RUGBY 7s TECHNICAL MEETING

Main Operations Centre World Trade Center, Veracruz

¡Bienvenidos!

Welcome!

AGENDA

1. WELCOME

2. PARTICIPANTS & PROGRAMME

3. TECHNICAL TEAM

4. PLAYER WELFARE / MEDICAL SERVICES

5. MATCH MANAGEMENT

6. COMPETITION VENUE

7. VENUE VISIT & CO-ORDINATORS

8. JUDICIAL

9. RESULTS

10.QUESTIONS

11.VERIFICATION OF ELEGIBILITY OF REGISTERED COMPETITORS

• Start list • Clothing • Coin toss • Boot check • Arrival to the facilites • Match presentation • Warm up area • Technical area • Ball kids • Substitutions • Blood substitutions • Sin bin / other

Integrity Passion Solidarity Discipline Respect

Honesty Enthusiasm Spirit Rules Global

Fair play Emotions Friendship Regulations

Belonging Camaraderie

Team

Loyalty

I P S D R

RUGBY VALUES

PARTICIPANTS & PROGRAMME

• Friday November 28th: groups • Saturday November 29th: finals • From 09:00 to 17:30 (aprox.) both days • CACSO and World Rugby (former IRB) protocols

and regulations to be followed

• Competition Programme was sent on Oct 29th • COLOUR CLASH games to be resolved here

MEN’S WOMEN’S

BARBADOS GROUP B

BERMUDA GROUP B

CAYMAN ISLANDS GROUP B GROUP C

COLOMBIA GROUP B GROUP C

COSTA RICA GROUP A

JAMAICA GROUP C

MEXICO GROUP A GROUP C

TRINIDAD & TOBAGO GROUP A GROUP C

VENEZUELA GROUP A GROUP C

MATCHES WHERE THERE IS COLOUR CLASH

Nr. Grupo - partido / Group - match Equipo 1 / Team 1 Equipo 2 / Team 2 Hora / Time

W3 Femenil / Women's C6 Cayman C4 Venezuela 09:44

M1 Varonil Grupo A / Men's Group A A1 Trinidad &

Tobago A3 Venezuela 10:06

M5 Varonil Grupo A / Men's Group A A1 Trinidad &

Tobago A4 Costa Rica 12:56 M9 Varonil Grupo A / Men's Group A A3 Venezuela A4 Costa Rica 15:36

M10 Varonil Grupo B / Men's Group B B3 Cayman B4 Bermuda 16:08 M12 Varonil Grupo B / Men's Group B B1 Barbados B2 Colombia 16:52

Nr. Grupo - partido / Group - match Equipo 1 / Team 1 Equipo 2 / Team 2 Hora / Time

W10 Femenil / Women's C6 Cayman C2 Trinidad &

Tobago 09:00

W13 Femenil / Women's C4 Venezuela C2 Trinidad &

Tobago 11:50

DÍA 1 / DAY 1

DÍA 2 / DAY 2

Teams to agree a solution, or the Competition Manager tosses a coin

EQUIPO TÉCNICO

TOM JONES International Technical Delegate World Rugby

ALBERTO RUIZ LUCA DE TENA Competition Manager Federación Mexicana de Rugby

SCOTT HARLAND Match Commissioner NACRA

BOB LATHAM Head of Judicial Committee NACRA

PATRICK McNALLY Match Officials | Appointments & coaching USA Rugby

NIALL BROOKS Technical Area Manager NACRA

GONZALO TEJEDA Match Officials Liaisson Officer Federación Mexicana de Rugby

SILVESTRE CARDENAS Head of Medical Services Comité Organizador JCC

PLAYER WELFARE / MEDICAL SERVICES

FACILITIES & EQUIPMENT • 3 ambulances permanently at the venue to

evacuate injured players to the hospital • 1 medical pitchside tent • 1 medical room within the technical building to

look after players involved in the current match day and those players not involved

PROCEDURE FOR INJURED PLAYERS 1. In case a player requires medical attention the

physio / doctor of the team can enter the field at any time

2. The medical pitch side personnel goes into the field at the request of the physio / doctor

3. The Tournament Doctor diagnoses the player and decides to evacuate the player by ambulance if he/she needs further medical assistance.

4. From this moment on, the player must carry with him/her the accreditation at all times and be accompanied by a team representative.

5. The player is looked after at medical trailers located at Expo Ver or at Clínica Médica Cristal o Clínica San Luis.

6. The decision to operate on the player or making him/her stay at the hospital is taken based on the diagnosis, treatmen procedures, jointly by the Medical Services Director for the CACSO Games and an Official from the player’s delegation.

7. All costs in Mexico are covered by the CACSO Games.

• NUMBER 1 PRIORITY

• Teams to decide whether their players are looked after the doctor of the team or the doctor of the facility

• Be 100% available for Doping Control

• The Head Injury Assessment (HIA) protocol will not be used

MATCH MANAGEMENT

START LIST • Before each game kicks off (with a deadline of 15

minutes before kick off), teams will hand to Information Services staff at the ground the Start List which will require confirmation from the International Technical Delegate.

SHIRTS: NUMBER & COLOUR • Players must carry the same shirt (number, name)

at all times during the tournament – this is very important for doping control and media purposes.

• Kind reminder to all managers whose teams must use the alternate shirt when assigned to do so after the colour clash review.

MATCH MANAGEMENT

COIN TOSS • Being done at half time of the previous match, in

the tunnel that leads to the pitch • Can be done by captains or a team representative • In case a team does not show up, the team loses

the coin toss • In case the two teams do not show up, the «local»

team starts kicking from the left.

ARRIVAL TO THE FACILITIES • Arrange the transportation with your Chef de

Mission at your hotel. • The Training Facilities are at least 25 minutes private

bus drive from the Hotel area.

BOOT CHECK • There will be random boot check.

MATCH PRESENTATION AND KICK OFF

• Teams must be ready at the tunnel 2 minutes before kick off.

• Half time is 2 minutes. • Teams leave the field near the warm up area.

Players are kindly requested to be available for the media in the way out.

MATCH MANAGEMENT

WARM UP AREA • Teams may enter 22 minutes before their match • Each team must carry their own balls and ball bag • There will be 6 hitshields – thanks for the good use • Besides the warm up area there will be a hydration

zone • Follow the instructions of the Warm up area

Manager

TECHNICAL AREA • Only the players, coach, manager and physio /

doctor is allowed into the technical area • Do not cross the space provided and marked • There will bibs for the replacement players • Only 2 water carriers (who may not be the Head

Coach) per team are permitted • Beside the technical area there will be a hydration

zone • Follow the instructions of the Technical area

Manager

TEAM 1 TEAM 2

BALL KIDS • Follow established protocol. No advice from teams

please!

MATCH MANAGEMENT

BLOOD REPLACEMENT

• Blood replacements are authorised if the tournament doctor confirms it is a blood injury

• The blood injured player can re-enter the field when authorised by the tournament doctor and as coordinated by the side line officials and referee.

• There are 15 minutes for dressing or suturing and coming back into the field.

• Suturing will be done at the Pitch Side Medical Tent.

YELLOW/RED

• Yellow card: 2 minutes • Red card: off and required to

appear before a JO • 3 yellow cards (same player):

required to appear before the JO

REPLACEMENTS • Requested to and done by the

4th/5th officials, with the authorisation of the referee.

• The player on enters the field through the half way line, when play is over.

• Each team will have 5 substitution card per game

• The maximum number of substitutions is 5

• The player off cannot come back into the field, except for blood injury replacements or similar cases authorised by the referee as temporary replacement.

SUBSTITUTION CARD

10 Cayman 2

x

F. Cotton 9:55

MATCH MANAGEMENT

EXAMPLE · RUN SHEET FOR A MATCH

START FINISH ACTIVITY

09:22 09:42 Teams may enter the official warm up area, get prepared and be ready at the tunnel

09:42 09:44 Teams are positioned at the tunnel; last preparations and enter the field

09:44 09:51 KICK OFF – 1st HALF

09:51 09:53 Half time

09:53 10:00 KICK OFF – 2nd HALF

10:00 10:06 Players leave the field

10:06 10:13 Kick off next game

22 minutes

VERACRUZ BOCA

DEL RIO INSTALACIÓN DE COMPETENCIA COMPETITION VENUE

ZONA DE ENTRENAMIENTO TRAINING FIELDS

COMPETITION VENUE

• The Training Facilities are at least 25 minutes private bus drive from the Hotel area.

• The Training Facilities are at least 25 minutes private bus drive from the Tournament Venue.

Centro de Alto Rendimiento de los Tiburones Rojos de Veracruz Carretera libre a Xalapa, cerca de la Zona Industrial Bruno Pagliai, Veracruz Entrada al fraccionamiento Nuevo Veracruz / Antiguo camino a Aluminio

FACILITIES

• Access is only with accreditation • Although there is security personnel – look

after your belongings • 1 tent per country at the recreational area

A Competition area

B Warm up area

C Technical building with changing rooms

D Recreational area

E Control tower

G Stands

H Parking

> From building to field

> Enter warm up area

> Way out competition area

> Spectators - stands

TECHNICAL BUILDING LAY OUT

2

4 3

1

14

12 9 10

13

8

6 7

5

8 Toilets

9 Volunteers Room

10 Press Room

12 Medical Room

13 Kitchen

14 Food lounge

1 Physio Room

2 Men’s changing room for 8 teams

3 Women’s changing room for 6 teams

4 Changing room for match officials

5 Facility and Competition Operations

6 Judicial Committee

7 Doping Control Room

ACCESS

WAY OUT TO THE FIELD

OUTDOORS

Ice bath – Women

Ice bath – Men

Ice bath – match officials

Tents – teams

Tent – match officials

B Free warm up area

• Free space, with no distribution, available at all times for teams and referees in spirit of cooperation.

A Recreational area

• Free area for teams and tournament participants.

• No warm up can be carried out here.

A

B

Tunnel into the field

Technical area for teams

Seating for Temporarily Suspended Players

Pitch Side Personnel – match scorers & time keeper

Pitch-side medical Facility

6m

6m

6m

6m 100m

70

m

10m

PLAYING ENCLOSURE

TECHNICAL BUILDING

LOUNGE & LUNCH AREA • Free for use • Thanks for the good use and cleaning

CHANGING ROOMS • Changing rooms for men and women • 1 changing room per each team for the whole

tournament • Access only permitted with the acreditation • Although there is security personnel – look after

your belongings

PHYSIO ROOM • No physio service provided • Free for use • Respect times and gender

RESULTS & POOL STANDINGS • TV Screen with results and pool standings

ICE BATHS • 2 ice baths for women • 2 ice baths for men • 2 ice baths for referees: 1 women & 1 men • Follow the instructions of the ice baths

coordinators

VENUE VISIT & CORDINATORS

VISIT · 27 November • Punctuality • The visit is of reconnaissance character. Kicking for

the posts will be the only training allowed within the facility.

• Team Coordinators will guide the venue visit

TEAM COORDINATORS • Guarantee that teams are looked after and guided

in the best possible conditions at all times within the facility for them to participate aligned with the set competition programme.

ANDREA DEL OLMO Women’s Team Coordinator Federación Mexicana de Rugby

ALESSANDRO CORDONE Men’s Team Coordinator Federación Mexicana de Rugby

DISCIPLINARY & JUDICIAL

• Manual takes precedence over my comments

• On field and off field

• Judicial process and Appeals Committee

• Citing Procedure:

o 30 minutes Citing referral

o 60 minutes Citing Commissioner to Cite

o Hearing normally adjudicated within 2 hours

• Disputes Committee

• Forms

• Code of conduct

OTHER

BRIEFING · MATCH OFFICIALS • Briefing by the Head of Match Officials.

MEDIA ACCESS • Media area at the way out from the pitch. • Kind request to be available and accessible for

interviews with the media.

FILMING OF MATCHES • Teams are permitted to film matches for analytical

purposes. One camera only will be allowed, positioned in agreement with the Match Commissioner.

FOOD • Rugby has been informed by the Organising

Committee that no food will be provided at the competition venue during the competition.

• It is strongly recommended that: o each Manager organises the food through the

Chef of Mission from their National Olympic Committee and the designated hotel in order to have the food sent to the competition venue or prepared upon departure.

o each team buys, by its own means like other sports are currently doing, food for both days at local stores.

SOCIAL MEDIA • All participants are reminded and requested to

make good use (positive!) of social media when commenting about the tournament.

RESULTS

http://info.veracruz2014.mx/info/esp/zz/espzz_rugby_informacion_del_deporte.htm

VERIFICATION OF ELEGIBILITY

It is required by CACSO that passports be checked at the Rugby Technical Meeting.

Please ensure that Teams take all athlete passports to the meeting.

Thank you for your cooperation in this matter.

d International Technical Delegate Tom Jones [e] Tom.Jones@worldrugby.org

Competition Manager Alberto Ruiz Luca de Tena [e] gerencia@mexrugby.com [c] +52 1 55 3207 8544

QUESTIONS