SAN GORGONIO MEMORIAL HEALTHCARE DISTRICT

MEASURE A COMMUNrTY OVERSIGHT COMMITTEE May 20, 2010

The Regular Meeting of the San Gorgonio Memorial Healthcare District Measure A Community Oversight Committee was held on Thursday, May 20, 20 lOin the Administration Boardroom, Banning, California.

Members Present: Dorothy Ellis (Chair), Charla Sparks, Vicki Grunewald, Ted Grady, Donna Lester, Jan Wages, Estelle Lewis

Members Absent: Lynn Baldi, Johnny Russo

District Staff: Kay Lang (project Manager)

Hospital Staff: Mark Turner (CEO), Bobbi Duffy (Executive Assistant)

AGENDA ITEM DISCUSSION ACTION I FOLLOW-UP

Call To Order Chair Ellis called the meeting to order at 5:34 pm.

None.Public Comment

OLD BUSINESS

Chair Ellis asked for any additions or corrections to the The minutes of the Minutes of * Approve

minutes of the February 18, 2010 meeting. There were February 18~ 2010 February 28,2010 none. meeting were meeting reviewed and will

stand correct as presented.

Kay Lang noted that this was requested during the last meeting.

Bond Fund Uses

She reported that the printed material contained in the packet contained a compilation of various people that she spoke with for determination of what the Measure A bond funds could be used for.

Our financial advisor, Gary Hicks, summarized bond uses as follows:

Measure A Community Oversight Committee May 20, 2010

AGENDA ITEM

Wh ere bond exp enses show

Prime Trade Contractors list

DISCUSSION

1. Must be an improvement to real property 2. Must be a hospital based service 3. Must meet criteria approved by the voters

Kay encouraged members to retain this information for future reference.

Kay noted that this information was requested at the last meeting and referred members to the Spreadsheet Version "G" 05/07/10 included the packet.

She stated that the bond expenses are included in the column entitled "Unrelated Project Costs" under "Soft Costs - Owner". These include OSHPD fees, lOR fees, testing & inspection, soils report, miscellaneous design & engineering, and City fees.

A question asked at the last meeting was what type of trade was represented by a particular contractor. Kay noted that included in the packet is a Prime Trade Contractor List which identifies all contractors and which phase of the project they are working on.

Kay reminded members that because we are a public entity, we are required to accept the lowest qualified bidder.

ACTION I FOLLOW-UP

NEW BUSINESS

Project Update

• Project cost Projection

Kay Lang briefly reviewed the various phases in her report included in the packet.

Phases 0 (Campus Driveway, Helipad) and 1A (Cooling Tower, Oxygen Farm) have been completed as shown in the report.

Phases 1B (Central Plant), 1C (Emergency Department, Intensive Care Unit), 1D (Loading Dock), Phase 1E-A (Kitchen Remodel), lE-B (Materials Management Remodel), 1E-C (Morgue , Office Remodel) are all In

various stages as shown in the report.

Kay stated that in addition to receiving our structural permit

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Measure A Community Oversight Committee May 20, 20 10

AGENDA ITEM DISCUSSION ACTION I FOLLOW-UP

from OSHPD on March 17, 20 I0, we have now received our full permit; OSHPD has posted this approval on their website.

While discussing Phase 1E-A 1 - Kitchen Remodel and in response to a question, Kay stated that we are designing the kitchen for the entire build out, but only building what is needed through the EDlleU project.

Kay briefly reviewed the ProWest spreadsheet version "G" 517/1 0 as included in the packet. She noted that the coIumn "Phase 1E-A 1 Kitchen Remodel" has been split out from other expenses and leaves approximately $7 .2 million to accomplish many additional projects, including remodeling the emergency department for materials management and housekeeping, building a loading dock, completing back hallway offices, etc. Additionally, we will be adding an OR humidifier and installing a new roof with these funds.

• ProWest construction newsletters

Kay noted that ProWest newsletters for February, March and April were included in the packet.

Signage Review Kay Lang reviewed the signage proposal with Committee members. She stated that user groups have met with HDR signage professionals four times over the past year and have agreed upon the exterior signage site plan, interior floor plans, design concepts, prograrnming documents, wayfmding documents and signage specifications. Kay reviewed interior color themes and showed examples of vanous SIgnS. External sign types and locations were also reviewed. In addition, new logos for the Hospital, District and Foundation have been developed and will be brought to the boards for approval.

Kay stated that signage drawings have been submitted to the City of Banning Planning Commission for approval but no date for their review has yet been set. Once approved, the signage package will go out for bid.

Measure A Expenditures

Kay reported that to date we have spent $36,979,208 with $1,639,621 having been spent during March 2010. Also included was a breakdown of checks written during March 2010.

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Measure A Community Oversight Committee May 20, 20 10

AGENDA ITEM

Composition of Oversight Committee

DISCUSSION

Chair Ellis stated that Estelle Lewis has been appointed to the Hospital board; this committee now has 3 hospital/district board members serving on it. She would like Committee members to think about the structure of this Conunittee since its purpose is to serve in an oversight role as representatives of the community; if there should be a limit on the number of board members from the hospital/district, this recommendation would need to go to the District board for approval. This item will be agendized for discussion at the next quarterly meeting.

ACTION I FOLLOW-UP

Miscellaneous Information

Next meeting

The next meeting of the Measure A Corrununity Oversight Committee will be held on Thursday, August 19, 2010 at 5:30 pm in the Administration Boardroom.

Kay reminded all that the next construction update and tour will be on August 18th at 4:00 pm .

Future Agenda Items

Kay will present a draft Annual Report for this Committee's review and approval at the next quarterly meeting. This report will then be released to the public.

In addition, Kay will review this Committee's Policy and Regulations to ensure that they remam current and applicable.

Adjournment The meeting was adjourned at 6:22 pm.

ATTEST:

Minutes respectfully submitted by Bobbi Duffy, Executive Assistant

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