S2011 Sponsor Newsletter

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An America! themed operations night. What could be better than combining

lime-green pride with our American heritage?

For more information on these events or anything else in

the newsletter, please visit http://carpool.tamu.edu or

e-mail [email protected]

Spring 2011

Upcoming Events

A New Lime-Green2011 Gala: Puttin’ On The

Ritz. Seats are still

available!

Howdy and welcome to a newly revamped CARPOOL

CHRONICLE! Over the past few years, CARPOOL has been without a

regular newsletter that highlights many of its accomplishments and

activities. With the numerous important changes occurring in CARPOOL,

the time is perfect to resurrect the old newsletter to keep our alumni,

sponsors, and donors better informed.

The current year’s Chair, Phil Negron, as well as the Director and

Executive staff have been working tirelessly to revamp CARPOOL’s

framework, allowing the organization to become a stronger, more

sustainable, and a more professional organization while still making it one of

the most energetic and fun organizations at Texas A&M. The 2011-2012

Chair of CARPOOL, Brian DiIorio, has a vision that is more member

driven and community oriented, which should help propel CARPOOL to

new heights. If you would like to learn more, you can view our current

press release at http://carpool.tamu.edu.

Chilifest – Will be the 2nd

daytime operation in CP

history

Swing for the Rides Golf

Tournament at Pebble

Creek

3/5/11

4/9/11

4/17/11



Issue: S2011.1 March 2, 2011

Recent and Upcoming Events

Starting in the Spring of

2010, Morgan Alexander (current

Director of Fundraising) started

planning a new unique fundraiser.

In the Fall of 2010, CARPOOL

held its 1st annual Clay & Trap

Tournament. The event went off

with a bang! Dinner was graciously

provided by Slovacek Sausage and

the numerous guests wereentertained by the Aggie

Wranglers, the singing cadets, and

Texas A&M’s first lady, Reveille.

What’s been happening in CARPOOL and what are we getting

ourselves into?Last year, CARPOOL

started valeting for events in the

BCS area as a new type of

fundraiser and social networking

opportunity. Recently we ran valet

operations for the Daddy-Daughter

Dance at the children’s center in

downtown Bryan. Volunteering for

this occasion not only earned us some generous donations, but italso gave us the chance to spend the

night with wonderful parents and

their daughters in the creatively

decorated children’s center.

Continuing with valeting, on

February 18, CARPOOL was lucky

enough to valet during an honorary

dinner for world-renowned

architect Adrian Smith.

We are constantly

searching for more valeting

opportunities that allow our

presence in the community to be

seen on more than just weekend

nights. We will assuredly be seen

valeting at events throughout the

rest of this semester.

Away from the valeting

events are the fundraisers. Each of

CARPOOL’s 10 teams has been

given the challenge of developing

their own unique fundraiser to help

earn CARPOOL some much-

needed operational funds. These

events range from profit shares to t-

shirt sales. If you’d be interested in

purchasing a unique CARPOOL

shirt for the public, visit

http://carpool.tamu.edu/shirt

Also coming up on

our slate of events, we have

CARPOOL’s annual Gala and the

annual Swing for the Rides Golf

Tournament! Continue to page 3 to

read more.

Fundraising and Valeting



Issue: S2011.1 March 2, 2011

Gala

On March 5th, 2011 from

6-10pm, CARPOOL will be

holding its annual Gala fundraiser.

As CARPOOL’s largest fundraiser,

Gala celebrates CARPOOL’s past,

present, and future. This year, it

will be held in the Zone at Kyle

Field.

Caitlin Blocker, the current

Director of Gala, is very much

looking forward to the event and

has been so for a while. “I can’t

wait to see everyone having fun,

learning more about what

CARPOOL is about and what we

stand for, and how we cannot

possibly operate without the help of

all of our supporters. By supporters

I mean members,

sponsors, parents, bidders,

patrons, you name it…” During the

evening, Gala will offer a catered

dinner, the thrill of live and silent

auctions, the entertainment of a live

jazz band and dance floor, the

(possible) appearance of the Aggie

Wranglers, and a “surprise” guest

speaker. I asked Caitlin if she

would reveal any details about this

speaker, and she said, “If I told you

anything about them, then it

wouldn’t be a surprise. You will

just have to show up to find out

who it is, but I am extremely

excited that [CARPOOL] was able

to bring this person in.”

When asked what her

favorite thing about serving as the

Director of Gala this year was,

Caitlin responded, “I get to be

creative and see how my ideas

could get passed on for future

planners of this event.” Caitlin’s

favorite thing about the evening of

Gala involves the live auction. “It’s

so fun to see how everyone’s spirits

are high and [everyone]

gets excited about

bidding on items. It’s

a chance to see

everyone smiling.

Really, the entire night is full of

smiles.”

So for just $65, you have

the chance to dress up a bit, eat

some delicious food, listen to

quality entertainment, help support

CARPOOL, and most importantly,

enjoy being surrounded by a group

of people and supporters dedicated

to making Texas A&M and BCS a

safer place! If you are interested in

attending Gala, please register soon

via http://carpool.tamu.edu/gala,

as registration will soon close!

Golf

The annual Swing for the

Rides golf tournament is just

around the corner! CARPOOL’s

golf tournament is our yearly

CARPOOL’sAnnual Events

Seen here is last year’s Gala, “Here’s to aDecade.” As one of CARPOOL’s most

successful Gala’s, we raised over $30,000in the course of a single night. 2011’s

Gala, “Puttin’ On the Ritz,” promises tocontinue this success and up the

entertainment value by including uniqueauction items as well as a live band and dance floor

Peter Smith and former Chair Rebecca Cain

enjoying the Swing for the Rides golf tournament.



Issue: S2011.1 March 2, 2011

fundraising event for our

endowment fund. The goal of

CARPOOL’s endowment is to

eventually raise enough funds to

operate CARPOOL on the interestthe endowment generates alone. It

is a lofty goal, but one that is slowly

and steadily being achieved. This

year, the golf tournament will be

held on the morning of April 17th.

For all you early birds out there, the

shotgun start will begin at 9am.

If you are worried that youare not good enough to participate

in this tournament, have no fear.

NO previous skill is required! All

levels of skill are encouraged to

come out and partake in the

festivities. Participants are however

required to supply their own

equipment and clubs. There arealso various prizes to go along with

different golfing skills. Story

continued on page 5.

Golf Continued

• Advisor

• Cyn Olvera

• Chair

• Phil Negron

• Vice Chairs

• Ryan Mieras

• Brian DiIorio

• Public Relations

• Director:

Chris Salters

• Deputy

Director: Matt

Nidoh

• Member Relations

• Director: Peter Smith• Deputy Directors:

Meghan O’Rourke and

Janelle Randolph

• Endowment

• Director: Lindsey Laird

• Deputy Director:

Michael Johnson

• Fundraising

• Director: Morgan

Alexander • Deputy Directors:

Angie Hayes, Zach

Hutchinson, and Mo

Vasquez

• Gala

• Director: Caitlin

Blocker

• Deputy Directors:Victoria Acuff and

Rachel Stuteville

• Finance

• Director: Justin

Saunders

• Logistics

• Director: Melissa

Ouellette

• Deputy Director: Matt

Fox

• Expansion

• Director: Theresa

Bernzen

• Deputy Director: Matt

Terrebonne

• Risk Management

• Director: Noah

Lombardo

• Deputy

Director: John Brock

• Historian

• Director:

Chelsea South

• Mercury Team

Leader

• Kristin Reins

• Venus Team

Leader

• Catherine

Maxted

• Earth Team

Leader • Emily Daniel

• Mars Team Leader

• Lauren Lockhart

• Asteroid Belt Team Leader

• Eric Pointer

• Jupiter Team Leader

• Will Biba

• Saturn Team Leader

• Rob Welzbacher

• Uranus Team Leader • Richard Weber

• Neptune Team Leader

• Josh Kenada

• Pluto Team Leader

• Chrissy Cowart

2010 – 2011 Director and Exec Staff



Issue: S2011.1 March 2, 2011

Without the wonderful

sponsorships and contributions

CARPOOL receives, day-to-day

operations would not be possible.

PR Deputy Director Matt Nidoh

visited with two of CARPOOL’s

generous sponsors this week and

was able to speak with managers

for Raising Cane’s and On the

Border.

My first visit was to

Raising Cane’s where I met Victor,a graduate from Texas A&M who

loves what CARPOOL strives to do

for our community. “I love what

[CARPOOL] stands for, how you

guys save lives every weekend, it’s

unlike anything else…” Cane’s has

been generously providing food for

members during nights of

operations since roughly the Spring

of 2008. When asked about those

services, Victor said with a smile,“About once a month we prepare

food for CARPOOL members to

have, and I’m very happy to do it.

The idea of students coming

together like you all are doing to

serve deserves some food.” Believe

me Victor; we enjoy every chicken

tender, french fry, and piece of toast

we get.

Later I met Bobby, a

manger at On the Border – Mexican Grill & Cantina. When

asked about why he thought On the

Border decided to sponsor

CARPOOL, he said, “…it is a good

cause. We all live in a shared

community, so keeping intoxicated

drivers off the road anywhere really

is always a plus; and especially here

in a college town. It’s essential.”

Story continued on page 6.

These include a longest drive

competition, a closest to the pin

competition, an overall 1st place

winner, and a special award called

the “highest spirit” award. This will

be given to the player exhibiting the

most spirit during the course of the

event.

Prizes will include spirits

provided by Messina Hoff Winery,

authentic autographs from select

Texas A&M alumni that have

moved on to the PGA, St. Arnold’s

root beer mugs, a free round of golf

at Pebble Creek, and a custom golf

bag that the 2010-2011 Golf Committee Chair has personally

designed, just to name a few items.

Michael Johnson, current

Golf Committee Chair and Deputy

Director of Endowment, is very

excited about the arrival of this

event. “I really like golf, so being

able to serve as this year’s Golf

Committee Chair is a pleasure. It’s

also nice to be able to manage

people from a higher perspective. I

don’t often get this chance. And of

course I gain some great experience

out of it…” When asked about his

special guest for the event, Michael

said, “I’m very excited to be able to

have Trelle McCombs here for the

event and be a part of the

entertainment.” Trelle McCombs is

the head coach to the Texas A&M

Women’s Golf Team.

Participating in the

tournament costs $100 a person or

$400 per team. This includes your

registration for the event, one round

of golf, breakfast before, lunch

afterwards, and a nice suntan.

More information can be found at

http://carpool.tamu.edu/golf

Golf Continued

Hannah SaundersRookie of the Year – Fall 2010

Sponsor Spotlight

Morgan Hallford(center)

Member of the Year – Fall 2010

Ben SimsHerschel of the Year – Fall 2010



About once a month for roughly 4 years now, On the Border has been allowing CARPOOL the chance to dine on

delicious meals that they make during operations nights. On a side note, Bobby mentioned a personal hobby of his that

CARPOOL actually takes interest in. He smiled as he said, “I like to golf. Whenever I get the time to do it and the weather is

permitting I like to go play around a little bit.” Well Bobby, check out Swing for the Rides and show us your golf game!

Victor and Bobby, thank you and your respective companies for everything you do for us!

In the Next Issue- SRPU -

- Chilifest & Duckjam, Expanding Our Limits -

- Our New Director & Exec Staff! -

- Finding a New Home for Operations -

- Semester-long Statistics -

- And More! -

Thank you for reading!

Sponsor Spotlight Continued

Teams, Rides, and Finances

As you may have noticed when viewing the current Director and Exec staff on page 4, our teams have taken on a new

identity. This year our Director of Member Relations, Peter Smith, wanted to completely change the way teams interacted with

one another and what better way to do that than make them each part of a whole? CARPOOL’s 10 teams have had their

numbers removed and replaced with planet’s names from our solar system as well as the asteroid belt. Throughout the course

of this year, team unity has expounded and the energy within CARPOOL has gone out of this world.

At the time this newsletter was written, CARPOOL has given over 182,000 rides! We are currently setting the pace to

break 200,000 rides within the first few weeks of the 2011-2012 school year, CARPOOL’s 12 th anniversary.

Currently our financial situation is stable, sitting at roughly $43,000 in CARPOOL’s operational fund. Though this

will propel us through the rest of the Spring 2011 semester, we are working towards increasing these funds to better prepare next

year’s CARPOOL. To help manage our current funds, we have reduced the number of cars running on a given weekend.

Currently we average about 14 cars per weekend, which helps with our finances, but also increases the wait times for our

patrons. With your continued support we cannot only decrease these wait times, but also gain the ability to reach out to a

greater number of patrons and potentially save a greater number of lives.

979-693-9905C ALL F OR A F REE R IDE H OME !



Spring 2011

CARPOOL

Press Release



February 21, 2011

Dear Friends of CARPOOL,

As you may recall roughly one year ago, CARPOOL found itself in a large amount of financial trouble which made it necessary to cancel our safe ride operations for the first fewweekends of the Spring 2010 semester. It goes without saying that this was a difficult time in-year history. These events occurred due to a variety of reasons, all of which CARPOOL took full responsibility. The reasons included a lack of proper record keepingand a lost tenacity in consistent fundraising. financialformulated a plan of action, the University, thecommunity of Bryan/College Station, and the Aggie Family came to our rescue. With an

outpouring of motivational support and monetary donations, as well as a newfound focus onfundraising, CARPOOL managed to raise over $115,000 in the remaining weeks of the Spring2010 semester. Humbled, CARPOOL once again regained its status as a thriving organization atTexas A&M. While CARPOOL currently retains its financial stability and has made major organizational strides since Spring 2010, we would like to take this opportunity to share with youour status, in detail, one year after the fact.

CARPOOL has taken the 2010-2011 school year to focus on and correct the technicalproblems which existed in the past by developing methods of proper and thoroughdocumentation, forming an air of professionalism throughout its executive staff, and fosteringproper leadership transitions. The Department of Student Activities at Texas A&M has

developed a brand new website for CARPOOL that streamlines many of our operationalprocesses while producing pertinent and consistent data. Also, the website eases many Separate programs havealso been developed by ambitious and knowledgeable CARPOOL members to help preciselymonitor all monetary proceeds and expenditures to safeguard against the financial mistakes of the past. tribulations last spring, it was realized that to ensure. An ambitious idea was setinto motion for CARPOOL to raise a $240,000 safety net towards our operational fund. Thissafety net will semester while also helping to prevent the cancellation of safe ride operations due to unforeseenfinancial setbacks. n to lay the proper foundation to raise these funds. All

areas of CARPOOL are developing and implementing plans to foster and recognize our sponsor base while our fundraising department has started building the framework for unique andprofitable fundraisers for years to come. To ensure that the events of the past do not reoccur inthe future, focused on generating a comprehensive set of transition materialsto educate the future leaders of this great organization. These materials will help prevent themfrom repeating the mistakes of the past and provide them with innovative ideas for the future.These strides forward will ultimately ensure the repeatable success that is expected of theCARPOOL organization by its patrons, the community, and the University. By envisioning andachieving these strategic and attainable goals, CARPOOL has become more goal-driven andprofessional as a non-profit organization. A

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127JohnJ.

Koldus

College

Station,

TX

778

40-1236

P|

979-393-9905

F|

979-696-1384

W

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car

pool.tamu.

e

du



Whereas this year of CARPOOL has been dedicated to ensuring the stability and

professionalism of the organization, the future of CARPOOL will be more focused on itsrelationships with the student body, the community, sponsors, donors, and its own membership.The first step in realizing this vision is to develop

inspire its members to find success in not only CARPOOL, but also in life. The next step will beto actively expand our visibility on campus by becoming more involved with other studentorganizations. To further strengthen these relationships, an old CARPOOL campus-wide eventwill be resurrected. Known as the CARPOOL Olympics, this event will provide a mixing of community sponsors and leaders with student organizations from across campus while alsoincreasing the awareness . To increase our presence in the community,CARPOOL will work towards becoming a greater steward to its many sponsors and donors byproviding them with more recognition and benefits as a result of supporting a non-profit

organization. Ultimately we hope these efforts will not only increase our visibility in thecommunity, but will also solidify our presence in the eyes of other businesses and organizationsthat would not have normally learned of CARPOOLs mission. Over the course of the currentschool year, the framework of CARPOOL has been restructured into a solid foundation that willsupport the organization for years to come. For the rest of 2011 and continuing through theforeseeable future, CARPOOL will branch out of its normal boundaries to regain its status as apremiere student-run organization at Texas A&M.

We hope this brief story helps to instill your trust and faith back into an organization thatonly one year ago suffered a harsh financial complication. CARPOOL is not only running, butwe are thriving on the thought of what the future holds for our organization. This again would

not be possible without the gracious generosity of others and the selfless dedication of our members. We would like to not only thank our sponsors, donors, and patrons; but also theUniversity, Texas A&M Clubs across the nation, Texas A&M alumni, and CARPOOL alumni.Your humbling support is what allows this organization to fulfill its mission day in and day out.The future of CARPOOL is bright and prosperous, but we are always in search of support, be itmonetary donations, novel ideas, or energetic committed members. Next year CARPOOL willbe celebrating its 12th anniversary and will surpass 200,000 given rides! We can and willachieve all of our goals of becoming a sustainable, premiere organization at Texas A&M, butonly with your continued support. If you would like more information on CARPOOL and itsvision for the future, or if you would like to help our mission by making a tax-deductibledonation, please visit http://carpool.tamu.edu or e-mail [email protected].

Sincerely,

! !

A|

127JohnJ.

Koldus

College

Station,

TX

77840-1236

P|

979-393-9905

F|

979-696-1384

W

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car

pool.tamu.

edu



Why Should You Help?CARPOOL is lucky to have the backing of many incredible sponsors who appreciate ourMission, but we are always in need of more support to help keep our organization thriving. Oursponsors are rewarded with not only the tangible benefits listed below, but also with theknowledge that without their support, CARPOOL’s Mission would only be a dream. One of theeasiest ways to support CARPOOL is to simply “sponsor a weekend” by providing a major

portion of the funds used to rent the cars for operations; roughly $2,500 for one of our 30weekends. Each sponsored weekend is one small step in achieving our overall annual budget of $120,000.

Benefits received by all sponsors include: Tax write off for donating to a recognized 501(c)(3) Non-Profit Organization

Logo and link recognition on CARPOOL’s website

Sponsorship Levels

Bronze Sponsor ($500-$1,000)

Logo on back of 600 t-shirts

Invitation to CARPOOL Gala, Golf Tournament, and other events as well

Discounted advertising in CARPOOL Gala & Endowment Brochures

Up to 2 Nights of advertising/coupons passed out per semester

Silver Sponsor ($1,000-$5,000)


Includes bronze sponsor package

Gold Sponsor ($5,000-$10,000)


Free admission to CARPOOL Gala (2 tickets)

Mention of sponsorship at our Annual Gala

Includes bronze sponsor package

Platinum Sponsor ($10,000+) Name will be closely associated with CARPOOL and mentioned as primary sponsor in

all media

Unlimited Nights of advertising/coupons passed out per semester (with prior notice andnot interfering with another sponsors designated night)

Constant mention of sponsorship throughout the donation term

Logo on CARPOOL promotional brochures

Includes Gold Sponsor Package

A|127JohnJ.Koldu

sCollegeStation,TX77840-1236P|979-393-9905F|979-696-1384W

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rpool.tamu.edu

S2011 Sponsor Newsletter

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