Rules & Regulations · 1. Any resident interested in installing a satellite dish one meter or less...

Commodore Green Brier As Adopted, December 1, 1995 Landmark Condominium Association Revised September 15, 2014

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Rules & Regulations

Commodore Green Brier Landmark Condominium Association

Note: The contents of the Rules and Regulations may change from time to time between updates. The Association is not responsible for incorrect or outdated information.


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TABLE OF CONTENTS Rules & Regulations ......................................................................................................... 1

I. Introduction .............................................................................................................. 3

II. Use of Exclusive or Limited Common Elements ...................................................... 3

A. General ................................................................................................................. 3

B. Transportation of Bicycles and Other Wheeled Objects ........................................ 4

C. Satellite Dish Rules ............................................................................................... 4

D. Storage ................................................................................................................. 6

III. General Rules .......................................................................................................... 6

A. Keys and Unit Access ........................................................................................... 6 B. Lockouts ................................................................................................................ 7

C. Unit Access for Service Providers or Guests......................................................... 7

D. Freight Elevators ................................................................................................... 7

E. Use of Association Resources .............................................................................. 7 F. Pest Management Plan and Rules ........................................................................ 8

IV. Move Ins/Outs and Deliveries.. ................................................................................ 8

A. Move Ins/Outs ....................................................................................................... 8

B. Deliveries .............................................................................................................. 9

V. Sale of Unit ............................................................................................................ 10

A. Pre-Sale .............................................................................................................. 10

B. Under Contract .................................................................................................... 10

C. Sold ..................................................................................................................... 11

VI. Actions of Owners and Residents of Units ............................................................. 11

A. City of Chicago Compliance ................................................................................ 11

B. Annoyance or Nuisance ...................................................................................... 11

C. Pets ..................................................................................................................... 12

D. Remodeling, Contractors/Service Personnel/Repairs ......................................... 14

E. Lease of Units or Parking Spots .......................................................................... 16

F. Sale of Parking Spots .......................................................................................... 16

G. Insurance ............................................................................................................ 16

VII. Rubbish and Recycle ............................................................................................. 17

A. Deposit of Rubbish .............................................................................................. 17

B. Recycling Program .............................................................................................. 18

C. Live Christmas Trees .......................................................................................... 18

VIII. Parking and Motor Vehicles ................................................................................... 19

A. Parking Garage ................................................................................................... 19

B. No Parking/Tow Zones ........................................................................................ 19

C. Alley and Loading Dock Areas ............................................................................ 19

IX. Assessments & Delinquency Policy ....................................................................... 20

A. Payments ............................................................................................................ 20

B. Delinquencies ...................................................................................................... 20

Appendix A – Fee and Fine Structure ........................................................................... 22

Appendix B – Insurance Requirements ........................................................................ 24 Appendix C – Pest Management Plan and Rules ......................................................... 25 Appendix D – Pet Registration Form ............................................................................ 28


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Adopted this 15th Day of September 2014, in accordance with the authority given to the Board of Directors under the Declaration of the Commodore Green Brier Landmark Condominium Association (the Association). I. Introduction These Rules and Regulations apply to all residents of the Association including unit owners and lessees, their guests, building management and association personnel. For the purposes of this document, the term “resident” shall mean owners, lessees, their guests and/or any person residing in a unit. The term “Management” is defined as the agent or employee employed by the Association for the management of the property. The term “unit” is defined to include any limited common area containing the unit or the unit itself. II. Use of Exclusive or Limited Common Elements Exclusive or Limited Common Elements are defined in the Declaration and Bylaws, Article I, H and P.

A. General

1. Common Elements: Shall be used only for the purposes for which they were

designed. No person shall commit waste on the Common Elements or interfere with their proper use by others, or commit any nuisances, vandalism, or damage on or to the Common Elements.

2. No door-to-door solicitation is permitted anywhere on the grounds of the Association.

3. Smoking: Smoking inside any of the buildings' common element areas, such as lobbies, basements and corridors, is prohibited.

4. Freight elevator are available for general use between the hours of 8:00 a.m. and 10:00 p.m. However, residents are encouraged to check availability and reserve the elevator in advance by contacting the management office.

5. Signage: No signage of any kind is allowed on Association property, including "For Sale" and "Open House" boards on the sidewalk in front of the buildings, without prior written consent of the Board. No signage of any kind shall be displayed in unit windows. Allowed signage includes notices no larger than 8 1/2" x 11" posted on the wall of the intercom in the entryway for a period of no more than eight (8) hours. These may announce an open house, give directions for a party, or leave communication for a friend or service company. Postings and notices are allowed in the mailroom on the bulletin boards.


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6. Barbecue Grills: No barbecuing is allowed on common elements or in units except for rooftop units which have their own private decks.

7. Windows: Window boxes, flower pots, window air conditioner units, satellite dishes and all other items are prohibited from being placed outside of a window frame, on any part of an exterior sill and/or a fire escape of any kind, whether temporary or permanent.

8. Units: Due to Life Safety, rugs or mats placed outside unit doors must not exceed the perimeter (length and/or width) of the threshold. They shall not protrude into the hallway beyond the opening of your unit. Open umbrellas, bicycles, strollers, footwear, and other items shall not be stored outside unit doors.

B. Transportation of Bicycles and Other Wheeled Objects

1. Bicycles and other wheeled objects must be taken in and out of the buildings only through the rear and side doors, not through the front/lobby doors. No bicycles shall be transported through the passenger elevators at any time, but are permitted to be transported through the freight elevators during the designated hours of operation of 8:00 a.m. and 10:00 p.m.

2. No bike riding, scooters, toys with wheels, inline or other skating (such as roller blades) is permitted inside the buildings' common areas.

C. Satellite Dish Rules

1. Any resident interested in installing a satellite dish one meter or less in diameter should notify the Board and obtain instructions for installation within seven (7) days from the date of installation. Satellite dishes greater than one (1) meter in diameter are prohibited.

2. Satellite dishes may only be installed on portions of a unit within the owner’s exclusive use or control. This includes only the interior portion of a Limited Common Element inside an owner unit. Any deviations must be approved by the Board of Directors prior to the installation of the satellite dish. Satellite dishes shall NOT be installed on the Common Elements.

3. No more than one (1) antenna of each provider may be installed. 4. To protect the health, safety and welfare of the residents, satellite dishes must

be professionally installed. If the resident uses a professional installer, the unit owner must provide proof that the contractor is insured and licensed. All wires must be encased in molding which matches the color of the building. If at all possible, please attempt to use existing wires.


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5. In order to protect the health, safety and welfare of the residents and their property, the Board reserves the right to inspect the installation and maintenance of the satellite dish.

6. Once installed, the resident will be responsible for the maintenance of the dish. If additional cost is required to maintain the portion of property on which the dish is installed, the Board may assess this cost back to the unit owner. If it is necessary for the Association to remove the satellite dish to perform maintenance, the owner will be advised accordingly.

7. The resident shall at all times keep the satellite dish in good repair. Failure to do so after five (5) days notice from the Board may result in the removal of the dish.

8. The resident shall be responsible for the cost of any maintenance, repair or replacement to the property resulting from installation of the satellite dish. In addition, the resident must restore the property to its original condition upon removal of the dish.

9. The resident hereby indemnifies and holds harmless the Board of Directors, the Association, its agents and members from any and all claims, controversies or causes of action resulting from the installation or use of this satellite dish, including the payment of any and all costs of litigation and attorneys’ fees resulting therefrom. Owner agrees to be responsible for any damage to the property or any injury to any individual as a result of the installation of the dish. Upon installation of the dish the resident must execute the attached hold harmless agreement.

10. Upon transference of the ownership or occupancy of the unit, the owner shall inform the successor in title, including any purchaser by Articles of Agreement for Warranty Deed, or tenant, of the existence of these Rules and Regulations and the obligations set forth herein. All obligations herein shall pass to any successor in interest; provided however owner shall not be relieved from any of its obligations under the Satellite Dish Agreements in the event that owner has a tenant occupying the unit. If the transferee is unwilling to assume the responsibilities set forth herein and execute a new hold harmless agreement, the satellite dish must be removed prior to conveyance of the unit to the new owner or tenant.

11. All satellite dishes shall be installed in strict compliance with these Rules and Regulations. Installation without the written consent of the Board of Directors may result in the dismantling and removal of the satellite dish by the Association without notice. All costs of removal and restoration shall be born by the owner. The Association reserves the right to levy a continuing and daily fine (See Appendix A) for each and every day an unauthorized satellite dish shall remain on the premises after the owner has been notified to remove it, or advised to re-install the dish in conformance with the Rules and Regulations. The fine shall be set by the Board of Directors in accordance with approved guidelines for fines.


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D. Storage

1. Storage of materials in Common Elements or in other areas designated by the Board, including storage lockers and bicycle rooms, shall be at the risk of the resident storing the materials. The resident must provide their own locks for bicycle and storage lockers. No toxic or flammable liquid or chemical material, including paint, shall be permitted to be stored in these storage lockers.

2. Each unit is assigned one (1) bicycle storage space, which corresponds with the unit number, and one (1) storage locker, designated by management. Extra storage lockers may be available for rent for a fee. Check with the Association Manager for availability.

3. Bikes must be stored in the bicycle room/rack in the designated slot, individual storage lockers, or in the unit of the resident. Bikes shall not be chained to any common element property or they will be removed.

4. On occasion, the management office will audit the bike storage spaces to ensure that all bicycles are property identified and stored in their designated slot. In the event that a bicycle does not have an identification tag, the bike may be subject to removal.

5. All stored bicycles must be tagged and registered with Management. Tags are available in the management office.

III. General Rules

A. Keys and Unit Access

To provide emergency access for maintenance, repair and replacement necessary to preserve and protect the property, duplicate keys to all unit entry locks and storage units shall be provided to the Management Office. These keys will be secured and in the custody of the Community Association Manager. Any non-emergency access shall be with reasonable notice, including an approximate time schedule. If keys are not provided, any costs associated with gaining access to a unit for emergency purposes will be assessed to the Owner. In addition, a $200 fine will be assessed to any unit for which management has not been supplied keys.


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B. Lockouts

If keys are on file and it is during regular business hours, the Association Manager can provide keys to enter the unit. After hours, the resident shall call a locksmith for access. The Association Manager and/or the door staff are not responsible for providing keys for lockout access, after hours.

C. Unit Access for Service Providers or Guests

Residents may leave keys to their units, along with written notice indicating the date, time of arrival and name of the contractor, company, or person with the door staff or Association Manager for contractors, service providers or guests. Keys left in the package room, or with door staff, are done so at resident’s own risk. All contractors are required to sign in to receive resident keys and/or a contractor badge. Contractors sign out when the keys and/or badge are returned. Door staff or the Association Manager shall not permit access, be present while such work is being done, or secure unit after work has been completed.

If the Association requires access to a resident’s unit for Association approved repairs or maintenance, the resident will be notified. During this process, an Association employee will be present for the duration of work performed in the resident’s unit.

D. Freight Elevators

1. Loading dock doors and the freight elevators are accessible by key fob. 2. Contact the Association Manager to schedule the Green Brier or Commodore

freight elevators. 3. Hours of resident use of the freight elevators are 8:00 a.m. – 10:00 p.m. 4. Moves in/out, using the freight elevator, need to be completed by 6:00 p.m. 5. The loading dock interior freight elevator gates will be locked at 10:00 p.m.,

Monday through Friday, and at 6:00 p.m. on weekends.

E. Use of Association Resources

1. Association Property: No resident shall borrow or use any equipment owned by the Association, including ladders and vacuum cleaners, with the exception of the hand truck, which may be used for transport of package deliveries upon surrender of the resident’s driver’s license. The hand truck is stored in the package room at the Green Brier and may be signed out through door staff or Association Manager.


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2. Employees: All employees of the Association, door staff, and maintenance staff are directed to receive their job responsibilities from Management or the Board of Directors and not from individual residents.

F. Pest Management Plan and Rules 1. The Board of Directors for CGBLCA has determined that it is in the best

interest of owners, residents and guests, that a well-established policy, that is compliant with the City of Chicago Bed Bug Ordinance, be adopted and disseminated to the Association’s owners regarding its procedures related to bed bugs. This policy is detailed in Appendix C of this document.

IV. Move Ins/Outs and Deliveries

A. Move Ins/Outs

1. Fees: A non-refundable fee is charged for moving in and moving out. The fee applies to any resident or family member that moves in or out of any or all units, including roommates of a resident, no matter what size or location of the unit. There is one fee per move and the payment must be made seven (7) days prior to the move. The payment can be made by check, payable to the Commodore Green Brier Landmark Condominium Association (CGBLCA), or with Chase QuickPay ([email protected]). The elevator time for move in/out must be booked in advance through the Association Manager and will only be booked upon receipt of the move in/out fee. Unscheduled moves will be documented and a fine charged to the unit owner’s account. Fines are double the amount of the applicable fee.

2. Movers: Movers shall not lean cartons, furniture, etc. against hallway walls. Movers are to use the freight elevator only to transport their boxes and moving equipment to and from the unit.

3. Doors for Moving: All movers must enter through the dockside freight elevator doors, with an exception allowed for owners of the Commodore Garden Level units. These owners may move in through the entry doors to the Garden Level from the Broadway Avenue entrance. Even-numbered units in the Green Brier must use the freight elevator on the east side; transport items through the basement to the west freight elevator; first floor units are excluded. Sixth floor units in the Commodore must take the freight elevator to 5 ½ then transport items up the stairs.

4. Elevator Use: No furniture or large items shall be transported using the passenger elevators, but rather shall be transported using the freight elevators.


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B. Deliveries

1. The receipt of all deliveries is the sole responsibility of the resident. 2. Each resident shall be responsible for the cost of repairs for damage caused

by any delivery personnel. 3. In the interest of building security, all food deliveries should be picked up at the

front door by the resident. Please remind delivery persons to leave the building immediately. Delivery persons are not permitted to walk in the hallways and distribute their handouts

4. Large or Multiple Items/Furniture & Appliances a) Large items are defined as those that cannot be carried by the resident. These large items shall not be delivered through the front doors. Deliveries of such items must be scheduled with the Management Office.

b) It is the resident's responsibility to notify the delivery company/person that deliveries of large items must be made through the loading dock doors and via the freight elevators. This includes any item (including multiple items) delivered on a hand truck or dolly, such as groceries, furniture, moving boxes or other large items.

c) To preserve the marble stairways and tile, dollies, hand trucks and other conveyances shall not be used by delivery personnel or residents on the front steps of either building.


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V. Sale of Unit

A. Pre-Sale

1. Contact www.HomeWiseDocs.com for all document requests. 2. It is the responsibility of the unit owner (the “seller”) to notify the Association

Manager when their unit has been listed for sale. Rental lockers do not transfer to the new buyer.

3. No signage of any kind shall be displayed on Association property, including "For Sale" and "Open House" boards on the sidewalks in front of or around the buildings.

4. Seller shall be responsible for notifying the Association Manager (in writing) of any release of keys to real estate agents or other individuals, regarding the showing of the unit.

5. Any and all real estate agents showing a seller’s unit must sign in with the door staff at the door staff desk prior to showing the seller’s unit or conducting an open house. Real estate agents are responsible for accompanying all visitors from the front door of the building to seller’s unit and out again. The agent may not simply buzz visitors into the building or allow them to roam the building unattended.

6. In the event that seller’s unit is scheduled to be on a “broker’s open house,” seller or seller’s agent must notify the management office at least 48 hours prior to the date and time of the open house.

7. Lockboxes or similar devices related to the sale of a unit are prohibited. 8. Residents/Realtors who do not comply will be subject to a fine (See Appendix

A – Fines).

B. Under Contract

1. Contact www.HomeWiseDocs.com for all document requests. 2. The seller is responsible for advising the real estate agent, the contract

purchaser and any prospective buyers with the name, address and phone number of the Association Manager.

3. The buyer, buyer's real estate agent or buyer's attorney is not permitted to contact any member of the Board of Directors for information about the Association. No Board member or management employees will respond to any inquiries from a buyer or any of buyer's representatives.

4. Residents/Realtors who do not comply will be subject to a fine (See Appendix A – Fines).

http://www.homewisedocs.com/



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C. Sold

1. Contact www.HomeWiseDocs.com for all document requests. 2. Move in date must be scheduled with the Association Manager. Move in fees

(see Appendix A) must be collected seven (7) days prior to move in. 3. Seller must advise the new owner that he or she is responsible for advising the

Association Manager of the appropriate billing address for the assessment invoice, registering their key fobs and providing him or her with an Emergency Contact Form.

4. If the buyer has not advised the Association Manager of his or her purchase of the unit within seven (7) days after the closing date, the Association Manager will disable the key fob(s).

5. Residents/Realtors who do not comply will be subject to a fine (See Appendix A – Fines).

VI. Actions of Owners and Residents of Units

A. City of Chicago Compliance

1. Residents are required to maintain the temperature inside their unit(s) between 65-68F at all times from September 1 through May 1, as outlined in the Chicago Building Code.

2. No immoral, improper, offensive, or unlawful action is permitted on Association property. Residents shall comply with and conform to all applicable laws and regulations of the City of Chicago. The violating resident shall hold the Association and other residents harmless from all fines, penalties, costs, and prosecutions for their violation or noncompliance

3. All units are required to have a smoke detector and carbon monoxide detector.

B. Annoyance or Nuisance

1. Residents shall not make or permit any disturbing noises by him or herself, his or her family, pets, servants, employees, agents, visitors, leasees, and licensees, nor do or permit anything to be done that will interfere with the rights, comfort, or convenience of other residents.

2. Residents shall not play any musical instrument or operate any engine, equipment (i.e. exercise equipment), device, or audio unit at high volume or in such a manner that it causes unreasonable disturbance to other residents in individual units or anywhere on Association property.

3. While no definitive quiet times have been designated, please be courteous of your neighbors. The Board reserves the right to impose restrictions.



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C. Pets

1. No animals, other than dogs, cats or other animals reasonably considered to be household pets, shall be raised, bred, or kept anywhere on the Association Property, which consists of the Units and Common Elements, nor shall any animals be kept, bred, or maintained for any commercial purpose. Exotic animals, livestock, arachnids, large reptiles and snakes are expressly prohibited.

2. Unit Owners and Residents shall be permitted to house a maximum of four (4) pets, only two (2) of which may be dogs, including any visiting pets. Subject to the other requirements of this rule, current Unit Owners and Residents who have registered their pets with the Association Manager, within ten (10) business days of the passage of this rule, shall be allowed to keep all existing pets, but may thereafter not replace any pet that dies or is removed for any other reason, if that would result in exceeding the four (4) pet, two (2) dog limit. Any Unit Owners and Residents allowed to keep their pets shall forfeit this right upon the transfer of their Unit, whether by lease, sale or other means of transfer.

3. Current Unit Owners and Residents must register any and all pets, within ten (10) business days of the passage of this rule. New Unit Owners and Residents must register any and all pets, upon moving into the building. All Unit Owners and Residents must register any new pets immediately. A registration form will be provided by the Association Manager. Current Unit Owners and Residents must register such animal as non-conforming, within ten (10) business days of the adoption of these rules. Failure to register such animal will result in forfeit of any grandfathering right.

4. All dogs must be on a leash no longer than eight (8) feet long, and all pets must be under the Unit Owner’s and Resident’s complete physical control, while on any Common Elements.

5. No pet is permitted to run at large, and no pet may be left unattended, on the Common Elements at any time.

6. Unit Owners and Residents must lead their pets away from the Association Property for the purpose of defecation and urination. Unit Owners and Residents are responsible for immediately cleaning up any urine, feces, or any other waste left in the Common Elements by their pets or any pets in their care. This responsibility extends to (a) pets while they are under the supervision of a dog-walker or other pet-care person, and (b) pets of Unit Owners’ and Residents’ guests while they are on the property.


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7. Pets shall be controlled so as not to create a nuisance anywhere on the Association Property, which consists of the Units and Common Elements. No pet shall be allowed to create a nuisance or unreasonable disturbance or to damage anything on the Association Property, which consists of the Units and Common Elements.

8. A Unit Owner is responsible for the actions of pets of anyone residing in or visiting his/her Unit, and the costs of repairing any damage caused by a pet shall be charged to the Unit Owner responsible, as a part of his/her share of the Common Expense.

9. In addition to any other remedy provided in the Association Instruments and these Rules, a fine of $50.00 shall be assessed against a Unit Owner’s account for the first violation of any rule regarding pets. Thereafter, a fine of $75.00 shall be assessed for the second violation of any rule regarding pets, and $100.00 shall be assessed for any violations thereafter.


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D. Remodeling, Contractors/Service Personnel/Repairs

1. When contractors or service personnel are scheduled, residents should either be there personally to admit them or have prior arrangements made with someone else to do so. Residents may leave keys to their unit with the Association Manager for contractor use at the resident’s own risk. Access to a unit will not be permitted unless a written authorization has been provided. Contractor badges can be picked up and signed out at the door staff desk.

2. If contractors are working for more than one day, the Association Manager should be notified.

3. Home repairs and/or construction inside the units shall not start before 8:00 a.m. and shall be completed by 6:00 p.m., Monday-Friday, and Saturday, between 10:00 a.m. – 5:00 p.m. No construction is allowed on holidays

4. On Sundays, no work may be performed by outside contractors. However, work may be performed by the unit owner between 10:00 a.m. – 5:00 p.m.

5. Before work begins, the following documentation must be submitted to the Association Manager for review:

a) A complete set of plans/drawings of the work to be performed. If there are no plans, then there must be a detailed description of the work to be done. Work must be consistent with the building rules.

b) A construction permit, when required by the laws and ordinances of Chicago.

c) Contractors must supply a certificate of general liability insurance naming the contractor, unit owner, and Association as additional insured (see Appendix B).

6. Plans for remodeling should be consistent with the information outlined in the Amended and Restated Declaration of Condominium Ownership for Commodore Green Brier Landmark Condominium. (Note: Certain structural improvements or alterations may require prior Board approval.)

7. All work must comply with the City of Chicago Building Code and the resident must have all applicable permits readily available for inspection.

8. All contractors hired must be properly insured for general liability, property damage and workers' compensation. A certificate of insurance shall be provided to the Association prior to the commencement of any work, with the Association named as an additional insured. Refer to the appendix for the current insurance requirements.


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9. All debris, including paint cans, must be removed from the premises by the contractors or other service personnel. Maintenance staff is not responsible for removal of any such debris and any charges incurred by the Association, in the event the resident does not make such arrangements, will be charged against the unit owner’s account.

10. Any damages to the Association common areas resulting from any resident’s construction are the sole responsibility of that resident and will be charged to the unit involved.

11. A resident cannot replace or restore any interior/exterior windows or the unit exterior doors without the prior written approval of the Board. Any repairs must look similar, the finish and/or style may not be altered.

12. If the repair/remodeling work performed inside a unit requires the shutting off of electrical or plumbing risers, the Association Manager must be notified at least two (2) days in advance (unless it is an emergency situation). The Association Manager is the only authorized person to shut off and reactivate the risers. The Association Manager reserves the right to refuse shut-offs during holiday periods.

13. Workers shall only use the freight elevators, not the passenger elevators, for the transportation of equipment and supplies.

14. No construction work is to be performed in the Association’s common element areas.

15. Contractors and workers shall not leave any exterior building doors ajar. 16. Painters, workers or contractors shall be permitted to clean their materials or

tools only in the Sink Room/Area in each building. No other common areas are allowed for this purpose.


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E. Lease of Units or Parking Spots

1. It is required that all residents register with the Association Manager all leases or other individuals who are residing in the unit.

2. All leases must be for a period of at least thirty (30) days. 3. All owners leasing units or spaces must deliver a copy of the signed lease to

the Association Manager no later than the date of occupancy or ten (10) days after the lease is signed, whichever is sooner.

4. The owner who is leasing the unit shall be responsible for transmitting a copy of these House Rules and Homeowner’s Handbook to the lessee for the lessee’s use and reference.

5. Lessee shall be subject to all rules and provisions of the House Rules, Homeowner’s Handbook. Owners are liable for all actions of their lessee.

6. Parking spots shall only be rented to another unit owner or resident of the Association.

F. Sale of Parking Spots

1. Parking spots may be sold independent of a unit. 2. Parking spots shall only be sold to another unit owner in the Association.

G. Insurance

1. Per the Association Declaration and By-Laws, all residents are required to carry homeowner’s property insurance.

2. Copies of the certificate of insurance must be provided to the Management.


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VII. Rubbish and Recycle

A. Deposit of Rubbish

1. All garbage, including pet litter, shall be properly bagged and tied shut before it is dropped down the chutes. Large items, with the exception of furniture, remodeling debris, appliances or the like, should be left in the chute room for removal by the cleaning staff.

2. Any and all items left in the freight elevator bays unattended and outside of storage lockers will be considered garbage and will be disposed of accordingly.

3. Trash may be disposed of in the chutes only between the hours of 7:00 a.m. and 11:00 p.m.

4. No paint cans, petroleum based solvents, sawdust, or any other flammable liquids or chemical material shall be dumped down the garbage chutes. All paint cans must be closed or dried out and placed by the resident in the basement dumpster.

5. The removal and disposal of furniture, remodeling debris, or appliances shall be the responsibility of the resident. Residents are responsible for arranging for and the cost associated with the removal of any large items from the property. Any costs for said removal which may be charged to the Association will be charged back to the owner responsible for leaving the trash (see Appendix A).

6. At no time is any trash to be stored or disposed of outside of units or in any other common element areas, with the exception of the trash chute rooms, dumpsters, or outside directly in the dumpsters.


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B. Recycling Program

1. The City of Chicago requires recycling. All non-recycled dumpsters in the

buildings are taxed by the City. All non-paper recyclables should be placed in the large drum or bins provided on each floor.

2. Paper recycling should be placed in the blue bins by the trash chute on each floor for pick up by the maintenance staff each morning.

3. Recyclable Items a) Paper: newspaper and inserts, magazines, junk mail, cardboard (all boxes must be broken down), clean food boxes, gift boxes, phone books, catalogs, brown paper bags, gift wrap, office paper, computer paper, calculator tape, colored paper, post-it notes, fax paper, and envelopes of any kind.

b) Metals/Glass/Plastics: empty aluminum, steel or aerosol cans, rinsed aluminum foil & pie plates, bottles bearing the “1”, “2”, “3”, “4”, “5”, or “7” recycling symbols (milk, juice, soft drink, water and laundry detergent bottles). All clear, green and brown glass. All items should be rinsed out with caps and lids removed.

4. Non-Recyclable Items: a) Paper: carbon paper, cardboard contaminated with food, waxed

paper.

b) Metals/Glass/Plastics: dishes, opaque glass, window glass, drinking glasses, lids of soda bottles, rings holding soda bottles together, saran wrap, Styrofoam and paint cans.

c) Carpet and cloth material

d) Food or liquids

5. Oversized Items: Each resident is responsible for removal or disposal of oversized items like remodeling debris, furniture or appliances. Improper disposal of items may result in a fine (see Appendix A).

C. Live Christmas Trees

1. Live Christmas trees shall not be transported via the passenger elevator, stairways, or the front lobby doors, but only through the back doors and freight elevators.

2. When being disposed of, Christmas trees and wreaths must be taken by the resident to the designated outside area. The clean up of any residual needles or branches shall be the responsibility of the resident.


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VIII. Parking and Motor Vehicles

A. Parking Garage

1. As all parking spaces are deeded and numbered, any unauthorized vehicle parked in another person's space will be towed and ticketed at the violator's expense.

2. No vehicle maintenance work or vehicle washing shall be permitted in the parking garage.

3. The Association, Board of Directors and Management assume no responsibility for any damage, loss or vandalism to vehicles parked in the parking garage.

4. Any vehicles blocking the parking entrance gates or alleys will be ticketed and towed immediately, at the resident's expense.

5. No motorcycles or other motor vehicles shall be kept or stored in any area other than the parking garage or in the spaces designated by the Association.

6. No storage of personal items is allowed in parking spots. 7. Parking spaces shall be used for the parking of one motorized vehicle at a

time. This means that parking spaces cannot be used to park more than one automobile at a time or used to store motorcycles or mopeds in addition to an automobile.

B. No Parking/Tow Zones

1. Any vehicles parked in the loading zone areas in front of each building must have their flashers on.

2. If vehicle is parked there longer than 15 minutes, the vehicle will be stickered by the Association, and/or ticketed and towed at the vehicle owner's expense.

C. Alley and Loading Dock Areas

1. The south driveway behind the Green Brier and the north driveway (within the yellow lines) behind the Commodore are for loading and unloading use. Notify the door staff when parking at these locations to avoid towing.

2. Overnight parking in the loading dock areas is strictly prohibited, and vehicles parked in these areas will be ticketed and towed at the violator's expense.

3. Any resident may notify door staff of the above violations; however, only the door staff may initiate an order to tow an improperly parked vehicle.


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IX. Assessments & Delinquency Policy

A. Payments

1. Payments are due on the 1st day of each month. 2. A late fee is charged for assessments received by management after the 10th

day of each month (see Appendix A). 3. A Non-Sufficient Funds (NSF) fee will be assessed to the owner for each non-

sufficient fund check or auto debit (see Appendix A). Your bank may also charge an NSF fee. If payment is received after the 10th of the month, a late fee will also be assessed.

4. Owners who rent their units are responsible for providing management with the correct mailing address for billing purposes. If management does not have the correct mailing information, the owner is still liable for all assessments and fees.

5. Owners are responsible for payments, regardless of receipt of statement. 6. If payments are due late to bank errors, it is the owner’s responsibility to work

with the bank to resolve the issue.

B. Delinquencies

1. All delinquent accounts remain delinquent until paid in full. No partial payments will waive the Association’s right to pursue full payment and/or to enforce the provisions of this policy.

2. The Association will apply partial payments to the oldest outstanding balance in the following order:

a) Oldest balance of regular assessments

b) Special assessments

c) Court costs, attorney’s fees, and other costs of collection

d) Fines; late fees, and interest

3. All attorneys’ fees and other related fees incurred by the Association to collect late assessments will be borne by the delinquent owner. These charges will be treated as fees.

4. All legal notices will be sent via first-class mail to the delinquent owner’s address that is on file with the Association in the Association Manager’s office.

5. All amounts must be paid in full before the notice period expires. If the notice period expires without full payment, the consequences set forth in the notice and/or this document shall apply.


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6. Collection Process a) If a balance remains unpaid for a period of sixty (60) days or more from original due date, the account is considered delinquent. A delinquency letter will be prepared and sent to the unit owner. A copy of this letter will also be provided to the Association’s legal professional.

b) If a balance remains unpaid for a period of ninety (90) days or more from the original due date, a lien will be prepared and filed with the Association’s legal counsel in accordance with state law and the Association’s governing documents. The amount of the lien will be for all outstanding amounts due to the Association (both current and delinquent) as well as any legal fees associated with the collection of said account.

c) If a balance remains unpaid for a period of one hundred and twenty (120) days or more from the original due date, the Association, through its legal professional, reserves the right to begin eviction proceedings for said unit to collect all outstanding balances and legal fees as well as any unbilled amounts due to the Association. Unbilled amounts may include but are not limited to: attorney or Association expenses, unamortized loan amounts and/or special assessments, mandated repairs, etc.


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Appendix A – Fee and Fine Structure

The dollar amount of fines and fees is subject to change.

Fee Item Charge

Replacement Storage Lock

Key Fobs

$25

$40

Mailbox Lock $40

Storage Locker Rental $40 per month

Late Assessment Fee $45

Garage Gate Opener $45

Authorized Weekday Move $200

Authorized Weekend Move $400

Non-Sufficient Funds $10, plus bank fees

Fine Item Charge

Disregard of House Rules $150, or higher at Board discretion

Pet Off Leash $50

Improper Trash Disposal $50, plus waste hauler charges

Pet Excrement $50, plus cost of cleaning

Roof Access Violation $50

Resident/Realtor Sales Violation $50

Complaint – Second Violation* $75

Complaint – Third Violation* $100

Complaint – Fourth Violation* $200

Unauthorized Weekday Move $400

Unauthorized Weekend Move $800

* For violations of a continuing nature, the Board has the authority to charge a daily fine of up to $100 per day for each day that the violation remains uncured.


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Move in/out fees, allowable time schedules and fines are shown in the table below:

Allowable Days For Moves

Allowable Times For Moves

Fees Unscheduled Move Fine

Monday – Friday 8:00 AM – 6:00 PM

$200 non-refundable fee payable by cashiers or personal check 7 days prior to move date.

$400

Saturday 8:00 AM – 6:00 PM

$400 non-refundable fee payable by cashiers or personal check or money order 7 days prior to the move date.

$800

Moves before 8:00 AM & after 6:00 PM

Not Permitted $400-$800

Sundays Not Permitted $800


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Appendix B – Insurance Requirements The Association requires that any vendor, prior to performing services in the Commodore Green Brier Landmark Condominium Association, provide a Certificate of Insurance as evidence of the following coverage and minimum limits:

Comprehensive/Commercial General Liability:

General Aggregate $2,000,000

Products-Completed Operations $1,000,000

Personal & Advertising Injury $1,000,000

Each Occurrence $1,000,000

Excess Liability $1,000,000

Fire Damage (any one fire) $ 50,000

Medical Expenses $ 5,000

Automobile Liability: Combined single limit of $1,000,000

Uninsured motorist $1,000,000

Workers Compensation and Employer’s Liability:

$500,000 each accident

$500,000 disease - policy limit

$500,000 disease - each employee

The Commodore Green Brier Landmark Condominium Association MUST BE NAMED as additional insured with respect to General Liability on the Certificate.

The certificate must be an original. All insurance providers must maintain an A.M. Best rating of A- VII or better and this rating must be evidenced on the Certificate of Insurance. Any Certificates that do not meet the mentioned criteria will not be accepted. If this occurs, we regret we cannot allow your employee access to the building to perform any work. Commodore Green Brier must be afforded 30-day prior notice in the event of any material change, cancellation, or non-renewal (10 days in the event of non-payment of premium).


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Appendix C – Pest Management Plan and Rules Bed Bug Detection and Remediation

1. The Board of Directors for the Commodore Green Brier Landmark Condominium Association (the “Association”) has determined that it is in the best interest of its owners, residents and guests, that a well-established policy, that is compliant with the City of Chicago Bed Bug Ordinance, be adopted and disseminated to the Association’s owners regarding its procedures related to bed bugs.

2. In recent years, bed bugs have become a serious threat to the health, safety and

property of individuals living in close proximity with others. The Association is highly susceptible to bed bug infestations because of the closeness of its units and the shared common elements accessible by all members. This issue is made even more serious due to the fact that bed bugs reproduce and spread at a high rate and are sometimes difficult to detect and always difficult to remediate once an infestation is detected.

3. The Association shall take an aggressive position regarding preventative measures to

ensure that bed bugs do not become a serious issue. If bed bugs are detected, the Association will aggressively work to ensure that the known infestations are remediated so they do not spread. As of the date of this policy being adopted by the Board of Directors, the following procedures shall be followed by the Association related to the detection/remediation of bed bugs.

A. Voluntary Inspections

The Association shall engage the services of a bed bug detection service. This detection service may include the use of trained bed bug detection dogs as they are most effective tool in locating bed bugs that may be too small to see by human inspections. Reasonable accommodations may be made by the Board of Directors under certain circumstances. The Association shall conduct voluntary inspections at least one time a year. The Association shall advise members well in advance of any voluntary inspection. Units WILL NOT be entered without the permission of the owner for voluntary inspections. The cost of voluntary inspections shall be the responsibility of the Association.


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B. Owner/Tenant Responsibility

Each owner and tenant of a unit in the Association shall immediately notify, in writing, the manager of any known or reasonably suspected bedbug infestation in the presence of the unit, clothing, furniture or other personal property located in the building. The failure to comply with this provision shall constitute a violation of the rules and regulations of the Association. In the event bedbugs are discovered and/or reasonably suspected to be present, the owner/tenant shall cooperate with the Association in the control, treatment and eradication of the bedbug infestation found or suspected in the unit. As part of that cooperation, the owner/tenant shall: (1) not interfere with inspections or treatments;

(2) after reasonable notice in writing to the owner/tenant, grant access at reasonable times to the unit for purposes of bedbug infestation, inspection or treatment; (3) make any necessary preparations, such as cleaning, dusting or vacuuming, prior to treatment in accordance with any pest management professionals recommendation; and (4) dispose of any personal property that a pest management professional has determined cannot be treated or cleaned before the treatment of the unit. (5) prior to removing any personal property from the unit, safely enclosed in a plastic bag any such personal property while it is being moved through any common element/area of the building, or stored at any other location. The personal property shall remain enclosed in the plastic bag until such times that the property is either properly disposed of or treated in no evidence of bedbug infestation can be found and verified.

Prior to the mandatory inspection or treatment for bedbug infestation, Management shall send a written notice to the owner/tenant of the unit to be inspected or treated which advises the owner/tenant of the respective responsibilities under this plan and sets forth the specific preparations required by the owner/tenant.

C. Mandatory Inspections

Upon the detection of a bed bug infestation, certain units shall be subject to mandatory inspection, and if necessary, treatment by the bed bug detection service. Those units will be those directly next to the infested unit, and above and below it. The inspection and treatment shall be continued until no further infestation is detected. This is because bed bugs have the ability to move easily between units that share a wall or floor/ceiling. Mandatory inspections are vital in the effort to completely remediate a bed bug infestation. The Association shall advise members well in advance of any mandatory inspection. Units WILL be entered with or without permission of the owner for mandatory inspections.


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If access is denied after notice by the Association, the Association shall proceed with legal action to gain access and seek recovery of any and all costs/fees associated with gaining the owner’s cooperation. In the event the owner/tenant initially brings the existence of bedbugs to the attention of the Manager, and cooperates with subsequent inspections and treatment, or in the event the presence of the bedbugs is discovered via the voluntary inspection procedure, the cost of mandatory inspections and treatment shall be the responsibility of the Association. In the event the existence of bedbugs is not reported by the owner/tenant, and the owner/tenant has refused to permit the voluntary inspection of the unit by the Association, in the event bedbugs are discovered in the unit, the resulting treatment and further inspections/treatment is the responsibility of the aforesaid owner.

D. Treatment

The Association shall engage the services of a bed bug remediation service for use by all members with known bed bug infestations. By the Association engaging one service, it can ensure that the cost is controlled and quality of service maintained as opposed to each member obtaining separate services. This will ensure that the infestation does not get worse or spread to other units. Units with known infestation MUST follow the instructions of the remediation service to prepare their unit in advance of the remediation. Failure to properly prepare a unit after notice by the Association will result in a violation notice, and after a hearing, the imposition of a daily fine for every day of noncompliance in an amount to be determined by the Board. Alternatively, the Association may proceed with legal action to gain access to the unit to conduct the necessary preparation and seek recovery of any and all costs/fees associated with the preparation and gaining the owner’s cooperation.

E. Recordkeeping/Reporting Requirements Management shall maintain written records of any pest control measures performed by a pest management professional in the building and any report prepared by the pest management professional. The plan and records shall be (1) maintained either on-site in the building or at the Association’s management office; (2) maintained for three years; and (3) open to inspection upon request by authorized city personnel, including but not limited to employees of the Departments of Health and Buildings.


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Appendix D – Pet Registration Form

Registering pets will give staff an opportunity to help pets who are home alone during emergencies, as well as locate their owners or determine that these pets are/are not residents of the building, if found. Please return this form to the management office and notify management, if this information changes.

NAME: _________________________________________ UNIT: _________________

HOME PHONE: _____________________ CELL PHONE: ______________________

1 2

Type of Pet ______________________ ______________________

Breed ______________________ ______________________ Color ______________________ ______________________ Marks ______________________ ______________________

Name ______________________ ______________________

3 4 Type of Pet ______________________ ______________________

Breed ______________________ ______________________ Color ______________________ ______________________ Marks ______________________ ______________________

Name ______________________ ______________________

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