Safety Audit Revised.

8/11/2019 Safety Audit Revised.

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PAMANTASAN NG LUNGSODNG MAYNILA

(UNIVERSITY OF THE CITY OF MANILA)

COLLEGE OF ENGINEERING AND TECHNOLOGY

A Safety Audit of the

Pamantasan ng Lungsod ng

Maynila

By:FRANCISCO, Marnel Jolly

HARO, April JoyLIM, Gerald

ONG, MichikoSIBAYAN, Rose Jane

BSChE-V

To:Engr. Milagros Cabangon

Course Adviser


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I. INTRODUCTION

School safety is the responsibility of everyonestaff, students, parents, and the

community. An audit, if used effectively, can provide a snapshot of the schools safety

and identify areas needing improvement. This proactive process can help ensure that

students achieve their learning potential within a safe and secure environment while

fulfilling the requirements of the Department of Education and the Department of Labor

and Employment.

Furthermore, school safety was given a major focus by the United Nations

International Strategy on Disaster Reduction (UN/ISDR) when the 2006-2007 World

Disaster Reduction Campaign was devoted the theme "Disaster Reduction Begins at

School". UNESCO and UNEP (2004) emphasize on the importance of school safety by

stating that, "thus upgrading and construction of schools that will be relatively safe

during the occurrence of disasters should be part of a nation's long-term planning." It

even went beyond to identify the specific reasons for which a school should be made

safe; for safety as school buildings can save lives, for shelter as schools be utilized as

shelters in emergency period, for continuation of education as education is disrupted in

times of emergencies and finally for resource preservation as schools are valuable local

investment of a nation.With such reasons, it is useful to come up with a safety audit on whether or not

the university is a conducive and safe place for the students to learn and to grow as an

individual as well as for the university faculty, staff, personnel and parents.


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II. OBJECTIVES

This safety audit has the following general and specific objectives:

General:

To verify the efficiency, effectiveness and reliability of the occupational health,

safety and environmental management system of Pamantasan ng Lungsod ng

Maynila.

Specific:

To assess PLMs safety management system if it is being effectively

implemented in order to manage the risk of accidents and ill health occurring in

the workplace

To evaluate if the sustainable safety and security practices of PLM are being

followed at all times

To ensure that standards achieved conform closely to the objectives set out in

the health and safety policy

To identify the most pressing safety needs in the university


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III. Background of the Study

A. The University

Institution

Pamantasan ng Lungsod ng Maynila (University of the City of Manila) is a

municipal government-funded, tuition-free university within the district of Intramuros in

Manila, Philippines. PLM is a chartered institution created by the Congress of the

Philippines by virtue of Republic Act No. 4196, now known as the University Charter.

This national law was approved by the President of the Republic of the Philippines on

19 June 1965, coinciding with the day of birth of the National Hero, Dr. Jose P. Rizal,

whose high regard for education as the most potent cure for virulent social ills has

inspired the creation of the University. It was opened on July 17, 1967 to 556 scholars,

all coming from the top ten percent of graduates of Manila's public high schools.

From its first enrollment record of 556 freshman scholars coming from the top ten

percent of the graduating classes of Manila's twenty-nine public high schools, total

semestral enrollment has grown to an average of 10,000. The lone college in its earliest

beginning has sprung to 12 undergraduate colleges, seven graduate schools and twoprofessional schools. These academic units collectively provide 53 single-degree

undergraduate and 49 masters, doctoral and graduate diploma programs. The

university also has an integrated learning center for toddlers.

In addition, it maintains a comprehensive distance education and Open

University program for thousands of community health workers and public

administrators in different regions nationwide, with affiliations and recognition from

various national and international organizations and institutions.


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University Map

Address:

Gen. Luna cor. Muralla St., Intramuros

Manila, Philippines


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University Facilities

The buildings in PLM are either separate or interconnected with one another.

These buildings include:

1. Gusaling Antonio Villegas: The original building

built just before the creation of PLM, consisting of

two wings along Gen. Luna St. and Muralla St.

that meet along the corner-faade which is the

main iconography of PLM. At the tip of the

fulcrum-faade rises the statue of National Hero

Jose P. Rizal, which replaced the Torch and

Flame of Excellence. The 3-storey GV, though

smaller than the 7-storey Gusaling Lacson, is PLM's main building. It houses the

offices of the vice presidents (academic affairs, administration, and finance &

planning), the College of Engineering and Technology, the old PLM Registrar's

Office, the University Clinic, the Office of Student Development & Services, the

University Guidance Center, the Center for University Extension Services, theAng

Pamantasanstudent publication office, the Department of Military Science andTactics, the Science and Chemical laboratories of the College of Science, the

Computer-Aided-Design (CAD) laboratory and the Software Programming laboratory

of the CET-Computer Studies Dept., the finance offices of cash, accounting, budget

and auditing, the Emeritus College, the Bulwagang Manileomini-theatre, modern

cafeteria and several other offices and audiovisual rooms, including the new

Accenture Ideas Exchange Room.

A 5-storey tower at the end of the right wing accentuates the corner of Victoria

St. where, reputedly, the National Hero and his amorous maid Josephine Bracken

used to meet. A cellsite tower of the Smart network rises over its flat rooftop.An

automated teller machine (ATM) facility is also housed beside the Cash Office at the

main entrance which caters to ExpressNet, BancNet and MegaLink depositors.


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2. Gusaling Arsenio Lacson: Rising at

seven floors, it is the highest building in PLM

which resembles a skyscraper that imposes

a prominent landmark along the Roxas Blvd.

just opposite another landmark, the Manila

Hotel. Erected just before the imposition of

design restrictions in 1972, it showcases a

unique design different from the Bahay na

Bato, purposively to withstand deep intensities of earthquakes as an aftermath of the

tragic tremor that hit the metropolis. The GL houses the College of Science, the

College of Liberal Arts, the College of Management and Entrepreneurship, theCollege of Human Development, the College of Mass Communication, the College

of Accountancy and Economics, the College of Tourism, Hotel and Travel Industry

Management, the PLM Science Instructional-Research Laboratory, the PLM Speech

Laboratory, and the PLM Radio & Speech Laboratory.

3. Gusaling Ramon Bagatsing: Replacing the

centuries-old Intramuros ruins that served as

a stage or venue for nostalgic events until the

early years of PLM, the GB is another

showcase of a design of historical heritage.

The outside panels deceivingly exhibit a mostly

wooden structure of a local mansion of circa 3

centuries gone by, though the main base is actually concrete; whereas the inside is

a mixture of wooden structure and modern facilities including an ampi-theatre.

Formerly known as Gusaling Maynila, the GB houses the College of Medicine and

the Bulwagang Agham (PLM Science Hall).


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4. Gusaling Katipunan: Despite having an

historical architectural design like most buidlings

in Intramuros, this 4-storey building is actually a

full concrete building tiled entirely by marbles. It

houses the College of Law, the PLM Law

Center, the Graduate School of Law, the

Graduate School of Health Sciences, Bukod

Tanging Bulwaganof the College of Law, the Students' Wellness Center and

Therapeutic Laboratory, and the Celso Al Carunungan Memorial Library with its

sections and constituent libraries: the Health Sciences Library, the Graduate School

library and the Dr. Norman R. Dahl Memorial Medical Library (formerly the Chicago-Norwegian Hospital Medical Library). Currently, it is the location of the main office of

the University Registrar. It is also the former home of the College of Nursing.

5. Gusaling Don Pepe Atienza: Aptly known as the

Graduate School building, it houses most of the

Graduate Schools: the Graduate School of Arts,

Sciences and Education, the Graduate School of

Engineering, and the Graduate School of

Management, as well as the T.O.P. ampi-theatre

room, the Regents' Lounge where Board meetings

are conducted, and several audio-visual and conference rooms at the higher floors.

The air-conditioned lecture rooms are equipped with LCD projectors.

6. Bahay Maynila: Otherwise known as the

PLM Alumni and Community Center (ACC) or the

Executive Building, it houses the Executive Offices

of the Top Management Team: the Office of the

University President, the Office of the Executive


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Vice President, the Office of the Secretary of the University and of the Board of

Regents, and the Office of the University Legal Counsel. The ground floor of this 3-

storey building is the home of the University Cafe and its kitchen laboratory

managed by the College of Tourism, Hotel and Travel Industry Management. Just

beside the building is a landscaped promenade leading to the Rajah Sulayman

Gymnasium.

7. Multi-purpose Building: Formerly known as the

Physical Therapy building, it currently houses the

Property & Supplies Office and its warehouse.

8. PRM Enterpreneurial Center: Erected

through the efforts of the PLM Scholars

Foundation, Inc. and largely through the

endowment of then-Sen. Ramon Magsaysay Jr.

in memory of his father, the late President Ramon

Magsaysay, it is a 2-storey resource building

where training programs on entrepreneurship are conducted. The PLM Alumni

Association, Inc. is also furbishing its reception-office at the ground floor so alumni

can have a focal place for inquiry and accommodation by the PLMAAI staff.

9. Rajah Sulayman Gymnasium: Housing thespacious and newly furbished PLM Basketball Court,

it is the center of sports and recreational activities,

as well as the home of the College of Physical

Education, Recreation & Sports. Just outside but


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adjacent to the building is the PLM Fitness Center where employees and athletes

come for their regular health regimen.

10. Gusaling Corazon Aquino: A new imposing

edifice along the main road of Intramuros, and

formerly known as Gusaling Intramuros, it houses the

College of Nursing, the College of Physical Therapy

(CPT) and its PLM Community-based Rehabilitation

Clinic, the Information Technology Center, the

College of Architecture & Urban Planning, and audio-visual rooms. The PLM Bids &Awards Committee and its secretariat (Procurement Office) also transferred to one

of the building's spacious office spaces at the ground floor. The whole building is

fully air-conditioned.

11. PLM Chapel and Ecumenical Community Center:

A place of worship and sacred sanctuary where

PLM scholars and employees regularly attend mass

and conduct ecumenical prayers. An apt place for

solitude and self-searching, the Center provides a

refuge for the weary souls and dejected hearts to

find renewal and muster strength and courage to

fight and carry on. The Catholic Chapel is known as the Shrine of Jesus, the Divine

Teacher.

12. PLM Grandstand (Tanghalang Bayan): A

grandstand fronting the PLM Field where big or

major events such as graduation, concerts and


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specifically provides advice, support and counseling to all students, as well as

faculty members and other employees

3. University Registrar

The Office of the University Registrar keeps the transcript of records and

other files of the undergraduate students and alumni

4. Library Services

The Celso Al Carunungan Memorial Library

offers access to variety books for undergraduate

and graduate school students. Also, the UniversityInternet Services, which is housed at the

University Library, provides the students, as well

as faculty members and administrative personnel,

with free access to information through internet

services.

5. Science Laboratory Services

The Services is an attached unit of the College of Science, and located at

the 1st floor of the left wing of Gusaling Villegas with a total floor area of 240 sq.

meters, accommodating a main office (48 sq.m), a laboratory room (144 sq. m.)

and a stockroom (48 sq.m.). There used to be four (4) main wet laboratory rooms

and three (3) stockrooms, until the threat of possible building collapse due to a

strong earthquake has forced the condemnation of the second floor

laboratories.Other laboratories are the SIRLS-C and SIRLS-P located at the 6th

floor of Gusaling Lacson.

6. University Clinic


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Medical and dental benefits for students, faculty members and non-

academic personnel are being maintained by the University Clinic.

7. PLM Canteen

The PLM Canteen offers a wide variety of

food for students and employees. It is located at

the left of Gusaling Villegas.

C. PLM As a Subject to Safety Auditing

Health and safety issues on college campuses are creating increasing concern

among administrators, faculty members, students, and the general public, as well as

among government regulators. The problems that universities are facing according

to Fetterman, include asbestos and P.C.B. contamination, fire hazards, building-

code violations, unsafe storage of chemicals, poorly controlled use and disposal of

radioactive material, and dangerous laboratory practices.

Health and safety issues are of vital importance, and serious damage can result

when an institution ignores real problems or handles them poorly. Sloppy laboratory

practices can endanger researchers, students, and staff members, some of whommay decide to take matters into their own hands by "going public." Poor

communication with the local community and insensitivity to its concerns can

polarize campus-town relations and result in citizens overreacting to harmless

situations.


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Recently, one of the laboratories in Pamantasan ng Lungsod ng Maynila (PLM)

was on fire. Some says there was a leakage of gas from the pipes and others

blamed the incident to the students. Either way it is still the universities responsibility

to take good care of its facilities for the welfare of the students, administrators and

staff members. Also the responsibility in ensuring Health and Safety of the people

inside the school is not limited on preparing the people to whatever hazard is

present inside the campus but also it guarantees the people to be less harmed from

whatever catastrophe happens outside that will affect the school. This coming 2015,

PLM will be celebrating its golden anniversary. In its 50 years of existence, some of

its structures may not be safe enough for the people inside the university. The left

wing of Gusaling Villegas, to be particular, is declared as condemned, putting thepeople staying below that building at risk. Concerning with the safety and health of

all the people in the university, a safety audit must be conducted.

Institutions, like PLM, must articulate clear rules governing the modification of

construction and the closing of facilities, provide for appeals, and then give health

and safety officials the authority to carry out the rules. Institutions need to develop a

consensus about the objectives of their health and safety programs, be clear about

what they want the safety-department staff members to do within that framework,

and allow department officials to participate in the decision-making process.

University administrators should let the safety department know whether its

recommendations on particular issues will be adopted--and if not, why not -- and

what priority specific problems will receive. A cohesive and participatory policy will

result in a system of shared values concerning health and safety: that consensus will

benefit the safety department and the entire campus. To do so, a safety audit to the

whole university will be a good stepping stone to establish a good health and safety

program.


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IV. SAFETY PROCEDURES

A. Safety Standards in a University

Structural Safety

A university shall use qualified and duly registered professionals in the construction of

buildings/structures intended to accommodate university activities.

Guidel ines

1) Universities shall use registered professionals:

a) Registered architect for purposes of structural designs;b) Registered engineers for structural and civil works; and

c) Contractors registered by the National Construction Authority for the construction

of all university buildings.

2) University building shall have the necessary approval from the relevant county

authority:

a) All drawings in respect of the structural framework of steel buildings and related

calculations shall be signed by the registered structural engineer responsible for

their design;

b) All completed buildings shall be certified by the architect or structural engineer as

having been constructed according to design and in compliance with the building

code and other appropriate codes of practice;

3) Where a university causes the erection of a building or structure of the type described

in this paragraph it shall, in addition, employ on the site throughout the period of the

construction resident engineer and Clerk of Works as per the building code.

Every university shall operate in facilities and structures that are safe for the public as

provided for in the Building Code of the Philippines.


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Guidel ines

1) All buildings and other physical facilities used by a university to accommodate

university activities shall be serviceable and functional;

2) The buildings shall be kept in a good state of repair and maintenance;

3) The buildings shall be free from structural failures, excessive deflection, cracking

or dilapidation of building material fabric and components.

4) All buildings shall be secure for users from such hazards as falling, slipping,

tripping; and

5) All buildings shall have in place mechanisms to minimize or avoid security risks

associated with users.

The specifications on public safety shall apply to all types of university buildings.

Guidel ines

1) Any building or structure of two stories or more or in which provision may be

made for future development of such number of stories;

2) Building or structure of whose story height from ground floor to eaves level or

ceiling is over 6 meters and with roof span greater than 10 meter;3) Any building or structure in which any suspended structural floor panel beam or

frame exceeds 6 meter in span;

4) Any building or structure in which a balcony is provided for purposes of public

assembly.

All buildings used for university activities shall have adequate provisions to cater for the

physically challenged.

Guidel ines

1) Provided a ramp, a lift or other means to enable access to the facilities by the

physically challenged; and


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2) Provide modified toilets for the physically challenged as specified in the appendix

to the sixth schedule of the building code.

FIRE SAFETY

All buildings and other physical facilities used by a university to accommodate university

activities shall provide for adequate fire safety.

Guidel ines

Every university shall ensure that:

1) All buildings and other physical facilities shall conform to the requirements of

Building Code of the Philippines, the Public Health Act and other standard

practices with regard to fire resistance, means of fire escape, access from fireescape and firefighting equipment

2) All buildings used for university activities shall be provided with adequate,

reasonable and easily accessible means of escape in the event of fire;

3) All means of fire escape shall be properly maintained and kept free from any

obstruction;

4) Doors for lecture rooms, lecture theatres and other large rooms use for public

purpose shall open outwards;

5) Large lecture rooms, lecture theatre/halls shall have two doors;

6) The guidelines given for Building Groups (I), (III) and (III and (VI) adhered to;

7) Adequate and appropriately placed firefighting equipment such as hose reels,

portable fire extinguishers, fire buckets, dry risers, fire hydrants, sprinkles, and

water storage tanks in every building are provided;

8) A fire station or firefighting unit is provided where a university is located outside

the area covered by Government or local authority fire station; and

9) The institution is provided with a water supply system for firefighting and the

water for emergency fire-fighting purposes shall be drawn through the main water

supply distribution system via a series of underground hydrants located at regular

intervals throughout the site the university.

B. PLM Safety Procedures


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1. FACILITY MAINTENANCE

PLM is a 49-year old university, where in thousands of students are studying and

about hundreds of employees are working. With this, a proper maintenance of the

University facilities is a must to ensure the safety of its people.

The University conducted several rehabilitation of some of its buildings and facilities.

Like the reconstruction of the front of Gusaling Villegas and the restoration of its

faade.

However, as a student who has been a resident of the University for almost five

years, it is noticeable that some of its facilities is not properly maintained. The

following photos are the evidence for this argument:

Stained Cei l ing o f

Gusal ing Vi l legas

Broken Cei l ing of

Gusal ing Kat ipunan


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Condemn ed Left Wing

of Gu sal ing Vi l legas

Brok en Outlet at

Univers i ty Act iv i ty Center

Broken Stairs of


Exposed Live Wires at

Univers i ty Library

Brok en Wal l at gus al ing

Kat ipunan


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It is understandable that the University is funded by the government, thats why it

lacks the adequate budget needed for the maintenance of its facilities. However, the

safety of its students and workers should be its main priority to avoid any future

problems.

2. HEALTH AND SANITATION

Safety Procedures for Health

The Pamantasan ng Lungsod ng Maynila follows several procedures to maintain

a healthy environment inside the university. The academe are said to have three

centers that focuses on the security of the well-being of the people inside the campus

and follows different steps to meet the universitys objective. These are the University

Clinic, Physical Therapy Clinicand the University Fitness Center.

Safety Procedures in Sanitation

To meet the universitys objective which is a healthy ambiance for the welfare of

everyone inside the campus, proper sanitations are observed everywhere.

Sanitation is thehygienic means ofpromoting health throughprevention of

human contact with thehazards ofwastes as well as the treatment and proper disposal

ofsewagewastewater. With that PLM applied different measures to promote sanitation.

PLM has custodians, monthly fumigations, and just recently the personnel fixed the

piping system.

Custodians are always cleaning the comfort rooms, classrooms when its

vacant, always emptying trash bins, polishing floors, repairing wrecked things etc. The

Exposed Live Wires at Lab 1

of Gu sal ing Vi l legas

Dir ty Sink at Lab 1 of

http://en.wikipedia.org/wiki/Hygienehttp://en.wikipedia.org/wiki/Health_promotionhttp://en.wikipedia.org/wiki/Hazard_preventionhttp://en.wikipedia.org/wiki/Hazardhttp://en.wikipedia.org/wiki/Wastehttp://en.wikipedia.org/wiki/Sewagehttp://en.wikipedia.org/wiki/Wastewaterhttp://en.wikipedia.org/wiki/Wastewaterhttp://en.wikipedia.org/wiki/Sewagehttp://en.wikipedia.org/wiki/Wastehttp://en.wikipedia.org/wiki/Hazardhttp://en.wikipedia.org/wiki/Hazard_preventionhttp://en.wikipedia.org/wiki/Health_promotionhttp://en.wikipedia.org/wiki/Hygiene


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custodians also follows procedures so that they may also secure their own health while

doing their responsibilities.

Fumigationis a method ofpest control that completely fills an area with

gaseouspesticidesor fumigantsto suffocate or poison the pests within. It is used

to control pests in buildings and others.

Fumigation Procedure:

The process of fumigating generally involves the following phases: First the area

intended to be fumigated is usually covered to create a sealed environment; in PLMs

case, they dismissed the students, faculty and other employee before they performed

fumigation.

Next the fumigant is released into the space to be fumigated; then, the space is

held for a set period while the fumigant gas percolates through the space and acts on

and kills anyinfestation in the product, next the space is ventilated so that the

poisonous gases are allowed to escape from the space, and render it safe for humans

to enter. If successful, the fumigated area is now safe and pest free.

PLM performed two fumigations already for the month of September. Last August30 2014, PLM performed a fumigation for cockroaches and other crawling pests. Then

just this September 5, 2014, another fumigation were executed and this time its for the

mosquitoes and other flying pests.

Fumigation is ahazardous operation. Generally it is a legal requirement that the

operator who carries out the fumigation operation holds officialcertification to perform

the fumigation as the chemicals used are toxic to most forms of life, including humans.

Post operation ventilation of the area is a critical safety aspect of fumigation. It is

important to distinguish between the pack or source of the fumigant gas and the

environment which has been fumigated. While the fumigant pack may be safe and

spent, the space will still hold the fumigant gas until it has been ventilated.

Another one is the rearrangement of their piping system.
http://en.wikipedia.org/wiki/Pest_controlhttp://en.wikipedia.org/wiki/Pesticidehttp://en.wikipedia.org/wiki/Infestationhttp://en.wikipedia.org/wiki/Poisonhttp://en.wikipedia.org/wiki/Hazardoushttp://en.wikipedia.org/wiki/Certificationhttp://en.wikipedia.org/wiki/Certificationhttp://en.wikipedia.org/wiki/Hazardoushttp://en.wikipedia.org/wiki/Poisonhttp://en.wikipedia.org/wiki/Infestationhttp://en.wikipedia.org/wiki/Pesticidehttp://en.wikipedia.org/wiki/Pest_control


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Also, one of the best practices of the university that is worth mentioning is the no

to cigarettes campaign inside the university. Smoking is strictly prohibited inside the

campus.

3. E

M

ERGENCY PREPAREDNESS

PLM conducts a monthly semestral drills to ensure the readiness of the PLM

community to emergency events like earthquakes & fire outbreaks. All faculty members,

personnel and scholars are enjoined to cooperate for the greater good of the

community.

It is intended for PLM to simulate the scenarios of an actual outbreak and For the

Brigade to respond to the outbreak & rescue victims, all in yet undisclosed locations

according to the plan devised by the Manila Fire Department. Also other drills like

Earthquake drill and tsunami drill. Below are the different procedures for different drills .

Fire Drill Procedure

SIGNAL: 5 SHORT BELLS RUNG IN A CONTINOUS CYCLE

PROCEDURE DURING CLASS TIME

Poster of No to Cigarettes campaign


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1. Students exit classroom via both doors and WALK in orderly lines.

2. Students evacuate the building by designated routs to the assembly area (see

map).

3. Faculty Members:

a. Take your EMERGENCY FOLDER and attendance cards with you.

b. Check that all students are out of the classroom.

c. Check that all exits are clear.

4. In assembly area, faculty members takes roll and accounts for each student.

5. Students in classrooms other than their own are to remain with that class until

given permission to rejoin their class by both faculty.

6. Students remain in orderly and silent lines until all clear signal is given (one longbell).

PROCEDURE USED BEFORE SCHOOL. DURING LUNCH AND RECESS

1. Students WALK to the assigned place on the yard where they meet their faculty

before school.

2. Students wait in orderly and silent lines for their faculty, or other supervising

adult, to conduct them to their proper assembly area.

PROCEDURE WHEN NOT IN YOUR OWN CLASSROOM

1. Everyone should be familiar with assembly area and evacuation route designated

for that classroom or area.

2. The EMERGENCY FOLDER should accompany the class and be used by the

faculty, or supervising adult, to account for all students.

All School Personnel, Certificated and Classified are to participate in all fire drills

Below are the photos of the devices that can help in case of fire.


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Fire Alarms

Fire Exits


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Fire Ext inguisher

Emergency Light Fire Hose


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Earthquake Emergency Procedures

1. Authorized Person gives command DROP.

2. Wait for shaking to stop.

3. Check for injuries and/or trapped individuals. Move all students who can be

moved when you evacuate. Assure trapped individual that help with be

forthcoming.

4. After checking for blocked exits, give command to evacuate.

a. In an emergency Rooms _______are to evacuate using the Gate on the

______ if the regular exit is blocked. Kindergarten will access the site to

the Main Gate if safe or to the Virgil gate by walking up third Street.

Classes will then line up according to pre-assigned areas and follow

emergency procedures to assure the safety and security of children.

5. Teachers will escort classes to the Emergency Assembly Area. They will take

with them the emergency folder, attendance cards, class roster, etc. to enable

them to take roll.

6. At the Emergency Assembly Area (EAA), take roll and check for missing

children/paraprofessionals. Teachers account for all students (For Pre-Schools).

7. At the Emergency Assembly Area (EAA), check for injuries, send class list andMissing Individual Report to the Incident Command Center (ICC). Send injured

children/paraprofessionals to the First Aid Station.

8. ICC accounts for all students and staff.

9. Emergency Plan Teams begin duties

10. Teachers/aids supervising students should continue to monitor the health and

mental status of these students and report any individuals needing assistance to

the ICC.

11. The ICC will update staff members of the status of the emergency. All

questions/requests must be directed to the ICC.

12. Children are to be released only after receiving notice from the ICC. They will be

escorted to the reunion gate.

13. Staff members will be relieved of their assignments by the ICC.


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Earthquake, Drop/Hold Drills and Procedures

Drop/Hold inside classroom

Upon command, Drop down to knees.

Get under/below equipment (Desks, Tables, Chairs, Etc.); Back to

windows.

Grasp equipment (Legs, Etc.) with both hands, Hold tight.

Keep body under or below equipment.

Wait for further instructions.

Drop/Hold Outside School Buildings

Get clear of all buildings, power lines, light poles or sources that maybedangerous.

Assume Drop/Hold position if possible.

Wait for further instrucitons of all clear.

Drop/Hold to and from school

Move away from building, trees, hazards of any kind.

Assume Drop/Hold position if possible.

Survival Ki t


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The University offers two laboratory services: the College of Science Laboratory

Services and the Engineering Laboratory Services. The University Laboratories

were maintained by its Laboratory Technicians which are headed by the

following:

a. Ms. Emelita Delos Reyes Chief of College of Science Laboratory

Services

b. Engr. Edwin MarceloHead of Engineering Laboratory Services

The University has the following laboratories:

Col lege of Science L aborator ies:

a. GV 115 Lab (Ground Floor of Gusaling Villegas)

b. SIRLS-C, which includes the Chemistry and Biology Laboratory (6th

Floor of Gusaling Lacson)

Engineer ing L aborator ies:

a. Lab 1 (Ground Floor of Gusaling Villegas)

b. Lab 2, which includes the Computer Aided Drafting Room (2ndFloor of

Gusaling Villegas)

c. SWEEP Laboratory (3rd

Floor of Gusaling Villegas)

Some of the University Rules and Regulations are the following:

a. The use of the laboratory facilities and borrowing of the apparatuses

and equipment is allowed only if it during a class facilitated by its

Professor or if it is requested by the student given that it is approved by

the laboratory technicians of the respective laboratories. A letter of

approval signed by College Dean, Department Chairperson and

Faculty Adviser should be provided by the students requesting for theuse of laboratory.

b. The proper laboratory rules and regulations should be practiced during

the use of the laboratory.

c. Proper Personal Protective Equipment should be use inside the

laboratory.


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d. The preparations of the different chemicals is strictly done by the

technicians.

V. ASSESSMENT AND EVALUATION

SCHOOL SAFETY AUDIT CHECKLIST

The following is the school safety and security checklist that the group has

employed. The subject and elements being assessed are subdivided into three

categories: the Role of Law Enforcement, Standards for Security Personnel, and

Development of Crisis Response Plan. The group also covered the safety and security

of buildings and grounds of which is categorized to school interior and school exterior.

The data and responses were gathered from head personnel of various offices in the

university concerned primarily with safety and security like the PDSPO and USG.

Directions: Use the following checklist to assess the schools strengths and

weaknesses in the Safety and Secur i ty of Bui lding s and Grounds. An element

may be in place (check Yes), but at a minimal level (check Improve). If the

element is missing, check No. If the school plans to implement this missingcriteria or function, check implement.

I . Safety and Secur i ty of Bu i ldings and Ground s

A. Schoo l Interior

Table 1. Audi t Checkl is t for Sch ool Inter ior

Yes Improve

No Imp

leme

Safety & Secur i ty of Bui lding and Ground s

School Inter ior

Secur i ty

School files and records are maintained in locked, vandal proof, fireproof

containers or vaults


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Yes Improve

No Imp

leme


An up-to-date inventory is maintained for all expendable school supplies

All school equipment is permanently marked with an identification number

Secure storage is available during and after school for valuable items

There is a control system in place to monitor keys and duplicates

There is a policy for handling cash received at the school

A record of health permits is maintained

A record of Fire Inspection by the local or state Fire Office is maintained

If a classroom is vacant, students are restricted from entering the room

alone

There are written regulations regarding access and control of school

personnel using the building after school hours

Staff members who remain after school hours are required to sign in and

out

One person is designated to perform security checks at the end of the

day:

Check that all classrooms and offices are locked

___ Check all restrooms, locker rooms to assure that no one is hiding

there

___Check all exterior entrances to assure that they are locked

___ Check all night lights to assure that they have been turned on

___ Check the alarm system to assure that is functioning properly

The telephone numbers of the principal or other designated contact

person(s) are provided to the police departments so the police can make

contact in the event of a suspicious or emergency situation

Law enforcement personnel and/or community residents monitor school

grounds after school hours


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Yes Improve

No Imp

leme


There is regular maintenance and/or testing of the entire security alarm

system at least every six months

Fire drills are conducted

The bathroom walls are free of graffiti

The entrance lobby is visible from the main office

Visitors are required to sign in

Proper identification is required of vendors, repairmen, etc.

Visitors are issued ID cards or badges

Full and part-time staff, including bus drivers, are issued ID cards or other

identification

Friends, relatives or non-custodial parents are required to have written

permission to pick up a student from school

Students are required to have written permission to leave school during

school hours

Lighting

The hallways are properly lighted

Bathrooms are properly lighted

Bathrooms are supervised by staff

Stairwells are properly lighted

Switches and controls are properly located and protected

Access to electrical panels is restricted

The possibility of lower energy consumption and high lighting levels with

more efficient light sources has been explored

Doors

Faculty members are required to lock classrooms upon leaving


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Yes Improve

No Imp

leme


Multiple entries to the building are controlled and supervised

Doors accessing internal courtyards are securely locked

Mechanical rooms and other hazardous storage areas are kept locked

The school maintains a record of all maintenance on doors, windows,

lockers, and other areas of the school

Signage

Exit signs are clearly visible and pointing in the correct direction

EVALUATION:

Safety and security of building and grounds are one of the important concerns of the

students as well as the staff and workers of the school. The school is able to secure the

important documents of the students as well as the workers like the health documents,

registration files, and the like. Also, the visitors entering and exiting the university are

monitored for everyones safety. The guards of the school properly check the

classrooms if they are empty, and if the lights are turned off as well as the electric fans

to ensure safety and also to save electricity. The school is able to conduct drills like firedrill and earthquake drills to prepare students and school staff for any incoming

unwanted events.

However, the control system to monitor keys and duplicates of the school needs to be

improved. Stairways and other walkways of the school are not that properly lighted. This

also needs an improvement. Switches and controls should have a better protection and

location.

Unfortunately, the alarm system of the school is not checked for regular maintenance or

testing at least every six months. Bathrooms are full of graffiti and other vandalism thatare not pleasing to the eyes of the students. Also, the faculty members are not required

to lock classrooms upon leaving. Classrooms are not locked whether it is unoccupied or

not.


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C. Schoo l Exterior

Table 2. Audi t Checkl is t of th e School Exter ior

School Exterior

Vehicular and Bicycle Parking

Visual surveillance of bicycle racks is possible

Visual surveillance of parking lots from main office is possible

Driver education vehicles are secure

Students are issued parking stickers for assigned parking areas

Student access to parking area is restricted to arrival and dismissal times

All areas of school buildings and grounds are accessible to patrolling

security vehicles

Student access to parking area is restricted to arrival and dismissal times

Parking area has been designated for students who must leave school

during regular hours to begin work

SecurityAll areas of school buildings and grounds are accessible to patrolling

security vehicles

There is a central alarm system in the school.

High risk areas (office, cafeteria, computer room, music room, shops,

labs, etc., are protected by high security locks and an alarm system

Unused areas of the school can be closed off during after school

activities

There is two-way communication between:

___ Classroom and main office

___ Duty stations and main office

___ Re-locatable classrooms and main office


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Students are restricted from loitering in corridors, hallways, stairwells and

restrooms

Students are issued identification badges

There are written regulations restricting student access to school grounds

and buildings

There is a schedule for maintenance for checking lights, locks/hardware,

storage sheds, portable classrooms

The school ground is free from graffiti, trash and/or debris

YesImprove

NoImp

lemen

t

Safety & Secur i ty of Bui lding and Groun ds

Scho ol Exterior (Cont.)

School grounds are fenced.

Gates are secured by good padlock and chains after hours

Signage

Drug-free zone signs are posted

Bus loading and drop-off zones are clearly defined

Parent drop-off and pick-up areas is clearly defined

There is only one clearly marked and designated entrance for

visitors

Signs are posted for visitors to report to main office through a

designated entrance

Restricted areas are properly identified

Landscaping

Shrubs and foliage are trimmed to allow for good line of sight (3-8


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YesImp

rove

NoImp

lemen

t


rule)

All poisonous shrubs, trees and foliage have been removed

Boundary edges are free from trees and telephone poles

Light ing

There is adequate lighting around the building

Lighting is provided at entrances and other points of possible

intrusion

Accessible lenses are protected by some unbreakable material

Directional lights are aimed at the building

Exterior light fixtures are securely mounted

Windows and Doors

Entrances to school property can be observed from the school and

are adequately secured after hours

If campus style, doors are locked when classrooms are vacant

Ground floor windows: no broken panes and locking hardware in

working order

Basement windows are protected with grill or well cover

Outside hardware has been removed from all doors except at point

of entry

Evaluat ion:

One of the specific areas of concern here is security. Head security guard

....stated that surveillance cameras are installed in high-risk areas of the university to


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monitor happenings/incidents inside the university and to avoid intrusion of outsiders.

Also, he stated that students are issued parking stickers for assigned parking areas.

This maintains the order and security of the cars and car-owners going in and out of the

university. There is a schedule for maintenance for checking lights, locks/hardware, and

storage sheds. This will ensure that everything is in its right condition. But we can see

that this is something that still could be improved because the lamps in some rooms are

defective and havent been replaced yet. For the signage, we have only seen one drug-

free zone sign posted and it was just outside the university where only a few people can

see them. Furthermore, we have observed that there is only one clearly-marked and

designated entrance for visitors. This will avoid confusion for the visitors. Lighting is not

a problem since there is adequate lighting around the building. Some broken panes areobserved in the in the rooms.


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Table 3. Audit Checklist for Role of Law Enforcement, Standards for Secur i ty

Personnel and Developm ent of Cr is is Response Plan

Ye

sImprove

No

Imp

lemen

tSubject and Elements being A ssessed

Role of Law Enforcement

Incidents of crime that occur on school property or at

school-related events are reported to law enforcementLaw enforcement personnel are an integral part of the

schools safety planning process

The school has developed an effective partnership with

local law enforcement

The school and local law enforcement have developed an

agreement of understanding, defining the roles and

responsibilities of both

Law enforcement personnel provide a visible presence on

campus during school hours and at school-related events

Local law enforcement provides after hours patrols of the

school site

Standards for Secur i ty Personnel

This school does employ security personnel

Pre-employment background checks are conducted for

security personnel

School security personnel meet a standard for training and

qualifications

Security personnel have clearly defined roles and

responsibilities


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Ye

sImprov

e

No

Imp

lem

en

t Subject and Elements being A ssessed

Security personnel are involved in the schools safe school

planning process

Security personnel are knowledgeable about youth service

providers, both in and out of school

Security personnel have powers of arrest on school

propertyDevelopment of Cr is is Respon se Plan

The school has a Crisis Response Plan

The school has established a well-coordinated emergency

plan with law enforcement and other crisis response

agencies

Categories listed in the plan include at a minimum, those in

the guidelines provided by the Department of Education

EVALUATION:

The role of law enforcement and security personnel to the university is one of the most

important aspects of security in the school premises. The incidents of crime that occur

on school property or at school-related events are reported to law enforcement. The

school security personnel meet a standard for training and qualifications and they have

clearly defined roles and responsibilities to help protect the students and others in the

university.

The law enforcement personnel should provide a more visible presence on campus

during school hours and at school-related events. The school should further establish a

well-coordinated emergency plan with law enforcement and other crisis response

agencies and the categories listen in the plan should more likely include the guidelines

provided by the Department of Education.


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Table 4. Miscellaneous

Yes Im

prove

No Im

pleme


Miscel laneous

Does vandalism take place? If yes, check all areas that

apply:

Classrooms Locker

rooms

Hallways

Play

areas

Bathrooms

Other___________

Vandalism takes place during: (check all that apply):

Before School Hours During

School Hours

After school Hours Weekends

Other :__________________

Do assault and battery incidents take place? If yes, check

all areas that apply:

Classrooms Locker

rooms

Hallways Play areas

Bathrooms

Other: ________________

During what periods of the day do assault and fighting

incidents happen?


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Yes Improve

No Imp

leme


Before school Change

of class

After school Lunch

period

Other: _________________

EVALUATION:

Vandalism takes place inside the university. They are everywhere. In the classrooms,

bathrooms, hallways, tables in the library, etc. Vandalism most likely happens anytime

especially during breaks when no one is around. Assault and battery incidents happen

rarely in the university.


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OVER-ALL ASSESSMENT

Category Yes Improve No Implement

1. School interior

Security 18 2 7 0

Lighting 4 3 0 0

Doors 1 2 2 0

Signage 1 0 0 0

TOTAL:

24 7 9 0

2. School Exterior

Vehicular and bicycle

parking

2 3 3 0

Security 5 6 1 0

Signage 3 3 0 0

Landscaping 3 0 0 0

Lighting 4 0 1 0

Windows and Doors 1 0 1 3

TOTAL:

18 12 6 3

3. Role of Law Enforcement 4 2 0 0

4. Standards for Security

Personnel

6 1 0 0

5. Development of Crisis Response

Plan

1 2 0 0

OVER-ALLTOTAL:

53 24 15 3

TOTAL NO. OF QUESTIONS

ASKED:

95


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VI. Analysis

The overall safety audit in the university which includes the school interior, school

exterior, role of law enforcement, standards for security personnel, and the

development for crisis response plan indicates that the school is prepared for any

unwanted incidents and natural disasters that are most likely to happen inside the

university. But still, there are things needed to be improved and implement for the

betterment of the overall safety and security of the students as well as the staff and

the workers of Pamantasan ng Lungsod ng Maynila.

VII. Recommendations

Based on the results of the audit checklist above and the data and informationgathered from authorities, the following are recommended to improve the safety of

the campus:

1. Make a more comprehensive Campus Safety and Security Audit Tool

including an intruder assessment, as well as three optional survey

instruments for use: a staff climate survey, a parent survey and a student

climate survey.

2. The level of safety at each school should be assessed according to multiple

indicators and the response of the school should be data-driven.

3. Install appropriate alarms for specific emergencies other than fire alarms.

4. Replace defective lights, switches and other electrical devices immediately

5. Fix broken panes and windows especially in Gusaling Villegas.

6. Provide awareness and ensure participation of school personnel, faculty and

students in crisis response procedures.

7. Conduct a regular maintenance of all university equipment specially those

which may possibly cause fire, electrical and chemical hazards.

8. Have a proper disposal system for different kinds of wastes. Implement a

strict waste segregation policy.


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REFERENCES:

https://www.doe.k12.de.us/infosuites/.../SchoolsafetyAudit2002.doc

https://www.plm.edu.ph

Commission for University Education. (2014). Universities Standards And Guidelines.

Kenya.
https://www.doe.k12.de.us/infosuites/.../SchoolsafetyAudit2002.dochttps://www.doe.k12.de.us/infosuites/.../SchoolsafetyAudit2002.doc

Safety Audit Revised.

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