InitialWrittenWarning

MEMORANDUMTO: MaryJonesFROM: TomDoe

SupervisorDATE: January9,20__SUBJECT: InitialWrittenWarningforPoorWorkPerformanceOnWednesday,January8,at2:30pm.,wemettodiscussyourfailuretofollowtheinstructionsanddepartmentalproceduresdescribedbelow.

1. Youdidnotprocessatravelrequestonatimelybasisandscheduledanimportantmeetingonthistraveldaywhichhadtoberescheduled.Also,anothertravelrequestwaspreparedthatwasincompleteinnumerousaspects,includingtheregistrationform.

2. Filinginallareasistobedoneonadailybasis.Filinginsomeareasaccumulatesfor

morethanaweekbeforereceivingyourattention.Youweregivenoralinstructionsthatnothingwastobestackedontopofthefilecabinets.Asecondreminderwasissuedtwoweekslatertocleanoffthetopofthefilecabinets,anditincludedspecificinstructionsastowherethematerialsshouldbeplaced.Bothofthesedirectiveshavebeenignored.

Mary,Iurgeyoutodirectyourattentiontotheseareasofyourperformancebeforefurthercorrectiveactionbecomesnecessary.cc:departmentalfile

InitialWrittenWarningSample2

MEMORANDUMTO: MaryJonesFROM: TomDoe

SupervisorDATE: February12,20__SUBJECT: InitialWrittenWarningforPoorAttendanceOnJanuary2,inouroneononestaffmeetingIcounseledyouaboutyourabsencesandlatearrivalstowork.SincethenyouhavebeenabsentfourTuesdaysinarow.ThispatternofattendanceisunacceptableandIexpecttoimproveyourattendanceimmediatelyorelsefurthercorrectiveactionmaybecomenecessary.cc:departmentalfile

SecondWrittenWarning

MEMORANDUMTO: MaryJonesFROM: TomDoeDATE: February1,20__SUBJECT: SecondWrittenWarningforPoorWorkPerformanceSincethetimeofyourinitialwrittenwarninglastmonth,Ihavenotseensufficientimprovementinanyoftheareasthatwerecitedasneedingimprovement.Yourworkperformancecontinuesatanunsatisfactorylevel.Thefollowingproblemshavebeennotedwithinthepasttwoweeks:

1. Amemorandumgiventoyouasahighpriorityitemwasnottranscribedforoveroneweek.Whenitwastranscribed,thefirstandseconddraftscontainednumerouserrors,manyofwhichwereofatotallyunacceptablenaturegivenyourexperienceandjoblevel.

2. Inlookingthroughyourtodofile,therewerenumerousitemswhichIhadgiventoyouto

sendtootherpeoplethatweremorethanoneweekoldandnotyetprocessed.

3. Youeitherdoublescheduledorfailedtoindicatethatyouhadscheduledmeetingsformeuponthreeoccasionscausingmetomissmeetings.

4. Youhavebeennotedtohavespentanexcessiveamountoftimeonpersonalphonecalls.

Thisletteristonotifyyouthat,unlessyourworkperformanceimprovestoanacceptablelevelimmediately,furthercorrectiveactionwillfollow.Ifyouachieveanacceptablelevelofworkperformance,youareexpectedtomaintainthatlevelofperformanceonacontinuousbasis.Yourperformancewillbereviewedonaweeklybasis,andproblemswillbebroughttoyourattentionimmediately.Anyquestionsregardingthismemorandumshouldbeaddressedtome.cc:HumanResourcesAdministration_______________________________________EmployeesSignatureAcknowledgesReceiptOnly

SecondWrittenWarningSample2

MEMORANDUMTO: EdSmithFROM: MarianBlakeDATE: March21,20__SUBJECT: SecondWrittenWarningforPoorAttendanceOnFebruary12,wediscussedyourpoorattendance,andyouwereinformedthatifthisproblempersisted,youcouldbesubjecttofurtherdisciplinaryaction.Sinceourdiscussion,youwerelatetoworkonFebruary20andabsentonFebruary28andMarch18.Imustemphasizetheseriousnessofthissituation.Thisattendancerecordisunacceptableandcontinueddifficultiesinthisareacouldleadtomoreseverecorrectiveaction,includingsuspensionwithoutpayandultimatelytermination.Ifyouhaveanyquestionsregardingthismatter,Iurgeyoutodiscusstheseconcernswithmeassoonaspossible.cc:HumanResourcesAdministration___________________________________EmployeesSignatureThisletterhasbeenreviewedwithme,andIhavereceivedacopy.

LetterofSuspension

MEMORANDUMTO: MaryJonesFROM: TomDoe SupervisorDATE: April21,20__SUBJECT: SuspensionforPoorWorkPerformanceOnJanuary8youreceivedaninitialwrittenwarningandonFebruary1youreceivedasecondwrittenwarningwhichpointedoutseveralseriousdeficienciesinyourworkperformance.Ihavebeenmonitoringyourwork,andyouhavenotmadesufficientimprovementintheareaswediscussed.Immediateandsustainedimprovementisnecessaryinthefollowingareas:

1. Youhavebeenmakingfrequenttypingerrorsinvolvingthespellingofcommon,nonmedicalterms.Revisionshaveoftenbeenreturnedwithadditionaltypingerrorswhichwerenotpresentontheoriginalletters.

2. Intypingdictations,youarenotusingthedictionaryandothersourcesofreferencetocheck

thespellingofwords.Asaresult,yourerrorrateonsomedictationshasbeenashighas30wordsperpage.Again,correctedversionsstillcomebackwithseriouserrors.

3. AsIpointedout,youseemtohaveaprobleminconcentratingonyourworkwhichhasbeen

compoundedbytoomanyincomingandoutgoingpersonalphonecalls.Suchcallsshouldbelimitedtoemergencysituationsinthefuture.

Youhavebeenemployedinourdepartmentforoverayear,andduringthistimeyourworkperformancehascontinuedtodecline.Becauseofthisunacceptablelevelofperformance,youarebeingsuspendedwithoutpayforthreedays,April22,23,and24.Youareexpectedtoreturntoworkat8:00a.m.onFriday,April25.Iwishtomakeclearthatunlessyourperformanceimprovesimmediatelyandremainspositive,Iwillhavenoalternativebuttoterminateyouremployment.cc:HumanResourcesAdministration_____________________________________EmployeesSignatureAcknowledgesReceipt

LetterofSuspensionSample2

MEMORANDUMTO: EdSmithFROM: MarianBlakeDATE: May15,20__SUBJECT: SuspensionforPoorAttendanceThisletterisintendedtoserveasanoticeofsuspensioninthematterofyourattendanceandtooutline,onceagain,theguidelinesforyourcontinuedemploymentwithIndianaUniversity.InearlyFebruaryofthisyearyouweregivenaninitialwrittenwarningthatyourattendancewasunacceptable;onemonthlater,whenyourattendancehadnotimproved,youweregivenawrittenwarning.Sincethattime,therehavebeenthreeinstancesinwhichyouwereabsentforallorpartofaday.Thisisanunacceptablesituation,andyouarenowplacedonathreedaysuspensionwithoutpayeffectivetomorrowthroughThursday.Furtherabsencescanleadtotermination.Ihopethatyouunderstandthegravityofthissituation.WhileIhavenowishtoseeyouterminated,itisimportantthatyouarepresentandwillingtowork.Yoursignaturebelowisevidencethatyouhavereadthisdocumentandunderstanditscontents.cc:HumanResourcesAdministration_________________________________________EmployeesSignature

LetterofTermination

MEMORANDUMTO: MaryJonesFROM: TomDoeDATE: June4,20__SUBJECT: NoticeofTerminationPoorWorkPerformanceAtthetimeofyoursuspensionforpoorworkperformance,Iexpectedanimmediateandsustainedimprovementofyourperformanceoryouwouldbesubjecttotermination.Ididnotesomeinitialimprovement;however,itdidnotlast.Withinthepastthreeweeks,mostoftheproblemscitedinthewrittenwarningandsuspensionlettershaverecurred.SinceyouofferednoacceptableexplanationwhenIpresentedtheselatestdeficienciestoyou,IamnotifyingyouofyourterminationofemploymentfromIndianaUniversityeffectivetwoweeksfromtodayonJune18.YouareentitledtofollowtheIUPUIgrievanceprocedureifyouwishtodoso.Toindicateyourunderstandingandreceiptofthisletternotagreementpleasesignbelow.cc:HumanResourcesAdministration____________________________________EmployeesSignature

LetterofTerminationSample2

MEMORANDUMTO: EdSmithFROM: MarianBlakeDATE: June30,20__SUBJECT: NoticeofTerminationforPoorAttendanceDuringthepastyearyouhavebeencounselednumeroustimesregardingyourattendancerecord.Itwasstressedthatyoucouldnoteffectivelyperformyourresponsibilitieswithsuchapoorrecord.YouweregivenaninitialwrittenwarningonFebruary12explainingthenecessityofimprovingyourattendancerecord,andonMarch21youreceivedasecondwrittenwarningforfailuretoimproveyourattendance.OnMay15youreceivedathreedaysuspension,andyouwereadvisedthatfurtherattendanceproblemscouldresultintermination.Sincethattime,yourattendancehasremainedunacceptablewithseveraloccasionsoftardinessandabsences.Aswediscussedinourmeetingthismorning,thisadverselyaffectsthedepartment.Ihavenoalternativebuttoterminateyouremploymenteffectivetwoweeksfromtoday.YourlastdaywillbeJuly14.cc:HumanResourcesAdministration____________________________________EmployeesSignatureAcknowledgesreceiptandunderstandingnotagreement

LetterofSuspensionSubjecttoTermination

MEMORANDUMTO: EdSmithFROM: MarianBlakeDATE: June1,20__SUBJECT: SuspensionPendingTerminationThisistonotifyyouthateffectiveimmediatelyyouarebeingplacedonafivedaysuspensionpendinganinvestigationandsubjecttodischarge.Thisactionisbeingtakenduetoyourparticipationinafightatworkwithanotheremployee.Whenquestionedearliertoday,youdeniedstartingthefight,butyoudidadmittostrikingtheotheremployee.Instigatingafightand/orretaliatingwithphysicalviolencearetotallyunacceptableactionsintheworkplace,andtheyresultinseverecorrectiveaction.Aninvestigationofyourinvolvementinthisincidentwillbeconductedduringtheensuingfivedaysatwhichpointyouwillhavetheopportunitytoagainexplainwhathappened.Youwillbenotifiedofyouremploymentstatusattheendofthisfivedaysuspensionperiod.cc:HumanResourcesAdministration____________________________________EmployeesSignatureAcknowledgesReceiptOnly