San Francisco Housing Authority (SFHA) Leased Housing Programs – December 2014 Presented to...
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Transcript of San Francisco Housing Authority (SFHA) Leased Housing Programs – December 2014 Presented to...
San Francisco Housing Authority (SFHA)
Leased Housing Programs – December 2014
Presented to Resident Services, Operations and Personnel (RSOP) Committee January 13, 2015
Program Utilization Summary 3
PIC Reporting Rate 4 - 5
Operational Updates – Recertifications and Inspections 7- 9
Section Eight Management Assessment Program (SEMAP) 10-12
Training Activities 13
Department Activities in Progress 14
Table of Contents
2
3
Program Utilization Summary – December 2014
Program FY14 Avg Nov 2014
Overall HCV 98% 98%
FUP 77% 75%
VASH 84% 83%
Information below is based on the November 2014 VMS submission information
4
PIC Reporting
Key Takeaways
• 100% is the current December 2014 Reporting rate
• HUD requires that the SFHA reporting rate be at 95% or higher. The SFHA is currently in compliance with HUD requirements.
5
PIC Reporting Rate – December 2014
The projected December PIC Reporting rate is 100%. Since March 2014 the PIC Reporting rate continues to trend upwards and has exceeded the HUD requirement
of 95% for the third straight month.
6
Operational Updates – Recertifications and Inspections
Key Takeaways
• 96% is the Annual Recertification rate for December 2014
• 96% is the Annual HQS Inspection rate for December 2014
• HUD requires that at least 90% of Inspections and Recertifications are processed on time. SFHA is in compliance for December 2014.
7
The SFHA monitors SEMAP indicators on a monthly basis. HUD’s PIC system has confirmed 100% PIC reporting rate and 4% delinquency with annual reexaminations.
8
The SFHA monitors SEMAP indicators on a monthly basis. HUD’s PIC system has confirmed 100% PIC reporting rate and 4% delinquency with annual reexaminations.
9
Annual Recertifications and Inspections – November 2014
Program FY14 Avg Nov 2014
Annual Recertifications 83% 96%
Annual HQS Inspections 34% 96%
The SFHA has met or exceeded HUD’s requirement to process at least 90% of Inspections or Annual Recertifications on-time to begin earning points in SEMAP.
*Some historical information is not currently available. Items highlighted in red are estimated scores.
10
Section Eight Management Assessment Program (SEMAP)
Key Takeaways
• The 2015 SEMAP score is currently 41.4%. This represents an improvement over the 2014 score.
• SHFA has improved their score on the Correct Tenant Rent Calculations, Annual Reexaminations, and Annual HQS Inspection indicators earning the full points.
11
SEMAP Preliminary Report – As of December 2014
The SFHA will monitor SEMAP on a monthly basis. The score is already improved from FYE 09/30/2014
* Blanks under the 2015 Score column indicate still under review and not yet confirmed..
1. Selection from the Waiting List 0 or 15 15 0 In Progress
2. Reasonable Rent 0, 15 or 20 20 0 In Progress
3. Determination of Adjusted Income 0, 15 or 20 20 0 In Progress
4. Utility Allowance Schedule 0 or 5 5 5 5
5. HQS Quality Control (QC) Inspections 0 or 5 5 0 In Progress
6. HQS Enforcement 0 or 10 10 0 In Progress
7. Expanding Housing Opportunities 0 or 5 5 0 In Progress
8. Payment Standards 0 or 5 5 5 5
9. Annual Reexaminations 0, 5, or 10 10 0 10
10. Correct Tenant Rent Calculations 0 or 5 5 0 5
11. Pre-Contract HQS Inspections 0 or 5 5 0 5
12. Annual HQS Inspections 0, 5 or 10 10 0 10
13. Lease-Up 0, 15 or 20 20 20 20
14. Family Self-Sufficiency 0, 3, 5, 8 or 10 10 0 In Progress
15. Bonus Indicator - Deconcentration 0 or 5 0 0 In Progress
NOTES Total 145 30 60
20.7% 41.4%
2015 ScorePoints
Possible
Percentage
SEMAP IndicatorMaximum
Score2014
Score
12
SEMAP Trending Analysis– As of December 2014
The SFHA will monitor SEMAP on a monthly basis. The score is already improved from FYE 09/30/2014
13
Training Activities
Continuous quality improvement is fundamental to the success of the program. The following trainings, workshops, educational meetings were held in December.
• Annual Administrative Plan Training - All Leased Housing Staff. December 18, 2014
• Enterprise Income Verification (EIV) System – All EIV users. December 15, 2015
14
Department Activities in Progress
Department Activities
• Staff Assignments: Staff received regular assignments in December to commence on January 5, 2015.
• SEMAP: Ongoing review of SEMAP indicators
• Rent Increases: Continue processing previously submitted requests.
• Ongoing preparation for RAD conversion