SALIENT FEATURES OF THE AMENDED GUIDELINES ON THE

ORGANIZATION AND OPERATIONS OF COOPERATIVE DEVELOPMENT

COUNCILS

LCDOP TRIPARTITE CONFERENCEZAMBOANGA CITY

November 21-23

Administrator ROSALINDA ESPRA-VILLASECA

Cooperative Development Authority

LEGAL BASIS• Executive Order No. 95, dated June 8, 1993 –

CDA as the Lead Government Agency on cooperative promotion, development and regulation.

• Memo circular 93-006 dated July 20, 1993 and Memo circular 2000-04 dated July 24, 2000 (Guidelines on coop development)

• Board Resolution No. 167, Series of 2007, dated June 22, 2007 approving the amended guidelines for the organization and operation of the cooperative development councils at various levels.

Historical background of the guidelines• The First General Assembly Meeting of the Cooperative

Development Councils of the Philippines, Ilo-Ilo City, March 7-10, 2007

• National Meeting of the Interim National Coop Development Council Officers in Vigan, Ilocos Sur, June 21-22, 2007

• Consultation with the interim officers• Approval in principle by the BOA on the proposed amended

guidelines• The board designated Administrator Villaseca and

Administrator Buagas to finalize the amended guideline• The amended guideline shall be effective January 1,

2008

Why amend the guidelines?• To answer to the demand to standardize

organization and operation of coop councils in different levels • (articulated in Ilo-Ilo conference, and discussed in the

vigan meeting by the interim LCDOP officers)• To improve coordination efforts by various

coop-promoting institutions implementing coop development programs.

• To bring coop development services closer to the coop communities.

• To strengthen the tripartite partnership (CDA, LGUs, Coop) in coop development

Declaration of Policy

• The Cooperative Development Authority (CDA) hereby declares the indispensability of the Cooperative Development Councils as the mechanism to ensure a strong partnership between and among the CDA, other National Government Agencies (NGAs), including the Government Financial Institutions and Instrumentalities (GFIs), the Local Government Units (LGUs), Non-Government Organizations (NGOs) and the Cooperative Movement itself for the purpose of advancing the spirit of cooperativism in the Philippines.

Objectives

• Ensure the organization, or if already organized, the reorganization and strengthening of Cooperative Development Councils at the national, regional, provincial, city and municipal levels consistent with this Circular; and

• Set the benchmarks and/or basic standards on the operations of the Cooperative Development Councils applicable in a particular level.

Mandate of the Councils• to serve as a mechanism for

collaboration, consultation and coordination in the implementation of various programs and projects implemented by all government branches, instrumentalities, subdivisions, and agencies for the cooperatives.

Powers and Functions

• To coordinate, harmonize and monitor the implementation of various cooperative development plans, programs and projects of NGAs, GFIs, NGOs, LGUs, and the Councils concerned;

• To formulate implementing guidelines and create mechanisms to operationalize and monitor the Medium-Term Cooperative Development Plan (MTCDP);

• To maintain, in coordination with the CDA, a database on relevant information concerning the state of the cooperative movement in their respective areas of jurisdiction and periodically mount a campaign to disseminate the cooperative movement’s contribution to the local economy and the movement;

Powers and Functions• To call to a meeting or fora, in coordination with the CDA, all

concerned NGAs, GFIs, LGUs, coop-promoting NGOs and institutions, and other cooperative development councils, the primary cooperatives, leagues, unions and federations to discuss various problems, issues and concerns affecting cooperatives within their respective areas of jurisdiction, and to recommend appropriate solutions thereof;

• To conduct, or assist in the holding of important events, such as but not limited to, cooperative month celebrations, cooperative summits, cooperative congresses, trainings and the like;

• To recognize and promote the observance at all times, of the universally-accepted cooperative principles as embodied in the Cooperative Code in the performance of the above functions; and

• To undertake projects and/or activities that may generate funds for its operational stability.

Composition of the National Cooperative Development Council

Government sector Private sectorNGAsCDA (central office)GFIsLeague

•RCDCs•Cooperative Federations & Unions, (with branches or is operating in at least (2) two major islands)•(3) three private sector representatives

Composition of the Regional Cooperative Development Council

Government sector Private sector•CDA (extension office)•NGAs (Regional Office)•GFIs•PCDOs•CCDOs (independent chartered cities)•RDC

•Coop Federations & Unions, primary coops, coop-promoting NGOs and institutions (with branches or is operating in at least (2) two provinces)•PCDCs•CCDCs (of independent chartered cities)

• (3) three private sector

representatives

Composition of the Provincial Cooperative Development Council

Government sector Private sector• CDA (designated

representative)• NGAs (Provincial Office)• GFIs (Provincial Office)• PCDO• CCDOs (component city)• MCDOs• PDC• SP Committee on Coops

• office of the governor

• Coop Federations & Unions• primary coops• coop-promoting NGOs and

institutitons (with branches or is operating in at least (2) two municipalities)

• CCDC (component cities)• MCDCs

• (3) three private sector

representatives

Composition of the City Cooperative Development Council

Government sector Private sector• CDA (designated

representative)• NGAs (City Office)• GFIs (City Office)• CCDO• CDC• SP Committee on

Coops• office of the City

Mayor

• Coop Federations & Unions

• coop-promoting NGOs and institutions (with members/beneficiaries operating in the city)

• Primary Cooperatives

• (3) three private sector

representatives

Composition of the Municipal Cooperative Development Council

Government sector Private sector• CDA (designated

representative)• NGAs (Municipal Office, if

any)• GFIs (Municipal Office, if any)• MCDO• MDC• SB Committee on Coops

• office of the Municipal Mayor

• Coop Federations & Unions• coop-promoting NGOs and

institutions (with members/beneficiaries operating in the municipality)

• Primary Cooperatives• (3) three private sector

representatives

Qualifications and Requirements for membership in the Council

• Federations and unions shall submit a Board Resolution designating a permanent and alternate representative to the Council;

• The Heads of the NGAs, GFIs, and LGUs shall be the automatic representative of their respective agencies. They may issue a special order, copy furnished the Council, designating their alternate representative.

• The respective Heads of a co-op-promoting Non-Government Organization or institution, Cooperative Union and Federation, including the lower-level Councils which are members of higher-level Council. The heads may however issue an order, copy furnished the Council, designating the alternate representative of such organization to the Council;

• Resolution of the Member-Council, as the case may be;• Payment of annual membership fee as may be agreed by the

Councils.

Officers of the Councils

• Chairperson/S;• Co-Chairperson/S;• Vice Chairperson/S;• Secretary/s.;• Treasurer/s; and• Auditor/s .

– Rights COUNCILS– Duties COUNCILS

– Sanctions COUNCILS

Officers of the CouncilsCOUNCIL COUNCIL

CHAIRPERSONCO-

CHAIRPERSONVICE-

CHAIRPERSON

National CDC

To be elected from among the members

CDA Chairperson

To be elected from among the members

RegionalCDC

To be elected from among the members

CDA Regional Director

To be elected from among the members

Provincial CDC

To be elected from among the members

CDA extension office -designated representative

To be elected from among the members

City CDC To be elected from among the members

CDA designated representative

To be elected from among the members

Municipal CDC

To be elected from among the members

CDA designated representative

To be elected from among the members

ORGANIZATIONAL STRUCTURE OF THE COOPERATIVE DEVELOPMENT COUNCIL

OFFICERS OF THE COUNCIL

OFFICERS OF THE COUNCIL

MONITORING &EVALUATION COMMITTEE

MONITORING &EVALUATION COMMITTEE

PLANNING AND POLICY STUDY

COMMITTEE

PLANNING AND POLICY STUDY

COMMITTEE

INSTITUTIONAL DEVELOPMENT

COMMITTEE

INSTITUTIONAL DEVELOPMENT

COMMITTEE

PROJECT DEV’T& ASSISTANCE

COMMITTEE

PROJECT DEV’T& ASSISTANCE

COMMITTEE

WAYS & MEANSCOMMITTEE

WAYS & MEANSCOMMITTEE

OTHER COMMITTEES

OTHER COMMITTEES

SECRETARIATSECRETARIAT

NGAs, GFIs, NGOs, COOP FEDERATIONS / UNIONS, PRIMARY CO-OPS, LEAGUES, PRIVATE SECTOR REPRESENTATIVES

NGAs, GFIs, NGOs, COOP FEDERATIONS / UNIONS, PRIMARY CO-OPS, LEAGUES, PRIVATE SECTOR REPRESENTATIVES

COUNCIL SECRETARIAT

Council SecretariatNational CDC CDA Central Office

Regional CDC CDA Regional Office

Provincial CDC Provincial Cooperative Development Office, or equivalent office designated by the Provincial Governor

City CDC City Cooperative Development Office, or equivalent office designated by the City Mayor

Municipal CDC Municipal Cooperative Development Office, or equivalent office designated by the Municipal Mayor

Council SecretariatThe shall perform the following functions:

• Prepares the minutes and agenda and records the attendance and proceedings of all meetings of the Councils;

• Serves notices of meetings to all members of the Council;• Furnishes the officers and members certified copies of the minutes

of the meetings;• Keeps a register of the names and addresses of all members and

keeps a complete file of the laws, resolutions and executive orders relevant to the creation of the Council and the registration and businesses of the cooperatives;

• In general, performs all duties incidental to the office of the secretariat and those that may be assigned to it by the Chairperson and/or the Council; and

• Acts as alternate custodian of books of accounts.

Reward and Recognition System

COUNCIL AWARD

NCDC Most Outstanding RCDC

RCDC Most Outstanding PCDC/CCDC (independent chartered city)

PCDC Most Outstanding MCDC/CCDC (component city)

CCDC Most Outstanding Council Member

MCDC Most Outstanding Council Member

ELECTORAL BOARD

Composition

• three (3) members, • shall be constituted by the duly elected officers at

least one (1) month before the date of general elections.

• Board members shall elect from among themselves the Board Chairperson

• shall be ineligible to run for any elective position or office of the Council.

• shall administer the elections of the Council to insure a free, orderly and honest election.

• Board may be considered dissolved after sixty (60) days from the date of the general elections

ELECTORAL BOARD

Powers• adopt rules and regulations necessary to

govern election procedures, subject to the approval of the Council.

• accept electoral contest or protest not later than five (5) working days from the date of elections

• decide and settle all contests relative to the conduct of elections of the officers of the Council not later than thirty (30) days from the date of the elections.

• order or award of the Electoral Board is final, executory and non-appealable.

MEETINGSMeeting of Officers – • The officers may hold regular meeting, either on a

monthly, quarterly, or semi-annual basis as the Councils may desire: Provided, That the first regular meeting shall be conducted not later than January 31 of each year.

General Membership Meeting – • for NCDC, shall be conducted every two years

during the month of December• For RCDC, PCDC, CCDC and MCDC shall be every

year. • General elections for officers and committee

members shall likewise be held during a General Membership Meeting.

• A special meeting of the council may be called for by the officers of the council as the need arises.

MEETINGS

Notice – • A notice, containing the date, place, time and

agenda, shall be served either by mail, personal delivery, short messaging system (text messaging) or through facsimile transmittal or any means approved by the council, to every member at least five (5) days before the date of such meeting for MCDC/CCDC, seven (7) days for RCDC and fifteen (15) days for NCDC .

Quorum –• shall consist of at least 5 members present.• may decide all matters at the meeting.

Interim Officers

Chair: Mr. Art Aller (Region XI)

Vice Chair: Mr. Oscar Mabalot (Reg. I)

Sec: Ms. Carmelina V. Francia (Reg. XI)

Treas: Ms. Emerita C. Fuerte (CAR)

Aud: Mr. Luisito M. Quitalig (Reg. VIII)

Interim Officers

Committees:

Political Affairs: Atty. Isidro Lico (Reg. X)

Policy Initiative: Mr. Arnold M. Naldoza (Reg. VI)

Finance, Ways and Means:

Mr. Danny Consuegra (Reg. VII)

Institutional Dev’t: Mr. Rosalino Sumili (Reg. IX)

Election: Mr. Luis Ferro (Reg. V)

MISCELLANEOUS PROVISIONS

Transitory Provision – • The Councils shall initiate

organizational adjustments to conform to the provisions of this Memorandum Circular not later than FY 2008.

Thank you !!!