Sakai Electronic Course Delivery SystemRev. RJohnson, January 2016. 23 • Scroll down to ....

Sakai Electronic Course Delivery SystemFaculty Guidelines for BEHP Online Graduate Programs

Goals: These guidelines will introduce and educate the Bioethics and Health Policy (BEHP) graduate program faculty (instructors) to the Sakai online course delivery system, specific to the best practices and pedagogical standards established and required by the graduate program directors.

Objectives:1. Understand the navigational processes for creating new/existing courses in Sakai.2. Create and organize their courses to meet the best practices for online instruction

as outlined by the program directors.3. Set up their courses and the navigation so students in the graduate program will be

able to adapt, with ease, to the new online course delivery system.4. Utilize the course delivery system to introduce new technology in their courses,

meeting the standards for best practices in asynchronous and synchronous online instruction.

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Guidelines will cover the appropriate tools for the most common tasks for creating and updating courses in the BEHP online graduate program:

1. Duplicating an Existing Course- Importing Content2. Site Info- editing course information3. Management of Course Navigation and Folders-

• Edit Tools (select for navigation, course content)• Page Order (tool titles, access rights and navigation order)• Resources Folders- course content management

• Create Content Folders• Uploading Content• Content access rights

• Announcements• Syllabus• Blogs (Student/Instructor Bios)• Weekly Lessons (adding subfolders and content)

4. Creating Student Groups• Assigning Groups to Discussion Boards (Forums)

5. Creating Discussion Boards (Forums)6. Assignments7. Tests & Quizzes8. Gradebook9. Student Course Evaluations (IDEA)

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Duplicating an Existing Course- Importing ContentContinue to next step if creating a new course

Access the course you will want the previous course content to import• Select Site Info• Import from site

• If course shell is empty of content, then select “I would like to replace my data”

• Select “I would like to merge my data” to add content to an existing course

• Select the course/semester/academic year to be IMPORTED into the current course

• Click Continue• Import content from the imported course site-

• Check the box for course content you want to re-use, selecting all that apply. (Ex. Resources, Lessons, Forums)

An email will be sent to confirm when course content is imported


Site InfoSite Info is used to organized the course

Edit Site Information- used to customize the introduction course page. Insert banner art, course/instructor description


Site InfoEdit Site Information- used to customize the introduction course page Insert banner art, course/instructor description

Update * Site TitleDescription* Site Contact NameSite Contact Email

Click on Continue


Management of Course Navigation and ToolsClick on Site Info

Edit Tools- to select navigation tools & titles


HomeAnnouncementsVideo Introductions (Voice Thread)SyllabusWeekly Lessons (Lessons)Discussion Boards (Forums)Live SessionsLoyola MediaAssignmentsTests & Quizzes (optional)GradebookWeb Content:

Academic IntegrityHealth Sciences LibrarySAKAI Student Help

EmailMessagesCourse Evaluations (hidden)ResourcesAdobe ConnectPanoptoSite Info

Management of Course Navigation and ToolsClick on Site Info, Select Page Order-

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Page Order-• Changes navigation ordering by scrolling over

and moving page section, edits title, enables for users

• Change navigation link title by clicking on pencil • Type in new title• Add URL link• Click on check mark to apply, then Save changes

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Management of Course NavigationClick on Site Info

Select Page Order-

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Click on the yellow light bulb and change from yellow to gray to hide access to students’ view in the navigation bar *Resources folder should be instructor only access.


RESOURCES FolderThe Resources link will store all of your course folders/content: weekly lessons, assignments, pdf, presentation files. Resources content does NOT have student view rights. Uploading your course content in Resources will allow for easy IMPORT of course content.


RESOURCES FolderSelect Add- Create Folders for storage of content in Resources

ArticlesImagesPPT HandoutsPresentations FilesWeek 1Week 2Week 3


RESOURCES FolderTo upload content to folders, simply click on Add- Upload filesExample: Images folder, upload the Bioethics banner .jpg file


RESOURCES Folder- Folder/Content Access Rights

Actions- Edit Details• To assign access details and rights for students for folder content• You can also add a description or notes to the selected folder• Two options to direct access to a folders content:

1. Show this folder- enter dates folder will be viewable tostudents, or…

2. Hide this folder and its contents

• Click on Update to save changes

**Note: Hidden folders and content will appear as grayYou can also set access to content within folders by following the same steps.


Management of Navigation Links and FoldersAnnouncements will appear on the course home page along with the Announcements page.


• Click on Announcements, select Add- Enter Announcement Title & Body

• Permissions- set student and instructor access to announcements Default is set to Students read-announcements

• Access- Only members of this site• Availability- Show Post Immediately or Specific Dates• Click on Post Announcement

Management of Navigation Links and folders

Click on Syllabus- Create/Edit• Add syllabus within shell or Add attachments• Click on access: Only members or publicly viewable• Click on Post to complete

Click on Student & Instructor Bios*- Add blog entry• Instructors and students can create a biography by inserting text, images,

web links. Save Draft for future publishing or Publish entry when completed.• Advised to check- “All members of this site can see this entry”• Blogs shows a directory of all biographies entered.

*NOTE: Instructors can also use a LESSON to copy and paste instructor/student bios.


Management of Navigation Links and Folders


In Weekly Lessons• Click on Add Subpage to create Week folders within

Weekly Lessons navigation link. Include the Week Content Title- (ex. Week 1: Course Introduction)- Check Show as Button.

• Select Reorder to change, set up content in chronological order.

Management of Navigation Links and FoldersAdd content to Week folders-Click on designated Week button icon (ex. Week 1)• Select: Add Text (display content directly within Week), Add Resource (Web

links), Add Subpage (folder within designated Week)


Management of Navigation Links and Folders

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To set permissions for student access, choose folder, click on More Tools and choose Settings. (Do NOT choose Permissions)• Click on either: Hide this page from users or Hide page until

following date (set dates/time)• then Save


**Note: Not released or Hidden folders and pages will show a message to the instructor that the page/folder is not viewable by the students.

Creating Student GroupsSite Info- Manage Groups

Create New Group* Group Title- name group, add an optional description


• Choose students from Site Member List, move to Group Member List

• Click on Update

Creating Discussion Board (Forums) TopicsSelect Forum Settings- New Forum: * Forum Title

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• Add Description (optional)• Availability- Check Show immediately or

Specify dates to open and/or close• Permissions- Instructor, Student, Teaching

Assistant• Click on Save when complete• Add New Topic*- to include discussion

thread within Forum.

*Note: Adding the topic will activate the discussion


Discussion Boards (Forums)Viewing/Tracking Student Responses

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• Click on Statistics & Grading tab to view number of posts/reads for each student.

• Here you will find a list of current students and the statistics of their activity in the discussion threads. Select the student’s name to view their discussion thread.


Discussion Boards (Forums)Viewing/Tracking Student Responses

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• Clicking on the name of the student to view individual Messages Created and Messages Read.

• Click on the Subject to view message content and responses by student.


Creating Student Groups- for Discussion Boards (Forums)Assigning Groups to Discussion Boards-Choose Discussion Boards- select appropriate forum, click on Forum Settings


Creating Student Groups- for Discussion Boards (Forums)Assigning Groups to Discussion Boards-


• Scroll down to Permissions- The group will appear under Role,• Set Permission Level for selected group to Author• This will allow those in the group to write, edit and read all

posts in the assigned Discussion Thread• Set Student permission level to None, this blocks any student

not in the group from access.• Or- set Student Permission Level to Reviewer, all students not

in the assigned group will be able to view the discussion board content.

• Click on Save

Creating AssignmentsClick on the Assignments tab, then Add


Creating AssignmentsClick on the Assignments tab, then Add


Enter assignment information:• Title• Open Date• Due Date• Accept Until• Student Submissions- Can choose inline, attachments and/or

non-electronic. Can also set for Single Uploaded File Only.• Check Allow Resubmission for student to upload revised assignments,

indicate number of submissions allowed.• Grade Scale- ungraded, letter grade, points (enter max value), pass,

checkmark

Enter Assignment Instructions

Creating Assignments- Continue with Assignment settings

• Add an ANNOUNCEMENT about the open date to Announcements• Turnitin Service (optional)• Grading- Do not add, or add to Gradebook• Access- Display to site (all students) or to selected groups within the

course.• Submit Notification Email Options- Assignment submission email

notification.• Release Grade Notification Email Options- Send student email

notification when assignment grade is released.

• Click Post when settings are complete.


Creating Test & QuizzesClick on Assessment, then select options for creating Tests & Quizzes:

• Create from scratch• Create using markup text• Import from File (XML or zip)


Gradebook• Provides differing views and reports of entered grades• Assignments must be designated for GRADEBOOK to appear.• Click on Gradebook Setup- Designate by points or percentage

• Select- Release GRADEBOOK items (assignments) to students


Creating Course EvaluationsCreating Evaluation Template


• Select Course Evaluation tab- click on Evaluation Dashboard• Click Add Template- Create a title and description, then save.• Select item type from drop-down menu and then click Add.• Enter the evaluation question/statement in text box. For scale

items, there are multiple rating choices in the drop-down menu.• Adjust the Display Settings as desired, and save. • Repeat steps for each query.

Creating Course Evaluations- cont’d

• Once a template is completed, click New Evaluation.• Create a title for the new evaluation and instructions, and Continue to Settings.• Enter start and end date for evaluation access by students.• Evaluation Results should be kept Private or Configurable.• Evaluation Reminders can be assigned for students in the course who have not

yet completed the survey. • Continue to Assign to Courses• Click Assign to Evaluation Groups and select course(s). Be sure to assign to

correct course/semester offering.• Save Assigned Groups.


Sakai Electronic Course Delivery SystemRev. RJohnson, January 2016. 23 • Scroll down to ....

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