ROTARY INTERNATIONAL SOUTH PACIFIC AND PHILIPPINES …...17-19 November 2015 Zone 8 GETS Melbourne,...

RI RESOURCE EXTRA

REGIONAL INFORMATION BULLETIN

ROTARY INTERNATIONAL SOUTH PACIFIC AND PHILIPPINES OFFICE

AUGUST 2015 VOL 9 No 2

Dear District Governors

Welcome to the August edition of our Rotary resource bulletin to you.

August is the designated Membership and New Club development month. Worldwide there is a lot of

activity helping clubs achieve their goals. Clubs throughout our region are organizing combined

seminars for Membership and Public Image. In the Philippines and New Zealand some will even extend

their seminars into September whilst in Australia, on the 5-6th of September, there is the Australian

Success conference being held in Canberra. RIDE Noel Trevaskis has organized this special event to

assist clubs and districts build for the future. .

In August, management was indeed

fortunate to interact and present at the Zone

7B and Zone 8 DGE networking weekend. Led

by RIPE John Germ, RID Guiller Tumangan,

RIDE Noel Trevaskis and staff members from

the Sydney Office of Rotary International

( TRF; CDS; Finance and Publications), the

event served as an opportunity to interact via

20-minute interviews with DG’sE.

In this issue…

My TRF team, led by PDG Bruce Allen, has produced some

data for July 2015. Although it is quite early to draw any con-

clusions about how the year will end, it demonstrates where

the strength has begun. Even as we try and apply forecasting

models, one of the difficulties is that most of Zone 8’s contri-

butions transpire in the last quarter of the Rotary year.

I look forward to meeting many of our Australian Rotarians in

Canberra. I will be attending and speaking on Rotary

Community Corps (RCC) and am thankful to be given this

opportunity.

Frank Pezzimenti

International Officer Manager

Note from RID Tumangan pg 2

Dates to remember pg 2

The Annual Fund pg 3

Annual Programs Fund figures pg 4

Polio/Rotary Club Central pg 5

Polio YTD pg 6

My Rotary / Age Profile pg 7

Finance matters pg 8-9

Membership Moves Forward pg 10

Satellite Clubs pg 10

New Clubs pg 10

Exchange & Motor vehicle rates pg 10

Membership Statistics pg 11

MEMBERSHIP AND EXTENSION

2

RI SOUTH PACIFIC & PHILIPPINES OFFICE REGIONAL BULLETIN

Dates To Remember

Date Meeting/Event Venue

5-6 September 2015 Australian Membership Conference Canberra, Australia

3-5 November 2015 Zone 7A GETS Manila, Philippines

6-8 November 2015 Zone 7A Rotary Institute Manila, Philippines

11-12 November 2015 Zone 7B GETS Nelson, New Zealand

13-15 November 2015 Zone 7B Rotary Institute Nelson, New Zealand

17-19 November 2015 Zone 8 GETS Melbourne, Australia

20-22 November 2015 Zone 8 Rotary Institute Melbourne, Australia

10-15 April 2016 Council on Legislation Chicago, USA

The developmental priorities in Zones 7B and 8

--(1) promoting and maintaining and good

health, (2) safeguarding ecology sustainably, (3)

developing the supply chain and markets, and

(4) adding value and productivity -- are

excellent opportunities to establish the relevance

of Rotary’s Service ideal and internationality as

well as Vocational Service. The schedule of multi-

district activities likewise convey the solidarity

and collective accountability of Rotarians to

innovative social change and peace. With the

advances you have made in public image

initiatives as well as the openness of clubs to

engaging Rotary Alumni and young

professionals, I am confident that membership

growth will be a natural consequence.

In the July message of President Ravi, he

extolled the role of friendship in breaking poverty

mindset. Let us use friendship to inspire

generosity. For those who cannot commit to

being a Rotarian because of time constraints, let

us tap into their Rotary hearts and invite them to

make The Rotary Foundation one of their

preferred charity organization. Have more

friends of Rotary!

With the success of the visioning activities in

Zones 7B and 8, the stage is set to align the

districts’ annual milestones to the RI’s key

performance indicators, the presidential citation

program, and the Rotary Club Central tracking

system. For this purpose, I appeal to all Rotary

leaders to explain the value added by each of

these systems in improving our global impact.

The key performances indicators (KPIs)

encourage us to engage the hearts/heads/hands

of Rotarians through effective board involvement

in good governance at the club level and

sustained member engagement. The Presidential

Citation Program is more than an award, it is the

visible expression of our solidarity as a world

fellowship. The Rotary Club Central is both akin

to a customer service management but more

importantly, it is a symbol of our commitment to

accountability and transparency.

I believe these three systems will redound to the

attractiveness of our organization especially to

the millennial generation, to more customized

social initiatives and to sustainable high impact

programs and projects in our areas of focus.

Let us show the world we are One Rotary!

Message from

RI Director RY 2014-2016, Zones 7B and 8 Daumonguiller “Guiller” E. Tumangan

Member: Rotary Club of Makati West, District 3830

3


THE ANNUAL FUND OF THE ROTARY FOUNDATION

Pictures paint a thousand words and from the picture below we can see where we are at end of the first

month of our Rotary year. We focus on the Annual Fund because it is the major

contribution area with just on 75% of all contributions going here. This is the fund that

delivers our DDF and our ability to deliver the grants and scholarships so that we can “do good in the

world”.

We have some big challenges this year

with the Annual Fund

budgeted at US $130m - up from

$123m in 2014-15. While in

Australia and New Zealand we have

the issue of currency devaluation to

contend with, Districts with strong

Paul Harris Societies can deliver some

strong insulation.

The good news is that we are well

placed to grow this important

segment of contribution and

recognition. All but two Districts in our

Region have a Paul Harris Society

chair, which is 95% of all our Districts. We are well ahead of the rest of the world where 43% of all

Districts have a Paul Harris Society.

Congratulations must go to D9800 which is the first District in our region to pass 100 Paul Harris

Society members in a District. As you all know, in 2016-17 we will celebrate 100 years since the

establishment of what is now The Rotary Foundation. Let’s see how many Districts can achieve 100 or

more Society members before we enter that great milestone in our history.

Personal Giving is critical to success in achieving our contribution targets. As you can see from the

chart, the number of Rotarians

that make personal

contributions to The Rotary

Foundation is as low as 9.5% in

Zone 7B to over 90% in Zone 7A.

Australia and New Zealand can

play their part by improvement

in the number of

Rotarians that personally con-

tribute, but needless to say, the

efforts of those who do give now

are greatly

appreciated.

4


ANNUAL FUND YTD JULY 2015

AUSTRALIA NEW ZEALAND

DISTRICT YTD July

14 YTD July 15 INCREASE

DISTRICT YTD July

14 YTD July

15 INCREASE

D9455 $2,772 $8,778 216.7%

D9465 $4,148 $7,868 89.7% 9910 $1,021 $1,000 -2.0% D9500 $2,034 $2,195 7.9% 9920 $4,654 $2,975 -36.1% D9520 $1,879 $9,493 405.4% 9930 $10,678 $15,602 46.1% D9550 $539 $4,600 753.8% 9940 $7,029 #DIV/0! D9570 $2,410 $6,792 181.9% 9970 $3,535 $3,923 11.0% D9600 $4,090 $3,242 -20.7% 9980 $0 #DIV/0! D9630 $6,338 $4,869 -23.2%

D9640 $1,888 $8,324 340.9% TOTAL $ 19,887 $ 30,529 53.5% D9650 $22,245 $4,915 -77.9%

D9670 $3,875 $5,833 50.5% PHILIPPINES

D9675 $5,581 $7,674 37.5%

D9685 $16,053 $12,245 -23.7% DISTRICT YTD July

14 YTD July

15 INCREASE

D9700 $4,984 $6,174 23.9%

D9710 $11,791 $5,627 -52.3% 3770 $200 #DIV/0! D9780 $3,119 $8,077 159.0% 3780 $26,755 -100.0% D9790 $7,172 $6,218 -13.3% 3790 $27,421 $15,510 -43.4% D9800 $5,053 $14,351 184.0% 3800 $9,457 $3,600 -61.9% D9810 $5,902 $9,778 65.7% 3810 $23,200 $33,725 45.4% D9820 $5,463 $1,832 -66.5% 3820 $8,000 $2,235 -72.1% D9830 $493 $1,385 181.0% 3830 $10,729 $6,350 -40.8%

3850 $3,200 $5,731 79.1% TOTAL $117,827 $140,270 19.0% 3860 $5,000 $1,487 -70.3%

3870 $6,800 $1,000 -85.3%

TOTAL $120,562 $69,838 -42.1%

REGION YTD July

14 YTD July 15 +/-

AUSTRALIA $117,827 $140,270 19.0% INDONESIA

NEW ZEALAND $19,887 $30,529 53.5% DISTRICT

YTD July 14

YTD July 15 INCREASE

PHILIPPINES $120,562 $69,838 -42.1% 3410 $12,165 $4,166 -65.8% INDONESIA $21,625 $4,941 -77.2% 3420 $9,460 $775 -91.8% TOTAL $279,901 $245,579 -12.3% TOTAL $ 21,625 $ 4,941 -77.2%

$0

$50,000

$100,000

$150,000

Annual Fund - Regional

YTD July 14 YTD July 15

5


POLIO

We have never been as close as we are right now to the eradication of this disease. We have just recently

passed two major events in that we have now had Nigeria free of new cases for over a year and this was

followed by the wonderful news that the entire African continent has followed in similar fashion.

We are within the last 100m of a

marathon race so let’s not stumble and

fail. We have a great partnership with the

Bill and Melinda Gates Foundation. We all

know it’s the $2 for $1 deal and we have

that commitment from Bill Gates till 2018.

The big worry is the number of Clubs that

do not set a goal to contribute $1500 to

the campaign, or even make a

contribution. Please ask yourself, have

your clubs put their Polio fundraising

goals in place and what are their plans to

support this cause this year.

With only one leg of a 12 leg race it is

really too early to make any comment of

how we are performing with regard to

contribution. You should please spread the news throughout your District that we are in the home run

and that we need to put every available resource in place to ensure success. How good would it be for RI

President Nominee Ian Riseley to announce at the 2018 convention in Toronto that Rotary has succeed-

ed in wiping out polio? It would be a fitting tribute as a program started by an Australian RI President

and success announced by an Australian RI President. From humble beginnings in the Philippines, to

the last case in either Pakistan or Afghanistan, we as Rotarians can truly stand proud of our achieve-

ments.

ROTARY CLUB CENTRAL

The setting of goals in Rotary Club Central is a great way to track club activities from a club and District

perspective. This replaces the Planning Guide used in prior years. This year the Presidential Citation

has two mandatory goals as follows:

Set at least 15 goals in Rotary Club Central

Pay July semiannual dues to RI on time.

It is important that clubs do record their goals and update progress along the way. Rotary Club Central

can also record Volunteer Hours and this is in the Service Projects area. Whilst some clubs may not

wish to record them against individual projects, some are creating a

project titled “Club Name Volunteer Hours” and recording the hours against that. This is assisting

them to record and track the hours contributed as a club and taking care not to include in an overall

line such as this and individual projects.

6


POLIO CHALLENGE - YTD July 2015

AUSTRALIA PNG/SOL Is NEW ZEALAND & Pacific

DISTRICT YTD July 14 YTD July 15 INCREASE DISTRICT YTD July 14 YTD July 15 INCREASE

9455 $935 $3,308 253.9%

9465 $958 $1,769 84.7% 9910 $0 $0 #DIV/0!

9500 $3,271 $385 -88.2% 9920 $2,043 $0 -100.0%

9520 $935 $769 -17.7% 9930 $5,397 $4,571 -15.3%

9550 $1,421 $3,498 146.3% 9940 $0 $8,929 #DIV/0!

9570 $804 $1,219 51.7% 9970 $0 $71 #DIV/0!

9600 $10,731 $3,499 -67.4% 9980 0 $0 #DIV/0!

9630 $2,224 $1,346 -39.5%

9640 $228 $244 7.0% TOTAL $7,440 $13,571 82.4%

9650 $1,023 $1,777 73.6%

9670 $673 $3,518 422.7% PHILIPPINES

9675 $748 $77 -89.7%

9685 $1,537 $508 -67.0% DISTRICT YTD July 14 YTD July 15 INCREASE

9700 $1,963 $538 -72.6% 3770 $0 $0 #DIV/0!

9710 $6,280 $2,627 -58.2% 3780 $0 $0.00 #DIV/0!

9780 $958 $4,888 410.3% 3790 $480 $225 -53.2%

9790 $2,959 $2,192 -25.9% 3800 $500 $1,000 100.0%

9800 $1,047 $900 -14.0% 3810 $0 $1,250 #DIV/0!

9810 $93 $1,654 1669.6% 3820 $0 $0 #DIV/0!

9820 $1,869 $1,538 -17.7% 3830 $611 $600 -1.8%

9830 $467 $0 -100.0% 3850 0 $0 #DIV/0!

3860 $0 $200 #DIV/0!

TOTAL $41,124 $36,256 -11.8% 3870 $1,200 $0 -100.0%

TOTAL $2,791 $3,275 17.3%

YTD July 14 YTD July 15 +/-

AUSTRALIA $41,124 $36,256 -11.8% INDONESIA

NEW ZEALAND $7,440 $13,571 82.4%

PHILIPPINES $2,791 $3,275 17.3% DISTRICT YTD July 14 YTD July 15 INCREASE

INDONESIA $220 $1,314 497.3% 3410 $120 $1,314 995.0%

TOTAL $51,575 $54,415 5.5% 3420 $100 $0 -100.0%

TOTAL $220 $1,314 497.3%

7


MY ROTARY

Registration for My Rotary is important for members of clubs when they want to find out what is hap-

pening with the Rotary website and more broadly. Online Tool Adoption is one of the

requirements for the 2015-16 Presidential Citation and the requirements are as follows in this area:

Clubs must achieve 2 of the following 4 goals:

Have at least 50 percent of club members registered in My Rotary.

Post at least one initiative on Rotary Showcase

Maintain a project in need of assistance on Rotary Ideas or contribute to a project on Rotary Ideas

Have at least two club members participate in Discussion Groups on My Rotary.

At this time, Districts 3800, 9810, 9685 and 9630 have just over 30% of members registered and Active

on My Rotary.

It is so easy to register for My Rotary, we encourage all members to log in and register. If any problems,

we can assist with advising of the email they have listed.

AGE PROFILE

Do you know the age profile of the clubs in your District?

One of the findings of a recent piece of work has been to review the age profiles of all Districts in Zones 7

and 8. Perhaps the most surprising aspect of this was the poor data in this respect with dates of birth or

even year of birth not recorded for members.

To enable Rotary at a Club, District, Zone or Global level to understand its membership, it is

important to have dates of birth included. They are not provided to anyone, but are used simply to deter-

mine the profile.

An example I can provide is as follows:

This update provides a much clearer picture of our membership story. If all clubs across our 37 Districts

could provide these updates, this data will be invaluable to all members and leaders to make decisions

based on facts, rather than not understanding their respective age profiles.

We ask all members of the Rotary leadership team to assist with sourcing this information. Please the

regional RI office if you have problems . Emails through to Jenny Coburn at [email protected].

No of

members

29 &

under

30-39 40-49 50-59 60-69 70 &

over

Unreported

No

Unreported

%

At 'me of running report – early August, 2015

23 0 0 0 2 4 1 16 69.6%

A0er asking members for date of birth and upda'ng My Rotary

23 0 2 1 6 7 7 0 0%

8

.


FINANCE MATTERS

A month as passed since the July Invoices have been issued to clubs. These were all emailed to officers

in mid-July and for those who have not opted out of paper, clubs would have received the paper ver-

sions by last week at the latest.

The collection status per district can be found below - commendable results for Australia and New Zea-

land while the Philippines has yet to get past the 50% mark. This is understandable though because

while invoices were sent to the Philippine district governors via courier, these are yet to be distributed

personally or via the local postal system to clubs in more challenging geographical locations of the ar-

chipelago.

If clubs have yet to receive their invoices or require assistance with payment methods, please feel free to

direct them to this office.

July 2015 Club Invoice Collection Status as at 17 August 2015

Zone 7A Philippines Zone 8

District % Paid District % Paid

3770 43 9455 66

3780 15 9465 78

3790 50 9500 89

3800 24 9520 70

3810 27 9550 70

3820 40 9570 59

3830 51 9600 72

3850 79 9630 72

3860 45 9640 74

3870 33 9650 75

Zone 7A 39 9670 80

9675 67

9685 77

Zone 7B 9700 70

District % Paid 9710 81

9910 78 9780 76

9920 66 9790 77

9930 77 9800 75

9940 83 9810 72

9970 79 9820 63

9980 72 9830 64

Zone 7B 76 Zone 8 73

9


PAYMENT REMINDERS

1. Please always email us at [email protected] if you have paid/contributed via direct deposit, electronic funds

transfers (EFT) or telegraphic transfers. This way, we will avoid having any unidentified deposits sitting in

our accounts that are unallocated properly.

2. Please use your club number as a reference to any payment done electronically. Club names are too long to

be captured in our bank statements as the fields have character limits. If we end up with “Rotary Club of C”

as an identifier for example, that would not narrow down the possible depositors at all!

3. Invoices are in US Dollars because this is the official currency of Rotary International. Please convert this to

Australian Dollar, New Zealand Dollar or Philippine Pesos as necessary. These are posted on MyRotary

using the following link: https://www.rotary.org/myrotary/en/exchange-rates

4. For all clubs except those in the Philippines, under Bank/Electronic Transfer payment instructions, the

following bank accounts (based here in Australia) in the respective currencies are available.

DUES PAYMENTS ONLY

1. For any issues related to RDU Subscriptions, please contact RDU at subscrip-

[email protected] or +612.9633.4888.

2 The collection period is now only up to 31 October 2015. Kindly ensure prompt payment of club’s

membership dues.

TAX DEDUCTIBLE RECEIPTS FOR TARFT CONTRIBUTIONS IN FY2015

Receipts to contributions have been generated automatically once these are reported into Rotary’s accounting

system. While this has been the case since October 2014, some donors may be having problems locating these

for tax purposes. Please contact Melissa Asanza at [email protected] if these need to be resent.

Bank Accounts Currency Method

100345217 BSB 332084 Australian Dollar Normal Funds Transfer from within Australia

432148NZD1 New Zealand Dollar Telegraphic Transfer

432148USD1 US Dollar Telegraphic Transfer

10


MEMBERSHIP MOVES FORWARD

As we are now well into Membership month, congratulations to all Districts who have been

active in growing your clubs. We have had some problems with the starting figures and will confirm

these as soon as they are available.

We encourage you to keep working with your clubs, to proactively deliver solutions to key membership

challenges and to invite clubs to attract members and engage with their local communities.

Club size is a current topic of conversation and one which will be considered at the 2016

Council on Legislation. All Institutes worldwide will be discussing a range of topics as

requested by the Board of Directors of Rotary and this is amongst these.

It is particularly interesting to note that our two smallest districts in terms of numbers of clubs – being

9980 and 9970 in New Zealand have the largest average club size of 43 and 37

respectively.

Australia and Philippines both have average club size of 27 members. We would love to hear your

strategies for how you are working to grow the Average Club Size in your districts at

[email protected].

SATELLITE CLUBS

A reminder that you need to complete the Charter form for Satellite Clubs and lodge them with our office

at Club & District Support prior to the chartering of the club or registering of new members.

NEW CLUBS Please email through all new club proposals, so we are aware of the activity in this area. One

area which we often strike problems is in the naming of the club. Please have your DG Special

Representative contact us early to ensure the name is in order, as this will then enable the

proposed club to establish website, email addresses, etc. with the knowledge that the name is

in order.

Date Australia New Zealand Philippines

June 1.28 1.35 45.00

July 1.30 1.40 45.00

August 1.30 1.49 45.00

September 1.36 1.49 45.00

ROTARY INTERNATIONAL EXCHANGE RATES AGAINST THE US$

ROTARY INTERNATIONAL MOTOR VEHICLE RATES—PER KM RATE

Date Australia AU$ New Zealand NZ$ Philippines PHP

Jun - Sept 2015 0.77 0.82 26.91

11


District Clubs Members Ave. club

size

District Clubs Members Ave. club

size

Zone 7A Zone 8 - Australia PNG/Sol Is

3770 67 1787 27 9455 50 1267 25

3780 99 2207 22 9465 49 1264 26

3790 104 2773 27 9500 44 1162 26

3800 96 2484 26 9520 50 1323 26

3810 100 2727 27 9550 44 994 23

3820 105 2894 28 9570 49 1121 23

3830 90 2872 32 9600 67 1538 23

3850 53 1306 25 9630 50 1148 23

3860 97 2489 26 9640 53 1230 23

3870 46 1301 28 9650 56 1540 28

Total 857 22840 27 9670 51 1240 24

9675 66 1678 25

3410 59 1289 22 9685 75 2064 28

3420 53 1091 21 9700 40 1136 28

Total 112 2380 21 9710 47 1373 29

9780 59 1866 32

Zone 7B - New Zealand & Pacific 9790 64 1779 28

9910 41 1098 27 9800 69 2406 35

9920 53 1494 28 9810 47 1200 26

9930 56 1708 31 9820 49 1381 28

9940 54 1754 32 9830 47 1351 29

9970 33 1212 37 Total 1126 30061 27

9980 29 1247 43

Total 266 8513 32

ROTARY INTERNATIONAL STATISTICS

Districts Clubs Rotarians

Worldwide 536 35,149 1,218,472

Australia 21 1,126 30,061

New Zealand & Pacific Islands 6 266 8,513

Philippines 10 857 22,840

Indonesia 2 112 2,380

Total 39 2,361 63,794

24-August-2015

ROTARY INTERNATIONAL SOUTH PACIFIC AND PHILIPPINES …...17-19 November 2015 Zone 8 GETS Melbourne,...

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