Sage BusinessWorks Job Cost - Take Off The Hardhat
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Transcript of Sage BusinessWorks Job Cost - Take Off The Hardhat
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Was it profitable / cost effective for us to …
• Our Clients have questions about the profitability or cost effectiveness of their business activities and relationships – so let’s talk Job Cost
– Job Cost allows you to “arrange” the accounting transactions based on projects or specific activities
– Job Cost is integrated from every module in BusinessWorks
– Job Cost allows you to control the growth of GL accounts
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Job Cost – the Basics• BusinessWorks Terminology
– The Job– The Phase(s)
• With Detail• Without Detail
– The Job Codes• Labor / PR Task Codes• Material / IC Parts• Subcontractor• Equipment• Overhead• Miscellaneous• Consolidating
Job
Phase – Labor
With Detail
Phase – Materials
With Detail
Phase – Subs
No Detail
Concrete / SlabEmployee Employee Lumber
/ Framing
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Job Cost Design – Cost BasedProduct
Feasibility
Labor Material Outside Services
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Job Cost Design – Process Based with DetailProduct
Feasibility
R&D Marketing Prototype
Labor Materials O/S Svcs Labor Materials O/S Svcs Labor Materials O/S Svcs
Engineers
QA Staff
Legal
ProductDesign
Design
Web
RawMaterials
Packaging
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Two Job Designs = The Same Total Cost
ProductFeasibility
R&D Marketing Prototype
Labor Materials O/S Svcs Labor Materials O/S Svcs Labor Materials O/S Svcs
Engineers
QA Staff
Legal
ProductDesign
Design
Web
RawMaterials
Packaging
ProductFeasibility
Labor Material Outside Services
Start easy and work toward more detail as your client becomes proficient !
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Sample “Jobs” … Building a Party
• Quintess Catering – Caterers for the Cajundome in Lafayette – Home of the
Rajun Cajuns and Ice Gators!– Track labor, food, alcohol, rentals, and other costs for
private functions, conventions and game concessions – Job Cost linked to all modules (including inventory)
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• Vanguard Vacuum Trucks– Fleet of 22 vacuum trucks – each truck is a job– Job design includes phases based on costs – Acquisition, repairs and maintenance tracked– Tracks “Cost of Ownership” throughout the entire life of the equipment
Sample “Jobs” … Cost of Ownership
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Sample “Jobs” … Warranty Tracking• Royal Fiberglass Pools
– Manufactures inground fiberglass pools– Job # is serial number of pool– Job starts when pool entered into
inventory– Prefix S on Job # when sold to dealer– Prefix W on Job # when pool installed
and customer returns warranty– Job’s start and end dates correspond to
25 year warranty period– Warranty costs are posted to the job to
track those costs
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• Superior Manufacturing Precision Die Technologies– Manufactures tongs and dies– Job design includes phases
based on process – allows manager to track through process
– Posts from Inventory and Accounts Payable and directly into Job Cost Transactions
Sample “Jobs” … Light Manufacturing
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Sample “Jobs” … Building a Boat• Candies Shipbuilders
– Building Chloe Candies – 280’ offshore supply vessel – their largest ever!
– Job design includes phases based on cost centers
– Using job codes to track actual labor costs and overhead
– Costs posted from Core and PR– Jobs used to track indirect labor
hours including shop time
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From StartStart small and simple in Job Cost, and add more details as you improve your understanding.
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to Finish …
The Launch of the Chloe Candies
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Getting Started with Job Cost …• Getting Started Guide
– In your Resource Bar• TRSG
– On your version 12.96 CD – dated, but very useful information
• Job Cost Checklist– Aids with the setup of the module
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Enhancing Job Cost …• Job Cost Automation and Integration
– Import through Job Cost Transfer Menu and BWAccess
• Charges• Bills, Cash Postings• Credit and Debit Memos
• Job Cost Data Verification– Crystal Report Writer assists with “audit ability”
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Let’s Talk.