Analyse your Audience

• Before making a presentation know the group you are addressing

• Maintain EYE CONTACT with all• Keep looking for smiling faces• Define the focus and scope of the

presentation at the outset• INVOLVE & INTERACT• Identify the audience’s needs

Collate your Information

• Gather information that will be relevant to audience, message and your objective

• Structure and Design your delivery• Let the purpose and audience’s needs guide

your exposition and delivery

Designing the presentation

• Introduction• Main Body• Conclusion• Question & Answers

Introduction

• Introduction sets the precedent for your presentation– Important as it lays the foundation

• It should grab attention of the audience– Prepares the audience for what is coming up

Components of an introduction

• Attention getters• Thesis Statement• Audience adaption• Credibility Statement• Preview

Attention Grabbers

• Choose a good attention-grabbing device:– A story– A Question– A quotation– A startling statement– Humor– Reference to audience– Reference to Occasion

Thesis Statement & Preview

• Clearly state the topic of your presentation – Don’t keep the audience in suspense for too long

• Make sure that the statement and preview are clear, concise and easy for the audience to remember

Credibility Statement

• The credibility statement establishes your qualification as an expert/presenter/speaker

• It can refer to your extensive research on the topic, your life-long interest in an issue, personal experience, etc.

Main Body

Main body

• The meat of the presentation– Divide in to subsections

• Organise the information you are imparting in a clear, concise structure

• Pre-plan the flow of the structure of your presentation

Conclusion

Conclusion

• As important as the introduction but shorter

Question & Answers

Q & A

• Very important to allow the audience to ask questions

• If audience asks questions at the conclusion of your presentation, it shows their involvement

• Be frank and clear in answering questions• Admit to not know the answer, when you are

don’t know

Visual Elements

Advantages and Disadvantages

Visual Elements

• We respond to what we see.– A thousand words can be said by a single picture

• Visual image of a message is an attention-grabber• It saves time• Increases effectives through an analytical

presentation• Too many visuals lessen impact• Too many graphs and analytical data make the

presentation monotonous

Different Kinds of Visual Aids

Visual Aids

• Board – Black/White• Flip Charts• Overhead Projectors (OHP)• Power Point Software

Body Language

• Non-verbal communication skills will influence audience too– Appearance– Maintain constant eye contact– Good Posture– Do not stand fixed in one place. Move with freedom between

your screen and the audience– Gesture – use positive hand movements (but be natural in using

them)– Smile and positively answer questions– Modulate voice, pause for dramatic effect, do not speak in speed– Correct pronunciation of words– Proper variation in volume

• India is a beautiful country, a vast land of diverse topography, geography, culture and religion. It is the 2nd most populous country in the world with around 1.2 billion people residing here. It is also the 2nd fastest growing economy in the world after China. It offers a vast population of highly skilled and educated workforce. As many as 56 Indian companies, have been named among the world's 2,000 most powerful listed companies, according to US magazine Forbes. India is an ancient civilisation and has many forts, palaces and museums. It is home to many religions and races.

• Make a presentation of 10 minutes on India as an attractive destination to different audiences:

• 1) Tourists – mainly foreign nationals• 2) Investors – Foreign investors and Multinational companies