Rural Youth Development Grant Program Budgets and Accounting Nancy Valentine, Ed.D. National Program...
20
Rural Youth Development Grant Program Budgets and Accounting Nancy Valentine, Ed.D. National Program Leader, 4-H Rural Youth Development Grantee Training June 2011 Crowne Plaza at Historic Union Station Adapted by National FFA 6/22/11
-
Upload
ilene-hicks -
Category
Documents
-
view
213 -
download
1
Transcript of Rural Youth Development Grant Program Budgets and Accounting Nancy Valentine, Ed.D. National Program...
Rural Youth Development Grant Program
Budgets and Accounting
Nancy Valentine, Ed.D.National Program Leader, 4-H
Rural Youth Development Grantee TrainingJune 2011
Crowne Plaza at Historic Union Station
Adapted by National FFA 6/22/11
Budget Writing Tips (1 of 5)
• Use Budgetary Details Information Sheet• Explain budget requests in proposal narrative• Link budget requests to project outcomes• Provide more rather than less information• Cost must be reasonable• Include purpose, # people, # miles, unit cost, total cost, how often
Budget Writing Tips (2 of 5)
• Line items must add & multiply correctly• Categories must sub-total correctly• Sub-totals must add correctly• Correct sub-totals must transfer accurately to budget form• Use round numbers; .50 or more up; less than .50 down
Budget Writing Tips (3 of 5)
Group and explain itemsItems to establish a community garden5 garden rakes @$15.00 $75.00100 metal stakes @ $5.00 $500.0020 rolls wire fencing @ $20.00 $400.00Sub-Total $975.00
Budget Writing Tips (4 of 5)
Group and Explain ItemsFood Preservation Workshops•5 pressure cookers @ $30.00 $150.00•5 large canning kettles @ 15.00 75.00•5 food blenders @ $20.00 100.00Sub-Total $325.00Materials and Supplies Total $1,300.00
Budget Writing Tips (5 of 5)
Questions: National organization office first;
they can contact staff at NIFA
Budget Categories
Salaries (1 of 2)
• Show work by academic & summer or calendar months• Give total months--1 person 100% for 12 mos.; 1 person 50% for 6 mos. = 18 months• Salary & fringe only for project budget period• Salary cannot exceed regular rate of pay
Budget Categories
Salaries (2 of2)
• Not allowable at Chapter level•Include role, FTE%, how fringe was calculated• Secretarial staff must be significantly above regular duties to count on grant
Budget Categories
Nonexpendable Equipment (1 of 2)
• Items equal or more than $500 (lower than NIFA - $5,000) and useful for more than 1 yr.•Items less than $500 go in “materials & supplies”• Justification needed for similar equipment purchased before• Purchase early in the project
Budget Categories
Nonexpendable Equipment (2 of 2)
• Include descriptions, purpose, costs, time used• General purpose items (office equipment) not allowed
Budget Categories
Materials & Supplies• Materials & supplies to conduct community projects• Materials & supplies for learning activities at meetings (markers, notebooks, paper)• Curriculum• Give purpose, # youth & adults, cost per unit, # meetings
Budget Categories
Travel (1 of 2)
• Must relate specifically to grant• Youth travel needs measurable purpose & outcomes • Include number of people, costs, purpose, destination, dates, mode of transportation• Foreign travel needs prior NIFA approval
Budget Categories
Travel (2 of 2)
• Overnight should include per diem meals & lodging• Must follow organization’s written travel policies
Budget Categories
Formal Publications Costs• Publishing in journal or program related publication• Commercial printing for program materials• Give cost for layout, design, printing, #copies, purpose
Budget Categories
Student Assistance/Support• Training programs for youth & adult volunteers to implement program• Include purpose, # youth & adults, duration, location, travel, & all other costs
Budget Categories
Other Direct Costs-Equipment/Facility Rental
•Provide type of equipment/facility to be rented, purpose, length of time needed, rental rate, how rental rate was established
Budget Categories
Other• Used for other costs not listed above• Purpose and cost details are needed for each item
Budget Categories
Other—Communications• Mailings, postage, express mail, faxes, long distance phone
Other—Photocopying• In-house photocopying of materials
Budget Categories
Other—Conference/Meetings• Conference/meeting not related to training youth & adults• Includes facility rental, equipment, travel, per diem for participants• Include purpose, cost per item, # people, amount of time• Ex: Community education workshops on food preservation
Budget Categories
Other—Speaker/Trainer• Speakers are discouraged due to limited short-term impact
Other—Honorariums•For staff who are working in excess of salaried time; policies must allow
