RYERSON UNIVERSITY ALUMNI ASSOCIATION

ALUMNI COUNCIL MEETING

Wednesday, November 23rd, 2011

6:15 p.m. – 6:45 p.m.

380 Victoria Street

Jorgenson Hall, 14th Floor, Room 1410

Materials posted at: http://www.ryerson.ca/alumni/get-involved/ruaa/meetings/meeting-schedule.html

Agenda:

1. Welcome / opening remarks/call to Order – Jane Langdon, President 6:15 pm 2. Roll Call – Darren Cooney, Secretary & Treasurer 6:16 pm 3. Approval of Previous Minutes of Alumni Council 2010 – Darren Cooney 6:17 pm 4. President’s Year-End Executive Committee Report – Jane Langdon 6:18 pm 5. Executive Director of Alumni Relations Year-End Report – Tyler Forkes 6:20 pm 6. Academic Associations Year-End Report – Tony Biglieri 6:22 pm 7. Regional Branches Year-End Report – Ross Mutton 6:24 pm 8. Shared Interest Chapters Year-End Report- Jim Theobalds 6:26 pm 9. Students and Young Alumni Year-End Report – Andrea Belvedere 6:28 pm 10. Marketing and Communications Year-End Report- Aisha Wickham Thomas 6:30 pm 11. Annual Fund Year-End Report – Mikhael Bornstein 6:32 pm 12. Liaison to the Board of Governors Year-End Report – Frank Salvati 6:34 pm 13. Director at Large – Year-End Report – Hala Bissada 6:36 pm 14. Nominations and Awards Year-End Report – David Martin 6:37 pm 15. Constitutional Amendments 6:42 pm 16. By Law Amendments 6:42 pm 17. New Business 6:43 pm 18. Closing Remarks – Incoming President, Ian Horne 6:44 pm 19. Date for next Alumni Council: To be Announced, 2012 6:44 pm 20. Adjournment 6:45 pm

RYERSON UNIVERSITY ALUMNI ASSOCIATION

“Alumni Council” Minutes October 2nd, 2010

Oakham House, Room D

Gould Street, Toronto, Ontario, Canada

Call to order Ian Horne – Vice President called to order the Council Meeting of the Ryerson University Alumni Association at 11:10 a.m. on October 2nd,2010 in Toronto, Ontario, Canada.

Roll Call Darren Cooney conducted a roll call. The following RUAA Directors were present: Tony Biglieri, Darren Cooney,Tyler Forkes, Ian Horne, Ross Mutton, Paul Nichols, Chris Nguyen, Jim Theobalds. Guests: Jennifer Hicks Attendees: Dale Lynch, Andrea Belevedere, Aisha Wickham Thomas, Mikhael Bornstein, Roberta Garcia, Lynda Friendly, Lisa Brylowski, John Tziortzis, Chrislyn Tziortzis and Albert Ho RUAA Director Regrets: Sharifa Khan, Jane Langdon, David Martin, Hala Bissada, Frank Salvati

Approval of minutes from “Alumni Council” 2009 Ian Horned asked the group review the minutes from the last meeting and if there were any amendments. Everyone was reminded that the minutes are posted on the alumni website. http://www.ryerson.ca/alumni/ruaa/minutes.html. The minutes were approved as presented. Motion 100210-01: To approve October 3rd, 2009 minutes Moved: Jim Theobalds Seconded: Tony Biglieri Carried

Director’s Report a) President’s Report: Ian Horne read Jane Langdon’s report. b) Executive Director’s Report: Tyler Forkes spoke to his report. The Alumni Relations

Annual Report will now be formally released and presented by the Executive Director at Alumni Council. He continued to further highlight key points from the report.

c) RUAA Constitution: Darren Cooney spoke to the RUAA Constitution

RYERSON UNIVERSITY ALUMNI ASSOCIATION

(RUAA)

CONSTITUTION

ARTICLE 3. MEMBERSHIP

All persons having spent at least one year as a degree, or diploma, or certificate candidate at Ryerson in any of its schools or colleges, and whose class has graduated, and such other persons as the Board may from time to time determine shall be considered members of the Association and shall be eligible for any office within the Association, its Council or its Board, as further defined herein. For the purposes of the Constitution, any individual member of the RUAA who has not graduated with a degree, diploma or certificate will be known as an Alumni Associate.

Note: The working definition of “alumni” used by the RUAA differs from the university’s formal definition. As per The Ryerson Act, 1977 (amended):

1. C) “alumni” means persons who have received degrees, diplomas or certificates from Ryerson Institute of Technology, Ryerson Polytechnical Institute, Ryerson Polytechnic University or Ryerson University and are no longer registered as students.

ARTICLE 4. COUNCIL

4.1 Purpose The purpose of Alumni Council is to serve as an annual general meeting (AGM) of the RUAA. Executive and Board members will present summary annual reports, amendments to the constitution and by-laws, duly presented, will be entertained, and the new slate of Board Executive and Directors will be announced and terms of office will formally end and begin as appropriate. The meeting will be duly promoted, and is open to all alumni.

4.2 Powers and Duties. The Council of the Association shall be the representatives of the Association and shall have the duty

of implementing the purposes of the Association as set forth in Article II hereof. The members of the Council shall elect the members of the Board on the recommendation of the Board Nominating Committee.

5.1 Powers and Duties. The Board shall be the executive committee of the Council; shall elect the President, Vice President,

Secretary and / Treasurer of the Board; shall approve the slate of candidates for board positions proposed by the Nominating Committee; shall have the power to adopt, alter or amend the Association's By-laws as set forth therein, and shall perform such other functions as the Council may require and approve.

5.2 Membership. The Board shall consist of from fifteen to seventeen members, including the officers of the Board,

proposed by the nominating committee of the Board and elected from a slate presented to the Council by this committee. Up to one board member elected by Alumni Council may be an Alumni associate members. One additional member who is an honorary degree recipient from Ryerson University may be added. Ex officii members (who shall have full voting and other rights) shall

include a member of the Ryerson University Board of Governors selected by the Governors, and a former leader of the Ryerson University Alumni Association selected by the President of the Board. All elected members of the Board shall be elected for a three-year term except as provided in the By-Laws.

ARTICLE 76. - OFFICERS

6.1 Officers - Elected. The elected officers of the Board shall be a President, a Vice President, a Secretary and a / Treasurer

who shall serve without compensation and who shall be elected in the manner prescribed by and performs the duties set forth in the By-laws.

ARTICLE 67. - COMMITTEES

7.1 Standing Committees.

There shall be the following standing committees:

A Board Nominations and Awards Committee President co-chaired by the Vice President and Director of Nominations & Awards and consisting of three or more members selected by the Vice President from among the Board, Council or Association membership, who are not candidates for the positions or awards under consideration. This committee shall present annually a slate of candidates for open positions on the Board to the Council RUAA Board for approval, which would be announced and take effect at Alumni Council and bi-annually shall nominate a slate of Board officers for election by the Board and ratification by the Council. The committee shall consider candidates for all awards presented by the Association and shall select those to be honored, presenting the slate for Board consideration.

The RUAA intends to grow, over time, to create A Committee on Alumni Council President chaired by the Secretary / Treasurer of the Board and consisting of three or more members of the Council, Board or Association who shall work to set the objectives of the annual meeting of the Council and ensure that this meeting achieves these objectives.

Additional committees may be established from time to time by the Board in order to achieve the objectives of the Association as reflected in the By-Laws of the Association. In all cases, Board committees will be chaired by a member of the Board who has been elected to serve in this specific capacity. Membership on all committees is open to members of the Board, Council or Association at the discretion of the committee President chair.

7.1 Committees - Membership. Committee Presidents chairs for all the committees specified in the By-Laws shall be identified in the

nominating process for the Board and elected by the Council to fill specific leadership roles. The President, the Vice President, and the Executive Director (ED) of Alumni Relations shall be ex officis members of all Board committees, with full voting privileges, except the Board Nominating Committee which the Vice President and Director of Nominations & Awards will lead co-chair and the ED of Alumni Relations will serve as an ex officio member. Board directors are able to strike committees as necessary to complete their mandate.

Motion 100210-02: To approve the amendments to RUAA Constitution Moved: Darren Cooney Seconded: Paul Nichols Carried

Academic Associations: Tony Biglieri spoke to his report. This year he was able to meet with all the associations. The inaugural meeting bringing all associations together happened this year. Next year Tony indicated he would like to break the meeting into two sessions – new associations and then a larger session for all associations to share best practices. Tony closed with a thank you the Alumni Relations team for their valuable work.

d) Shared Interest Chapters: Jim Theobalds updated the members on the Delta Sigma Phi and Rho Alpha Kappa fraternities. He indicated that he is working to grow the sports groups by trying to engage alumni to participate in these activities. He indicated that the Shared Interest Chapters would be joining the Academic Association meeting(s) again this year. Jim also thanked Tony and the Alumni Relations team for the valuable work this year.

e) Regional Branches: Ross Mutton spoke to his report. He highlighted the growth of the Regional Contact Network. 45 contacts in19 countries. Ross thanked Cynthia Wilchynski for her hard work.

f) Students & Young Alumni: Chris Nguyen spoke to his report. He explained the touch points for student’s transition to alumni and thanked everyone for all their support.

g) Marketing & Communications: Tyler Forkes updated the group on the work of Kari Davis. Benchmarks are noted in the Annual Report. Kari was very active in advising us on the website and RU Online community.

h) Awards & Nominations: Jennifer Hicks spoke to this report for David Martin. She highlighted the creation of the new international alumni award and then introduced the new RUAA Board of Directors

i) Annual Fund: Ian Horne spoke to his report. He thanked Roberta Garcia and her team. He further recognized that the annual fund is looking for new methods of fundraising more than telephone solicitations. He noted that this is the 3rd year in a row that the annual fund has raised one million dollars. He ended his report by sharing with the members that he really enjoyed the hosting the Blue and Gold Society and will continue to encourage RUAA board members to join.

j) Board of Governors Liaison: Ian Horne shared Frank Salvati’s report. k) Senate Liaison: Paul Nichols spoke to his report and highlighted goal of creating the

Law Studies Centre. He congratulated Tyler and the Alumni Relations team on the excellent Alumni Awards Night.

New business

Tyler Forkes extended his thanks on behalf of Ryerson University to all our volunteers RUAA Board Members, Associations, Branches and Chapters. He offered his sincere thanks to all of them for all this hard work and dedication.

Calendar The next Alumni Council Meeting is scheduled for Saturday September 24th, 2011.

Adjournment Motion 100210-03: To adjourn the 2nd Annual RUAA Council Moved: Tony Biglieri Seconded: Tyler Forkes Carried

Minutes submitted by: Florence James

Minutes approved by:

RYERSON UNIVERSITY ALUMNI ASSOCIATION EXECUTIVE COMMITTEE 2010-2011 GOALS

Jane Langdon, President

Ian Horne, Vice-President Darren Cooney, Secretary & Treasurer

Tyler Forkes, Executive Director Alumni Relations

1. Board Functionality & Effectiveness Date Action

ongoing • Meeting structure and frequency (6) o Switch to in-person meetings for face to face interaction

• Executive Committee Meetings – strategy issues. o Executive Committee meets two weeks before Board meetings

to review issues and follow up with designated Board contacts • Directors’ expectations & reporting.

o Improvement in content and more clearly defines roles of RUAA Board members.

• Staff activities covered in ED report or by staff o being implemented

• Joint Executive Committee report o being implemented

• Early circulation for thorough review o Still an issue – deadlines often not met

• Only info that matters – focus on discussion items - o Seems to be working – ask Board members for input/suggestions

before next Board meeting

2. Advocacy Date Action

ongoing • Develop board’s advocacy role. Continue to develop o Reactive issues that arise. Successful outcome for situation with

O’Keefe alumni football game on quad and alumni speeches at convocation.

o Proactive opportunities e.g. Alumni House. Executive Committee asks ED for update at meetings

3. AGM Review

Date Action

ongoing • Timing/Location – opportunities to engage more alumni. o Switched AGM to Wednesday, November 23rd in conjunction

with the group recognition event. • Director at Large.

o Continue to look for roles

4. Strategic Relationship Building

Date Action

ongoing • Ryerson’s Executive Group (influential persons such as President, VP’s, Provost Etc...)

o Had informal meeting BOG chair Phyllis Yaffe; o attendance when possible at Ryerson events; o share RUAA message whenever possible o set up annual meeting with Ryerson University Executive to

provide overview on goals and update on accomplishments of RUAA

• Utilizing RUAA BOG/Senate Representatives strategically to share key messages

o Still need to review how these positions can best be utilized • Meeting alumni representatives on BOG/Senate

o In future, schedule introductory meeting as soon as possible after appointments to RUAA Board

RYERSON UNIVERSITY ALUMNI ASSOCIATION ACADEMIC ASSOCIATIONS 2010-2011 GOALS

Tony Biglieri, Director, Academic Associations

1. Increase communications from the RUAA and amongst the group themselves

Date Action

On-going Have built relations with a number of group members while attending group events.

On-going Discussed the idea of using the RUAA relay template to send messages quarterly to academic group members; was not implemented.

2. Strengthening and maintaining the existing groups

Date Action

M30 Mar 11

&

M05 May 11

Offered 2 working nights – one for established groups and one for new groups.

MC’d at both of these events and met a number of new members.

2323 Nov 11 Decision to go forward with a combined RUAA recognition event and RUAA AGM.

3. Explore with Alumni Relations ways to establish new groups

Date Action

Was not able to implement these goals.

RYERSON UNIVERSITY ALUMNI ASSOCIATION REGIONAL BRANCHES 2010-2011 GOALS

Ross Mutton, Director Regional Branches

1. Reignite dormant branches

Date Action

Jan - Oct Communicated with past executive, followed up with a general call to Hong Kong alumni which led to three alumni expressing interest in re-starting the Hong Kong Branch. That work is currently underway.

Nov - Oct Communicated with a number of alumni in Trinidad and Tobago - we now have three alumni working on reinvigorating that Branch

2. Grow number of Regional Branches – Total of 5 branches in 5 years

Date Action

May Communication with Marc Gedeon leading to the establishment of Los Angeles Branch

September Some communication with Vancouver ARCs- they are in the final stages of establishing a Branch

November • Active: Los Angeles, Ottawa • Formative branches: Vancouver, Trinidad, Hong Kong

3. Alumni Regional Contact Network

• Improve communications • More regional information in Ross’ emails • Start a ARCN Section in Newsletter • Establish an ARCN feedback site • Establish ARCN driven regional feedback site

Date Action

May • Establishment of ARCN electronic newsletter by Cynthia Wilchynski - my periodic emails to contacts has been reincorporated as a report in this newsletter. The e-newsletter will be published in May and November each year.

• Canada: 23ARC’s • USA: 8 ARC’s • International: 23 ARC’s

• Trinidad and Vancouver have Facebook sites

4. Solicit ARCN for International Awards nominations

Date Action

Cynthia sent out an e-mail to the ARC’s asking for suggestions

RYERSON UNIVERSITY ALUMNI ASSOCIATION SHARED INTEREST GROUPS 2010-2011 GOALS

Jim Theobalds, Director Shared Interest Groups

1. Connect with all new groups

Date Action

August, 2011 Rowing – Allison Loosely, GCM 2011 – she has accepted the role of Ambassador.

August, 2011 Fencing – does not have an identified alumnus yet – only spoken to the coach.

August, 2011 - Muslim – Mohammad Jabbar – Muslim Student Association’s former leader – spoken about the potential of creating an Alumni chapter.

August, 2011 Tri-Mentoring – Sid Naidu – he is leading the charge and interested in forming a chapter.

2. Increase awareness about the accomplishments of each Chapter

Date Action

May 5, 2011 Met with established Alumni Groups as follows: Hockey Alumni – Frank Sheffield, O’Keefe (OKHAA) – Shantz-Hilkes Chloe, Rho Alpha Kappa (RTA) – Richard Todd, Delta Sigma Phi - Jim Theobalds, Women’s Volleyball – Slobidanka Skoric, Pitman Hall – Terri Dietrich and Jeff Holloway, Alumni Ambassadors. Topics discussed were development/fundraising overview, succession planning and growth of groups, working with other alumni groups and support services – Alumni relations and the RUAA.

3. Providing learning and sharing opportunities for the Chapters

Date Action

March 30, 2011 Met with New Alumni Groups as follows: Men’s Basketball – Shae Frattura – Alumni Ambassador, Women’s Soccer – Sonya Booker – Alumni Ambassador, Men’s Volleyball – Roger Marszalek – Alumni Ambassador, Women’s Basketball – Lacy O’Sullivan – Alumni Ambassador, Women’s Hockey – Stephanie Veltmann – Alumni Ambassador. Topics discussed were managing an Alumni group, event start up, FIPPA overview and support services – Alumni Relations and the RUAA

4. Increase recognition of the accomplishments of the Alumni Chapters

Date Action

June- August Golf tournaments were held by Rho Alpha Kappa - June, Delta Sigma Phi - June and the Ryerson Rams Hockey Alumni - August – these 3 groups have annual tournaments to increase the recognition and accomplishments of their Alumni Chapters

Frank Sheffield – Sports

5. Increase the number of Chapters to 4

Date Action

As above in section 1 the goal is to work with these 4 new groups to increase the number of chapters by 4.

6. Address the specific needs of Athlectic Alumni Chapters

Date Action

A positive step for the Athletic Alumni Chapters would be to have a meeting in late November or early December to discuss their specific ideas for engagement of former athletes, etc. Their needs are different than associations and one must hear what they think about how their events are going and how they see progression into the future. As the MLG unfolds the opportunity for tremendous growth will be visible with these athletic chapter groups.

RYERSON UNIVERSITY ALUMNI ASSOCIATIONS STUDENTS & YOUNG ALUMNI 2010-2011 GOALS

Andrea Belvedere, RUAA Director Students & Young Alumni

1. Support all Student and Young Alumni Events Date ACTION

Ongoing Since September 2010

- Attended SYA events including: o Mind Your Online Manners (Nov. 2010) o Attended the “Alumni Expo” (March 2011) o What I Wish I Knew (Oct. 2011)

- Provided promotional support to the Alumni Relations Office to help raise awareness for events and gain more online traction during events

2. Create awareness for the RUAA Date ACTION

June 2011 - Delivered the Alumni Convocation Speech

September 2011 - Delivered the 2011 FROSH Welcome Speech - Sent out a welcome email to all the first year students at Ryerson on

behalf of the RUAA November 2011 - Delivered an introduction speech to alumni attendees at the Mind Your

Online Manners event encouraging them to get involved and provide feedback

3. Help ARO to create Young Alumni engagement opportunities that reach a

broader range of young alumni Date ACTION

February 2011 - Connected with the Ryerson Alumni LinkedIn group owner to see about strengthening the connection between Alumni Relations and the LinkedIn Alumni Community

- Discussed getting alumni more engaged through a “What I Wish I Knew” campaign and event

4. Increase Awareness about Young Alumni Recognition Opportunities

Date ACTION

September 2011 - Incorporated the benefits of being an Alumni into FROSH speeches

TBC - Work with ARO to determine ways to showcase Isadore Sharp Award Winners and the success of other recent graduates.

RYERSON UNIVERSITY ALUMNI ASSOCIATION MARKETING & COMMUNICATIONS 2010-2011 GOALS

Aisha Wickham Thomas, Director Marketing and Communications

5. Raise awareness and better illustrate the benefits of staying in touch Date Action

Ongoing • Booth Decision was taken that a booth isn’t the right vehicle for our communication needs at the moment

• Tell Stories • Videos • Profiles • Testimonials • A video was created that provides a great overview of key benefits of staying in touch. Very useful at regional and on campus events (Alumni Expo). It’s also been distributed through social media channels and is available on AR website and Youtube site. • A poster series was created for larger live events that compliments the video and promotes key offerings. The posters feature an “Ask Me” pin image that serves as a call to action to encourage alumni to ask anyone wearing one of these badges to inquire about said benefits. Application Alumni Weekend/Alumni Expo • Alumni Expo Challenge – This “scavenger hunt” was used at event for

new grads. Trivia questions built around educating new grads about benefits and services was a fun and efficient way to deliver our messaging.

6. Improve overall level of communications

Date Action

Best practices related to email

• Timing • Subject line • Ongoing project. We’ve begun pre-testing on subject lines with

small samples to ensure best open rate. Campaign where this testing was the second used got an open rate of 25% which was the second best results achieved throughout the campaign to date.

• Bounce back rates down significantly on general alumni emails sent through relay.

Review of enews/website/RU online/RUAA fb

• AR website re-launched around our targeted messaging, Stay in Touch Get Involved, Enjoy the Privileges. Site greatly improves

organization of offering and features interactive google map, scrolling marquee etc…

• Enews-initial research on peer institutions e-publications has been done. Ongoing look at sample newsletters. Re-launch is being discussed pending a decision on the coming year’s strategic objectives & goals for this portfolio.

Promo plan guidelines

• Created and shared with team

Establishing guidelines for what the Communication relevancy

• Needs work, will be tackled with overall AR department communications marketing plan to developed over course of next fiscal

7. Use social media to engage alumni

Date Action

• Reunion coordinators – Communication piece created for reunion coordinators for AW but no formal outreach by AR through social media. RC have employed social media in their efforts.

• Social media policy/standard – In progress • More integrated and more analysis – In progress • Streaming to outlets – Ongoing • Live tweeting from B2B event increased engagement • More use of FB ads and targeted posts by region

8. Improve efficiencies related to communications

Date Action

• Work with codes • Better reports • Efficiencies • Ongoing. Great development for this year was working with

advancement services to remove manual work of removing registered attendees from large emails lists. Also, large email blasts (target entire datasbase) are now being sent through third party – saving lots of time in our busiest season.

RYERSON UNIVERSITY ALUMNI ASSOCIATION ANNUAL FUND 2010-2011 GOALS

Mikhael Bornstein, Director, Annual Fund

1. Meet with other RUAA Directors to find synergies between portfolio

Date Action

2. Identify key segments where we can increase participation

Date Action

May 2011 Met with Sergio Chiodo on May 13th, 2011 to discuss this goal.

3. With RUAA colleagues set our own participation goal

Date Action

4. Ongoing review of Annual Fund materials

Date Action

May 13th, 201 Met with Sergio Chiodo and we have assembled a portfolio of Annual Fund materials for review

5. Represent RUAA on Blue & Gold Society initiatives

Date Action

RYERSON UNIVERSITY ALUMNI ASSOCIATION BOARD of GOVERNOR’S LIASION 2010-2011 GOALS

Frank Salvati – Board of Governors Liaison

1. Have at least one Board of Governor attend an RUAA Board Meeting

Date Action

May 2011 Jason Wong (via phone)

2. Have at least one RUAA Director attend an in-person Board of Governor Meeting

Date Action

May 2011 Paul Nichols (in-person)

3. Make all Board of Governors members – past, present and future - honorary alumni vis-à-vis: notices, event invitations, discounts, and like privileges

Date Action

n/a Limited time at BofG meetings hence deferred initiative

4. Keep driving the initiatives to have some sort of alumni recognition at each of Ryerson’s new athletic centre and the new Learning Resource Centre - recognition can range from plaques and/or actual collection areas to lounge facilities of sorts.

Date Action

n/a Due to uncertain opening dates initiative deferred until timing is more certain (e.g. Gardens as Ryerson’s new athletic centre is scheduled to open in September 2012)

5. Heighten awareness for a Ryerson community wide (students, alumni, Boards, staff,

faculty, etc) pride-day where the University would encourage the wearing of a Ryerson pin, colours (or like indicators of support); it could be done on the day the annual Island picnic pilgrimage takes place or the newly re-instituted day the Blue & Gold function is held, as examples! Date Action

n/a Limited time at BofG meetings hence deferred initiative

RYERSON UNIVERSITY ALUMNI ASSOCIATION DIRECTOR AT LARGE 2010-2011 GOALS

Hala Bissada, Director at Large

Actions Date Action

April 2011 Met with Ryerson Alumni staff on two occasion to advise on décor for the President’s Reception activity for Alumni Weekend 2011

June 2011 Gave the alumni address on June 17th, convocation ceremony

October 2011 Gave the alumni address on October 19th, convocation ceremony

RYERSON UNIVERSITY ALUMNI ASSOCIATION AWARDS & NOMINATIONS COMMITTEE 2010-2011 GOALS

Dr. David Martin, Director of Awards & Nomination Committee

1. Increase # of attendees at Awards Ceremony

Date Action

Jan 5, 2011 Awards Ceremony has been moved to February 16, 2012 rather than the Fall of 2011 to allow for more time to select award winners and to a longer time period to save the date and to put great emphasis to this event. It was felt that having this event in the fall was competing with Alumni Weekend and other fall events. It is the hope of the board that attendance will be increase with this change

2. Give out International Alumni Award

Date Action

March 2011 The Awards Committee received no nomination for the International Alumni Award. A new campaign will begin in Jan 2012 aimed at Deans, Directors and Chairs to solicit nominations for this award.

3. Develop a slate of officers for RUAA 2011/2012

Date Action

March 2011 A new slate of officers will be announced shortly. The Nomination committee is awaiting confirmation from several nominees who have been asked if they would accept the nomination.

RUAA CONSTITUTION ARTICLE 1. - NAME AND AUTHORIZATION The name of this association shall be the Ryerson University Alumni Association (RUAA). This constitution and by-laws were adopted by substitution of all prior and existing documents of the association on September 20th, 2008 and endorsed by the Board of Governors of Ryerson University on January 28th, 2008. ARTICLE 2. - PURPOSES The RUAA, in partnership with the Alumni Relations Office, endeavours to foster a lifelong, mutually-beneficial relationship between the University and its alumni. To this end, the RUAA: • Represents all Ryerson alumni, including a growing network of alumni groups. • Ensures direct alumni input on, as well as transparency and accountability for, alumni operations. • Encourages alumni to stay in touch with the University, become actively engaged in the life and work of the institution, and to facilitate its advancement through multi-faceted support. ARTICLE 3. - MEMBERSHIP All persons having spent at least one year as a degree, or diploma, or certificate candidate at Ryerson in any of its programs or schools or colleges, and whose class has graduated, and such other persons as the Board may from time to time determine shall be considered members and eligible for any office within the Association, its Council or its Board, as further defined herein. For the purposes of the Constitution, any member of the RUAA who has not graduated with a degree, diploma or certificate will be known as an Alumni Associate. Note: The working definition of “alumni” used by the RUAA differs from the university’s formal definition. As per The Ryerson Act, 1977 (amended): 1. C) “alumni” means persons who have received degrees, diplomas or certificates from Ryerson Institute of Technology, Ryerson Polytechnical Institute, Ryerson Polytechnic University or Ryerson University and are no longer registered as students. ARTICLE 4. -– COUNCIL ANNUAL GENERAL MEETING 4.1 Purpose The purpose of Alumni Council is to serve as an annual general meeting (AGM) of the RUAA will hold an Annual General Meeting, where. Eexecutive and Board members will present summary annual reports, amendments to the constitution and by-laws, (duly presented,) will be entertained, and the new slate of Board Executive and Directors will be announced, and terms of office will formally end and begin as appropriate. The meeting will be duly promoted, and is open to all alumni. 4.2 Powers and Duties The Council of the Association shall be the representatives of the Association and shall have the duty of implementing the purposes of the Association as set forth in Article II hereof. 4.3 Representatives - General All leaders of Ryerson University alumni groups duly constituted, recognized and operating in accordance with the guidelines set forth by the Board of the Association and approved by the Council shall be members of the Council. These shall include, but shall not be limited to leaders of undergraduate and graduate alumni class and alumni cadre groups, regional branches, shared interest groups, athletic groups, school or academic groups and the like. It is expected and shall be required in the regulations promulgated by the Council and Board that these alumni leaders shall represent in their number the gender, geographic, ethnic and shared interests of the Ryerson University alumni population. In order to ensure this broad representation on the Council, the Board shall determine if and when additional representation may be needed. The Board will then invite Ryerson University alumni whose perspective is important to the Council’s work to serve a term of three years as at-large

Council representatives. At-large representatives shall never be more than twenty-five percent of the total Council membership. The RUAA intends to grow Council over time to include student leaders from student government and, or from such official student groups that in the view of the Board warrant inclusion, shall be represented on the Council. Additional Council members ex officio shall include the President of the University, representative faculty members who are Ryerson University graduates to be selected at the discretion of the Board, and all senior officers of University Advancement. Each ex officio representative shall serve in this capacity during the term of office on which ex officio status as a representative is based. 4.4 Representatives – Undergraduate Classes Each University class graduated from Ryerson University shall be entitled to one Council representative. Representatives shall serve in this role for at least three years. 4.5 Representatives – Regional Branches Each alumni branch, which is recognized and endorsed by the Alumni Relations Office, will be entitled to one Council representative. It is expected that these representatives shall be the leaders of the branch or designate, who shall serve for the duration of their term. 4.5 Representatives – Academic Programs and School Alumni Associations All such official University entities will be entitled to membership on the Council in a manner in keeping with the organizational structure in each of these groups. It is expected that these representatives shall include all leaders of these Academic Program or School or cadre associations or a designee of such a leader who shall serve in this representative role for at least three years. 4.6 Representatives – Shared Interest Chapters Leaders of Ryerson University alumni groups organized to gather together alumni who share interests in order to support the University will be entitled to membership on the Council. It is expected that these representatives shall be the leader of the shared interest organization or a designee of such a leader who shall serve in this representative role for up to three years. 4.7 Representatives-At-Large No more than twenty-five percent of the Council shall be composed of representatives-at-large. The Board shall nominate these alumni leaders in a manner and as necessary to ensure that all Ryerson University alumni are fully represented on the Council. The Council shall ratify the appointment of representatives-at-large proposed by the Board by a formal vote at the annual meeting of the Council and will have the right and responsibility of adding additional names to the slate proposed by the Board in order to ensure broad representation should the Board fail to achieve that objective in its nominating process. ARTICLE 5. - RUAA BOARD 5.1 Powers and Duties The Board shall be the executive committee of the Council; shall elect the President, Vice President, Secretary / Treasurer of the Board; shall approve the slate of candidates for board positions proposed by the Nominating Committee; shall have the power to adopt, alter or amend the Association's By-laws as set forth therein, and shall perform such other functions as the Council may be required and approved. 5.2 Membership The Board shall consist of from fifteen to seventeen members. Up to one board member may be an an Alumni associate member. One additional member who is an honorary degree recipient from Ryerson University may be added. Ex officiis members (who shall have full voting and other rights) shall include a member of the Ryerson University Board of Governors selected by the Governors, and a member of the Ryerson University Senate, selected by Senate. former leader of the Ryerson University Alumni Association selected by the President of the Board. All eElected members of the Board (excluding Officers) shall be elected for a three-year term except as provided in the By-Laws. ARTICLE 6. - OFFICERS 6.1 Officers - Elected The elected officers of the Board shall be a President, a Vice President, a Secretary / Treasurer who shall serve without compensation and who shall be elected in the manner prescribed by and performs the duties set forth in the By-laws. 6.2 Officers - Appointed

There shall be an Executive Director of Alumni Relations who shall be salaried, paid for and appointed by the University and who shall perform the duties set forth in the By-laws. ARTICLE 7. - COMMITTEES 7.1 Standing Committees There shall be the following standing committees: A Board Nominations Committee co-chaired by the Vice President and Director of Nominations & Awards and consisting of three or more members selected by the Vice President from among the Board, Council oor Association membership, who are not candidates for the positions under consideration. This committee shall present annually a slate of candidates for open positions on the Board to the RUAA Board for approval, which would be announced and take effect at Alumni Council and bi-annually shall nominate a slate of Board officers for election by the Board. The RUAA intends to grow, over time, to create A Committee on Alumni Council chaired by the Secretary / Treasurer of the Board and consisting of three or more members of the Council, Board or Association who shall work to set the objectives of the annual meeting of the Council and ensure that this meeting achieves these objectives. Additional committees may be established from time to time by the Board in order to achieve the objectives of the Association as reflected in the By-Laws of the Association. In all cases, Board committees will be chaired by a member of the Board who has been elected to serve in this specific capacity. Membership on all committees is open to members of the Board, Council or Association at the discretion of the committee chair. 7.1 Committees - Membership Committee chairs for all the committees specified in the By-Laws shall be identified in the nominating process for the Board to fill specific leadership roles. The President, the Vice President, and the Executive Director (ED) of Alumni Relations shall be ex officis members of all Board committees, with full voting privileges, except the Board Nominating Committee which the Vice President and Director of Nominations & Awards will co-chair and the ED of Alumni Relations will serve as an ex officio member. Board directors are able to strike committees as necessary to complete their mandate. ARTICLE 8. - BY-LAWS The conduct of the affairs of the Association, its Council and its Board shall be governed by a set of By-laws, not inconsistent with this Constitution, which may be amended from time to time in accordance with the provisions thereof. In case of any conflict, the Constitution will supersede By-Laws. ARTICLE 9. - AMENDMENT This Constitution may be amended or supplemented by a two-thirds vote of the representatives present at the Annual a regular or special general meeting, of the Council upon notice specifying the nature of such amendment mailed, or communicated electronically to each representative at least twenty days before such meeting. Any such notice shall be mailed communicated by the ED for Alumni Relations at the request of the President, the Board, or the Vice-President of Advancement.

RYERSON UNIVERSITY ALUMNI ASSOCIATION (RUAA) BY-LAWS

Revised on October 3, 2009 at Alumni Council

Quick Links: ARTICLE 1. - COUNCIL | ARTICLE 2. - BOARD | ARTICLE 3. - OFFICERS | ARTICLE 4. - BOARD COMMITTEES | ARTICLE 5. - AMENDMENTS

THE BY-LAWS

ARTICLE 1. -– COUNCIL ANNUAL GENERAL MEETING

1.1 Meetings - General

The Board of the Association shall designate the time, place and date of the regular meetings of the Annual General Meeting (AGM)Council, which shall be held at least once each year on campus. Special general meetings of the Council may be called at any time by the President, by the Board or by the Vice-President for University Advancement; such special meetings shall be held at such place and on such time and date as shall be fixed by the person or persons calling the meeting.

1.2 Meetings - Notice

Notice of all meetings of the Council shall be given by the ED of Alumni Relations by notice communicated sent in hard copy or electronically to each member of the Council at least twenty days before any regular or special meeting. Each notice shall state the time, place and date of the meeting and, in the case of a special meeting, shall state the purpose or purposes therefore.

1.3 Meetings - Quorum and Voting

At all Annual or special general meetings of the Council, the presence of twenty-one alumni percent of the incumbent Council representatives shall be sufficient to constitute a quorum for the transaction of any business. A proxy or electronic connection of a representative to a meeting shall be included in determining a quorum. Each representative shall be entitled to one vote. A representative’s vote may be cast electronically or by proxy if the representative is unable to attend the meeting. All elections and other questions shall be decided by a plurality of the votes cast, except as otherwise provided by the Constitution or these By-laws.

ARTICLE 2. - BOARD

2.1 Election and Term

The fifteen to seventeen members of the Board (with the exception of officers) shall serve three-year terms as provided in the Constitution, and shall be elected by the Council in a manner and at a time to be determined by the Board, and the slate presented at an Annual or special general meeting.

In the years following initial formation of the RUAA, a Approximately one third of the total number of Board members shall typically be elected each year for a staggered roll over. (except as may be otherwise required by Section 4 of this Article II).

The Board nominating committee will take into account the leadership needs of the Board in the nominating process ensuring that the slate presented to the Council fills the specific leadership vacancy left open as a result of the departure of a then current member of the Board.

All terms for Board members shall terminate at the Alumni General Meeting, Council and newly elected members of the Board shall take office at that timeAlumni Council. The term of each ex officio member of the Board shall extend for the time of service in the office on which ex officio membership is based.

2.2 Eligibility

From 2010 onward, nNo elected member of the Board shall be eligible to serve for more than one full term except after a lapse of five years, provided that the term of the President, the Vice-President, the Secretary, and the Treasurer of the Board shall be governed by Article III of these By-laws. The eligibility of members of the Board elected to fill vacancies shall be governed by Section 4 of this Article of these By-laws.

2.3 Nomination

Nominations for election to the Board shall be made annually by the Board Nominating and Awards Committee. Other applications nominations may be made by petition signed by five members of the Alumni twenty percent of Council representatives and filed with the Board Nominating Committee in advance of their published deadline. at least thirty days prior to the date scheduled for distribution of election ballots. No nominationsapplications for election to the Board shall be made from the floor of the CouncilAnnual General Meeting.

2.4 Vacancies

Any vacancy in the elected seats on the Board may be filled by a majority vote of the remaining members of the Board. Board members elected in this manner will serve out the remaining months of the term of the departed Board member. A member of the Board elected to fill a vacancy shall be eligible thereafter to be elected to a full term on the Board if nominated and elected pursuant to Sections 1 and 3 of this Article of these By-laws. If a member of the Board is elected to be President, Vice-President, Secretary, or Treasurer prior to the expiration of that member's term, the board may consider the seat of such member to be vacant and it may be filled in the manner prescribed herein. The absence of a member of the Board for two consecutive Board meetings shall be deemed a resignation that the Board may accept.

2.5 Quorum and Conduct of Meetings

A majority of the number of Board members currently in office, which must include either the President or the Vice President, shall constitute a quorum for the transaction of all business and, except as otherwise provided in these By-laws, a majority of those present shall be sufficient to adopt any resolution of the Board.

The Board shall meet at least three times in each year, at such times and places as shall be fixed by the President or by the Board and notice of each such meeting shall be givencommunicated by the ED of Alumni Relations to each member by physical or electronic means not later than the tenth day prior to the meeting.

ARTICLE 3. - OFFICERS

3.1 Election of the Chair, Chair-elect, Secretary and Treasurer

The President, the Vice President, the Secretary and the Treasurer shall be elected by a majority of the entire Board, either from its membership or from the membership of the Council, exclusive of ex offii members. Members whose terms as members of the Board shall expire during the calendar year of the election shall nonetheless be eligible for election to such offices. Officers shall begin their term of service as President, Vice President, Secretary, and Treasurer at Alumni Council. The Board Nominating and Awards Committee shall assist the Board in the conduct of these elections.

Election to all offices shall be for a two year term, with the elections being held in even numbered years. All officers shall remain full voting members of the Board and of the Council throughout their term of service as officers even if their term of service as officers extends beyond the original term of election to the Board. All officers shall be ineligible for re-election to their respective offices. The Secretary and the Treasurer shall be eligible for election to Vice President. As with the regular election process, the Board Nominating Committee shall assist the Board in filling vacancies in the officer group.

3.2 Officers - Duties

The President of the Association and shall preside at all meetings of the Council and of the Board, and at any gathering sponsored by either body. The President shall perform such other duties as pertain to the office, including the power to appoint committees Presidents as authorized by the Constitution.

In the event of the President's absence or inability for any reason to discharge the duties of office, the Vice President shall temporarily perform those duties. The Vice President also shall perform the duties as specified in the Constitution and such other duties as the Board may assign.

The Secretary shall be responsible for the minutes of the Council and Board meetings, shall perform the duties as specified in the Constitution and such other duties as the Board may assign.

The Treasurer shall perform the duties as specified in the Constitution and such other duties as the Board may assign.

3.3 Executive Director of Alumni Relations - Duties

The ED shall: 1.) Report to the VP of University Advancement,

2.) Fulfill all the duties of the Chief Operating Officer of the Alumni Association,

3.) Maintain and manage an office of alumni relations professionals, and an archival record of Council, Board and Committee activity.

4.) Represent the wishes of the alumni leadership to the University and the needs of the University to the alumni leadership;

5.) Ensure the effectiveness and efficiency of the Association’s on campus office and operation

6.) Act as a full voting member of the Board and Council;

7.) Cause to be maintained current records of the names, USPS address and electronic address of all members of the Council, Board and Committees;

8.) Cause copies of the minutes of the meetings of the Council, Board and Committees to be made available to all interested alumni and the media;

9.) Cause timely notices of the regular and special meetings of the Council and Board to be sent as required by these By-laws;

10.) Act as non-voting Secretary of the Board Nominating Committee and as a full voting member of all other committees of the Board;

11.) Perform such other duties as pertain to the office as may be necessary for the success of the Association’s mission

3.3 The Board’s Executive Committee

The four officers of the Board and the ED of Alumni Relations will act as the executive committee of the Board, functioning on behalf of the Board between meetings.

ARTICLE 4. - BOARD COMMITTEES PORTFOLIOS

4.1 The Portfolios Committees of the Board

The portfolios of the Board will mirror the major business units of Alumni Relations, with Board Members Members of the Board will be selected by the Nominating Committee based on a defined skill set and experience. Board members will work in partnership and liaise with thir counterpart, as applicable, among the professional paid Alumni Relations staff. elected to President Committees focused on the currently most important alumni relations functions. These committees will be formed by the Board members responsible for the specific alumni relations function and may involve other members of the Board, Council members or volunteers from among the Ryerson University alumni ranks.

4.3 Board Portfolio AssignmentsCommittee / Liaison Assignments

The active Board Portfolios are:Committees / Liaisons are the:

1.) 1.) Executive Committee on Academic Program and School Alumni Associations

23.) Committee on Regional Branches 34.) Committee on Shared Interest Chapters 45.) Committee on Students and Young Recent Alumni 56.) Committee on Nominations and Awards

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6.) Committee on Alumni Council 7.) Committee on the Alumni Student Recruitment Network (deferred) 8.) Liaison to the Board of Governors 9.) Liaison to the Senate 10.) Liaison to Alumni Marketing and Communications 11.) Liaison to the Ryerson University Annual Fund 12.) Liaison to the Senate 12.) Directors at Large

2.)

4.2 The Formation / Establishment of Portfolios and Committees / Liaisons

The Board, by amendment to these By-Laws, may from time to time add or subtract from the number of established Board Committees Portfolios to ensure that the then key functions of the alumni relations effort at Ryerson University are addressed by the Board in partnership with the Ryerson University alumni relations staff. Specific staff members will be assigned to work directly with the Board members responsible for each committee area.

In addition, each Board Member may choose to establish a committee of alumni to assist with the portfolio. In the case of Associations, Branches, Chapters, Board of Governors and Senate, the members of those respective groups are considered to comprise the committee membership.

4.3 Committee / Liaison Assignments

The active Board Committees / Liaisons are the:

1.) Committee on Academic Program and School Alumni Associations 2.) Committee on Regional Branches 3.) Committee on Shared Interest Chapters 4.) Committee on Students and Young Alumni 5.) Committee on Nominations and Awards 6.) Committee on Alumni Council 7.) Committee on the Alumni Student Recruitment Network (deferred) 8.) Liaison to the Board of Governors 9.) Liaison to the Senate 10.) Liaison to Alumni Marketing and Communications 11.) Liaison to the Ryerson University Annual Fund 12.) Liaison to the Senate

ARTICLE 5. - AMENDMENTS

These By-laws may be altered, amended or supplemented by vote of a majority of the whole Board, provided that notice thereof shall have been included in the notice of the meeting at which such action is to be considered.

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