Run a Report in Background

Title: Run a Report in Background

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Last changed on: 02/21/13 1:47 PM

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File Name: r_Run a Report in Background.doc Last changed by: cjstephenson

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Last Update: 02/21/13 1:47 PM

Run a Report in Background

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r_Run a Report in Background.doc

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Job Role

Insert Job Role rows as necessary.

Transaction User Data Description

T-CODE Run a Report in Background

Client Language Doc Type Job Role

EN BPP


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Change History

Update the following table as necessary when this document is changed.

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updated 5/20/08

Trigger: Use this procedure to run a report in the background in SAP (rather than the foreground, which displays the report on your screen).

Business Process Procedure Overview

Perform this procedure when you want to run a report that has a large amount of data and may take longer than 10 minutes to return results. The system has a limit of 10 minutes to run any report, and will stop running to preserve front-end capacity if the report is taking longer than 10 minutes. This procedure runs the report in the background, which means you can do something else in SAP while the report is running, and even log off and go home for the evening, and when you next log on check to see if the report has finished.

Tips and Tricks

The report results will not appear on the screen, but the report can be scheduled to run anytime, and the computer does not need to be on for the report to run. You can schedule a long report to begin at 6 am, and it will be ready when you arrive in to work in the morning.

Access Transaction:

Via Menu Path There are no transaction codes associated with this procedure.

Via Transaction Code none


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Procedure:

Eligible Employees

Information: To run a report in the background, enter the filter criteria as if you were running the report in the foreground (to be displayed on the screen), but instead of clicking

the Execute button, choose Program ==> Execute in Background from the menu bar.


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Background Print Parameters

1. Click Continue (Shift+F1) button.

Information: If you need to adjust the properties of the print job (such as whether to print

cover pages or not), the properties are located behind the Properties button. If you do not

need to adjust the properties, click Continue.


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Start Time

2. Click Immediate button.

3. Click Save (Ctrl+S) button.

Information: To begin running the job immediately, click the Immediate button. To schedule the job to be run at any date and time in the future (such as every Monday

morning 5 am), click the Date/Time button.

In this example we will run the report immediately.


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Eligible Employees

4. Click System >> Own Jobs

Information: The next step is to access the job that has been executed. You may move to the next step immediately, or if you schedule the job to begin at a date and time in the

future, begin the step after that date and time have passed. Select System ==> Own Jobs to view all background jobs you have submitted.


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Job Overview

5. Click RPLBEN01 checkbox.

6. Click Spool button.

Information: The list of jobs that are in your queue are listed here. Notice the Status

column. To refresh the status, click the Refresh button (blue arrows/circle). You will not

be able to view the report until the status states Finished.

To preview a job, check the box to the left of the line item to be previewed and click Spool.


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Output Controller: List of Spool Requests

7. Click 623 checkbox.

8. Click Display contents (F6) button.

Information: Check the box to the left of the line item to be previewed and click

the Display contents button (eyeglasses).


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Graphical display of spool request 623 in system B1T

9. Click Save to local file... (Ctrl+Shift+F12) button.

Information: The results of the report are displayed (only 10 pages will be displayed, not

the entire report). You may click the Print button to print the entire report, or download the

report to a file using the Save to local file button (you can save the file to MS Excel, an HTML document, a text file, etc.).

These report results will be purged every so often, so they will not be available weeks into the future.


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10. The system task is complete.

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Run a Report in Background

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