RULES OF THE CALL «II IDEAS AND PROJECTS MADRID SUBTERRA ... _of _Madrid...RULES OF “II IDEAS AND...

RULES OF “II IDEAS AND PROJECTS MADRID SUBTERRA CONTEST”

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RULES OF THE CALL «II IDEAS AND PROJECTS MADRID

SUBTERRA CONTEST» IN THE EXPLORATION AND

EXPLOITATION OF THE URBAN UNDERGROUND

ENERGY

1. INTRODUCTION

The underground in the cities offer a very complex and unexplored energetic deposit.

By exploiting it, we could contribute to satisfy the energetic demand of the city with our

own accessible, renewable and clean energy sources.

The association “Madrid E+ Subterra” has the purpose to develop the initiatives that

lead to the exploration and exploitation of the underground energetic potential of

Madrid and promoting knowledge, innovation and disclosure in this matter. The general

interest aims to contribute to the use of energies originated in the underground and

reduce the energetic dependence of the city of Madrid.

The importance of knowledge in the implementation of this project originates a new

area of economical interest, which requires attraction of talent that is able to manage the

effort that is required in the innovation field. Thus, with the purpose of promoting

knowledge, entrepreneurship and innovation in the area of underground energetic use,

the association “Madrid E+Subterra” calls to the “II Ideas and Projects Madrid Subterra

Contest” (hereinafter referred to as CONTEST). The description of this CONTEST is

detailed in the following lines.

2. OBJECTIVES

The CONTEST has the following objectives:

1. Boosting the socio-economical development of Madrid in the long term by

attracting economic initiatives to the city, in terms of underground energy use of the

cities.

2. Promoting competitiveness of the energetic system of the Spanish

entrepreneurial ecosystem.


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3. Promoting research and knowledge concerning the underground energetic use.

4. Stimulating technological projects focused on underground energetic use.

3. DEFINITION OF THE CONTEST THEMATIC

Overall, the works and projects presented to the contest will deal with underground

energetic use and underground infrastructures, considering all the potential energy

sources and their implementation in industry, edification and urbanism.

The works accepted will be included but not limited to the following areas:

1. Geothermal energy: characterization of the soil from the geothermal energy

perspective, equipment and technology related to geothermal energy use.

2. Energy recovery of distribution networks – i. e. drinking water and sanitation.

3. Energy recovery of transportation infrastructures: electric recovery, train

braking, thermal recovery in tunnels.

4. Structural systems: materials – concrete-, thermo-active structures, inertial

conditioning systems, thermo-active founding or any other.

5. District heating and cooling.

The Organizer Committee will interpret the topics and decide on their suitability

according to the contest. Works related to the previous topics will be admitted, as well

as any work related to control systems, transverse technologies application and

innovative business models that contribute to the exploitation of underground energy

according to the Organizer Committee.


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4. CATEGORIES IN THE CONTEST

The CONTEST is structured around three categories of works and projects:

1. 1st Category: Best doctoral thesis and bachelor/master thesis related to the

areas described in section 3.

2. 2nd Category: Entrepreneurial Projects related to the areas described in

section 3.

3. 3rd Category: Projects related to the areas described in section 3. The object of

this category is to carry out a process of active listening, open to companies, research

centres and universities, that help to make technology solutions visible and allows

improvements of a rational, viable and sustainable exploitation of the underground.

The contestants of the CONTEST that submit other projects than doctoral thesis or end-

of-degree projects will be able to choose in which category they are going to compete

from the two remaining. The Organizer Committee will have the last word on the

adequacy of the project to the listed topics in the different categories.

Projects and works can only be presented in one category.

5. AWARDS

The following awards will be given to each of these categories:

1. 1st Category: Best doctoral thesis and bachelor/master thesis. The best

doctoral thesis will receive a monetary prize of 6.000€ (“Best Doctoral Thesis Madrid

Subterra” award) and the best bachelor/master thesis will receive a monetary prize of

2.000€ (“Best Bachelor/Master Thesis Madrid Subterra” award). In the event that the

Organizer Committee decides that more than one project deserve the prize, the category

could have more than one winner and the prize would be split equally according to the

number of winners.


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2. 2nd Category: Entrepreneurial Projects. A maximum of 5 projects will be

selected and they will participate in a training programme. Two participants will be

chosen from this training programme and entry an incubation programme (hereinafter

referred to as the PROGRAMME) managed by Madrid City Council, member of the

association “Madrid E+Subterra”, by the Directorate General for Innovation and City

Promotion (hereinafter referred to as DGICP), which is responsible for the management

of municipal centres that implement technological innovation with the aim of promoting

and diffusing new technologies.

3. 3rd Category: Projects. The 3 projects with the most potential will be chosen

and will participate in the following activities of promotion and diffusion:

a. Publishing of the projects on the Website of Madrid Subterra. The winners will

be offered a space to publish an article about their project.

b. Preferential participation in outreach activities organised by Madrid Subterra:

talks, congresses or any upcoming events.

c. Taking part in a series of presentations about the projects with the partners of the

association “Madrid E+Subterra”.

The Organizer Committee reserves the right to declare void any of the categories in case

of lack of quality in the projects submitted.

6. REQUIREMENTS FOR PARTICIPATION

The participation in this CONTEST implies the full acceptance without any reservations

of these Rules.

The invitation to this contest sets out a series of specific requirements for each category

that are detailed below.

6.1. 1st CATEGORY. BEST DOCTORAL THESIS AND

BACHELOR/MASTER THESIS

The prize “Best doctoral thesis Madrid Subterra” is open to any thesis meeting all of the

following conditions:


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1. Doctoral thesis written in English or Spanish.

2. Doctoral thesis whose topic deals with the areas described in section 3.

3. Doctoral thesis defended between 1 January 2014 to 23 September 2016.

The prize “Best Bachelor/Master thesis Madrid Subterra” is open to any

bachelor/master thesis meeting all of the following conditions:

1. Bachelor/Master thesis written in English or Spanish.

2. Thesis whose topic deals with the areas described in section 3.

3. Thesis read between 1 January 2014 to 23 September 2016.

6.2. 2nd CATEGORY. ENTREPRENEURIAL PROJECTS

This prize is open to any entrepreneurial project with potential to become a business

project that offers an innovative solution applied to the energetic underground use in

cities. The aim of this category is to turn an idea into a viable business project, and the

winners will receive a training program to achieve that.

This category is open to:

1. Natural persons or teams of natural persons. The contestants have to be of legal

age according to the Spanish legislation. The teams will consist of a maximum of 5

people and will have to name one member to be the single representative to the

organizers of the CONTEST.

It is not compulsory for the entrepreneurs and team members to be organized as a legal

entity to participate in this contest.

2. Legal entities that have been created at least 5 years ago. The legal entities will

design a maximum of 3 representatives to the Organizer Committee. These

representatives will participate in the Training Programme if their project is chosen as

the winner.


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6.3. 3rd CATEGORY: PROJECTS AND MATURE SOLUTIONS

This prize is open to any legal entities or natural persons (i. e. companies, universities

and research centres), either individually or collectively.

The natural persons participating in the contest will have to be of legal age according to

the Spanish legislation.

7. METHOD FOR FILLING REQUESTS

This contest will be published in the microsite web

http://www.madridsubterra.es/concursoeng/ , that is available in the portal of Madrid

Subterra.

The participation applications will have to be submitted by the form available in

http://www.madridsubterra.es/concurso. Every contestant will have to register and fill in

the information requested in the form and submit any complementary information

requested in the form.

Applications can be submitted in Spanish or English.

Contestants can only present a single proposal and can't take part in any other proposal

of another category. If the documentation provided was incomplete or had a deficiency

that could be remedied, the applicant would be asked to rectify the information or

include the mandatory documents within 15 calendar days. If the applicant didn't do so,

his or her participation would be rejected.

Notwithstanding the foregoing, applicants could be urged to fulfil another requirement

or step omitted at any time along the process. From the moment it is notified to the

applicants that some changes are required, they would have 3 calendar days to do so. If

the applicants didn't do it, they could lose their rights to amend the procedure. The

Organizer Committee will decide the scope of the clarification and information

requested during all the process, without the power of detracting or modifying the

content of the original information.

http://www.madridsubterra.es/concursoeng/

http://www.madridsubterra.es/concurso


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All the documents requested will be presented as PDF scanned documents. The

Organizer Committee reserves the right to request the original documents to compare

them.

The necessary documentation to take part in the prize “Best Doctoral Thesis Madrid

Subterra” is:

1. Supporting evidence that the doctoral thesis has been defended within the times

indicated previously.

2. Supporting evidence of the marks obtained.

3. Title and abstract (1600 characters maximum) with a description of the project.

4. 10 pages presentation (A4, Arial 12, single interlineal spacing) consisting of:

Introduction, focus of the work, methodology, results and conclusions.

The documentation necessary to take part in the prize “Best Bachelor/Master Thesis

Madrid Subterra” is:

1. Supporting evidence that the bachelor/master thesis has been defended within

the times indicated previously.

2. Supporting evidence of the marks obtained.

3. Title and abstract (1600 characters maximum) with a description of the project.

4. 10 pages presentation (A4, Arial 12, single interlineal spacing) consisting of:

Introduction, focus of the work, methodology, results and conclusions.


This category is open to any entrepreneurial project seeking the development of an

innovative idea applied to the energetic underground use in cities and with potential to

become a business project.


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them.

The contestants willing to participate in this category will have to include the following

documentation:

1. Natural persons or teams of natural persons:

a. Identification of the team members (name, ID number, photocopy of the ID

card).

b. (For teams of natural persons) A document with the name of the single

representative of the team, signed by all the team members.

2. Legal entities:

a. Memoranda of association and letters of concern.

b. Appointment of the representative in the programme.

c. Appointment of the participants of the training and acceleration programme if

they are chosen.

3. Title and abstract (3200 characters maximum) describing the entrepreneurial

project, the needs it solve and its business development potential.

4. Detailed description of the project (2 pages maximum, A4, Arial 12, single

interlineal spacing).

5. Description of the entrepreneur team (1 page maximum, A4, Arial 12, single

interlineal spacing) that is capable of fulfilling all the basic functionalities that the

startup requires in its initial phase, with implementation capacity and potential to grow

faster than the business in a professional way.

6. Business plan (2 pages maximum, A4, Arial 12, single interlineal spacing) that

defines the business model parameters, the necessary financial sources and the

marketing and commercialization plan in an organised basis, as well as any other

relevant information.


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7. Affidavit from the participants stating that they aren't presenting any other

proposal and that they don't take part in any other proposal.

7.3. 3rd CATEGORY. PROJECTS



them.

The documentation necessary to take part in this category is:

1. Natural persons or teams of natural persons:

a. Identification of the team members (name, ID number, photocopy of the ID

card).

b. (For teams of natural persons) A document with the name of the single

representative of the team, signed by all the team members.

2. Legal entities:

a. Memoranda of association and letters of concern.

b. Appointment of the representative in the programme.

c. Appointment of the participants of the training and acceleration programme, in

case of selection.

3. Title and abstract (3200 characters maximum) describing the project.

4. Project Report (20 pages maximum, A4, Arial 12, single interlineal spacing)

with all the relevant information that will allow the Organizer Committee to evaluate

the proposal, as it is stipulated in section 8.3. At the very least, the following contents

have to appear in the Project Report:

a. Description of the project.

b. Applicability of the project in the city of Madrid.

c. Obstacles to the implementation of the project.


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d. Budget.

e. Maps, calculations, environmental impact analysis in terms of reducing polluting

emissions and CO2 emissions, business models related to the project, innovation

analysis and any other relevant information can also be included.

5. Affidavit from the participants (each natural person or legal entity – in this case,

only business-) stating that they aren't presenting any other proposal and that they don't

take part in any other proposal.

8. RATING RULES

The different rating rules are different depending on each of the categories, and appear

below:

The interpretation of the rating rules corresponds to the Organizer Committee.



To determine which is the best doctoral thesis and the best bachelor/master thesis the

following rating rules will be considered, over a total of 100 points (the maximum

rating for each criterion is shown in brackets).

1. Mark gotten in the assessment of the doctoral thesis or bachelor/master

thesis by the corresponding tribunal (10 points).

2. Relevance of the topic proposed and viability of its application in the city of

Madrid (30 points). The appropriateness with the terms of the challenge will be taken

into account in a general way, so as not to exclude pioneering ideas. The viability of the

project implementation in the city of Madrid will be assessed, considering the specific

characteristics of the city.

3. Originality and innovation in the proposal (30 points). The singularity,

innovative solution, maturity, disruption level, etc. will be taken into account.

4. Conceptual approach (15 points).

5. Methodological approach (15 points).


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The rating rules will focus on the relevance of the proposed solution, the

implementation capacity and the innovation of the project.

Projects will be assessed considering the following rating rules, over a total of 100

points (the maximum rating for each criterion is shown in brackets).

1. Relevance of the topic proposed (15 points). The appropriateness with the

terms of the challenge will be taken into account in a general way, so as not to exclude

pioneering ideas.

2. Innovation of the proposal (20 points). The singularity, innovative solution,

maturity, disruption level, etc. will be taken into account.

3. Implementation capacity (25 points).

a. Capacity to implement the presented solution in a real context (15 points),

through an analysis of the required expectations, infrastructure, funding or investment

and the competitors' response, acceptance from users, etc.

b. Business plan and business model (10 points). Expected return, additional

investment and commercial risks of the innovation.

4. Possible impact in the city (15 points). As an example and without limitation,

the following aspects will be assessed:

a. Economic impact: establishing a local and sustainable production structure,

contributing to the economy, creating local patterns of consumption, etc.

b. Environmental impact: sustainable use of resources, improvement of air's and

water's quality, mitigation of climate change, increasing of biodiversity, etc.

5. Possibility of reaching an international impact (10 points). Expansion

capability and growth potential towards new and international markets, adaptability in

different contexts, scalability, etc.

6. Entrepreneur team (15 points). The following aspects will be taken into

account:


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a. Size of the team, level of business experience and level of implication in the

project.

b. Expected level of employment in three years time: incorporation of staff plan in

three years time and required personality profiles.

8.3. 3rd CATEGORY. PROJECTS

The rating rules will focus on the relevance of the proposed solution, the

implementation capacity and the innovation of the project.

Projects will be assessed considering the following rating rules, over a total of 100

points (the maximum rating for each criterion is shown in brackets).

1. Relevance of the topic proposed (15 points). The appropriateness with the

terms of the challenge will be taken into account in a general way, so as not to exclude

pioneering ideas.

2. Innovation of the proposal (25 points). The singularity, innovative solution,

maturity, disruption level, etc. will be taken into account.

3. Relevance of the topic proposed and viability of its application in the city of

Madrid (25 points). The viability of the project implementation in the city of Madrid

will be assessed, considering the specific characteristics of the city.

4. Possible impact in the city (20 points). As an example and without limitation,

it will be assessed:

a. Economic impact: establishing a local and sustainable production structure,

contributing to the economy, creating local patterns of consumption, etc.

b. Environmental impact: sustainable use of resources, improvement of air's and

water's quality, mitigation of climate change, increasing of biodiversity, etc.

5. Technical solvency of the PARTICIPANT (15 points). The experience,

professional career, reports from similar jobs, etc. will be taken into account.


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9. DELIVERY TIME FOR SUBMISSION OF THE PROPOSALS

The delivery time to submit the proposals will go from 31 May at 20:00 (UTC + 01:00)

until 23 September at 23:59 (UTC + 01:00). Proposals arriving after this date will not be

accepted.

10. SELECTION PROCEDURE OF THE WINNERS

The Organizer Committee of the CONTEST will process the competition entries and

will have power to ask for additional information to any participant that might be

chosen as winner, but whose information submitted in the online registration isn't

detailed enough. Any participant whose project isn't solid enough in the form of the

online registration might be disqualified by the Organizer Committee without asking for

extra information.

The Organizer Committee will have power to carry out one or several personal or online

interviews with the participants with the aim of evaluating the projects presented.

After the interviews, the Organizer Committee will select the winning teams from each

category and will personally report it to those awarded.

The participants who obtain the best marks in the 2nd CATEGORY.

ENTREPRENEURIAL PROJECTS will have to sign the commitment for their

inclusion in the entrepreneurship programme described in Annex I, that constitutes the

prize in this category. If one of the selected teams or people don't sign the commitment

for their inclusion in the PROGRAMME and accept these Rules within 10 calendar

days since they are notified with this information, it will be understood that they decline

to accept their prize and the Committee will proceed to notify the next team with the

highest score.

After the notification and acceptance of the prize, if applicable, the results will be

published in the website http://www.madridsubterra.es/concursoeng/ and there will be

an invitation to an awards ceremony.

The publishing of the winner's names is expected to be at the end of October 2016.

The results will not be open to appeal.

http://www.madridsubterra.es/concursoeng/


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11. AWARDS CEREMONY

The winning teams will be invited to an awards ceremony that will take place in Madrid

in November.

Any entrant failing to show up in the event without just cause will be forced to renounce

his/her award.

After the awards ceremony, the winners of the 2nd CATEGORY will be called for the

beginning of the PROGRAM described in Annex I, that constitutes the prize in this

category.

12. ORGANIZER COMMITTEE

An Organizer Committee consisting of members of the association “Madrid

E+Subterra” will manage the CONTEST. The Committee will have the full capacity to

make decisions about the awards and the interpretation of its Rules.

The Organizer Committee will have power to invite external experts of renowned

prestige during the process, in order to assist them in carrying out the judging of the

works.

13. OBLIGATIONS OF THE PARTICIPANTS

All the selected participants will be responsible for the compliance of these Rules. Any

participant who manipulates the expected procedures and/or breaches these Rules will

be disqualified.

The participants of this CONTEST exonerate any organization that replaces them, to the

greatest extent possible by law, regarding any kind of responsibility, sanction,

complaint, civil lawsuit or litigation any any commercial, criminal or administrative

case. Compensations of any kind, cost and expense (including any fees from Lawyers

and Solicitors) caused by any other complaints and received as a consequence of breach

of any of the obligations of this CONTEST Rules by participants will also exonerate the

participants.


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The Organizer Committee reserves the right to verify that participants comply all the

requirements laid down in these Rules, in any manner or form. The participants commit

to facilitate follow-up, verification and control actions by the Organizer Committee.

14. CAUSES OF DISQUALIFICATION FROM THE CONTEST

Participants might be disqualified from this CONTEST for the following reasons:

1. Express written waiver.

2. Withdrawal. Failure to carry out a required procedure during any phase of the

project will lead to withdrawal.

3. Breach of the rules.

15. INTELLECTUAL AND INDUSTRIAL PROPERTY AND

IMAGE RIGHTS

The association “Madrid E+Subterra” acknowledges the ownership of the works

presented in the “II Ideas and Projects Madrid Subterra Contest”. However, participants

grant free non-exclusive license to the association “Madrid E+Subterra” to use the

trademarks in all events and activities related to the CONTEST and entrepreneurship

promotion.

Participants authorise the association “Madrid E+Subterra” to publish on its website

information about themselves and the information found in the abstracts of the projects.

Participants warrant and take on responsibility of the fact that nor their project or the

trademark license referred to in the first paragraph infringe the rights of third parties,

industrial or intellectual property rights, image rights or the laws in force. In this way

they accept responsibility and hold harmless any liquidated damages resulting from

breach of any of these obligations, may they happen.

16. DATA PROTECTION

In accordance with the Organic Law 15/1999 of 13 December on the Protection of

Personal Data and its development regulations, the personal data provided by the

participants will be included in a file owned by the association “Madrid E+Subterra”.


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With that, the association aims to manage the relationship with the participants and keep

them informed of the activities and actions of development of the smart city, carried out

by some of the entities that organize the CONTEST.

The association “Madrid E+Subterra” will be allowed to transfer the personal data of

the participants to its associates.

The owner of the data will have the right to access, rectify, cancel and oppose this data

any time upon written request for this purpose with the reference to “II IDEAS AND

PROJECTS MADRID SUBTERRA CONTEST”, and send it to the association “Madrid

E+Subterra”, established in International Lab, 41 Bailén Street, 28005 Madrid, or

sending an email to [email protected].

17. ABSENCE OF EMPLOYMENT RELATIONSHIPS

The selection of winners according to these Rules and as part of this CONTEST neither

creates any employment relationship between the association “Madrid E+Subterra” and

the participants, constitutes an agency or distribution contract, nor creates any investee

company or association between them.

Participants recognise that they don't host the condition of economically dependent self-

employed workers of the association “Madrid E+Subterra”. In this way, the

arrangements provided in the Self-Employed Workers Statute and the Royal Decree

197/2009 of 23 February will not be applied to the participants. They will neither be

able to introduce themselves to third-parties as workers, agents or legal representatives

of the association “Madrid E+Subterra”, nor be authorised to assume any type of right,

responsibility or obligation on behalf of or for account of these entities.

18. AMENDING OF THESE BASIS

The Organizer Committee reserves the right to change these Rules as long as they are

justified and published in the Website of the CONTEST.

If this contest couldn't take place due to fraud, technical errors or any other reasons that

may affect the proper development of the CONTEST, the Organizer Committee

reserves the right to cancel it, modify it or suspend it.

mailto:[email protected]


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The association “Madrid E+Subterra” absolves itself of any liability for compensation

for damages relating to any temporary supply shortage or lack of continuity on the

operation of the site to participate in the CONTEST. The association also absolves itself

of any liability to faults which occur while accessing different websites and sending

registration forms through the Internet.

19. JURISDICTION AND APPLICABLE LAWS

These Rules are subject to Spanish legislation.

In the event of any dispute arising from the interpretation and application of these Basis,

the participants of the CONTEST and the association “Madrid E+Subterra” are subject

to the jurisdiction and competence of the Courts of the city of Madrid, with an express

waiver of any other jurisdiction that could correspond to them.

Madrid, May 30 2016

Secretary of the Association “Madrid

E+Subterra”

President of the Association “Madrid

E+Subterra”


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ANNEX I. ENTREPRENEURSHIP PROGRAM FOR THE

WINNERS OF THE 2nd CATEGORY

1.- ACCEPTANCE OF THE INCORPORATION IN THE

ENTREPRENEURSHIP PROGRAMME

The participants called to sign the commitment for their inclusion in the

entrepreneurship programme or training and acceleration programme (hereinafter

referred to as the PROGRAMME) will acquire the status of BENEFICIARIES of the

programme. By signing the commitment, participants also accept completely and

without any reservations the conditions expressed in ANNEX I.

ENTREPRENEURSHIP PROGRAM FOR THE WINNERS OF THE 2nd

CATEGORY.

2.- PROGRAMME CONTENT

The programme will be held in the facilities of Madrid City Council and managed by

DGICP, but it may also be hold in another location of the city of Madrid.

It is planned that the entrepreneurship programme will start in January 2017.

The PROGRAMME will consist on the following activities:

1. Development of a training and acceleration programme. Within 4-5 months, the

5 chosen projects will take part in training and acceleration activities, that will conclude

in an event with the publication of the results in front of a jury. The training phase

consists on a series of sessions on entrepreneurship. The acceleration phase will consist

on a personalised work with the members of every project, in order to refine the project

and the suggested business model.

2. Selection of the winners of the training and acceleration programme. At the end

of both programmes the jury will assess the results and choose a maximum of 2-3

winning projects. A maximum of 2 alternates will also be chosen. After announcing the

results to the winning teams, they will have 10 days to formalize their entry in the centre

of DGICP, where the incubation of the project will take place. The selection of the

winners that will take part in the incubation phase is scheduled in June 2017.

3. Incubation. The incubation will offer the winners the services of a centre

managed by DGIPC in a maximum of 2 years for them to achieve the development of


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their business project. There, they will receive the general services offered to

entrepreneurs by DGICP - advise, networking, search for investors, training, etc. - on

the same footing as the rest of the entrepreneurs staying at the centre.

All members of the association “Madrid E+Subterra” will be able to join the training

and acceleration programme.

3.- OBLIGATIONS OF THE BENEFICIARIES

If winners are teams with more than one participant, all the registered members of the

chosen team will be responsible for the compliance of this Rules, regardless of the

organisation of the internal relationships between their members.

The BENEFICIARIES will be responsible for all the visa, permissions and

authorisations required for the trip. All recurring costs for obtaining these documents

and permits will be taken over by the chosen participant/team. The participants/teams

are not entitled to compensation if they don't manage to obtain the visa or travel permit.

Also, BENEFICIARIES will take over all their board and lodging costs.

The BENEFICIARIES will be admitted as users of a centre of Madrid City Council

during the duration of the programme. BENEFICIARIES agree to respect the operating

rules and instructions of the Installation issued by Madrid City Council, and they will

have to accept in writing and without exceptions. Once the Incubation Phase is

completed, BENEFICIARIES commit to leave the installations without being asked to

do so.

BENEFICIARIES commit to assisting the sessions scheduled in the context of the

PROGRAMME.

The BENEFICIARIES of the PROGRAMME will make their best to participate in the

maximum of activities, interviews and events organized by Madrid City Council and the

association “Madrid E+Subterra”. The participation of the BENEFICIARIES in the

activities set as part of the PROGRAMME doesn't imply any granting of additional

allowance.

Neither the association “Madrid E+Subterra” nor Madrid City Council will be

responsible for any upcoming incident originated by the participants/teams arising


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during the incubation phase, or any other circumstances attributable to third parties that

affect the PROGRAMME.

4.- CAUSES OF EXCLUSION OF THE PROGRAMME

The BENEFICIARIES might be excluded from the PROGRAMME due to the

following reasons:

1. Express written waiver.

2. Waiver. The non realization of a required procedure for the developing of the

PROGRAMME at any phase of the project will lead to waiver. Also, regarding the 2nd

Category, the sign of the commitment to the PROGRAMME and acceptance of these

Rules when the participants are asked to if they were chosen in the selection process.

3. Serious and repeated breach of these Rules, especially the obligation to

participate in the sessions of the programme.

4. Serious and repeated breach of the operating rules of the centres of DGICP.

In less serious cases, the Organizer Committee may agree to the temporary exclusion of

the BENEFICIARIES of the activities of the PROGRAMME.

If a participant shows a behaviour or breach susceptible to sanction, a report about the

situation and the sanction proposed will be sent to the Organizer Committee. The

Organizer Committee will report the start of a procedure of sanctioning to the applicant

and will decide on the corresponding punitive actions, which may lead to the exclusion

of the PROGRAMME.

5.- INTELLECTUAL AND INDUSTRIAL PROPERTY AND

IMAGE RIGHTS

Madrid City Council acknowledges the ownership of the works presented in the

framework of the “IDEAS AND PROJECTS MADRID SUBTERRA CONTEST” to

the BENEFICIARIES. However, the BENEFICIARIES grant a non-exclusive and

royalty-free license to Madrid City Council to use their trademarks in any event or

activity related to the PROGRAMME, entrepreneurship promotion and the development

of the smart city.


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The BENEFICIARIES authorize the publication of their information in the website of

Madrid City Council, as well as the information included in the abstracts of the

participating projects.

The BENEFICIARIES warrant and assume that their projects and their trademarks do

not infringe the rights of any third party, especially the intellectual and industrial

property rights, the image rights or laws in force, exonerating them from any damage or

actions arising from non-compliance of this obligation and assuming full responsibility

if that happened.

6.- DATA PROTECTION

Madrid City Council may have access to any personal data of the BENEFICIARIES at

any time during the contest, as it hosts in its facilities the chosen teams, for the purpose

of managing the development of the different phases of the PROGRAMME.

The owner of the data will be allowed to exercise his/her right of access, rectification,

cancellation or objection at any time by sending a written request to that effect with the

reference to “IDEAS AND PROJECTS MADRID SUBTERRA CONTEST” to the

Directorate General of Innovation and City Promotion, established in 1 Montalban

Street, 28014 Madrid or sending an email to [email protected]

7.- NON-EXISTANCE OF EMPLOYMENT RELATIONSHIPS

Participating in the programme does not create any employment relationships between

the Association “Madrid E+Subterra”, Madrid City Council and the BENEFICIARIES.

It neither constitutes an agency and distribution contract, nor creates any investee

company or partnership between them. The BENEFICIARIES state that they do not

have the status of economically dependent self-employed workers related to the

Association “Madrid E+Subterra” and Madrid City Council. Thus, the Self-Employed

Workers Statute, Royal Decree 197/2009 of 23 February, that sets the Self-Employed

Workers Statute, will not be applied to them. The BENEFICIARIES will not be able to

introduce themselves to third parties as employees, agents or legal representatives of

Madrid City Council or of the association “Madrid E+Subterra”. Thereby, they will not

be allowed to assume any type of right, responsibility or obligation in the name or

representation of these entities.

mailto:[email protected]


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8.- JURISDICTION AND APPLICABLE LAWS

These Regulations are subject to Spanish law.

In the event of any dispute arising from the interpretation and application of these

Regulations, the BENEFICIARIES of the PROGRAMME and the association “Madrid

E+Subterra” agree to submit to the jurisdiction and competence of the Law Courts and

Tribunals of the city of Madrid, by specifically renouncing any other rights that they

may be entitled to.

In the event of any dispute arising from the development of the PROGRAMME

regarding its development in the facilities of Madrid City Council, the

BENEFICIARIES agree to submit to the jurisdiction and authority of the

Administrative Court of the city of Madrid, by specifically renouncing any other rights

that they may be entitled to.

RULES OF THE CALL «II IDEAS AND PROJECTS MADRID SUBTERRA ... _of _Madrid...RULES OF “II IDEAS AND...

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