San Francisco Bay Area CouncilOfficer Training Workshop

January 25, 2014

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Finding Your Way in IEEEor… What is the SFBA Council?

or

What did I get myself into?

Bill DeHopeOEB Past Chair

January 25, 2014

Michael’s RestaurantShoreline Drive and Amphitheater

Mountain View, CA

2014 Tri-Section Officer Training Workshop

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Not powerful enough to take you where you want to go?

Does IEEE look a little mysterious? Maybe even a little foreign?

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What is the IEEE? • The World’s largest (>400,000) technical professional society

>800 active standards; >100 periodicals; >300 conferences/year; “responsible for 30% of the world’s knowledge”

• Our charter:

“Scientific advancement and diffusion of knowledge”

“Advancement of the profession” (our careers)

“Use skills to enhance the quality of life for all people”

• Our strengths:

Peer-reviewed Transactions, practical publications, newslettersInternational conferences & workshops, published proceedings40 active technical Societies & 6 Technical Councils1500 chapters in 307 sections; grassroots member involvementProfessional advancement, support; networking; career benefits Local

You are part of something big. Welcome!

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What are the IEEE’s “entities”? (Finding yourself in the alphabet soup)

• Societies – Communications, Computer, NPSS, etc– Active at the national level (journals, conferences)– Active at the local level (chapters)

• Geographic entities– Regions, Areas, Sections, Councils, Chapters

• (Student) Branches– Berkeley, Stanford, etc– Can have technical chapters

• National entities– PACE, IEEE-USA, TISP, etc.

• Affinity Groups– GOLD, WiE, Consultants Network, Life Members

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Who is the IEEE?

• See why chapters are the of IEEE?• But how can they be in 3 places at once?

Exec CommBoard of Directors

StandardsAssociation

Chapters

Societies

TechnicalActivities

Publication Prods& Services

Chapters

PACE

IEEE-USA

Chapters

Regions

RegionalActivities

EducationalActivities

IEEEPiscataw ay NJ

TAB

MGA (RAB)

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The to understanding IEEE organization:

IE E E G e og ra p h ica lly

9 G eo gra p h ica l"R e g io n s"

S a n ta C la ra

L o ca l"C h a pte rs"

O ffice rs

O a k la n d /E a st B ay"S e ctio n"

S a n F ra n c isco

B a y A rea"C o u n c il"

R e g io n 6W e s tern U S

IE E EU S A

IE E E m e m b e rs

$

Viewed Geographically

The Regional Activities Board(Now Member & Geographic Activities Board)

IE E E T ech n ica lly

4 2 T e ch n ica lS o c ie ties

A u th o rs

E d ito rs R e v ie w e rs

P u b lica tio ns O ffice rs

P re sen te rs,S p e ake rs

L o ca l O rg an ize rs

C o nfe ren ces

e .g . N u c le a r &P la sm a S cie n ces

IE E EN a tio n a l

$

Viewed “Technically”

The Technical Activities Board

But what is a Council?

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What is an IEEE Council? • “An optional collaboration of contiguous sections”• The San Francisco Bay Area Council consists of:

– Santa Clara Valley Section– Oakland/East Bay Section– San Francisco Section

IE E E G e og ra p h ic a lly

9 G eo gra p h ica l"R e g io n s"

S a n ta C la ra

L o ca l"C h a p te rs"

O ffice rs

O a k la n d /E a st B ay"S e ctio n "

S a n F ra n c is co

B a y A rea"C o u n c il"

R e g io n 6W e s te rn U S

IE E EU S A

IE E EIE E E F in a n cia l F low

9 G eo gra p h ica l"R e g io n s"

S a n F ra n c isco

L o ca l"C h a p te rs"

B a y A rea"C o u n c il"

O a k la n d /E a st B ay"S e ctio n"

S a n ta C la ra

R e g io n 6W e s te rn U S

IE E EU S A

IE E E

Council Viewed Geographically

Council Viewed Administratively

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What does your Council do? • Provide a vehicle for services aided by section

interaction – When “more is merrier”– When the “extra mile” is worth it – Like this Officer Training Event – Like tri-section summer banquets or BBQ

• Coordinate communications– The Online Grid– Enhance Region ties

• Tri-section Events– Officer Training; sharing of Best Practices– Sponsor Sections Congress, GHTC13 ! – PACE activities, consultants network– affinity groups: WiE, GOLD !

• Provide shared resources– in the past, an office & secretary– Now, ideas and volunteers

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A little about SFBAC & money…

• Rules– Council’s cash-on-hand < 1 * Yearly Budget (directed by MOU)

– Chapter’s cash-on-hand < p * Yearly Budget (my rule of thumb)– Audits if any entity’s cash-on-hand > 100 k$ (IEEE’s rule)

RAB/MGA$5/member70,20,10k$

GridAd

Revenue

LocalConf.

Support

Sections

Chapters

Council

ShortCourses

TAB

OEB

SCV

SF

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Thanks to the 2013 SFBAC ExCom…

• Santa Clara: 2013 Chair– 2013 SCV Chair: Ed Aoki

– 2013 SCV Rep: Ed Aoki

• Oakland/East Bay: 2013 Secretary– 2013 OEB Chair: Kate Jenkins

– 2013 OEB Rep: Bill DeHope

• San Francisco: 2013 Treasurer – 2013 SF Chair: Shirin Tabatabai

– 2013 SF Co-Reps: Mike ButlerShirin

Tabatabai

The right-hand rule of SFBAC positions

OEBSec’y

SCVChair

SFTreas.

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Meet your 2014 SFBAC ExCom…

• Oakland/East Bay: 2014 Chair– 2014 OEB Chair: Brent McHale

– 2014 OEB Rep: Kate Jenkins

• Santa Clara: 2014 Treasurer– 2014 SCV Chair: Ed Aoki

– 2014 SCV Rep: Ed Aoki

• San Francisco: 2014 Secretary– 2014 SF Chair: Jonathan Burrows

– 2014 SF Rep: Jonathan Burrows

The right-hand rule of SFBAC positions

OEBChair

SCVTreas.

SFSec’y

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Summary

• IEEE is a unique, highly-beneficial organization to the world and to you.

• Active local chapters (you!) are the of IEEE.

• Get involved in your Section; you can help each other.

• Know about your Council:

– The Council is the geographic entity above Sections, but below Areas and Regions.

– The Council is below Sections in terms of control and finances.

– Your Council exists to help, never lord over, the Sections.

• Your Council coordinates tri-section activities, like this!

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Get your motor running…have a great 2014!

IEEE: Powerful & nothing foreign about it

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Questions/Notes:

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Thanks to the 2012 SFBAC ExCom…

• San Francisco: 2012 Chair – 2012 SF Chair: Shirin Tabatabai

– 2012 SF Rep: Dan Sparks/Shirin

• Santa Clara: 2012 Secretary – 2012 SCV Chair: Brian Berg

– 2012 SCV Rep: Ed Aoki

• Oakland/East Bay: 2012 Treasurer – 2012 OEB Chair: Bill DeHope

– 2012 OEB Rep: Brent McHale

The right-hand rule of SFBAC positions

OEBTreas.

SCVSec’y

SFChair

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What could a Council do?

• Provide a vehicle for services aided by section interaction – In the past, sponsor local conferences, shows

• Coordinate communications– The Grid magazine

• Host Tri-section Events– In the past, volunteer recognition– Yearly kickoffs

• Provide shared resources– in the past, an office & secretary

• Get too big for its breeches– Redirect section $ to Council

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SFBAC’s checkered past… • SFBAC was initially founded in the 1950’s

• Along with LAC, we sponsored a trade show called Wescon

• Throughout the 1960’s & 70’s, Wescon was phenomenally successful and made lots of M$

• The love of money became a root of much evil:

– Council rented its own office space and hired a full-time secretary

– Section rebates were directly-deposited to Council’s account

– Sections became subservient to Council

• In the 1990’s, the Internet boomed & trade shows busted. Judgment Day cometh to Wescon, and to SFBAC.

• In 2005, Council was re-formed, clearly under its sections. It’s MoU now limits its funds to a year’s budget. Excesses flow to the Sections.

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What should a Council do? • Provide a vehicle for services aided by section

interaction – When “more is merrier”– When the “extra mile” is worth it – Like this Officer Training Event – Like tri-section summer banquets or BBQ

• Coordinate communications– The Online Grid– Enhance Region ties

• Tri-section Events– Officer Training; sharing of Best Practices– Sponsor Sections Congress, GHTC13 ! – PACE activities, consultants network– affinity groups: WiE, GOLD !

• Provide shared resources– in the past, an office & secretary– Now, ideas and volunteers