RTC self organizing

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    15-May-2015
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Transcript of RTC self organizing

  • 1. Increasing productivity with Rational Team Concert Practice: Whole Team Exercise 1: Establish Self-Organizing Teams

2. Agenda

  • Objectives
  • Core concepts
  • Exercises

3. Objectives

  • Learn how to answer the following questions
    • How can I get my team discussions focused on the work, rather than on status for the sake of status?
    • How do I understand our status at a glance without forcing my team to give me updates?
    • How can I ensure we have productive, structured meetings without spending time creating intricate agendas?
    • How do I improve communication between my team members, and leverage our internal knowledge?
    • How can I govern the work that we do and decisions that we make without adding process and overhead?

4. Concept work item

  • Work items are records that can be about anything a defect, a task, a personal reminder flexible, customizable but focused on ACTION

5. Concept dashboards

  • Dashboards are hubs of information crafted for a team, or for personal usage a view into various aspects of work items and other information

6. Quick logistics

  • Coordinate logistics and quick instructions right on the action based dashboard, reducing the number of places the team needs to look for details
    • Provide call-in numbers, and logistics in viewlet
    • Add viewlets with instructions
    • Add a How To tab

7. Dynamic agenda creation

  • Engage the whole team in creating and driving the agenda, without any advance dedicated time
    • Anyone on team create work item with agenda item
    • Add next_meeting tag to item (or to any existing work item)
    • Create work item query based on team and tag
    • Add work item viewlet to dashboard
    • Moderate through meeting viewlet add discussion in comments, change owner/state, and remove tag when discussion complete

8.

  • Options to divide standing items and new items
  • Use your own tagging system to set up different agenda segments

Dynamic agenda creation 9.

  • Maintain relevant and contextual discussion within work items, rather than in a notes/minutes stream and allow entire team to action and record discussion freeing the moderator to truly moderate
    • Create actions from discussion immediately in work items
    • Triage/assign/add any notes/decisions to work items as discussed
    • Add list of discussed WI and attendees in single work item, or if required, add notes to a Meeting notes tab in plans

Note-taking no more 10.

  • Support the way you work in teams and in your meeting structure by developing custom status views on the dashboard
    • Create smart work item queries (by person, by project, by team, etc.)
    • Organize in tabs on dashboard
    • Display using various viewlets/reports in dashboard

Sliced and diced status 11.

  • Increase productivity by reducing the time it takes to find decisions and old discussion threads, and allowing conversations to happen asynchronously rather than waiting to discuss based on a static meeting agenda
    • Use approvals to govern work across multiple people
    • Use smart tagging, like decision, to create reference queries
    • Improve dialogs and archiving by using commenting for discussion/updates
    • Search to recall discussion/decisions

Knowledge management 12. Exercises

  • Create a meeting query
  • Create a Meetings tab on dashboard
    • Add HTML viewlet for logistics
    • Add a work item viewlet for agenda
  • Determine archival method (iteration plan notes, or dated list of WIs)
  • Organize status queries
  • Determine any knowledge management conventions
  • Finalize dashboard design