Safe Harbors Quarterly Partner’s Meeting February 25, 2014 Northgate Community Center.
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Transcript of Safe Harbors Quarterly Partner’s Meeting February 25, 2014 Northgate Community Center.
Safe Harbors Quarterly Partner’s Meeting
February 25, 2014Northgate Community Center
Welcome
Agenda ReviewWelcome & IntroductionsHUD TA Assessment & ReportVersion 5 Conversion SurveyContract Monitor Report DemoAHAR UpdateSafe Harbors User’s Group UpdateQuestions & AnswersSurvey Prize & Adjourn
HUD TA Assessment & ReportConsultants conducted an
assessment of the Safe Harbors HMIS implementation◦July 2012 – February 2013
Assessment was provided through HUD Continuum of Care Technical Assistance
HUD TA Assessment & ReportOverall the report notes…“The technical assistance team believes
that Safe Harbors is well on its way toward implementing an HMIS that can effectively meet the comprehensive homelessness data needs of the Seattle/King County CoC and its stakeholders.”
HUD TA Assessment & ReportThe assessment report also made
recommendations for further development of the HMIS in the areas of:◦Governance & Structure◦Software◦Support, Operations & Staffing◦Reporting◦Data Integration◦Messaging
TA Report: Key Recommendations UpdateClarify and unify the HMIS
governance structure, creating a Steering Committee.
Complete
The proposed Steering Committee and Safe Harbors should engage users by re-starting a Safe Harbors Users Group. ◦ Complete
TA Report: Key Recommendations UpdateAdsystech (the Safe Harbors HMIS
vendor) should improve the user’s experience by enhancing the look, feel, functionality, and usability of the software.◦Complete
Safe Harbors should build on its existing vendor relationship, clarify roles and responsibilities, and reach out to other Adsystech implementations - Ongoing
TA Report: Key Recommendations UpdateSafe Harbors should continue
improving customer service and should increase the depth of its training program and use new technologies to increase learning opportunities. - Complete
Safe Harbors should enhance its capacity for data analysis and reporting - Ongoing
TA Report: Key Recommendations UpdateSafe Harbors should reinforce its
system and process for improving HMIS data quality. - Ongoing
Safe Harbors should review and revise its HMIS client consent forms and procedures to be as encouraging of consent as possible within existing law. - Ongoing
TA Report: Key Recommendations UpdateSafe Harbors should continue
improving its reporting procedures and formats to better meet the information needs of the CoC, funders, and programs - Ongoing
Safe Harbors should continue to improve the data integration process. - Ongoing
Safe Harbors should keep improving its use of communications technology - Ongoing
Version 5 Conversion• Successful Conversion to Version 5• Remember to Uninstall Version 4
• See Safe Harbor Website on the HMIS Version 5 Information Page
Version 5 Conversion - SurveyIt is important for Safe Harbors to
gather feedback on the Version 5 conversion
Goal: Capture feedback on the
conversion processGoal: Capture feedback on the user
experience of the differences in the from v4 to v5.
Version 5 Conversion - SurveyTake the Survey!
Contract Monitor Report Demo
SAFE HARBORS
PARTNERS’ MEETING
FEBRUARY 25, 2013
Annual Homeless Assessment Report (AHAR)
What is the AHAR?
Report on demographic and length of stay data for housing programs
Communities around the country provide this data to HUD and it is combined into a national report on homelessness
Data has to meet a certain quality threshold in order to be used in the national report
Report timeframe: October – September
AHAR Update
Reporting Categories accepted. No Sea PSH Fam programs in HMIS Average missing data rate at 8% or below in all categories
Seattle King County
Sea ES Ind/ Sea ES Ind Vet King ES Ind/ King ES Ind Vet
Sea ES Fam/ Sea ES Fam Vet King ES Fam/ King ES Fam Vet
Sea TH Ind/ Sea TH Ind Vet King TH Ind/ King TH Ind Vet
Sea TH Fam/ Sea TH Fam Vet King TH Fam/ King TH Fam Vet
Sea PSH Ind/ Sea PSH Ind Vet King PSH Ind/ King PSH Ind Vet
Sea PSH Fam/ Sea PSH Fam Vet King PSH Fam/ King PSH Fam Vet
Number of Individuals Served by Reporting Category
PSH FAM
PSH IND
TH FAM
TH IND
ES FAM
ES IND
0 2,000 4,000 6,000 8,000 10,000 12,000
568
3,335
2,527
1,678
1,393
10,168
King County
Length of Stay: Emergency Shelter & Transitional Housing
TH FAM
TH IND
ES FAM
ES IND
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
7%
18%
24%
60%
38%
46%
54%
32%
56%
35%
21%
8%
1 month or less1 - 6 months6 - 12 months
Length of Stay: Permanent Supportive Housing
66% of individuals have been in Permanent Supportive Housing programs for 2 or more years
76% of persons in families have been in Permanent Supportive Housing programs for 2 or more years
AHAR Data
More AHAR data will be available soon on our
website under Reports:
http://safeharbors.org/
Safe Harbors User’s Group Update3 User Group Meetings -
completeMeets Bi-MonthlyUp to 25 member volunteersRotate meeting locations among
provider agencies
Safe Harbors User’s Group UpdateDiscussions :
◦Sharing Tips & Tricks◦Standardizing the Program Set-up Process
◦Prioritizing System Tickets◦Reporting Tools
Safe Harbors User’s Group UpdateUser Group Page on the Safe
Harbors Website
Safe Harbors User’s Group Update
Safe Harbors User’s Group Update
Safe Harbors' User's Group Meeting
Where:Solid Ground1501 N 45th Street Seattle, WA 98103 1st Floor Main Conference Room
When:Thursday, March 13, 2014 10:00 AM - 11:30 AM
Questions & Answers
Survey Prize
Adjourn