Request for Proposal (RFP)Bangkok, Thailand

RFP No: RFP-MEKONG ARCC-13-02

Title: Implementation of Ecosystem and Community-based Climate Adaptation and Resilience Building Initiatives

Issuing Office: Mekong ARCC

Submit Questions and RFP to:Address:

Respond via e-mail w/ attached documents in PDF

Date of Issue of RFP: June 26, 2013

Closing Date for Questions: Time: By 5:00 p.m. Date: July 3, 2013

Close Date for Answers: Date: July 8, 2013

Date Proposal Due: Time: By 5:00 p.m. Date: July 18, 2013

Anticipated Type of Award: Cost Plus Fixed Fee

Basis of Award:Award will be made on the basis of a tradeoff source selection process. Award will be made to the offeror whose final offer represents the best value using a combination of cost/price and technical

Attachments TO RFP:

All bidders are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement.

1. Attachment “A” Instructions2. Attachment “B” SOW and Specifications3. Attachment “C” Cover Letter4. Attachment “D” Proposal Checklist5. Attachment “E” Bidders company information6. Attachment “F” Representations/Certifications of

Compliance7. Attachment “G” Form of Offer8. Attachment “H” Agreement Terms & Conditions9. Attachment “I” References and Past Performances10. Attachment “J” Illustrative Adaptation Activities11. Attachment “K” Hot Spot Province12. Attachment “L” Budget Narrative Template13. Attachment “M” Budget Template

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Attachment “A”Instructions

DAI invites firms, non-governmental organizations, research institutions, universities and other organizations to submit proposals to serve as Implementing Partners (IPs) under the USAID-funded Mekong Adaptation and Resilience to Climate Change (Mekong ARCC) program and provide technical assistance and support to local communities to carry out Ecosystem and Community-based Climate Adaptation and Resilience Building Initiatives (Adaptation Initiatives) in the designated Vietnam ‘hotspot1’ province of Kien Giang.

Through this call for proposals, DAI intends to make awards to one or more implementing partners, with at least one award for activities in the Lower Mekong Basin (LMB) country of Vietnam. Adaptation Initiatives will be implemented with communities located within the identified Vietnam ‘hot spot’ province of Kien Giang. Implementing groups will work with communities for approximately two and a half years to carry out activities that reduce vulnerability and build resilience to climate change, specifically as related to impacts on livelihoods and community welfare. Proposed Adaptation Initiatives will have a maximum budget of US$ 200,000 per site for the entire life of project. While there is no minimum award amount, projects that are considered too small to demonstrate sufficient measurable outcomes will not receive full consideration. Awards will be made as contracts (not grants), and implementing partners will receive funds from and report to USAID’s Mekong ARCC program based in Bangkok, Thailand.

I. Type of Subcontract

DAI anticipates awarding one (1) or more cost plus fixed fee (CPFF) contract(s) as a result of this solicitation. All deliverables resulting from award must be submitted no later than December 31, 2015 unless otherwise agreed in the contract.

II. Contract Term

Estimated period of performance is approximately two and a half (2.5) years, or from the time of award to December 31, 2015. For budgeting purposes, offerors should consider an estimated start date of October 1, 2013.

III. Submission of Questions

All questions to this RFP shall be submitted via email to mekong info@dai.com no later than 5:00 pm, July 3, 2013. No technical or cost inquiries will be discussed over the phone or in person except for administrative clarification regarding the submission format or location of the office, etc. Responses to all questions will be distributed to all bidders.

IV. Submission of Proposals

A proposals must be in English and present costs in USD ($). Proposals should be emailed to mekonginfo@dai.com by 5 pm local Bangkok time on July 18, 2013. The subject of the email must

1 Climate change hotspots are areas of the basin projected to experience the greatest change in any one climate or hydrological parameter or where such changes represent a threat or opportunity for existing livelihood options and natural systems.

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include the title of the RFP. The proposal must be submitted in two e-mails under separate documents clearly labeled: (1) Technical Proposal and (2) Price Proposal.

V. Offeror’s Agreement with Terms and Conditions

The completion of all RFP requirements in accordance with the instructions in this RFP and submission to DAI/Mekong ARCC of the technical and price proposals will constitute an offer and indicate the Offeror’s agreement to the terms and conditions in this RFP. DAI reserves the right to award one or more contract(s) without discussion and/or negotiation; however, DAI also reserves the right to conduct discussions, interviews and/or negotiations, which among other things may require an Offeror(s) to revise its proposal (technical and/or price). Issuance of this RFP in no way obligates DAI to award a contract, nor does it commit DAI or USAID to pay any costs incurred by the Offeror in preparing and submitting the proposal.

VI. Source, Origin and Nationality Requirements

For the purposes of this RFP, the authorized USAID Geographic Code is 937 (see AIDAR 752.225-70 Source, Origin and Nationality Requirements) which allows for procurement of goods/services from the United States of America, Vietnam, and developing countries other than advanced developing countries (complete list of allowed developing countries available here: http://transition.usaid.gov/policy/ads/300/310maa.pdf).

USAID regulations specifically prohibit DAI from purchasing services, products produced in or containing any part or ingredient manufactured in Cuba, Iran, North Korea, Sudan, and Syria.

VII. Implementing Partner (IP) Organizational Qualifications

To qualify as an implementing partner for the Mekong ARCC program, IPs must:

1. Currently implement ongoing projects focused on improvement of community welfare /poverty alleviation, natural resources management, disaster preparedness or similar initiatives in the targeted Vietnam ‘hot spot’ province of Kien Giang where Mekong ARCC-supported activities will add value.

2. Have undertaken livelihood support activities with proposed communities in one or more of the following sectors: agriculture, animal husbandry, wild or cultured fisheries, and non timber forest products

3. Possess positive relationships with leaders in the targeted community(ies), and with local, district and provincial government officials necessary to facilitate rapid buy-in of Mekong ARCC activities and the potential to generate continued support beyond the life of the Mekong ARCC-supported project. Inclusion of letters of support and/or commitment from such officials will be looked upon favorably.

4. Be incorporated or legally organized under the laws of the United States, or under laws of one or more of the Lower Mekong Basin countries (Thailand, Lao PDR, Vietnam and Cambodia).

5. Operate as a going concern in Vietnam, and

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a. Be managed by a governing body, the majority of whom are citizens or lawful permanent residents of Vietnam; or,

b. Legally employ citizens or lawful permanent residents of Vietnam in more than half its permanent full-time positions and more than half of its principal management positions.

VIII. Compliance with RFP Instructions

Offerors are required to fully review all instructions and specifications contained in this RFP. Failure to so will be at the Offeror’s risk.

IX. Composition of Proposal

To be considered, a complete proposal must contain the following information and supporting documents:

Section 1 – Proposal Submission Documents

a. Signed Proposal Cover Letter (Attachment C) b. Completed Proposal Checklist (Attachment D)

Section 2 – Technical Proposal

Technical Proposals should use the following structure – proposals failing to conform to this structure will not be evaluated.

Length & Format: Technical proposals are limited to no more than 15 pages in length, (Times Roman point 11 font size, with one inch margins on A4 paper). This length limitation excludes the cover letter, section dividers, table of contents, workplan and any maps the offer chooses to include in their proposal. It also excludes the following annexes:

Annex:A. CVs of proposed personnel (not to exceed 5 pages per CV)B. Short qualification statement that describes the IP’ ongoing work in the Lower Mekong Basin (LMB) relevant to the Mekong ARCC program, and letters of support from community, local and provincial government officials.

Technical proposals should use the following outline:

a. Executive Summary

b. Overall Program Approach – Describe how Mekong ARCC-supported adaptation initiatives will be integrated into and add value to ongoing community support activities being carried out by the offeror. This section should explain where the offeror proposes to work how their particular community(ies) would benefit, and what livelihoods areas would be the focus of support with Mekong ARCC funding.

c. Component Delivery – Describe how your team will implement the three project components outlined in the scope of work (Page 7), who on your team will lead each activity, which counterparts (people, organizations, etc.) will be involved in each activity, and what

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outputs and outcomes you can achieve within the life of the proposed project. Specifically, the IP should describe how they propose to use the Mekong ARCC developed climate information to help communities adjust their development plans and carry out activities to protect/improve livelihoods and strengthen community resilience. They must describe how they will promote and account for gender equity in component delivery. Proposals also must include a draft work plan - using a Gantt chart format - that shows the timing for different activities and expected deliverables during the first year, and shows more general information on component implementation over the entire life of the project. This section must also describe how the implementing partner will collect baseline data and fulfill monitoring requirements outlined in Component 3.

d. Management, Staffing and Reporting – Briefly describe your proposed organizational structure lines of communications, and existing financial and M&E systems, and how the administration of the adaptation initiatives will be integrated into existing work in the community. Identify who will be the dedicated Project Manager for the adaptation initiatives, other technical and support staff, including their technical and managerial roles and responsibilities. Include an organizational chart that shows the relationships between different team members. For each staff member, provide a summary statement of their qualifications and experience for their proposed role in the adaptation initiatives. Full staff CVs should be included in an annex.

e. Qualification Statement – Offerors are requested to provide a brief summary of their relevant work in the targeted community(ies) and in the region. Summaries should clearly demonstrate their most relevant qualifications to carry out the proposed Adaptation Initiatives. Specifically, describe your existing relationships within the community, recent and ongoing activities, results and success stories, lessons learned, and (if available) provide activity maps. Emphasis should be placed on the offeror’s experience in: (1) applying participatory approaches and tools with communities, and working with communities to create shared understanding of development challenges and devising strategies that communities can carry out to address these challenges; and (2) Applying community-based monitoring and evaluation systems, developing surveys and collecting household and focus group-based data to shape project design and implementation strategies. Additionally, describe qualification, if any, in the following areas:

Generating geospatial information, including producing GIS-based maps and spatial planning products;

Enlisting outside support such as from local universities, private sector and/or local and provincial governments to support the implementation of offeror’s other programs;

Support from other donor funded initiatives at proposed area; and Using social media to support community development and/or share information

generated from community activities.

The offeror’s Qualification Statement to address the above can be included in Annex B.

Section 3 – Price Proposal

The Price Proposal must be under separate cover and clearly labeled as such. Offerors must provide a detailed cost breakdown of prices including:

a. Labor (base daily rate plus any overhead and/or social charges, and level of effort (in days)

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b. Travel (ground transportation, per diem, airfare, etc.)c. Other direct costs (i.e. meetings, workshops, trainings, printing, communications, and other costs attributable to carrying out the project.)d. Any overhead and/or social costs.e. Any fees.

Additionally, the offeror must provide an estimated total cost that will be dedicated to each of the three project components. Price Proposals must be submitted in Excel and may use the template provided in Attachment M. A budget narrative explaining the proposed costs must accompany the budget.

X. Evaluation of Proposals

DAI will use a best value determination in evaluating proposals and making final awards. A best value determination means that, in DAI’s estimation, the selected offer will provide the greatest overall benefit to the Mekong ARCC Program in terms outputs and outcomes and the proposed cost. DAI will use the trade-off process to make a best value determination, which means that it may be in the interest of DAI to consider awarding contracts to other than the lowest priced offeror or other than the highest technically rated offeror. The evaluation factors and allocated points are presented below.

a. Overall Program Approach & Component Delivery (40 points)Proposals will be assessed based on the extent to which their implementation plan is clear, logical, technically sound, and reflects a technical approach that will produce measurable and sustainable outcomes. Higher scores will be assigned to proposals that clearly articulate how they will support community-led climate adaptation activities, how Adaptation Initiatives will add value to and be integrated into ongoing IP-supported activities, and address specific gender concerns. Finally, points will be assigned for the quality and realism of the draft workplan and how it demonstrates the IP’s plan to carry out activities, the order of activity implementation, and the reasonableness of timelines for proposed activities.

b. Management, Staffing and Reporting (25 points)Implementing partners will be scored based on:

The quality and feasibility of the management plan, which discusses the overall lines of communication and the management approach toward planning, implementation, and evaluation of the demonstration project.

Team structure and qualifications and the relevance of their experience to the activities being carried out under the proposed project.

Plan for meeting Mekong ARCC reporting requirements.

c. Qualification Statement (35 points) Proposals will be evaluated based on the relevance, quality, and soundness of the organization’s recent and ongoing work in the proposed community(ies), and proven relationships with local community and government officials. Higher scores will be given to those offerors who prove their knowledge of applying community-based and ecosystem-based adaptation methods to support climate planning at the community level.

Cost– No points are assigned to the cost proposals evaluation. While the technical evaluation criteria are significantly more important than cost, cost remains important. Costs must be within the limits specified on page 2, “Instructions”, and will primarily be evaluated for realism, reasonableness and whether allowable under USAID rules. This will consist of a review of the cost proposal to determine if the overall costs proposed are realistic for the work to be performed,

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reflect the offeror’s understanding of the RFP requirements, and are consistent with their Technical Proposal.

XI. Requirements for Bids to be Determined to be Responsive

a. The bid must conform to all the organizational and technical specifications listed in the RfP instructions (outlined in Section IX) and the SOW & Specifications in Attachment B. Proposals which do not comply will be determined non-responsive and rejected.

b. Vendor must not be included on the US Government EPLS/SDN blocked persons/organizations list.

c. Vendor must provide a DUNs number before final award.

Attachment “B”

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SOW

I. BACKGROUND

Climate change is now and will continue to significantly alter the environment of the Lower Mekong Basin. Extreme weather events like floods and droughts alongside subtle shifts in seasons—variations in length of wet and dry seasons and temperatures rises—impact livelihoods, health, natural environments, and the resulting welfare of millions of people living in the Lower Mekong Basin.

While local communities are extremely aware of changes in weather, they are rarely provided with an understanding of the underlying factors driving these changes, nor how they might be impacted by changes in weather and climate in the near and long term. Finding ways to make scientific data more accessible to communities and strengthening their capacity to interpret and integrate this information into actions and plans is a crucial part of Mekong ARCC program. But as important as using science and technology is for reducing vulnerability, equally so is the tapping of local knowledge of the women and men living within these communities. These community members are continually ‘adapting’ to changing conditions as a normal course of dealing with weather related or economic shocks. Mekong ARCC Adaptation Initiatives will draw on the experiences, priorities, and ingenuity of local people, and provide them with science-based climate information that strengthens their ability to make informed decisions about the viability of their livelihood investments, in agriculture, livestock, fisheries and NTFPs, and actions they can take that reduce their vulnerability to climate change.

a. Mekong ARCC Climate Study and Hot Spot Provinces

The Mekong ARCC project is a five year program (2011-2016) funded by the USAID Regional Development Mission for Asia (RDMA) in Bangkok and implemented by DAI in partnership with the International Centre for Environmental Management (ICEM) and World Resources Institute (WRI). The project focuses on identifying and addressing the environmental, economic and social effects of climate change in the LMB.

The first year of the Mekong ARCC program focused on developing a detailed Climate Change Adaptation and Impact Study for LMB to better understand how climate change will alter ecosystems and impact the 'comfort zones' of specific community livelihood and subsistence options. Using this information, the Study team identified ‘hot spot’ provinces that are: a) representative of the 12 ecosystems found across the Basin, b) contain a mix of staple and commercial crops, fisheries and livestock that are common to the LMB, and c) are projected to experience the greatest relative increase in temperature, rainfall, or sea level rise d) where such shifts would significantly impact a number of important livelihood/subsistence options for communities. The selected Hot Spot provinces, therefore, share common traits with other provinces in the LMB, which will allow the new approaches to adapting and learning generated in field programs to be replicable and scalable throughout the Basin.

In priority ‘hot spot’ provinces where the Mekong ARCC Study team anticipates the greatest climate related shifts or impacts will occur, a detailed analysis was conducted of how projected changes in rainfall, temperature, or sea level rise would impact specific sectors - fisheries, agriculture, livestock, NTFPs and local socio-economic conditions. Table 1 below shows how the Vietnam ‘hot spot’ province of Kien Giang aligns with the sectoral information included in the Mekong ARCC Climate Study. Further detail on the vulnerabilities by sector for Kien Giang, Vietnam is included in the Hot Spot Profile in Attachment K. Climate profiles and sector analysis for all the hot spot provinces the Study identified in the LMB can be downloaded at www.mekongarcc.net . (Note: For the purpose of this solicitation, only

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proposals for the hot spot province of Kien Giang, Vietnam will be evaluated as eligible for implementation of Adaptation Initiatives).

Table 1: Vietnam Hot Spot Province Vulnerability Highlights

Province Vulnerability Highlights

MARCC Climate Study Detail

Agric

ultu

re Li

vest

ock

Fish

erie

s

NTF

Ps

Vietnam

Kien Giang Drought at end of dry season to increase saline intrusion and impact rice yields; flash floods to impact shrimp farming

b. Mekong ARCC Adaptation Initiatives Site Requirements

With this solicitation, Mekong ARCC will support one or more Adaptation Initiative(s) in Kien Giang Province with communities—defined as a population of at least 1,000 people who share a common geographic area and are connected through a shared political system and officially recognized boundary—that meet the following criteria.

Communities or clusters of communities are located in Kien Giang hot spot province. Implementing Partner (IP) has livelihood activities ongoing at the proposed site where important

crops/species are exposed to the impacts of climate change (as per Attachment K or justified through on-the-ground experience).

IP has developed and can demonstrate (through formal agreements) positive working relationships with: (1) community members who are willing to incorporate proposed Mekong ARCC activities into their community development planning and implementation, and (2) local/provincial government counterparts.

Adaptation Initiatives have potential to add value to existing community efforts to improve livelihoods and/or reduce climate risks, show results and generate data by December 2015.

Community and/or ecosystem features allow for approaches and best practices to be replicated elsewhere in the LMB to areas with similar characteristics.

II. OBJECTIVES

This solicitation represents the start of a phase of the Mekong ARCC program that is focused on establishing a nexus between climate science and on-the-ground community-led responses to the changing climate in specific economic sectors and ecosystems. Mekong ARCC will support Adaptation Initiatives that build the capacity of local communities while assisting them to combine their knowledge with Mekong ARCC generated climate science information to: a) understand climate risks, b) identify and prioritize adaptive responses to those risks, c) implement adaptation activities (technical and behavioral), and d) monitor, measure, and recalibrate adaptive responses based on experience gained and the best available weather and climate information. To do this, Mekong ARCC will engage IPs at five to six sites in ‘hot spot’ provinces across the basin to work with communities in the design and implementation of adaptation initiatives that address specific climate threats to livelihoods and natural systems with the greatest potential to impact community well-being. Mekong ARCC will use the experience gained through these Adaptation Initiatives to extract replicable and scalable approaches and lessons learned that national governments and donors can adopt and incorporate into projects and investments across the LMB.

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III. APPROACH REQUIREMENTS

Mekong ARCC has conceptualized a Climate Planning approach encompassing three main components:

(1) Vulnerability Assessment and Adaptation Planning; (2) Activity Implementation; and (3) Adaptation Monitoring and Learning.

Activities and results for these three components are detailed in Section IV below. IPs should incorporate these components into their respective proposals for Adaptation Initiatives with communities. It is important to note that this Climate Planning approach is a critical element of Mekong ARCC’s “proof of concept” for ecosystem and community-based climate change adaptation program design. Each of the Adaptation Initiatives that IP’s implement will, therefore, provide a platform for testing, refining and improving on community-based Climate Planning concepts. Based on experience gained through the Adaptation Initiatives, case studies will be developed by Mekong ARCC to demonstrate how climate planning at the community level works in practice, and to disseminate lessons learned that can be scaled-up and replicated at other sites.

In addition to three components of the climate planning approach, IPs are expected to apply the following guiding principles in planning and carrying out adaptation initiatives.

Action Driven by Communities and Integrated with Government Plans . IPs must involve communities closely in every step of planning and implementation of the adaptation initiatives. This will provide communities the opportunity to learn by doing, conduct their own vulnerability assessments, identify specific climate risks, and formulate adaptation strategies and action plans that address both ecosystem and livelihoods risks. To the extent possible, IPs should seek integration of adaptation strategies into sub-national management plans through to national government approaches.

Climate Science and Local Knowledge Incorporated into Adaptation Planning. IPs must work with communities and use the climate planning approach to translate and incorporate the projections and sector impacts of the Mekong ARCC Climate Study and local knowledge into actions that will reduce climate vulnerability while building resilience into traditional farming, livestock and fisheries systems, and community use of natural resources.

‘Comfort Zones’ and Species Threshold Concepts Introduced to Decision Makers. Cropping and natural systems thrive in comfort zones where temperature, rainfall, and soil conditions create a favorable environment. Moving outside of traditional comfort zones – wetter wet seasons and/or more days at higher temperatures – will not mean immediate collapse of a crop or natural system, but it will decrease its vibrancy and productivity. Understanding and monitoring threshold markers—evidence of tipping points after which species are more likely to fail— will help indicate when a comfort zone has been breached and aid communities in being proactive in responding to climate change impacts. Using the comfort zone and species threshold concepts can help decision makers at the community level measure their own vulnerability and actively monitor and adapt to the changes around them.

Cohesive Design Reflects USAID, National Government, and Regional Donor Priorities. To help ensure that Adaptation Initiatives undertaken in communities are not one-off efforts, community adaptation plans and strategies should support achievement of priorities in national adaptation plans, have the potential to gain local government support, and meet eligibility requirements for additional or follow-on funding through one or more of the international climate funds. Designs that demonstrate linkages with programs funded by the USAID Mission in

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Vietnam, ADB, World Bank, MRC or similar regional organizations will be looked upon favorably.

IV. ACTIVITIES AND ANTICIPATED RESULTS

While each IP will bring a unique approach grounded in the local context, the below activities and outcomes represent a framework for each IP to follow in the three components of climate planning.

Component 1 – Vulnerability Assessment and Adaptation Planning

1.1 Community stocktaking exercise to identify a) climate hazards b) changes in weather/seasons recognized by the community c) ongoing impacts of weather/climate shifts on livelihoods and d) what local actions have been taken to reduce vulnerability. The IP should carry out baseline surveys of community and households to collect information about local livelihoods, incomes, health and knowledge about climate change. (Such baseline information will be used to measure changes in key indicators discussed more fully in Component 3).

1.2 Introduce and translate the Mekong ARCC provincial climate projections (temperature, precipitation, crop suitability, species thresholds, etc.) into a practical scenario planning exercise that enables community members to understand how climate change is linked to current threats and future climate hazards.

1.3 Communities identify and analyze adaptation options (technical and behavioral) that reduce current vulnerability to weather events and anticipate future impacts from changes in climate as identified in the Mekong ARCC Climate Study. Using simple benefit-cost and/or multi-criteria exercises, community stakeholders (including women and disadvantaged groups) must assess and prioritize possible adaptation actions they can take to: 1) make their current livelihoods more resilient, and 2) identify alternative livelihood options for the future.

1.4 Prioritize and propose a limited number of adaptation options for implementation that can be carried out within the timeframe and budgetary resources provided to the IP from Mekong ARCC. Activities must be responsive to climate change in the near/long term, appropriate to local circumstances, be within the capacity of the IP to implement and manage, sustainable, and able to generate data required by Mekong ARCC. Activity plans must incorporate the inclusion of women and vulnerable populations in implementation, monitoring, and resulting benefits. (Note, proposed adaptation investments will need to be submitted to Mekong ARCC for approval).

1.5 Assist communities to design a system (or improve an existing system) for observing and recording changes in weather and extreme events (floods, droughts), longer-term patterns, such as timing of seasonal changes during the rainy season, length of growing season, and changes to key livelihood options (reduced yields, fewer/different species, increased disease, etc). (This system is critical to the Component 3 learning element)

Vulnerability Assessment & Adaptation Planning –Deliverables and Anticipated OutcomesDeliverables

Baseline community assessments and data collected, analyzed, and made available for use and prepared for broader dissemination.

Vulnerability analysis completed in close coordination with community leaders and reviewed on an annual basis.

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Updated/revised community development and disaster preparedness plans informed by weather trends and climate projections are submitted for approval to appropriate community and local government authorities.

Initial analysis of benefits/costs of different adaptation options incorporated into community plans and prepared for broader dissemination.

Prioritized adaptation options for implementation submitted to Mekong ARCC for review and approval.

Outcomes Community ability to track extreme weather events, climate patterns, and seasonal shifts

improved. A common understanding of risks associated with climate change is gained and incorporated into

livelihood planning and decision making.

Component 1 activities should be completed within the first 6-9 months of the field program. Component 2 – Activity Implementation

2.1 Implement approved priority adaptation activities in one or more livelihood sectors; activities must incorporate the inclusion of women and vulnerable populations in the implementation, monitoring, and benefits accrual.

2.2 A sustainability plan for each adaptation activity is developed that might include operations and maintenance schedules, financing plans, workplans, management and ownership structures, environmental monitoring plans, etc.

2.3 Assist communities to implement their newly designed or improved system for observing and recording changes in weather and extreme events (floods, droughts), longer-term patterns, such as timing of seasonal changes during the rainy season, length of growing season, and changes to key livelihood options (reduced yields, fewer/different species, increased disease, etc).

Activity Implementation –Deliverables and Anticipated OutcomesDeliverables

Sustainability plans developed with representative participation of all community members and submitted for approval by appropriate community/local government authorities.

Approved number of adaptation activities implemented and demonstrating results as defined by IP and community.

Community weather/climate monitoring system established and functioning.

Outcomes Communities realize benefits tied to livelihood thematic areas (See Table 2 for illustrative types

of benefits) Communities have increased adaptive capacity due to implementation of priority actions and

monitoring system.

Component 2 activities must be completed by December 2015

Component 3 – Adaptation Monitoring & Learning

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The Mekong ARCC program devotes significant effort to monitoring and assessing how vulnerable rural populations in ecologically sensitive areas take actions to reduce their vulnerability to expected changes in climate in the LMB. Mekong ARCC requires the support of IPs to aid in these monitoring and assessment efforts. As such, IPs will be responsible for helping the program collect and report along two distinct tiers.

Tier 1 – Community Project Output & Outcome Tracking – will directly contribute to the Mekong ARCC team’s USAID reporting requirements toward overall project indicators for the purposes of monitoring the progress of activities being carried out by each implementing partner.

Tier 2 – Other Key Data – provides data points that will feed in to the Mekong ARCC program efforts to derive a benefit to cost analysis in specific areas including public health, incomes, and ecosystem services. The Mekong ARCC team will organize a workshop with IPs once awards are made to discuss and agree upon common indicators and sampling methodologies so results can be compared across the different projects.

3.1 IPs must track community socio-economic and biophysical changes that feed into a results-based management system to allow for mid-course corrections and ensures that the communities’ views on the adaptation initiatives are heard and acted upon. The Tier 1 M&E system will enable IPs and Mekong ARCC to track activity implementation progress toward expected overall gains at the community level against important USAID indicators.

USAID indicators for the Mekong ARCC project that IPs will be expected to contribute to are: Number of laws, policies, strategies, plans, agreements, or regulations addressing climate change

(mitigation or adaptation) and/or biodiversity conservation officially proposed, adopted, or implemented as a result of U.S. Government assistance

Number of stakeholders with increased capacity to adapt to the impacts of climate variability and change as a result of U.S. Government assistance

Number of activities implemented by communities to reduce gender-specific vulnerability to climate change

The Mekong ARCC team will work with IPs to develop processes that ensure data integrity in accordance with USAID guidelines for information collection as part of their M&E plans during the initial kickoff meeting after awards are made.

3.2 With assistance from the Mekong ARCC team, the IP will be asked to help collect additional sets of data and information that will be used for a cross site benefit-cost analysis.

Baseline Data: IP’s will collect information on incomes, health, and knowledge-attitudes-practices for assisted households within each community. These three community/household sets of data will provide the basis for estimating community benefits accrued as a result of the project and for longitudinal analysis of changes and impacts on household incomes and child malnutrition that occur over the life of the demonstration project. IPs will work with the broader Mekong ARCC team in planning baseline studies to ensure a common methodology is applied to all sites.

Quantified Benefits & Costs: As noted above, IPs are expected to help communities analyze expected benefits and costs of each adaptation option. During implementation, IPs will track all financial outlays incurred or expected for equipment, materials, information, labor, land acquisition, rental of storage space or any other pecuniary expense and note when over the life of the project that expense will be incurred. Initial, up-front costs as well as ongoing annual or periodic maintenance and monitoring costs should be noted separately. Anticipated benefits should be described (and quantified to the extent practicable) in terms of both market (i.e. increases in yields of crops, fish, or wildlife) and non-market benefits (i.e.

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preservation of biological diversity or improvements in water quality), and also estimate avoided costs (i.e. what climate related costs the adaptation option is likely to prevent). The Mekong ARCC team will assist the IPs, based on each adaptation project, to set up an appropriate system to gather this type of information.

V. PROJECT MANAGEMENT, STAFFING AND REPORTING

Management and Staffing. Implementing partners must describe how they will manage adaptation initiatives alongside their existing work within the community. IPs will describe where they have field offices, their organizational structure, and existing financial and M&E systems. IP’s will provide a staffing plan that identifies who will be the dedicated Project Manager, and additional technical and support staff who will work with the Project Manager to carry out planned activities across the three components – Vulnerability Assessment & Adaptation Planning (Component 1), Activity Implementation (Component 2), and Adaptation Monitoring & Learning (Component 3). If staff are currently committed to work on other grants/contracts, the IP must explain how their current role will dovetail with their Mekong ARCC Adaptation Initiative work.

Reporting IPs will be required to submit four types of reports as detailed below.

1) Monitoring and Evaluation Plan. Mekong ARCC will work with each IP during the kickoff meeting to finalize an M&E plan for each project. M&E plans will include discussion of the key indicators and the approach the IP will take to collect and report on information quarterly to Mekong ARCC. (This is the Tier 1 M&E System noted above)

2) Baseline reports. These will report on the baseline data and summary analyses carried out at the beginning of each project on community/household income and health, and knowledge, attitudes and practices related to climate change and adaption. (This is the Tier 2 M&E Systems noted above)

3) Quarterly reports. These reports, submitted within 15 days of the end of each quarter of the calendar year to the Mekong ARCC program, should at a minimum, provide the following information:

Summary of activities undertaken during the quarter and outcomes of project activities (i.e. trainings held, plans developed/approved, field activities carried out, and community monitoring systems establishes).

Table of key performance targets that shows overall target and current status of achievement Description of planned activities in the coming quarter Any benefit/cost data collected during the quarter, and Summary financial statement – total funding under the contract, funds expended during the

quarter, total funding expended to date, and funds remaining.

4) Final report. The final report will summarize activities undertaken and the data and analysis of the follow-up surveys on community and household income and health, and on knowledge, attitudes and practices related to climate change and adaptation. These reports also should summarize community capacity to continue collecting climate information and making adjustments to their adaptation plans.

VI. QUALIFICATION STATEMENT

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Implementing partners must describe their ongoing programs in the community(ies) where they propose to carry out the Mekong ARCC Adaptation Initiative activities. Please refer to Attachment A, Section IX, of this RFP for further details.

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Attachment “C”Cover Letter

PROPOSAL COVER LETTER[On Firm’s Letterhead]

<Insert date>

TO: Christy Owen Mekong ARCC ProjectBangkok, Thailand

We, the undersigned, provide the attached proposal in accordance with RFP- MEKONG ARCC-13-02 dated XXX, X, 2013.

Our attached proposal is for the total price of <Sum in Words ($0.00 Sum in Figures) >.

I certify a validity period of four months (120 days) for the prices provided in the attached proposal. Our proposal shall be binding upon us subject to the modifications resulting from any discussions.

We understand that DAI is not required to accept and/or evaluate proposals that do not conform to the instructions of this RFP, and additionally, DAI may reject all proposals and not award a subcontract for this RFP.

Sincerely yours,

Authorized Signature:

Name and Title of Signatory:

Name of Organization:

Address:

Attachment “D”

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Proposal Checklist

Please check all that apply and include this page in with the proposal submission.

Offeror: __________________________________________________________________________

Have you?

Submitted your technical and financial proposal as separate documents to mekonginfo@dai.com by the required deadline?

Does your proposal include the following?

Cover Letter (use template in Attachment C)

Proposal Checklist (use template in Attachment D)

Bidder’s Company Information (use template in Attachment E)

Representations/Certifications of Compliance (use template in Attachment F)

Form of Offer (use template in Attachment G)

Technical Proposal and Annexes

Executive Summary

Technical Approach

Implementation plan and Timeline

Past Performance References (use template in Attachment I)

Management and Staffing Plan (submit resumes/CVs for proposed personnel)

Qualifications Statement

Cost Proposal

Budget Narrative

Detailed Cost Breakdown (in Excel, unlocked)

Attachment “E”

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Bidder’s Organization Information

To facilitate the evaluation and award process, please provide the following information about your organization. This information is also required of all subcontractors included in your proposal. If an item is not applicable to your organization, please put “N/A” on the blank(s) provided. Do not leave items unanswered.

CONTACT INFORMATION

Company Name: Company RepresentativeName:

Title/Position:

Phone:Fax:Email:

Address 1:

Address 2:

City, State: Technical RepresentativeName:

Title/Position:

Phone:Fax:Email:

Zip Code:

Country:

Name of Parent Company:

Web Page URL:

COMPANY PROFILE

Type of Organization: Sole Proprietorship Government Entity (Federal, State, or Local) Partnership Foreign Government Corporate Entity (not tax-exempt) International Organization per 26 CFR 1.6049-4 Corporate Entity (tax-exempt) Other

Business Size (http://www.sba.gov/size): Small Large

CCR Registration: Yes No

Business Classification (Check all that apply in accordance with FAR Part 19):

Nonprofit Small-Disadvantaged* Educational Institution Veteran Owned Foreign Entity Service-Disabled Veteran Owned* Woman-Owned HUB Zone

*Copy of certification must be submitted.

Orca Registration: Yes No Orca Registration date:DUNS Number: Bidder Federal EIN Number:

If Bidder is owned or controlled by a common parent:Parent Name:Parent EIN:

Attachment “F”

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Representations and Certifications of Compliance

1. Federal Excluded Parties List - The Bidder Select is not presently debarred, suspended, or determined ineligible for an award of a contract by any Federal agency.

2. Executive Compensation Certification- FAR 52.204-10 requires DAI, as prime contractor of U.S. federal government contracts, to report compensation levels of the five most highly compensated subcontractor executives to the Federal Funding Accountability and Transparency Act Sub-Award Report System (FSRS)

3. Executive Order on Terrorism Financing - The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor/Recipient to ensure compliance with these Executive Orders and laws. This provision must be included in all subcontracts/sub awards issued under this Prime Agreement.

4. Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions – The Bidder certifies that it currently is and will remain in compliance with FAR 52.203-11, Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions.

5. Organizational Conflict of Interest – The Bidder certifies that will comply FAR Part 9.5, Organizational Conflict of Interest. The Bidder certifies that is not aware of any information bearing on the existence of any potential organizational conflict of interest. The Bidder further certifies that if the Bidder becomes aware of information bearing on whether a potential conflict may exist, that Bidder shall immediately provide DAI with a disclosure statement describing this information.

6. Business Size and Classification(s) – The Bidder certifies that is has accurately and completely identified its business size and classification(s) herein in accordance with the definitions and requirements set forth in FAR Part 19, Small Business Programs.

7. Prohibition of Segregated Facilities - The Bidder certifies that it is compliant with FAR 52.222-21, Prohibition of Segregated Facilities.

8. Drug-Free Workplace – The Bidder certifies that it complies with the Drug-Free Workplace Act of 1988 (45 CFR Part 76, Subpart F) and, further, understands that any violation of the prohibitions of this Act is a breach of contract and can result in default action.

9. Federal Civil Rights Act – The Bidder certifies that it conforms to the provisions of the Federal Civil Rights Act of 1964, as amended and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, or disabilities.

10. Americans with Disabilities Act – The Bidder certifies that it complies with the Americans with Disabilities Act.

11. Equal Opportunity – The Bidder certifies that it does not discriminate against any employee or applicant for employment because of age, sex, religion, handicap, race, creed, color or national origin.

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12. Labor Laws – The Bidder certifies that it is in compliance with all labor laws, including but not limited to the Walsh-Healy Act and the Contract Work Hours and Safety Standards Act regarding overtime compensation.

13. Federal Acquisition Regulation (FAR) – The Bidder certifies that it is familiar with the Federal Acquisition Regulation (FAR) and is in not in violation of any certifications required in the applicable clauses of the FAR, including but not limited to certifications regarding lobbying, kickbacks, equal employment opportunity, affirmation action, and payments to influence Federal transactions.

14. Employee Compliance – The Bidder warrants that it will require all employees, entities and individuals providing services in connection with the performance of an DAI Purchase Order to comply with the provisions of the resulting Purchase Order and with all Federal, State, and local laws and regulations in connection with the work associated therein.

The information contained in this offer is current, accurate and complete to the best of my knowledge and belief. Bidder further agrees to fully comply with the terms and conditions set forth in Agreement Terms & Conditions (Attachment G and all applicable federal clauses included herein.

_________________________________________________________________________________Name of Authorized Official Title Signature Date

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Attachment “G”Form of Offer

The Bidder shall prepare and submit a written Offer which includes the following statements completed in their entirety:

1. Having examined the Terms and Conditions of the RFP, the Statement of Work, Technical Specifications, for the execution of the Work, we, the undersigned, offer to execute, complete, and maintain the whole of the said Work in conformity with the, Statement of Work and Specifications, as set forth in attached pricing structure. 2. We certify that we are not included on any list of suspended, debarred, or ineligible bidders used by the US Government.

3. We agree to abide by this Bid for the period of 120 days from the date fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

4. Unless and until a formal Prime Agreement is prepared and executed, this Bid, together with your written acceptance thereof, shall constitute a binding Prime Agreement between the Parties.

5. We understand and agree that DAI is not bound to accept the lowest or any bid it may receive.

6. We acknowledge receipt of the following amendments.

Dated this _____ day of ______________ 20____.

Signature _______________________________ in the capacity of _____________________ who is duly authorized to sign bids for and on behalf of __________________________________

(Name of Offeror’s Organization) Address _________________________

_________________________

_________________________

Title: _________________________

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Attachment “H”Agreement Terms & Conditions

DEVELOPMENT ALTERNATIVES, INC. - TERMS AND CONDITIONSThis Purchase Order ("Order") is an offer made by Development Alternatives, Inc. or its subsidiaries and affiliates (collectively, "DAI") to purchase goods or services on these terms and conditions, as may be modified by varying terms printed on the face of this Order (collectively, "Terms"). By acceptance of this Order and/or performance hereunder, Vendor agrees to comply fully with these Terms and any attachments to this Order. Any attachments referred to in this Order are hereby incorporated herein by reference. Acceptance of this Order is expressly limited to these Terms, and Vendor's terms and conditions in acknowledging or accepting this Order shall not apply. Acceptance by DAI of the goods and/or services under this Order is not acceptance of Vendor's terms and conditions. No employee, representative, or agent of DAI has any authority to bind DAI concerning this Order unless specifically stated herein or in a written amendment signed by an authorized representative of DAI's Procurement Department. When specified by DAI, Vendor shall comply with the geographic code requirements as set forth by the Client. Vendor will ensure that it does not engage in any procurement activity from the following countries: Cuban, Iran, Syria, Sudan and North Korea.1. Definitions -"Agreement" means the Purchase Order, these terms, and any other mutually executed agreement between Vendor and DAI under which this Purchase Order is issued."Client" means the US government or another client of DAI."DAI" means Development Alternatives, Inc., with its principal place of business at 7600 Wisconsin Avenue, STE 200, Bethesda, MD 20814 or its subsidiaries and affiliates."Goods" means goods specified by DAI in the Agreement."Order" means the Purchase Order issued by an authorized DAI representative."Services" means services specified by DAI in the Agreement."Taxes" means any and all applicable taxes, charges, fees, levies or other assessments applicable to the performance of Services or the supply of Goods hereunder."Terms" means the terms and conditions specified in the Agreement."Vendor" means a party receiving a Purchase Order from DAI which references the Terms..2. Acceptance - Final inspection and acceptance of goods and services shall be at the DAI receiving point indicated in this Order. Nonconforming goods shall be returned to Vendor, freight collect, and Vendor shall be debited for the transportation costs to DAI plus handling expenses. Such rejected goods shall be deemed to be property of Vendor.3. Price and Delivery - Vendor shall furnish the goods or services in accordance with the price and delivery terms stated herein. TIME AND RATE OF DELIVERY ARE OF THE ESSENCE. Payments are due forty five (45) days after DAI's receipt of a complete and correct invoice. Vendor certifies that each invoice issued by it shall be based solely on Services actually performed by Vendor and Goods actually supplied by Vendor pursuant to a PO, and that no part or portion of any invoice represents or is attributable to any payment, gift, gratuity or other thing of value given to any person, organization, entity or governmental body (except for those payments required by law).Unless otherwise stated, the price terms contained herein include all costs or charges of any kind that will by paid by DAI, and DAI shall not be liable for any other costs or charges, all of which shall be borne by Vendor, including, without limitation, unspecified charges for inspection, packaging and shipping; all federal, state and municipal sales, use and other taxes and duties. Whenever any actual or potential event occurs, including labor disputes, that delays or threatens to delay the timely performance of this Order, Vendor shall give immediate notice thereof to DAI.4. Packaging And Shipping - Vendor shall be responsible for packaging, marking and shipping the goods in accordance with the terms hereof, good commercial practices and all applicable laws. Each

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package shall be marked with handling instructions, shipping information, Order number and part or item number. An itemized packing list shall accompany each shipment. DAI reserves the right to reject any shipment not meeting these requirements.5. F.O.B., Risk Of Loss - F.O.B. point shall be DAI's location unless otherwise stated in writing by DAI. Goods purchased f.o.b. Vendor's plant or shipping point shall not be considered delivered until they have been accepted at the DAI receiving point indicated herein; however, DAI assumes responsibility at the f.o.b. point for carrier routing, transportation charges, and risk of loss or damage to goods in transit, if properly prepared and packed. Vendor shall bear all risk of loss with respect to any goods rejected by DAI.6. Warranty - Vendor warrants all goods and services delivered or provided hereunder to be non-infringing, free from defect in title, material and workmanship, and fit for the purpose intended for a period of twelve (12) months from delivery to DAI and to meet or exceed the specifications, drawings, or sample specified or furnished and any supplementary documentation referenced herein. Vendor further warrants that all goods and services delivered or provided hereunder comply with requirements of all applicable laws and regulations. This warranty shall survive any inspection, delivery, or acceptance of the goods and services or payment therefore by DAI.7. Remedies/Waiver - If Vendor fails to timely perform its obligations under this Order, DAI reserves the right to terminate this Order for default and purchase the goods or services elsewhere. If any goods or services covered by this Order are defective or non-conforming or fail to meet applicable warranties ("Defective Material"), DAI may, by written notice to the Vendor: (a) terminate this Order for default; (b) accept the Defective Material at an equitable reduction in price; or (c) reject the Defective Material and (i) require the delivery of suitable replacements or re-performance of services or (ii) repair such material, perform such services or purchase the Defective Material elsewhere. DAI may hold Vendor accountable for any additional cost or damages incurred by DAI. All Defective Materials replaced or re-performed by Vendor are subject to these Terms to same extent as items initially furnished or originally ordered. This warranty provision shall survive any inspection, delivery, acceptance, payment, expiration or earlier termination of this Order and such warranties shall run to DAI, its successors, assigns, employees, students, and users of the goods or services. Rights and remedies of DAI hereunder are cumulative and in addition to those which DAI has under law and equity. Any waiver by DAI of any particular breach or default hereunder by Vendor shall not constitute a continuing waiver or a waiver of any other breach or default. Approval by DAI of Vendor's proposed design, test plans, and/or procedures and manufacturing process, methods, tooling, or facilities shall not relieve Vendor from meeting all requirements of this Order.8. Changes - At any time by written notice to Vendor, DAI may change the Order, including the specifications, design, delivery, testing methods, packing, destination or any instructions. If any such required changes cause an increase or decrease in the cost of or the time required for performance, an equitable adjustment shall be made in the contract price or delivery schedule, or both. Vendor will give written notice to DAI of any proposed equitable adjustment within ten (10) days of receiving notice from DAI of such changes. Vendor and DAI will negotiate in good faith any proposed adjustments and upon agreement, DAI will incorporate issue an amended Order incorporating the changes. Any change to be valid and binding upon DAI must be in writing and signed by an authorized representative of DAI's Procurement Department.9. Termination - DAI shall have the right to terminate this Order in whole or in part by providing 14 days prior written notice to Vendor. DAI shall be liable for (a) the price of any items on this Order previously accepted by DAI, and (b) reasonable costs incurred by Vendor for labor and materials for work in process and finished conforming material plus a reasonable profit not to exceed 10% on such items. Such cost plus profit will not exceed the cost of the goods ordered. DAI may elect to take possession of work in process and finished conforming material.10. Bankruptcy - If any bankruptcy, reorganization or insolvency proceedings, voluntary or involuntary, are instituted by or against Vendor, or in the event of the appointment of an assignee for the benefit of creditors or

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of a receiver, then DAI may cancel this Order and hold Vendor accountable for any costs or damages incurred by DAI.11. Assignment DAI and Vendor each binds itself and its successors and assigns to all warranties, covenants, agreements, and obligations contained in this Order. Vendor may not assign or delegate all or any part any of its rights (except to a lending institution in the normal course of business) or obligations hereunder without the prior written consent of DAI, and no such assignment or delegation shall relieve Vendor of any such obligations. Any such assignment or delegation shall be voidable at DAI's election.12. DAI Property - All materials, tools, drawings, specifications and other items furnished or paid for by DAI shall be identified as DAI property, removable by DAI at any time at no cost, used only in filling DAI Orders, inventoried by Vendor, kept separate from other such materials, treated as DAI confidential information, and disposed of by Vendor when and as DAI shall direct. Vendor shall be responsible for loss or damage to any such DAI property excepting normal wear and tear. Vendor shall be responsible and accountable for all DAI or Client provided property and, where applicable, Vendor shall comply with the requirements of 48 C.F.R. 45.5 with respect to such property. Vendor assumes the risk of, and shall be responsible for, any loss or destruction of, or damage to, DAI or Client property upon its delivery to Vendor employees. In the event of loss, damage or destruction of DAI or Client property by Vendor, DAI may initiate an equitable adjustment to the Prices in favor of DAI. DAI may direct changes to the Agreement in writing, and Vendor shall comply immediately with such direction. If DAI directed changes increase or decrease the cost or time required Vendor's deliverables under the Agreement, the parties shall negotiate an equitable adjustment in the price or schedule, or both, to reflect the increase or decrease.13. Information Disclosed - Information disclosed to Vendor by DAI contains DAI's confidential information, which Vendor shall not disclose to any third party (except as required by law) without DAI's prior written consent. Unless expressly agreed to in writing by DAI, no information or knowledge disclosed to DAI in the performance of or in connection with this Order shall be deemed to be confidential or proprietary and any such information or knowledge shall be free from restrictions as part of the consideration for this Order.14. Publicity - Vendor shall not issue any public announcement regarding this Order or use the DAI name or trademarks without prior written consent of DAI.15. Indemnification - Vendor, at its sole expense, agrees to defend, indemnify and hold harmless DAI from and/or against any and all claims, damages, costs, liability, and expenses, including reasonable attorneys' fees, that (i) arise out of any breach of representation, agreement, or warranty made by Vendor; (ii) the performance of any service or the delivery, installation, use or service of any item listed on this Order; (iii) are caused in whole or in part by any act or omission of Vendor, Vendor's subcontractor, or anyone for whose acts Vendor may be liable; or (iv) are attributable to bodily injury, sickness, or death; injury to or destruction of property including the loss of use resulting therefrom; interference with the business or operations of any third party; or violation of any governmental law or regulation. This paragraph shall survive the termination of this Order and shall continue in effect until any hearing, litigation, or claims have been finally concluded and settled.16. Insurance - As a minimum, Vendor shall, at its sole cost and expense, provide and maintain the following insurance coverage and insurance coverage limits: (1) Worker's Compensation: Vendor shall provide and maintain worker's compensation insurance as required by the laws of the applicable jurisdiction, as well as employer's liability coverage with minimum limits of $1,000,000 (or an equivalent value in the local currency), covering all of Vendor's employees who are engaged in any work under the Agreement; and if any work is subcontracted, Vendor shall require the subcontractor to provide the same coverage for any of its employees engaged in any work under the Agreement, (2) Commercial General Liability: Vendor shall maintain general liability coverage on a comprehensive broad form on an occurrence basis in the minimum amount of $1,000,000 (or an equivalent value in the local currency) combined single limit (where the defense is in excess of the limit of liability); (3) Automobile: Vendor shall maintain automobile liability insurance to include liability coverage, covering all owned, hired and non-owned vehicles used in connection with the Agreement, and the minimum combined single limit shall be $1,000,000 (or an equivalent value in the local currency) bodily injury and property damage,

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including: (a) $500,000 (or an equivalent value in the local currency) uninsured/underinsured motorist; and (b) $5,000 (or an equivalent value in the local currency) medical payment. Providing and maintaining adequate insurance coverage is a material obligation of the Vendor under the Agreement. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage in accordance with the governing jurisdiction(s). Vendor shall at all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they may conflict with applicable laws or the Agreement. The limits of coverage under each insurance policy maintained by Vendor shall not be interpreted as limiting the Vendor's liability and obligations under the Agreement.17. Intellectual Property - Vendor grants DAI all rights and licenses necessary for DAI to use the Goods or Services. The parties acknowledge and agree that all Services shall be deemed to be "works for hire", with all intellectual property rights therein vesting in DAI, unless otherwise mutually agreed. Vendor agrees to irrevocably transfer and assign all such rights to DAI, and comply with all reasonable requests by DAI to affect such transfer and assignments. Vendor represents and warrants that the materials delivered hereunder and their use by DAI will not infringe upon or misappropriate with any patent, copyright, trademark, trade secret or other property right of Vendor or any third party or require any payment by DAI in respect of such rights to Vendor or any third party. Vendor agrees to indemnify and hold harmless DAI for any breach of the foregoing representation and warranty in accordance with the paragraph entitled "Indemnification."18. Compliance - Vendor shall comply with all laws and regulations of Federal, State, or local governments, as well as all U.S. statutes, regulations, and administrative requirements regarding relationships with non-U.S. governmental and quasi-governmental entities including but not limited to the export control regulations of the Department of State and the International Traffic in Arms Regulations ("ITAR"), the Department of Commerce and the Export Administration Act ("EAA"), the anti-boycott and embargo regulations and guidelines issued under the EAA, and the regulations of the U.S. Department of the Treasury, Office of Foreign Assets Control. Vendor shall give all notices and obtain all permits and licenses required under such laws. The anti-bribery provisions of the Foreign Corrupt Practices Act of 1977 ("FCPA"), 15 U.S.C. 78dd-2", et seq., make it unlawful for U.S. concerns, as well as their officers, directors, employees, and agents, to corruptly offer or make a corrupt payment of money or anything of value to a foreign official for the purpose of obtaining or retaining business.Vendor acknowledges and understands that Vendor must comply fully with the anti-bribery provisions of the FCPA. Specifically, Vendor understands and agrees that it shall be unlawful for Vendor to pay, promise to pay (or authorize to pay or offer) money or anything of value to a foreign official in order to assist DAI in obtaining or retaining business for or with, or directing business to, DAI. A "foreign official" means any officer or employee of a foreign government, a public international organization, or any department or agency thereof, or any person acting in an official capacity. Vendor understands all applicable laws relating to kickbacks. Vendor agrees to periodically verify its compliance with such laws and to inform DAI immediately of any violations thereof. Vendor shall maintain a Code of Business Ethics and Conduct in accordance with the provisions of FAR 52.203.13. The provisions of 22 C.F.R. Part 140, Prohibition of Assistance to Drug Traffickers apply to Vendor and shall have the same effect as if they were stated in their full text. Vendor shall take affirmative action in compliance with allFederal and State requirements concerning fair employment, employment of the handicapped, employment of veterans, and concerning the treatment of all employees without regard to discrimination by reason of race, color, religion, sex, national origin, or physical handicap as described in 48 C.F.R. 52.222-26, Equal Opportunity, 48 C.F.R. 52.222-35, Affirmative Action for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, and 48 C.F.R. 52.222-36, Affirmative Action for Workers with Disabilities. The provisions of 48 C.F.R. 52.222-50, Combating Trafficking in Persons, apply to Vendor and have the same effect as if they were stated in their full text. Vendor is reminded that U.S. Executive Orders and U.S. law prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of Vendor to ensure compliance with these Executive Orders and laws. The provisions of resources and support to,

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individuals and organizations associated with terrorism. It is the legal responsibility of Vendor to ensure compliance with these Executive Orders and laws.19. Exports - Vendor agrees to comply with all U.S. export control laws and regulations, specifically including but not limited to, the requirements of the Arms Export Control Act, 22 U.S.C. 2751-2794, including the International Traffic in Arms Regulation (ITAR), 22 C.F.R. 120 et seq.; and the Export Administration Act, 50 U.S.C. app. 2401-2420, including the Export Administration Regulations, 15 C.F.R. 730-774; including the requirement for obtaining any export license or agreement, if applicable. Vendor agrees to notify DAI if any deliverable under the Agreement is restricted by export control laws or regulations. Vendor shall immediately notify DAI if Vendor is, or becomes listed in any Denied Parties List or if Vendor's export privileges are otherwise denied, suspended, or revoked in whole or in part by any U.S. Government entity or agency. Vendor shall be responsible for all losses, costs, claims, causes of action, damages, liabilities and expense, including attorney's fees, all expense of litigation and/or settlement, and court costs, arising from any act or omission of Vendor, its officers, employees, agents, or subcontractors at any tier, in the performance of any of its obligations under this section.Vendor shall include the Terms of this section in all subcontracts issued when technical data is provided to such subcontractors.20. DAI Requirements - Vendor will ensure that its employees, agents, or designees, when in or upon DAI's premises, shall obey all ethics and business conduct, workplace health, safety and security rules and regulations established by DAI, regarding the conduct of its own employees and any additional rules and regulations established by DAI for non-employees, including without limitation, security rules, and regulations.21. Governing Law - This Order and the acceptance thereof shall constitute a valid, binding, and enforceable contract governed by the laws of the State of Maryland, without regard to its principles of conflicts of law.22. General - If any clause of this Order is held as a matter of law to be unenforceable or unconscionable, the remainder of this Order shall be enforceable without such clause. This Order supersedes and replaces any previous documents, correspondence, conversations, or other oral or written understandings between DAI and Vendor related to the subject hereof. This Order cannot be amended, changed, or modified in any respect unless each such, amendment, change, or modification shall have been agreed upon in writing, signed and delivered by each party hereto.23. Exclusion Of Damages - DAI shall not be liable for any consequential, punitive, exemplary, special or other indirect damages, in contract, tort or otherwise in any action arising out of this Order. DAI will not be liable for any amount in excess of the amounts paid to Vendor hereunder

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Attachment “I”References and Past Performance

A. List 3 current and/or former clients which your organization has implemented similar projects.

1. Name and Location of Project:___________________________________________________________________________________________

___________________________________________________________________________________________ Contract Amount: _________________

Percent Complete:_________________

Projected Completion Date:_________

Description of Services/Goods Provided: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Owner Reference Contact:______________________________________________ _______________________Name Telephone______________________________________________Address_______________________________________________ _______________________Name Telephone_______________________________________________Address

2. Name and Location of Project: ___________________________________________________________________________________________

___________________________________________________________________________________________

Contract Amount: _________________

Percent Complete:_________________

Projected Completion Date:_________

Description of Services/Goods Provided: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Owner Reference Contact:______________________________________________ _______________________Name Telephone______________________________________________Address______________________________________________ _______________________Name Telephone

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______________________________________________Address

3. Name and Location of Project:______________________________________________________________________________________________________________________________________________________________________________________

Contract Amount: _________________

Percent Complete:_________________

Projected Completion Date:_________

Description of Services/Goods Provided: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Owner Reference Contact:______________________________________________ _______________________Name Telephone______________________________________________Address_______________________________________________ _______________________Name Telephone_______________________________________________Address

B. Provide the following information on the current work portfolio of your company in the region

1. Total number and dollar amount of contracts or grants currently in progress:

Number____________________________________ $_____________________________

2. Largest single contract amount currently in-progress: $_____________________________

Project Name: _______________________________________________________________

Project Completion Date: ______________________________________________________

3. Volume of work completed over 5 years:

2012 $____________________2011 $____________________2010 $____________________2009 $____________________2008 $____________________

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Attachment “J”Illustrative Adaptation Activities

Opportunities for reducing community vulnerability can be found in natural, built, social, and institutional systems development including, but not limited to:

• Natural system adaptation – rehabilitation, revegetation, species/ecological enrichment, elimination of exotics, conservation corridors

• Engineering solutions – check dams, drainage systems, bank stabilization

• Land use planning – zoning, safeguards and development controls, management plans, seasonal restrictions on harvesting, village conservation zones

• Community capacity building – retraining, awareness outreach, extension services

• Sector specific practices – ecological and organic approaches to agriculture

• Institutional mechanisms development – establishment of management boards, community management committees and introducing adaptation impact assessment procedures

The following table is for illustrative purposes only and lists activities and outcomes that could be considered for Mekong ARCC field projects. It is not comprehensive nor has specific community context been factored into the appropriateness of activities or outcomes. Sector specific adaptation options can also be found in the Mekong Climate Change Adaptation and Impact Study Synthesis report, which can be downloaded from the Mekong ARCC website (http://mekongarcc.net/home).

Table 2. Illustrative Activities and Outcomes from Adaptation InitiativesActivities Outcomes

Incomes Community irrigation systems rehabilitated/upgraded Farmer capacity strengthened in crop/livestock/fisheries production,

and post-production processing/marketing Resilient elements in existing farming systems identified and

thoroughly strengthened Supply chains for different climate-resilient crops, livestock, etc., and

farming inputs analyzed and economic impacts/market barriers assessed

Climate resilient cropping, livestock, fisheries and forestry practices introduced across at least 1 flood-prone and at least 1 drought-prone area

Diversified agriculture, livestock, fish, vegetables, NTFP production, and alternative feasible off-farm activities demonstrated in target districts where farming communities are dependent on rain-fed crops

Local income streams diversified by uptake of more resilient/less sensitive livelihood activities

Local enterprises created that diversify income and livelihoods

Crops/cropping, animal husbandry and fisheries production systems adopted that are more tolerant to seasonal shifts in temperature and rainfall.

Farmers adopted diversified production strategies.

Farmers/producers achieved Increased productivity due to less reliance on rainfed agriculture

Farmer incomes improved through improvements in production, post production handling/processing and marketing

Communities tracking changing climate conditions. Community decision systems enhanced to enable community members to identify livelihood options most exposed to climate stressors

Health Communities adopting the use of risk reducing health practices Increased surveillance for infectious diseases (diarrheal, malaria, etc)

Reduced incidence of selected infectious diseases

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Communities complete assessments of water source reliability during times of drought and flood, and rehabilitate/construct improved water systems with project assistance

Sustainable access to clean water supply for community increased.

Resilience to Natural Hazards Rainfall capture, storage and adaptive irrigation and/or drainage

management, and small-scale flood protection measures introduced in target drought-prone districts where rainfall is becoming more variable

Community actions to improve land use and protect important natural resources

Disaster risk reduction assessments completed. Community-based disaster preparedness programs and response plans

being implemented. Ecosystem management plans including habitat protection and

improvement and protecting eco-system based services and livelihoods completed.

Improved land management strategies incorporated into community development plans.

Water supplies/quality improving

Reduced vulnerability to disasters. Community capacity in disaster planning and response improved.

Improved land management maintains/increases natural buffers to intense storms.

Value of ecosystem services incorporated into local planning and land use decision making (both direct input value and risk reduction value)

Community education campaigns to promote risk reducing practices. Short-term weather forecasting tools identified and used by

communities.

Human and economic loss caused by hydro-meteorological disasters reduced

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Attachment “K”Hot Spot Province Profile

The Mekong ARCC Climate Study incorporated data from the entire Lower Mekong Basin, which was then analyzed to select a set of ‘Hot Spot’ provinces where the team looked deeper into understanding how shifts in temperature and precipitation will impact the 'comfort zones' of specific sectors. The Hot Spot provinces chosen are a) representative of the 12 ecosystems found across the Basin, b) contain a mix of staple and commercial crops, fisheries and livestock that are common to the LMB, and c) are projected to experience the greatest relative increase in temperature, a rainfall, or sea level rise, d) where such shifts would significantly impact a number of important livelihood/subsistence options for communities. The selected Hot Spot provinces, therefore, share common traits with other provinces in the LMB, which will allow the new approaches to adapting and learning generated in field programs to be replicable and scalable throughout the Basin.

The following page contains a simple snapshot of the Kien Giang, Vietnam Hot Spot province identified in the Mekong ARCC Climate Study. The information is derived from the climate study, which can be downloaded from the Mekong ARCC website: www.mekongarcc.net.

This Hot Spot Profile is not meant to be comprehensive of all climate threats and impacts, but rather representative of how projected shifts in climate will impact key crops and species. Offerors are encouraged to work with the selected crops/species analyzed in the Climate Study for Kien Giang, or they may choose to work with others outside of the Study that can be justified as facing similar constraints under a shifting climate regime.

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KIEN GIANG – PRIORITY HOT SPOT PROVINCE PROFILE

Overview: Kien Giang Province is projected to experience relatively minor increases in precipitation and daily maximum temperature. Annual precipitation will increase by 5 – 8% and daily maximum temperature increases across the province of between 5 -10%. Note that this province was included in the priority provinces because of the impacts of sea level rise and flooding, not because of the projected increases in precipitation and temperature.

Provincial Climate Change Impacts at 2050 – Kien Giang

Temperature Precipitation Storms Droughts Sea Level Rise

A 3 Deg C. increase in annual mean temperature; the avg. daily

maximum temperature will rise from 38.5 to 41.8 Deg C.

Annual rainfall will increase from 1,280 mm/yr to 1,370mm/yr (+90mm/yr);

Sep-Oct will see over a 10% increase in monthly rainfall, while Jan, Feb, Apr

will see a -10% reduction

No large rainfall events of >100mm/day

occurred in the 25yr baseline; such a storm

will begin to occur once every 25yrs

April-May, the historical transition from the dry to wet

season, will be drier and prolong water stress at the end of the dry

season

SLR of 30 cm in the rainy season can exacerbate floods and crop damage; in

the dry season SLR will increase intensity and duration of salinity of

water & soil.

Sectoral Vulnerabilities – Kien Giang

Agriculture

Exposed Species Climate Vulnerability*

Irrigated Rice Temperature exceeding 35 Deg. C. will create heat stress; SLR will increase saline water intrusion, with significant yield loss at >4% salinity concentration

Rainfed Rice SLR will increase saline water intrusion, with significant yield loss at >4% salinity concentration

LivestockSmall Commercial Pig High temperature sensitivity as they are already outside of their thermonuetral zone; likelihood of reduced

growth rates, reproductivity, and immunityField Running Layer Ducks Any decline in rice production will reduce running areas for scavenging and thus cause population loss

Fisheries

Estuarine Fish (mollusks) Heat stress in areas that have lost mangrove shade will impact habitat for mollusksExtensive Freshwater Prawn Ponds Heat stress will cause water column stratification and decrease oxygen levels, limiting reproductionCoastal Semi-Intensive Shrimp Ponds Flash floods that cause sudden drop in salinity (shallower ponds) will invite disease and lower reproduction

Non-Timber Forest Products & Crop

Wild Species

Mangrove Apple Sea level rise and coastal erosion in current tidal zones will limit productivity and cause migration inland

Giant Honeybee Prolonged dry season in peat areas (U Mihn Thuong) to impact flowering Melaleuca tree & honey production

*Vulnerabilities listed are not comprehensive, but rather a snapshot of how each exposure unit could be impacted by a shifting climate

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Attachment “L”Budget Narrative Template

See attached Word file.

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Attachment “M”Budget Template

See attached Excel file.

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