SABRe ISO 14001 Awareness - Rolls-Royce Holdings
Transcript of SABRe ISO 14001 Awareness - Rolls-Royce Holdings
Version 2, October 2009
©2009 Rolls-Royce plc
The information in this document is the property of Rolls-Royce plc and may not be copied or communicated to a third party, or used for any
purpose other than that for which it is supplied without the express written consent of Rolls-Royce plc.
This information is given in good faith based upon the latest information available to Rolls-Royce plc, no warranty or representation is given
concerning such information, which must not be taken as establishing any contractual or other commitment binding upon Rolls-Royce plc or
any of its subsidiary or associated companies.
SABRe : ISO 14001 Awareness.
Supplier Briefing Pack.
Version 2, October 2009
Introduction
This briefing pack has been designed to assist Rolls-
Royce suppliers in the implementation of the
International Environmental Management System
Standard ISO 14001. It provides a basic overview of
the standard’s requirements, as well as how and why
Rolls-Royce went about it…
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Contents
Overview
ISO 14001 clauses
Progress in Rolls-Royce
Rolls-Royce HS&E Supply Chain work
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Environmental Management Systems
A management tool to enable
organisations of any size or type to control
the impact of their activities, products and
services on the environment.
Provides a structured approach to setting
environmental objectives & targets, and
demonstrating that they have been
achieved.
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The Benefits of EMSs
assuring customers of commitment to demonstrable environmental management
maintaining good public / community relations
satisfying investor criteria and improving access to capital
more favourable insurance costs
enhancing image and market share
improving cost control
reducing incidents that result in liability
demonstrating reasonable care
conserving raw materials and energy
improving industry-government / regulatory relations
…..good for the environment!!!
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ISO14001:2004 - Environmental Management System model
Environmental Policy
Planning
• Environmental aspects
• Legal and other requirements
• Objectives, targets & programmes
Implementation and Operation
• Resources, roles, responsibility & authority
• Competence, training & awareness
• Communication
• Documentation
• Control of documents
• Operational control
• Emergency preparedness and response
Checking
• Monitoring and measurement
• Evaluation of compliance
• Nonconformity,corrective action
and preventive action
• Control of records
• Internal audit
Continual
improvement
Management Review
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ISO 14001
Fundamental requirements
Plan, Do, Check and Act
to ensure:
compliance with applicable legal & other requirements
continual improvement
prevention of pollution
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Key points to begin…
Get management commitment ….. without senior management
support implementation will be difficult
Obtain a copy of the ISO 14001:2004 standard…
Get a copy of ISO 14004:2004 - this provides further guidance on
the standard
Think about who your assessors will be (Rolls-Royce used their
Quality Management System assessors)
Think about dates, set a completion date..if you don’t, experience
shows it doesn’t happen!
Set up an ISO 14001 team / committee (including management)
Appoint responsibilities for implementation across the business -
the (HS&) E person cannot do it alone!!
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ISO 14001 requirements
The following slides (numbered in line with the standard's
clauses) provide a basic outline of ISO 14001
requirements and the type of actions necessary to achieve
certification
Read them in conjunction with the ISO 14001 standard…
PLEASE NOTE:
ISO 14001 was updated in 2004 and is now referred to as
ISO 14001:2004
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4.2 ENVIRONMENTAL POLICY‘overall intentions & directions of an organisation related to its environmental
performance as formally expressed by top management’
Must be Consistent with the Scope of the EMS
Sanctioned / signed by Top Management
Appropriate (activities, products & services)
Continual Improvement
Prevention of Pollution
Legal & Other Requirement (not just environment)
Objectives & Targets
Be Documented, Implemented, Maintained
Be Communicated to all persons for & on behalf of company
Made Available to Public
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4.3 PLANNING
Environmental Aspects
Legal and Other Requirements
Objectives, Targets & Programmes
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4.3.1 ENVIRONMENTAL ASPECTS
This is one of the key clauses of the standard
You must undertake an assessment to identify your SIGNIFICANT ENVIRONMENTAL ASPECTS & IMPACTS
In simple terms - what are the most important effects you have on the environment?
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4.3.1 ENVIRONMENTAL ASPECTS
Develop a Procedure to assess Activities, Products and Services
Those which you Control & Influence (e.g. you can influence contractors and suppliers)
Consider Past, Existing, New, Planned & Modifiedactivities, products & services
Normal, Abnormal, Shut down, Start up, Emergency
Assess which are Significant
Document the process (not just a list)
Up-date regularly
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ISO 14001 - Aspects & Impacts
Environmental Aspect:
'an element of an organisation's activities or
products or services that can interact with the
environment'.
Environmental Impact:
'any change to the environment, whether
adverse or beneficial, wholly or partially
resulting from an organisation's environmental
aspects'.
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ISO 14001 - Environmental Aspects
The process to identify the significant environmental aspects should consider:
emissions to air
releases to water
waste management
use of energy
contamination of land
use of raw materials and natural resources
local environmental, wildlife and community issues
design
manufacture
packaging
distribution
end life
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ISO 14001 - Significant Impacts
Significant Impacts are likely to arise from the environmental aspects of any of the following:
Processes that:
generate large quantities of emissions e.g. site boilers
require a large input of other resources e.g. electricity, water, raw material
are Prescribed / Regulated/ Authorised / Permitted processes
use large quantities of Volatile Organics Compounds
generate 'hazardous' or 'special' wastes or large volumes of 'normal' controlled wastes
make consented discharges to sewers
make consented discharges to watercourses
are of significant concern to interested parties e.g. engine noise from test sites
involve operations where an incident could lead to effects beyond the site boundary
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4.3.2 LEGAL AND OTHER REQUIREMENTS
You must develop a Procedure to:
Identify & have Access to…
Applicable Legal & Other requirements
Record How They Apply to environmental aspects
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New & Recent Legislation (UK & EU)
Contaminated Land Regulations 2000
PP&C (Pollution Prevention & Control)
Regulations
Oil Storage Regulations (2001)
Waste (Household Waste Duty of Care) (England and Wales)
Regulations 2005
Solvents Emissions Directive
Environmental Noise Directive
WEEE & ROHS Directive
Hazardous Waste Regulations
Environmental Liability Directive
REACH Directive
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Applicable Legislation & Other
Includes:
National
International
State / government
Customer agreements
Non regulatory guidelines
Codes of practice
Voluntary labelling schemes
Trade associations
Corporate / company requirements
Landlord requirements
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ISO14001 - Legislation
Internet sites
Business clubs
Magazines etc.
Corporate / Regional advisors
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Legislation Registers…
At Rolls-Royce we have developed registers to record
what legislation is applicable, how we comply with it
and who is responsible. A quarterly review and update
of the law is then undertaken and the register updated
accordingly…
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Who cares…?
Environment Agency / SEPA (in the UK)
Local Authority
Water Companies
Employees
Stakeholders
Board
Neighbours
Insurers
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Who cares?
You can be shut down…
If your suppliers are shut down..you
loose your delivery…
If you loose your delivery…production
can stop…
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Legislation Register
Provides an auditable trail through to business/site procedures
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4.3.3 OBJECTIVES, TARGETS & PROGRAMMES
Documented
Each Function / Level
Must be specific, Measurable where practicable, long & short term
Be in line with the Policy (Prevention of Pollution, Legal & other requirements, Continual Improvement)
Relate to Significant Environmental Aspect & Legislation
Take into account Technology / Finance
Interested Parties
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PROGRAMME(S)
Establish, implement & maintain
Achievement of Objectives & Targets
Responsibilities (throughout organisation)
Means & Timeframe
WHO - WHAT - WHERE - WHY - WHEN -HOW?
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GROUP HS&E TARGETS2007-2009
Baseline = 2006 performance
Reduce the incident rate of occupational diseases and other work related ill-health by 10%.
15% reduction in Lost-Time Injury Rate over 1 day per 200,000 exposure hours.
10% reduction in energy consumed (normalised by financial turnover)
10% reduction in solid waste (normalised by financial turnover)
58% recycle of solid waste by end of 2009.
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4.4 IMPLEMENTATION AND OPERATION
Resources, Roles, responsibilities & Authority
Competence, Training and Awareness
Communication
Documentation
Control of Documents
Operational Control
Emergency Preparedness and response
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4.4.1 RESOURCES, ROLES, RESPONSIBILITY & AUTHORITY
Management Responsibility - ensuring availability (e.g contingency plans if high staff turnover)
Resources / Roles / Authority
Establish, Implement, Maintain, Improve
Defined, Documented, Communicated
Adequate resources – Human, Skills, Infrastructure (e.g. tanks, drains), Technology, Finance
Management representative (Authority for establishing, implementing & maintaining, reporting, recommending improvements)
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Impacts arise from a wide variety of jobs including:
Designers / The whole life cycle of the product, project development, manufacture, commissioning, use, disposal
Purchasers Impact of manufacture, materials
Finance Investment policy - ethical investments?
Architects Building efficiency; impact from factory layout
Mergers etc. Liability of J V; suitability of land
Public relations Company image
Training Education of work force
Shop floor Waste, chemicals, processes
Maintenance/Facilities Bunds, tanks, gardening
General Office Energy use, water use, waste segregation…
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4.4.2 COMPETENCE, TRAINING & AWARENESS
Remember Tasks for or on behalf of Company (e.g. contractors, subcontractors, temporary, remote)
Involving Significant Aspects / Impacts
Competent - priority, education, training, experience
Keep Records
Identify Training Needs
Provide or Take Action - to ensure needs met
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Training Materials -leaflets
Rolls-Royce has developed a number of
training materials. Some of which have
been redesigned for the use of suppliers:
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4.4.3 COMMUNICATION
Aspects & EMS
Procedure
Internal - levels / functions
External - receiving, documenting & responding to
Outgoing - decide if communicate significant aspects &
document
If externally communicate, ensure method
e.g environment report, data to regulators, product marking, specific enquiries
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Types of Communication
Meetings
Briefings
Direct correspondence
Newsletters
Bulletin boards
Intranet sites
Reports
With e.g. neighbours, students, investors, regulators, customers
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4.4.4 DOCUMENTATION
Policy, Objectives, Targets
Scope OF EMS
Description of Main Elements, Interaction
Documents & Records - required by ISO
14001 & EMS
Necessary to Ensure Effective Planning,
Operation & Control
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Documentation
Scope
Aspect / impact identification &
evaluation
Competence records
Training Records
External communication decision
Periodic compliance evaluation
Corrective / preventive actions
Management review
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4.4.5 CONTROL OF DOCUMENTS
Procedure:
Approval for Issue
Review & Update (& re-approval)
Identify Changes
Current revision Status Identified
Location / Relevant Versions Available
Legible, Identifiable
Obsolete Documents Destroyed / Identified
External Documents Identified & Controlled (e.g.licences, permits, guidance as a Work Instruction)
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4.4.6 OPERATIONAL CONTROL
Significant Environmental Aspects / Policy/ Objectives
Specified Conditions
Documented Procedures (only one)
Control where Absence would cause Deviation from Policy etc.
Operating Criteria
Establish, Implement, Maintain Procedures Relating to Good & Services
Communicate to Suppliers & Contractors
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4.4.7 EMERGENCY PREPAREDNESS AND RESPONSE
Procedure:
Identify Potential
Response (documented evidence)
Accidents, Situations & Emergencies
Prevention / Mitigation
Review & Revise Periodically
Test
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4.5 CHECKING
Monitoring and Measurement
Evaluation of Compliance
Non-Conformity, Corrective
Action and Preventive Action
Control of Records
Internal Audit
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4.5.1 MONITORING & MEASUREMENT
Procedure to:
Monitor & Measure regularly
Define Key Characteristics
Involving Significant Impacts
Document
Performance, Operational Controls, Objectives / Targets
Calibration / Verification of Equipment (proof)
Records
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4.5.2 EVALUATION OF COMPLIANCE
Procedure:
Periodically Evaluate Compliance
Records
Legal & Other Requirements
New clause to ensure legal evaluation receives proper
attention & not merely covered in audit
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4.5.3 NONCONFORMITY, CORRECTIVE ACTION AND
PREVENTIVE ACTION
Procedure:
Actual & Potential
Identifying & Correcting Non Conformity
Mitigation
Investigate - Causes
Actions to Prevent Recurrence
Record Actions Taken
Review Effectiveness
Update EMS Documentation
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4.5.4 CONTROL OF RECORDS
Record = ‘document stating results achieved or p
Procedure – Demonstrate Conformity to EMS & ISO 14001
Identification, Storage, Protection, Retrieval, (Retention) & Disposal
Legible, Identifiable, Traceable
e.g. Training, Audits, Reviews.
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Examples of Records
Training
Complaints
Monitoring
Calibration
Emergency test
Incident reports
Management review
Contractor / supplier records
Audits
Communications
Legal compliance
Significant environmental aspects
Meetings
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4.5.5 INTERNAL AUDIT
Conforms to Planned EMS & ISO 14001
Properly Implemented / Maintained
Management of Information
Programme (planned at planned intervals)
Environmental Importance
Previous Audits
Procedure
Responsibilities / Requirements - planning, conducting,
reporting, keeping records
Criteria, Scope, Frequency, Methods
Objectivity & Impartiality of Auditors & Audit Process
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4.6 MANAGEMENT REVIEW
Top Management
Regular (planned intervals)
Continued Suitability, Adequacy, Effectiveness
Opportunity for Improvement
Changes to EMS / Policy / Objectives / Targets
Documented / Recorded
Output - decisions, actions relating to changes to policy, objectives, targets etc consistent with commitment to continual improvement
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Input to Management Review
Shall include :
Audit Results
Legal /Other Compliance Evaluations
External Communication (incl. complaints)
Achievement of Objectives / Targets
Corrective / Preventive Actions
Previous Actions
Changing Circumstances (e.g. legal)
Recommendations for Improvement
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ISO 14001 - SummaryWhat needs to be in place?
Policy awareness
General knowledge about the environment
and our contribution to local / global problems
Knowledge of Operational Control
Procedures & where to locate them
An understanding of the consequences of
departure from procedures
Up to date log books & records
What to do in an emergency
Control of contractors!
A Good Visual Appearance of the site!
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Rolls-Royce HS&E Supply Chain Work
Policy
SABRe
Workshops
BS 8555
Sustainable Procurement
What else do you need?
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Rolls-Royce HS&E Policy Suppliers
The Company should strive to reduce the overall HS&E impact of its suppliers
Onus on suppliers demonstrating legal compliance and continual improvement in HS&E performance
Suppliers must assess HS&E risks, implement appropriate controls, set targets and implement management programmes Suppliers, partners and contractors are encouraged to implement a Health & Safety Management System in line with the requirements of OHSAS 18001
Suppliers, partners and contractors are expected to implement an appropriate EMS comparable with the requirements of ISO14001 and are encouraged to gain 3rd party certification
Not mandated!
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ISO 14001 in Rolls-Royce - Why did we do it?
Board Initiative - after a study of customers, competitor,
suppliers…
Industry Good Practice - recognised system
Future Customer Requirement - ISO 14001 is
increasingly becoming an issue in contracts and
tenders…
External Recognition of EMS - unless an independent
body assesses you, you cant prove your systems work…
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Basic Approach to ISO 14001 Implementation
Certification in two year period for new acquisitions
Certification by Business (i.e. not site)
Rolls-Royce plc certificate
Current ISO 9001 assessors used for ISO 14001
Corporate tools developed to give a standardised
methodology
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Advantages of Certification
Provides a structured approach to managing environmental issues
In general is an indicator that you are taking the environment seriously…
It is based on significance of aspects
Looks further than just compliance…(resource efficiency and design issues)
Has delivered real improvements in environmental performance
External recognition
Overall it provides focus…companies need to
‘take the final exam’
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Contact details :
Richard Seddon - HS&E Manager, Global
Purchasing
+44 - (0) 1332 – 269582