Feasibility Study for Gelephu Dry Port

EXPRESSION OF INTEREST FOR CONSULTANCY SERVICE EOI Document

Royal Government of Bhutan Ministry of Economic Affairs

Department of Trade Export Promotion Division

January, 2020

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Table of Contents

1. REQUEST FOR EXPRESSION OF INTEREST .............................................................................. 1 2. INSTRUCTIONS TO CONSULTANT ................................................................................................. 2 3. EVALUATION OF CONSULTANT’S EOI APPLICATION ....................................................................... 3 3.1. STAGE I - PRE-QUALIFICATION REQUIREMENT ......................................................................................... 3 3.2. STAGE II – DETAILED EVALUATION ........................................................................................................ 3 4. STANDARD FORMS ....................................................................................................................... 4 4.1. FORM 1: SAMPLE EXPRESSION OF INTEREST (EOI) FOR CONSULTANCY SERVICES ........................................ 5 4.2. FORM 2: FIRM INFORMATION SHEET .................................................................................................... 6 4.2.1. CONSULTING SERVICES DATA ............................................................................................................. 6 4.2.2. CONSULTING FIRM INFORMATION ...................................................................................................... 6 4.2.3. ASSOCIATIONS (JOINT VENTURE OR SUB-CONSULTANCY) ......................................................................... 6 4.2.4. COMPANY PROFILE [PROVIDE A BRIEF DESCRIPTION] .............................................................................. 7 4.2.5. AVAILABLE EQUIPMENT [WHERE APPLICABLE] ....................................................................................... 7 4.3. FORM 3: GENERAL EXPERIENCE OF THE FIRM DURING THE LAST 5 (FIVE) CALENDAR YEARS ......................... 8 4.4. FORM 4: RELEVANT EXPERIENCE OF THE FIRM DURING THE LAST 5 CALENDAR YEARS ................................. 9 4.5. FORM 5: RELEVANT EXPERIENCE OF THE FIRM’S PROFESSIONAL STAFF ................................................... 10 4.6. FORM 6: RELEVANT EXPERIENCE OF THE EXTERNAL PROFESSIONAL STAFF AVAILABLE TO THE FIRM ............. 11 5. TERMS OF REFERENCE (TOR) ...................................................................................................... 12 5.1. BACKGROUND ............................................................................................................................ 12 5.2. OBJECTIVE ................................................................................................................................... 13 5.3. SCOPE OF SERVICES .................................................................................................................. 13 5.3.1. PART A: FEASIBILITY STUDIES: ....................................................................................................... 14 5.3.2. PART B: PUBLIC PRIVATE PARTNERSHIP OPTIONS .............................................................................. 16 5.3.3. PART C: REVIEW OF TRADE FACILITATION PROCESSES AND SYSTEMS ..................................................... 17 6. CONSULTANTS’ QUALIFICATIONS .............................................................................................. 17 7. OUTPUTS AND REPORT SUBMISSION ........................................................................................ 19 8. CONSULTATION TIMEFRAME ..................................................................................................... 20 9. CONFIDENRIALITY ....................................................................................................................... 20 10. PROJECT MANAGEMENT & FUNCTIONS OF THE PROJECT UNIT .............................................. 21 11. CONSULTANT’S OBLIGATIONS.................................................................................................. 21 12. ANNEXURE: ............................................................................................................................... 21

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1. REQUEST FOR EXPRESSION OF INTEREST

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2. INSTRUCTIONS TO CONSULTANT

1. Scope of Assignment: The Employer has received a budget from GOI and intends to select a Consultant for the specific assignment as specified in the Terms of Reference in Section III.

2. Qualifications of the Consultant: Prospective Consultants shall demonstrate in their EoI that

they meet the required qualifications and experiences and are fully capable of carrying out the assignment.

3. Conflict of Interest: The Consultant shall hold the Procuring Agency’s interests paramount,

without any consideration for future work, and strictly avoid conflict with other assignments or its own corporate interests. For this purpose, the provisions of the Procurement Rules and Regulations on Conflict of Interest shall apply.

4. Unfair Advantage: If a Consultant could derive a unfair competitive advantage from having

provided Consulting Services related to the assignment in question, the Procuring Agency shall make available to all Consultants together with this REoI all information that would in that respect give such Consultant any unfair competitive advantage over competing Consultants.

5. Preparation of EoI: EoI shall be typed or written in indelible ink in English language and shall be

signed by the Consultant. Consultants are required to complete the following Forms including supporting documents to substantiate the qualification and experience of the firm:

6. Submission of EoI : The prospective Consultant may deliver their EoI in hard copy to the

address mentioned in the REoI.

7. The EoI shall be properly sealed in envelopes addressed to the Procuring Agency as mentioned in the REoI advertisement and bear the name & address of the Consultant as well as the name of the assignment.

8. The closing date for submission of EoI is 31 January, 2020 on or before 01:00 pm and the

same shall be opened on the same day at 02:00 pm in the Department of Trade’s Conference Hall. Any EoI received after the deadline for submission of EoI shall be declared late, and returned unopened to the Consultant.

9. The EoI may be modified or substituted before the deadline for submission. The Procuring

Agency may at its sole discretion, extend the deadline for submission of EoI.

10. At any time prior to the deadline for submission of EoI, the Procuring Agency for any reason or on its own initiative may revise the REoI Document by issuing an addendum, which shall form an integral part of the Document.

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11. Immediately after the closing date and time for submission, the Procuring Agency shall open all EoI documents, including any substitutions accompanied by a properly authorized substitution notice.

12. Following the opening of the EoI, and until the RFP is issued; no Consultant shall make any

unsolicited communication to the Procuring Agency. Such an attempt to influence the Procuring Agency in its decisions on the examination, evaluation, and comparison of the EoI may result in the rejection of the EoI.

13. EoIs shall be evaluated based on the criteria outlined under clause 11. Request for Proposal

(RFP) documents shall be issued to the shortlisted consultants only.

3. EVALUATION OF CONSULTANT’S EOI APPLICATION

3.1. Stage I - Pre-qualification Requirement

The application must the following mandatory documents to satisfy the requirements as per Table -1

Table 1 – Pre-Qualifications Requirements

Sl. No Requirements Compliance

(tick )

1 Valid Trade License and CDB registration

2 Valid Tax Clearance Certificate

3 Documentary evidence of capability and experience of similar consultancy services

4 Documentary evidence of academic qualifications and training certificates in the field of dry port studies and designs

Note: Failure to fulfil any of the above requirements (1 to 4) will be disqualified and shall not be considered for further evaluation

3.2. Stage II – Detailed Evaluation

Only those consultants who have met the stage -I Post Requirement shall be considered for this Stage II evaluation. The detailed evaluation shall be carried out as per the criteria set out in Table II below against allocated scores to each criteria. The minimum score required for shortlisting is 60 points in Stage II.

Sl. No Criteria

Points

1 General experience of the firm [10]

2 Relevant experience of the firm that best fit with proposed assignment - Specific assignment of dry port ( 2 and above -10) - Related assignment on dry port (4 and above – 10)

[20]

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3

Relevant experience of Firm’s professional staff (including external professionals to be hired for the proposed assignment) in reference to the proposed assignment

a. Team leader (20) b. Civil/Infrastructure Engineer (10) c. Transport operations specialist: transport economist (10) d. Survey Expert (10) e. Financial Personnel (10)

[60]

4 Transfer of knowledge [10]

TOTAL 100

4. STANDARD FORMS

Form 1: Sample letter of Expression of Interest Form 2: Firm Information Sheet Form 3: General Experience of the Firm during the Last 5 (five) calendar Years Form Form 4: Relevant FORM Experience of the Firm during the Last 5 (five) calendar Years Form 5: Relevant Experience of the Firm’s Professional Staff Form 6: Relevant Experience of the External Professional Staff available to the Firm

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4.1. Form 1: Sample Expression of Interest (EOI) for Consultancy services

Date: To [Insert address of Procuring Agency] Sub: Expression of Interest (EOI) for the Consultancy Service …….[Insert title of Consulting Services] Dear Sir/Madam, This is in response to your public notice published in […………..insert name of paper/ website……………………] on [……insert date……………], inviting expression of interest for [insert description of Consulting services]. We hereby submit our expression of interest and have attached necessary information according to the standard forms. The information furnished by us in this expression of interest is correct to the best of our knowledge. Based on this information, we understand you would be able to evaluate our proposals in order to shortlist for the above-mentioned assignment. We, however, understand that the Procuring Agency reserves the right to decide whether or not to shortlist our firm without disclosing the reason whatsoever. Sincerely yours, On behalf of the firm: Signature: …………………. Name of signatory: Designation: Company Seal

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4.2. Form 2: Firm Information Sheet

4.2.1. Consulting Services Data

Name of the consulting services

Brief Description of the Assignment

4.2.2. Consulting Firm Information

Name of the consulting firm: Country of Registration:

Name of the owner: Day, month & Year of Establishment:

Name of Authorized Representative (if applicable): Position/Designation:

Contact Person details: Name, Designation, email and phone number

[Attach valid Trade License /Registration certificate]

4.2.3. Associations (Joint Venture or Sub-consultancy)

Name of the consulting firm

Country of Registration

Joint Venture (JV) or Sub- consultant

Name of Owner/ Authorized representative

Position/Designation

[Attach Certificate of Registration of the lead member, Certificate of Registration of the JV mem- ber (for each member) Certificate of Registration of the Sub-Consultant (for each sub-consultant), Letter of Association/letter of Intent to form JV/Association]

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4.2.4. Company Profile [Provide a brief Description]

4.2.5. Available Equipment [where applicable]

Provide list of equipment owned by the firm and relevant for the assignment

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4.3. Form 3: General Experience of the Firm during the Last 5 (five) Calendar Years

Sl. No

Name of the assignment

Name of the client

Address of the client

Duration of the assignment Total Cost of the assignment Nu.

Remarks

From (Date)

To (Date)

Total (Months)

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4.4. Form 4: Relevant Experience of the Firm during the Last 5 calendar Years

Sl. No

Name of the assignment

Name of the client

Address of the client

Duration of the assignment Total Cost of the assignment Nu.

Remarks

From (Date)

To (Date)

Total (Months)

10

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4.5. Form 5: Relevant Experience of the Firm’s Professional Staff

Sl. No

Name of the Staff

Qualification

Total Years of experience

Relevant experience

Name of assignment

Client

Position

Duration

From (Date) To (Date)

Duration (Months)

11

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4.6. Form 6: Relevant Experience of the External Professional Staff available to the Firm

Sl. No

Name of the Staff

Qualification

Total Years of experience

Relevant experience

Name of assignment

Client

Position

Duration

From (Date) To (Date)

Duration (Months)

12

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5. TERMS OF REFERENCE (TOR)

5.1. BACKGROUND

The Department will be conducting a Feasibility Study on the Development of Dry Port in Gelephu under Sarpang Dzongkhag with financial assistance from the Government of India (GoI). The majority of Bhutan’s trade passes through 21 land border crossing posts shared with India, among which Phuentsholing, Samtse, Gelephu and Samdrup Jongkhar are the most significant in terms of trade volumes. Phuntsholing is the main trade post which handles 98% and 82% of Bhutan’s imports and exports, respectively. With the establishment and implementation of the Mini Dry Port in Pasakha, increased and smooth flow of trade is expected to take place. However, to cater to the central and parts of eastern and southern dzongkhag, a Dry port in Gelephu is deemed necessary. Bhutan being a landlocked country faces myriad challenges with respect to connectivity and transportation. Not only is infrastructure underdeveloped and costly but we also lack technology, policies, procedures and even trust with trading partners to efficiently and effectively move goods and people through 3rd countries (transit countries) to and from port, thus increasing risks and costs to the trade and economies. Due to inefficient border crossings, goods are sometimes held up for days or weeks resulting in the damage and theft of goods and also escalation of cost to consumers as traders land up keeping more goods in inventory than perhaps necessary. Presently, goods from third country import are not cleared at the Gelephu customs. They are cleared at Phuntsholing and then transported to all dzongkhags. The transloading operation as well as use of smaller trucks significantly increases transport costs. One of the ways a landlocked country like Bhutan can facilitate the transfer of cargo to the country is to build dry port facilities. Shipping lines can therefore designate a dry port as the final destination of the cargo and assume responsibility for trans-shipping the cargo at seaports in neighboring countries. A dry port can therefore become the node at which Customs clearance and transloading of cargo takes place first. To shift from being a “landlocked” country to “landlinked”, the Department had proposed in the 12th FYP to develop a Dry Port in Gelephu and Nganglam. The Dry Port in Gelephu will service four Central and one southern Dzongkhag including Gelephu Thromde itself. The development of the Dry Port at Gelephu is expected to not only facilitate smooth flow of trade but also boost the economic growth of the country especially the central and parts of eastern and southern dzongkhags. With the development of Dry Port in Gelephu, the transportation cost will be reduced by at least 27% due to the movement of goods in large containers. The establishment of the dry port is expected to minimize processes in Kolkata as the goods destined for Bhutan will use through bills of lading with the dry port serving as the port of destination. Bhutan has no railway, although there are lines relatively close to the border with India. There are several railheads that could be connected to nodes just inside the Bhutan border for instance Hasimara - Phuentsholing, Kokrajhar - Gelephu, Pathsala – Naglam, Rangla – Samdrup Jongkhar and Banarhat – Samtse that can all potentially be linked to the Indian Railways network. In fact, as far back as 2005 the governments of the two countries signed a memorandum to carry out feasibility studies on the various potential links. Such links would be similar to the railway connectivity that the Birgunj Dry Port in Nepal has to the Indian railway network.

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The main justification to support the establishment of a new Dry Port in Gelephu is to reduce trade costs. The other supporting reason is that the land for the development of Dry Port has already been identified by Gelephu Thromde. The potential site that has been allocated for the proposed Dry Port is at an ideal location with clear through road connection from entry/exit point, opposite to Gelephu Domestic Airport, on the way to Sarpang. The entry/exit point does not require heavy vehicles to enter into the core Gelephu city thereby avoiding increased traffic congestion and pollution.

As such, the Department of Trade, MoEA is seeking for a qualified consultant or consultancy firm to

conduct a Feasibility Study for Gelephu Dry Port.

5.2. OBJECTIVE

The development of Dry Port is pursued by the Department as per the Economic Development Policy 2016, which states that the government will pursue establishments of dry ports in all major entry and exit points in the country. The Dry Port at Gelephu is expected to:

Speed up the clearance of goods; Provide logistical support/facility for handling containerized goods; Reduce congestion in Gelephu town; Reduce negative environmental and social impacts; Improve asset utilization especially of the road transport service providers; Improve hinterland access (to India and Bangladesh); Become a pole of attraction for value added industries and new industrial development; Improve land use planning and management in the town of Gelephu.

The main objective of this Consultancy is to assist RGoB in conducting a Feasibility Study to develop a Dry Port at Gelephu, potentially through a Public Private Partnership (PPP) arrangement. To achieve this, the Consultant shall provide a detailed assessment of all economic, financial and technical aspects for developing the Dry Port and make recommendations for a viable Public Private Partnership which delivers best value for money, is achievable in the timescale set out by RGoB, and limit risks for RGoB.

5.3. SCOPE OF SERVICES

The consultancy service shall be undertaken as three activities organized in three parts as follows:

Part A: Feasibility studies Part B: Public Private Partnership (PPP) options study Part C: Designing Trade clearance and Facilitation processes

Each of the activities shall be executed to meet the requirements of the RGoB. The Consultant shall be expected to work closely with the concerned authorities and stakeholders in executing the activities described below.

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5.3.1. Part A: Feasibility studies:

Activity A1- Land Use Survey: Conduct detail land survey and prepare land map and master plan to accommodate the necessary infrastructures for Gelephu Dry Port (GDP).

The particular tasks of the Consultant shall, inter alia:

(i) Undertake a comprehensive cadastral survey of all land within the properly identified study area to determine and define land parcel size and legal boundary, land ownership, conditions of occupancy and title, current occupancy and use;

(ii) Determine whether the use of land within the study area complies with relevant town and country planning and land use acts or any other law or planning scheme;

(iii) Determine the location and condition of roads, railways and public utilities within the identified study area, including identification of key projects planned or in implementation. In addition, the Consultant shall assess the capacity, need to upgrade, cost thereof and phasing option to this infrastructure.

(iv) Survey of all land within the study area to capture all natural terrain features, buildings, roads, railways, fences and all other features necessary for land -use studies, Dry Port modeling, flood and drainage modeling and any other application.

(v) Determine the identified site/area is the best suited for the development of dry port

(vi) Determine negative effects or hindrance of proposing for such facility

(vii) Determine traffic analysis of vehicular movement (all sort of vehicles plying to/from Gelephu to inner/hinterlands and India

(viii) Determine and analyze overall trade from Gelephu to India, Third countries and domestic from Gelephu

(ix) Determine traffic and cargo in view of the domestic airport

Activity A2 - Feasibility Study: the Consultant shall assess the traffic and trade volume, ascertain capacity and connectivity requirements, prepare and develop master plan and preliminary designs, prepare cost and benefit schedule, conduct financial and economic feasibility, assessment of public and private sector participation etc.

The Consultant shall specifically:

(i) Review, analyze and update all data relating to the container and vehicle throughput at Gelephu border post;

(ii) Review and analyze data on traffic through the border and forecast future volumes; (iii) Review, analyze and update all data relating to the development of the Gelephu Dry

Port as presented in any previous Feasibility Reports; (iv) Examine the existing tariff structure and pricing strategies and recommend feasible

options necessary to implement the Dry Port concept. (v) Examine challenges associated with the applicable Customs clearance procedures and

security and recommend actions necessary to implement the Dry Port concept. (vi) Prepare an average daily freight task for each year between 2020 and 2025 for the

expected total road movements that would be generated by the anticipated trade.

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(vii) Prepare an economic feasibility that demonstrates the net benefit of the proposed Dry Port in light of the benefits and costs to the RGOB, other state agencies (which shall include existing and proposed future ICDs/dry ports) and the general public as a whole. The economic feasibility should include but not be limited to: description of how the Dry Port may increase or decrease RGOB revenue; increase or decrease RGOB cost; increase or decrease revenue and costs to other agencies; increase or decrease revenue to the general public; and, other public benefits. The economic feasibility shall include the preparation of a business case providing an analysis of the existing business (transport and logistics) environment, clearly showing who the expected customers will be, the nature of the business, how revenue will be generated and the expected volume of transactions. The business case should include a description of the assumptions made in the economic feasibility and the reasoning behind those assumptions. Other alternative processes considered should be noted and the consequences of not implementing the proposed application should be explained.

(viii) Prepare and develop viable outline designs for the ICD, road and any future rail accesses and provide all Front-end Engineering and Design (FEED), cost estimates and drawings. This technical feasibility should include an analysis of all options for yard layout, yard handling methods and equipment, road and rail access (for both the Indian Railways and CONCOR networks) in order to estimate whether the Dry Port and the transport system as a whole will perform adequately or not. It shall include investigations into and provide recommendations and cost estimates to enhance or mitigate identified physical constraints, safety, security and environmental factors and include a SWOT (Strength, Weakness, Opportunities and Challenges) analysis on all development options (including phasing options and current government investment plans).

(ix) Develop a conceptual master plan in separate layers for the GDP complex showing:

Office blocks for Customs, quarantine laboratory, bank and transport/clearance agent, any other required government offices, etc.

Loading and unloading bays

Inspection and litigation sheds

Crane lift

Storage area or ware houses, cold storage

Storage for dangerous goods

Fumigation and chilling area

Barrack for security forces

Living quarters for Customs officials

Truck service center and food court

Parking area for trucks and visitors

Internal circulatory roads

Courier service

Weighbridge

Truck scanner

Greenery and landscaping area

Gate processing (x) The master plan should show Phases of GDP development and demarcation of area for

future extension of the facility.

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5.3.2. Part B: Public Private Partnership Options

Activity B1 – Arrangements for PPP: The Consultant shall, following completion of Parts A of the study, assess an appropriate arrangement for government and private investment in terms of ownership, cost and source of fund for public works.

The Consultant shall assess various modalities to be based on delivering best value for money, achievable in the timescale set out by RGoB, and limit risks for RGoB. The assessment will identify critical success factors by listing all assumptions considered, identifying and analysing potential risks, impacts, the likelihood of their occurring, their cost and strategies (and cost) for mitigating the same for each recommended PPP arrangement. Specifically, the Consultant shall;

(i) Confirm the affordability of the project for the RGoB (based not only on the likely tariff situation, but also on comparable tariffs from competing dry ports within the South Asia region);

(ii) Establish factors that will determine value for money; (iii) Assess the potential of a Public Private Partnership to deliver value for money; (iv) Identify the form(s) of Public Private Partnership most likely to deliver value for

money; (v) Establish the optimum scope of the Public Private Partnership; (vi) Provide a sound basis for the procuring entity to decide on the procurement

approach based on industry best practice, the relevant acts and regulations in Bhutan;

(vii) Prepare parameters to be used to assess value for money at the procurement stage including preparation of necessary procurement documents and bid evaluation scoring sheets capturing the required parameters;

(viii) Set out the proposed allocation of financial and technical risks and risk mitigation instruments between the procuring entity and the private party;

(ix) Identifying the constraints which may cause the project to be halted and ensure that the project is developed around a proper business case, taking into account different throughput trends;

(x) Establish the capacity of the private sector to provide the services; (xi) Establish if the private sector can meet RGoB’s needs within the time required; (xii) List and evaluate all PPP solutions that can be considered by RGoB within the context

of the existing PPP Policy of the RGoB, with specific emphasis on Design, Build, Operate and Transfer, Build Operate and Transfer; Build and Transfer with separate concessioning or leasing or other similar options;

(xiii) Identify indirect costs, including the Authority’s overhead costs; (xiv) Make a value judgment for the RGoB, including a comparative assessment should the

same service be delivered as a conventional public sector procurement project. This should be achieved by using a risk-adjusted public sector comparator (PSC) model and comparing this against the PPP chosen solution option(s);

(xv) Undertake a Legal Review to determine whether the PPP solutions conflict with existing law. This shall include a review of the various provisions in road and other regulatory acts to identify issues that may need to be resolved so that the Dry Port project can move forward into the financing and construction phases.

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5.3.3. Part C: Review of Trade Facilitation Processes and Systems

Activity C1 – Trade Facilitation: The Consultant is required to assess and design the trade clearance and facilitation processes and procedures to minimize costs and delays associated with handling imports and exports through the dry port. Reducing costs associated with procedural requirements is critical to improving the attractiveness of a dry port. One way the costs can be minimized is by sharing information between the first point of entry (vessel notice and cargo manifest in the case of overseas imports) up to the dry port (import declaration documents). Streamlining information requirements requires optimization and non-duplication of processes between the seaport and the dry port. In the case of some landlocked countries, it may be necessary to have appropriate legal instruments in place on covering the set of agreed upon procedures and the transit regime in the transit country for the mutual recognition of information, documents, norms, and controls for a dry port. Under these circumstances, data interchange between border agencies, especially Customs, is critical to prepare and expedite border formalities. Current transit regimes would seem well suited to exploiting the benefits of a dry port.

6. CONSULTANTS’ QUALIFICATIONS

The consultant is free to propose an appropriate composition of the team, but it is expected that the study will be led by a team of multidisciplinary experts in planning and design of dry ports, management of dry port/ container freight station/ sea port. The team should be led by an expert familiar with transport sector (especially the port sector). The lead expert could engage a local consultants and support where necessary. The following specializations are deemed required to carry out the feasibility study:

- Team Leader - Civil/ Infrastructure Engineer - Transport operations specialist: transport economist - Survey Expert - Financial Personnel

Qualification and experience required for the key persons are as follows: Team Leader Preferable education: Masters degree in Business administration/management or related field,

Logistics Management, Port Management, Railway Engineering Minimum experience: 5 years in designing, managing Dry Ports/ICDs or teaching port management

at university level Preferable experience: Leading a team of multidisciplinary experts in planning and design of

dry ports, management of dry port /container freight station/sea port. The team leader must have also in designing and implementing PPP projects, contract administration and site supervision projects.

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Key Responsibilities: The team leader (TL) will be responsible for the overall management and supervision of the project in terms of target achievements and quality performance.TL will be first in command to the project and is expected to have solid experience in land/dry port/ICD feasibility studies and detailed designs. TL will lead and coordinate the consultant team and assure that the project objectives are met on time and quality. TL shall also coordinate with the project office, participate and advise in meetings of stakeholders of the project components; provide instruction, and guidance to the consultant team; review the design documents prepared and suggest improvements; compile and submit Inception Report, Monthly Progress Reports; Final Report and submit the project deliverables as agreed in TORs.

Civil Engineer Minimum education: Graduate in Civil Engineering; Preferable education: Masters in Civil Engineering, Building, Roads or related field. Minimum experience: 10 years as Transport/ Highway/ building infrastructures Engineer and at least

5 year experience as leading a team of multidisciplinary experts in detail design of comparable projects with road and buildings

Preferable experience: Planning, design and execution of the proposed GDP infrastructures. He/she is expected to have qualifications in either port planning, -development, and -operations or port engineering.

Key Responsibilities: This Expert will be responsible for the preliminary and detailed design of necessary infrastructures including roads, building and other necessary infrastructures. He/ she shall work closely with the Architect/ planner, structural engineer, Pavement engineer, sanitary, electrical engineer and other team member to prepare preliminary design for feasibility purpose.

Transport operations specialist Minimum education: A graduate degree in transport economics, or related field. Preferred education: Graduate degree in transport economics or railway operations; Minimum experience: 5 years as a transport economist Preferable experience: At least 5 years in network planning and intermodal transport operations; Key responsibilities: Assessment of railway connectivity to Indian rail network; design of facility to

allow intermodal transport operations in the medium and long term. Survey Expert Minimum education: Graduate in surveying, engineering or equivalent; Preferred education: Masters degree in surveying, cartography, GIS or equivalent; Minimum experience: 5 years as surveyor for infrastructure projects

Preferable experience: Cadastral Survey, Trigonometric Survey and other surveys using EDM, Cartography using software, topographical/land use survey assignments in the same district.

Key responsibilities: Plan, guide and supervise field survey works; Liaison with District Survey Office, District Land Reform Office, District Administration Office, Local Police Station, Local Village Development Committee, the Employer and local land

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owners; prepare the survey maps including plan , profile, contour map and finalization of the report with maps.

Financial personnel Minimum education: Bachelor’s degree in field, such as finance, business administration or accounting. Preferred education: MBA in finance preferred; Minimum experience: 5 years Preferable experience: 5-7 years of experience in project financial analysis and project finance

with a proven track record in financial evaluation and financial modelling of dry port projects.

Key responsibilities: Provide expert input on the financial structuring and explicit and implicit financial costs to government. Analyse all financial models, both in the feasibility studies and in proposals submitted as part of the competitive bidding process to ensure that the projects are affordable, financially sound and sustainable with appropriate risk allocation.

More specifically, the competences required of the consultant are as follows:

Extensive expertise in PPP development, preferably with experience in developing countries;

Excellent analytical skills and sectoral expertise relevant to the investigation of key PPP policy issues;

Substantial track record of participation in infrastructure PPPs in as feasibility consultant, transaction advisor, equity investor, lender, or private operators;

Strong experience in logistics and trade facilitation with at least 5/10 years’ experience, past involvement in port industry in developing country an advantage. Experience with spreadsheet models required. Survey organization/public consultancy skills will also be required.

Substantial track record in successfully undertaking similar support roles providing high level advice on PPPs to government;

Skills and demonstrated track record in effective training and mentoring of professional technical staff;

Excellent verbal and written communication skills; frequent-level in English required

7. OUTPUTS AND REPORT SUBMISSION

The Consultant shall submit a proposal indicating a work plan to carry out the study on the basis of the Terms of Reference and other aspects which, in his opinion, and after discussion with DoT, MoEA, are deemed essential for completing the study. In undertaking the study, the Consultant shall keep in mind that the study must be authentic and thorough. It will form the basis for making important investment decisions and is not just a bureaucratic requirement. Accordingly, the Consultant shall exercise all reasonable skill, care and diligence in the performance of the study and shall carry out all responsibilities to recognized professional standards. The Consultant shall act as a faithful advisor to RGoB and shall supply all expertise, knowledge, advice and skills required to carry out and complete the study expeditiously

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in accordance with the conditions of engagement. The Consultant shall furthermore be responsible for undertaking all fieldwork and ensuring all data collected is quality assured and corrected wherever appropriate. The Consultant shall keep a record of all information collected and present this in a manner which allows statistical comparisons to be made. Qualitative assessments must be backed up by case studies and relevant industry examples. The main deliverables of Part A, B, and C are: Part A: Feasibility studies Inception report within two weeks after start of services; Topographical map of the survey area showing the contours and objects including the boundary points details; List of land holder’s name and area to be acquired, if additional land needs to be acquired; A clear master plan showing the GDP infrastructures, and connectivity in terms of roads, power, water supply and sanitation as well as phase-wise development of the GDP facility; Documentation of stakeholder’s consultations for requirement and finalization of the master plan; Final report for Part A with preliminary designs, cost, financial and economic feasibility, alternative analysis, and clear recommendation on the selected best alternative master plan. Part C: Public Private Partnership (PPP) options study: Report of option study on PPP with clear recommendations. Part D: Designing Trade clearance and Facilitation processes: Report of proposed design of on Trade clearance and Facilitation process.

8. CONSULTATION TIMEFRAME

The consultant shall complete the assignment within three (3) months from the start of the assignment.

9. CONFIDENRIALITY

All data and information received from Department for the purpose of this assignment are to be treated confidentially and are only to be used in connection with the execution of these Terms of Reference. All intellectual property rights arising from the execution of these Terms of Reference are assigned to Department of Trade, MoEA. The contents of written materials obtained and used in this assignment may not be disclosed to any third parties without the expressed advance written authorization of the department. The Consultant will be required to submit reports as tabulated below:

Report Number of copies Due date

Inception Report 6+ (2 soft copies) Within 2 weeks of the commencement date for each of Part A and Part B

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Monthly Progress Report (with progress of field work and data collected)

6+ (2 soft copies) Within 1st week of each succeeding month

Final report (to include all above reports and documents prepared as per activities specified above)

6+ (2 soft copies) TBD during negotiation.

10. PROJECT MANAGEMENT & FUNCTIONS OF THE PROJECT UNIT

The Department of Trade (DoT) under the Ministry of Economic Affairs, RGoB, will be the Project Unit. The Consultant shall work closely with the Project Manager in executing its tasks specified under this TORs. As a Project Unit, DoT will:

Manage, supervise, and coordinate the project on day-to-day basis

Prepare budget plan and ensure timely release of funds.

Ensure timely execution of activities by the Consultant as per the agreed work plan.

Administer the contract and oversee the quality of the work.

Avail existing reports and concept papers as they have access to, if any.

Provide introductory letters to the Consultant’s team, as needed.

Ensure that the Consultant delivers final report in an appropriate format and on time.

11. CONSULTANT’S OBLIGATIONS

The Consultant will need to provide all the administrative, technical professional and support staff needed to carry out their services. It will also be responsible for providing facilities and support to its staff, including accommodation, transportation, security, office equipment, survey equipment, printing, communications, utilities, office supplies and other miscellaneous requirements that may be required to render the services effectively.

12. ANNEXURE:

[Attach any other documents from the Procuring Agency and the Consultants, if applicable]

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