Safety Coordinator Webinar

Safety Coordinator WebinarAgenda

• Introductions• Current Issues/EH&S Projects• New Form: Emergency Action and Fire Prevention Plan• Summary of UCCE Safety Program Reviews• Regulatory Update• Online Training Availability• UC Ready• Closing Items

IntroductionsEH&S team

• Brian Oatman ([email protected]) 530-752-6024• Richard Smith ([email protected]) 530-752-4165• Mark Barros ([email protected]) 530-752-3933• Thor Benzing ([email protected]) 530-400-5629• David Alamillo ([email protected]) 530-752-7968

Risk Services• Linda Harris ([email protected]) 530-752-7481

mailto:[email protected]






Current IssuesChanges in safety programs due to ANR restructuring • Update IIPP Templates• Injury Reporting / Workers Compensation

Revising EH&S Policies & Procedures to Guidelines• Former REC-specific policy and procedures• Update for regulatory changes• Most will be inclusive of all ANR units

Use of ANR Safety Coordinator Collaborative Tools group• Discuss issues with your fellow Safety Coordinators • Post useful documents• Share regulatory information (Cal/OSHA Reporter)

Be Smart About Safety2009/10 program

• Nearly 300 separate requests• 41 CE locations, 8 RECs, 7 other units• $100,000 of projects approved• 25% of funding to ergonomic improvements

Similar funding for 2010/11 year• Expect call for requests in October• Please send any big project ideas

Projects need to improve employee safety – reduce the likelihood and/or severity of injuries

Funds cannot be used for replacement of general operating supplies or personal protective & safety equipment which is required by law

ANR EH&S Orientation Training• Requested by REC Superintendents and Office Managers

• Encompasses all ANR employees, students, volunteers, outside investigators

• Training in two phases: 1. General orientation and 2. Comprehensive for specific position- or activity-related duties and

tasks, including tools, equipment, machinery, policies, procedures, environments

• Document provides links to available EH&S and UC Davis online safety training materials and information

ANR EH&S Orientation Training

4-H YDP Camp Safety Guidebook• Derived at the request of 4-H Statewide Office and ANR Risk Services

• Incorporates new state regulations for “Organized Camps”

• Initial step: conducted 4-H camp survey

• Guidebook document incorporates templates for Camp Health Care Plan, Emergency Plan, Vector Control Plan, and other required plans

• Project oversight provided by 4-H Policy Advisory Committee

• Document printed and made available online during April 2010

• Follow-up step: obtain feedback on work product by conducting online survey of usefulness to 4-H YDP camps

New WebsiteRevised with the new Sitebuilder 3.0 Tool provided by ANR Communication Services

New WebsiteLayout/format

• Quick links at bottom• Added a twitter feed containing safety updates

New pages/features• Emergency Management• Safety Coordinator page (Good for new SCs)• FAQs

New WebsiteTraining Info• New online courses available linked from our site

• List of courses is also on our siteMust have a UC Davis sign in to access.

• New training videos• Most videos are on DVD but some are online

If you know of a resource, tell us

New WebsiteIn the past year we have added

• 11 new Safety Note• 8 new Clover Safe Notes• Updated guidelines (On going)• New Camp Safety Guidebook

Self-Audit GuidanceGive guidance to locations so that they can perform their own program reviews

Accompanied with a sample program review report form

New Emergency Action and Fire Prevention Plan (EAFPP)

Why: Needed to update existing Building Evacuation Plan to also include the Fire Prevention Plan regulations.

Plan Complies with Title 8, Section 3220 & 3221

New Emergency Action and Fire Prevention Plan (EAFPP)

How it works: Fill in just like the old Building Evacuation Plan or IIPP

• Adds fire prevention information to the plan• Additional responsibilities to some employees during an

emergency• Lists of emergency equipment location and

maintenance

Your goal: Complete new EAFPP by Jan. 2011We will help you in anyway we can!!!

Summary of CE Program Reviews

The Safety Program Review complies with Cal-OSHA Injury and Illness Prevention Program requirements. (CCR/Title 8, Section 3203)

This summary addresses program reviews conducted by the ANR EH&S office between January 2009 and July 2010.

Nine CE facilities were visited with a total of 108 violations/discrepancies observed during the reviews.

Summary of CE Program ReviewsThe top 5 violations observed are:

1. POSTINGS

A. Evacuation Map without contacts included

B. Tractor operator rules not posted

C. No warning sign for low voltage fence posted

Summary of CE Program ReviewsTwo violations tied for second place.

2. ELECTRICAL

A. Outlet within 6 feet of water source without a GFI

B. Electrical power cord damaged

C. Power strips are connected together

Summary of CE Program Reviews2. FIRE SAFETY

A. Access to fire extinguisher is blocked

B. Fire extinguisher is not provided as required

C. Annual fire extinguisher inspection not current

Summary of CE Program ReviewsTwo violations tied for fourth place.

4. RECORDS

A. Documentation of training is not complete

B. Documentation of pre-shift inspections of tractors is not available

C. An inventory of chemicals is not available

Summary of CE Program Reviews4. SECURE STORAGE

A. No retainer for materials stored over six feet in height

B. Cabinets and book cases not secured to the building for seismic safety

C. Materials stored to the ceiling in violation of Fire Code

Summary of CE Program ReviewsCONCLUSION:

ANR EH&S has a goal of providing a program review at each CE facility every five years

Please make a request if your office would like to have EH&S conduct additional annual program reviews

Remember…A program review is required at least annually by Cal-OSHA

You can use the forms from the ANR EH&S website to conduct an annual program review

Heat Illness Prevention UpdateFrom 1991 through 2000, approximately 2,000 heat-related fatalities occurred and about 25,000 heat-related illness occurred during the same time

In order to reduce our exposure to a potential heat-related illness, and comply with regulations, any employee who works outdoors needs the following:

• Written plans and training materials related to heat illness• Training on the signs, symptoms and risk factors for heat illness• Access to a shaded area • Access to drinking water (one quart per employee per hour)

CCR/8-3395: Heat Illness Prevention in Outdoor Places of Employment

The Cal/OSHA Standards Board has adopted recommended revisions to the state heat illness prevention standard

The revisions include:

• “Shade up” provisions when temperatures reach 85oF and “high-heat” procedures at 95oF

• Clarifies what constitutes a “shade break” and creates exemptions from the shade-up for employers for whom it is not feasible to provide an alternative

Heat Illness Prevention Update

SHADE UP provisions are required when the temperature exceeds 85oF

• The employer shall have and maintain one or more areas with shade at all times while employees are present

• The amount of shade present shall be at least enough to accommodate 25% of the employees on the shift at any time

• Employees must be able to sit in a normal posture fully in the shade without having to be in physical contact each other

• The shade area shall be located as close as practicable to where employees are working


HIGH-HEAT procedures shall be implemented when the temperature equals or exceeds 95oF and include the following:

• Ensuring that effective communication by voice, or electronic means is maintained at the work site to contact a supervisor when necessary

• Reminding employees during the work shift to drink plenty of water

• Close supervision of new employees by a supervisor or designee for the first 14 days of employment

REMEMBER

Employees shall be allowed and encouraged to take a cool-down rest in shade for a period of no less than five minutes at a time when they feel the need to do so


UC Ready: A Continuity Planning Tool

• UC ANR faces a variety of risks ranging from natural disasters to localized emergencies

• By taking steps to manage risk, we can:• Reduce our chances of loss• Create greater stability• Protect our resources

• A University of California system-wide effort was launched to increase “event-readiness,” this is UC Ready


Continuity planning is…

• How to stay in business in the event of a disruption or disaster, either localized or regional

• Planning for the work that must continue, when the usual resources (staff, facilities, etc.) are not available

• Strategic planning to ensure an organization is prepared to continue its mission-critical functions when an adverse event occurs

• Different from Emergency or Disaster planning, in that it is used once life and safety are secure and is used to help you to continue or resume business operations


Through Continuity Planning we can

• Identify the impact of potential losses• Formulate and implement viable recovery strategies• Develop recovery plans that ensure continuance of our critical

services and functions in the event of an emergency, disaster, or disruption

• Create a disaster-resistant and disaster-resilient institution, with effective crisis and consequence management capability


UC Ready characteristics:• Online planning tool• Form-based with drop-down menus and fill-in-the-blanks• Built in step-by-step guidance• No need for prior experience is needed

UC Ready plans identify:• Critical Functions• Information and Strategies• Essential Personnel• Planning Strategies• Action Items


We will begin work in Jan. 2011 on plans for the CE locations • We will contact County Directors to provide information about this process

For information on our Emergency Management program, Continuity Planning, and UC Ready:

Visit our website: http://safety.ucanr.org/

David AlamilloEmergency & Continuity Planner

530-752-7968 [email protected]

http://safety.ucanr.org/


ClosingUC Systemwide Survey of EH&S Policy

• Looked at implementation and understanding of UC EH&S Policy

• Results • How do we improve – reach next level?

• Measure safety performance and set goals• Establish safety in all job descriptions and

performance evaluations• Health & safety are “owned” by all staff

ClosingReminder – please tell us about any regulatory inspections What else do you need to succeed as Safety Coordinator?

Do you want future webinars on specific, detailed topics? What topics?

Questions?

Safety Coordinator Webinar

Documents

Transcript of Safety Coordinator Webinar