement goals focused on enhancing staff knowledge and skills to support parents through changes in structure, job title, scope of responsibility, and span of control. This resulted in integration of family services and education under Program Supervisors; and an integrated model of service delivery to families. Staff received training on family engagement and school readiness outcomes. In addition, a cadre of family services staff are participating in a Family Development Credentialing program. A mental health professional provided consultation and training on an as needed basis to family services staff working with high needs families. Family Services staff have met with nearly 80% of HSCDC parents to identify needs, strengths, and develop goals. Of these parents, nearly 90% have attained some or all of their short-term goals.

The HSCDC Registered Nurse provided health trainings to all education staff throughout the County on signs, symptoms, treatment of asthma and the use of EPI-Pens.

GOAL #3 Family Well-Being HSCDC staff will support parents/expectant families in promoting the health, well-being and development of their families including pregnant women, infants, toddlers and preschool and school-age children through health/nutrition education that supports positive lifestyle practices.

Objective 3.1 HSCDC staff will support parents/expectant families to identify the connections between the success of their children in school, the well-being of the family and healthy life practices including: regular prenatal and postnatal care; breastfeeding; regular medical and dental care; balanced nutrition; regular physical exercise; routine health practices; and disease prevention activities. Objective 3.2 HSCDC staff will support increased connections to and collaborations with community agencies involved in supporting and providing: nutrition education; physical activities; prenatal and postnatal care; education on healthy lifestyles for pregnant women and families with young children. Objective 3.3 The 2014-2015 program budget includes funds to support training including but not limited to: health practices, disease prevention, nutrition, prenatal and postnatal care, breastfeeding.

Progress Towards Goal Health education was provided to parents through instructional home visits, curriculum activities that promote positive lifestyle practices, the Expectant Families curriculum, and indiVidual consultations. Multidisciplinary teams with health, education and mental health expertise were available to consult and plan with parents of children with moderate to severe health/mental health/behavioral issues. Parents identified as needing medical and/or dental homes were provided lists of community providers and supported as needing in obtaining insurance coverage and finding appropriate local providers.

2-1 . )

Head Start Child Development Council Inc.

Pregnant women received information on the importance of prenatal and postnatal care, the value of breastfeeding and wellness planning for their child.

During the period from October through January, HSCDC Registered Nurse and education staff met with parents to develop specialized health plans for 43 children with acute and chronic health conditions to ensure their health and safety in the classroom. In addition, 19 newborn visits were conducted to provide information to parents on the importance of well-baby care.

r------------------------... --.. --... _.

Head Start Child Development Council, Inc.

January 2014 Quarterly Report

EDUCATION: The December 2013 Monthly Program Progress report indicated that 83.2% of currently enrolled Head Start children had completed screenings (developmental, behavioral, sensory) and 86.5% of currently enrolled Early Head Start children had completed screenings. The 45 day requirement for programs opening September 2013 has not yet been reached.

Assessments of HSCDC were completed in November of 2013. Baseline data was gathered from the TS Gold assessment system on all children's current developmental levels including their performances on measurements of HSCDC's School Readiness Goals. In addition, education staff and Program Supervisors are generating reports which will enable them to develop plans for groups of children. Education Content Area staff are in process of aggregating agency-wide data for analysis.

HEALTH AND NUTRITION: During the period from October 2013 through January 2014, HSCDC Registered Nurse and education staff met with parents, Program Supervisors and site staff to develop specialized health plans for

43 children with acute and chronic health conditions to ensure their health and safety In the classroom. Conditions included: hypothyroidism, MRSA, hydrocephaly, heart conditions, diabetes, cancer, seizure disorders, etc. In addition, 19 newborn visits were conducted to assess the well-being of the mother and newborn and provide information to parents on the importance of well-baby care, breastfeeding, postpartum depressions, environmental risks, etc.

The Registered Nurse provided training to newly-hired family services workers Supervisors on policies and procedures, the Periodicity Chart, timelines, community resources and documentation requirements. A series of trainings was implemented in November and December for teaching staff on signs and symptoms of asthma, use of inhalants, and EPI Pen usage

MENTAL HEALTH: During the period from October through January, the Health/Mental Health Department received 46 HS children and 2 EHS referrals on children displaying moderate to severe behavioral difficulties, Year-to-date number of referrals of HS children is 46, EHS children is two.

HSCDC currently has collaborative arrangements with Sacramento State University, California State University Stanislaus, National University, and San Francisco University for the placement oftrainees and interns. HSCDC currently has three MSW Interns, two of whom are Spanish-Speaking. Each of the Interns is providing services for 16 hours a week. Training and supervision has been initiated on a

weekly basis.

The Mental Health Liaison has facilitated ongoing conflict resolution sessions with six site teams. The Liaison continues to provide consultation and support to Specialist staff on issues related to general classroom management, when to refer a child for mental health assessment, and education staff training needs.

Child/Family Resources staff continues to be available for weekly drop-in consultation for family services, education and Specialist staff.

,

DISABILITIES: Developmental screenings and assessments were completed during this q uarter. Program Supervisors are in process of reviewing results, identifying children "at risk " for disabilities, and referring those in need of "in-depth" evaluation

From October 2013 through December 2013 disabilities data was as follow s: Month Head Start

Number/Percentage IEPs

October 182/ 7.3%

November 197/ 7.9% December 208/8.3%

TRAININGS:

Early Head Start Number/ entage I FSPs Perc

35/ 9.2%

34/ 8.9%

34/8 .9%

During the period from October 2013 through January 2014, five Quality In itiative trainings and six Day, Part year education at five sites for education

School Readiness trainings were provided by Program Supervisors for Part-staff. Mentor Teachers conducted Literacy Make-it and Take-It workshops staff.

The Program Development Coordinator has rovided monthl CDA trainin p y g for Teacher Associates in preparation for staff credentialing. Eight of ten sessions have been completed.

Family Services and Home Visiting staff were provided training on strategies to work with challenging

families.

Program Supervisors were provided training on revised procedures for the ROMA assessment process and Family Partnership Agreements. This was done in the "Train the Trainer model" with the expectation that the Program Supervisors would train line staff.

Five informational sessions were offered to Family Services Workers and Home Visitors on the process for obtaining a Family Development Credential. Thirty nine partiCipants indicated interest. The agency is in the process of identifying which participants would be in Cohort 1 and Cohort 2. The credential is offered in cohorts of 25 participants.

The Information Technology Department provided training to administrative, management, resource staff, Home Visitors, Program Supervisors and Coordinators on poliCies and procedures for

technology use, the Google mail, drive, and calendar.

---..... --

HEAD START CDC, INC. Monitoring Report

SUMMARY REPORT Presented to Grantee For 121312013

This report covers Sel)tel'l1b,~r monitoring and corrective actions that occurred during

Level 1- Ongoing Monitoring by line staff and their supervisors: Program Supervisors oversaw the Daily-7 for health and safety, and the Pre-Opening checklist for full year and part year classes. Level 2- Monitoring by Special Assignment: 89 ERSEA files were monitored for eligibility and documentation. Management reports of current enrollments and waitllsts continued to be provided to Program Managers to assist in their monitoring of recruitment, enrollment, & replacement of participants in funded slots. Level 3- monitoring was conducted In December for a sample of EHS and preschool classes, including file review, file review for Expectant families, Child Environment, and Home base Home Visit I

• Improvements in monitoring tools were implemented: 4 monitoring tools were revised: Child Environment, File Review Child/Family, File Review Expectant Families, and the Home Base Home Visit Checklist. The tools were developed following consultation with HSCDC content experts, and review of the October 2013 issuance of the 2014 OHS Monitoring Protocol.

3. Issues/ Arcas of Needed Improvement • The Pre-opening checklists for part day classes that opened in September were submitted along with

requisitions for repairs and materials. The most frequently cited Items were: 1.) Need to add items to disaster kit; 2.) Need for new bark In outdoor play areas; 3.) Need to post schedules in classrooms.

• ERSEA eligibility review of 89 files indicated some discrepancies between application forms, ChlldPlus input and eligibility documents.

• File reviews for level 3 had the highest number of findings for education indicators (56) family services (19), and Health (12). The Child Environment Tool had the highest number of findings regarding the need to individualize lesson plans for each child and to obtain parent input regarding lesson plans. The need for documentation of parent input was a common finding between all tools used including Home Base visit observation.

4. Targets for possible Follow-up Training or Monitorin9 • ERSEA technical assistance has been made available to HSCDC to continue into the next quarter of

reporting. Changes In monitoring methods, development of corrective action plans, and implementation of CAPs are anticipated.

HSCDC distributes noncompliance reports to management corrections. The corrections will be tracked and reportable. The monitoring results and reporting for this period will be included in the review of data for the upcoming 2014 self-assessment.

• Discussion and identification of systemic causes behind recurring monitoring findings during

• Corrections of individual findings from the I will be accompanied by tp.r,hnii~~1 assistance sessions involving monitors and staff responsible for making corrections. This approach will be piloted during the next reporting period to determine if the technical assistance sessions can help reduce recurring findings.

• An HSCDC work group is currently working on ways to simplify participant registration forms and i the of

..L

Trans.

Code

711

only:

HSCDC Payroll

Requested

Amount

$ 601,852.95

$ 833,945.25

$ 60 $ 49 $ 39 $ 30 $ 28 $ 33~ $ 3~ $ 34 $ 11

$ 66 $ 63 $ 63: $ 53' $ 66'

$ 68

$ 73 $ 341 $ 57

$ 67

:$lO;~O

$

$

$ $ $ $ $ $ $ $ $ $

$ $

$

HSCDC AlP

Requested

Amount

80,421.24

546,438.12

75,221.33

699,186.61

105,135.98

193,363.96

684,474.37

187,245.42

533,061.50

420,088.70

88,316.93

324,239.30

$ 1,178,351.25

$

$ 431,984.93

$

$ 468,851.28

$ 186,690.22 $

$

$ 282,921.84 $

$ 60,000.00 $.6;545;9!l2.98

HSCDCTotal

Requested

Amount:

$ 1,562,917.51

$ $ $ $ $

$

1,035,491.73 , 1,654,651.29

1,238,618.07

1,149,760.35

I 682,274.19

1,380,383.37

$

$ $

$ $

$

$

Approved

Drawdown

Amount for

H5CDC:

1,562,917.51

1,035,491.73

1,654,651.29

1,238,618.Q7

1,149,760.35

682.274.19

1,380,383.37

Total

down

ount:

2,917.51

7,242.99

1,345.48

9,492.79

6,035.35

1,740.46

3,347.22

Grantee

Amount:

$

$ 21,751.26

$ 16,694.19

$ 10,874.72

$ 6,275.00

$ 9,466.27

$ 32,963.85

$ 9,808.46

$ 14,017.56

$ 16,118.23

$ 9,258.11

$ 43,168.31

$ 14,776.65

$ 20,241.44 $ 14,219.27

$ 23,576.80

$

$ 36,878.78

$ 14,603.51

$ 14,603.51

$ 18,262.74

$ 17,122.81

$ $ 15,901.97

$

$ 37,559.44

$ 13,924.52

$ 13,924.52

$

$ 40,149.85 $ 32,745.38

:$::>5:18;887;:1.5

County

CAPS

Amount: Issues I Comments: vouchered, No PO

vouchered, No PO

new PO #33428

new PO #33428

new PO #33428

new PO #33428

new PO #33428

new PO #33428

new PO #33428

vouchered, No PO

Grantee Amended

Grantee Amended

PO #3446

PO #3446

PO #3446 $550,000 DLGT Surplus

$114.4912.83 DLGT Surplus

No surplus funds remaining with CDC

Government Shutdown prior approved

Payroll Only Drawdown

AjP Only Drawdown ../

AlP Only Drawdown

Pre Approved· Payroll Only Drawdown

Pre Approved - Payroll Only Drawdown

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