Exhibit 1-a

2002 Rotaract Convention Program

23-26 June 2002Barcelona, Spain

Monday, 24 June 2002L e a d e r ’ s M e e t i n g1830-2000 Rotaract Leader’s Meeting (90 min)

Location: Fira Palace, Sala Vivaldi

Tuesday, 25 June 2002

F o c u s o n L e a d e r s h i p

1400-1420 Welcome and announcements (20 min)

Location: Barcelona Plaza Hotel, Salas Llimona/Utrillo

Brian Stoyel, Chairman, 2001-02 RI Rotaract Committee

1420-1505 Speaker (45 min)Richard D. King, 2001-02 President, Rotary International

1505-1550 Panel discussion: Rotaract and the Resources Available (45 min)Through Rotary International and The Rotary FoundationModerator: Susanne Wetzel, Rotaract Committee Member (Rotarian, USA)Panelist: Jill Hazard, RI Programs Staff Member (USA)Panelist: Elyse Fineman, Programs of TRF (USA)Panelist: Cyril Noirtin, Rotaract.org Web Editor (Rotarian, France)Panelist: Roberto Alvarez del Blanco, Ambassadorial Scholar Alumni (Spain)

1550-1600 Wrap-up the panel discussion and transition everyone to the Leadership Workshops.

1600-1700 Leadership Workshop A: Gaining Effective Leadership Skills, (1 hr)Motivating your Club, and Leading Successful Service ProjectsLocation: Barcelona Plaza Hotel, Salas Llimona/UtrilloModerator: Dr. Philly Karani (Rotarian, India)Panelist: Tobias Schulz-Hess (Rotaractor, Germany)Panelist: Angela Kimani (Rotaractor, Kenya)Panelist: Dong-Joon Lee (Rotarian, USA)Panelist: Cecilia Monzón Perez (Rotaractor, Spain)

Leadership Workshop B: DRR Training Session (1 hr)Location: Barcelona Plaza Hotel, Sala 1Moderator: Ian Thomson (Rotarian, England)Panelist: Lukasz Grochowski (Rotaractor, Poland)Panelist: Marie-Cleméntine Dervaux (Rotaractor, France)Panelist: John Kirkwood (Rotaractor, Uganda)

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Wednesday, 26 June 2002F o c u s o n C o m m u n i t y a n d I n t e r n a t i o n a l S e r v i c e

1400-1420 Greeting and announcements (20 min)Location: Barcelona Plaza Hotel, Salas Llimona/UtrilloBrian Stoyel, Chairman, 2001-02 Rotaract Committee

1420-1440 Presentation of Outstanding Project Awards* (20 min)Moderator: Pinar Genc, 2001-02 RI Rotaract Committee Member

1440-1450 Explanation of Community Service Project Workshop (10 min)

1450-1530 Community Service Project Workshop, Part 1: Small groups (40 min)Moderators: Each small group topic will be co-lead by winners of 2002 Outstanding Projects Award with 2001-02 Rotaract CommitteeMembers.

Location: Barcelona Plaza Hotel, Salas Llimona/UtrilloTopic 1: Public Relations – Pinar Genc (Rotaractor, Turkey), Hande Tüfekcioglu (Turkey) Topic 2: New Project Ideas – Antonio Hallage (Rotarian, Brazil), Hemerson Fernandes Calgaro (Brazil)Topic 3: Project Funding – André Lannoy (Rotarian, France), Teresa Schutz (Rotaractor, USA)

Location: Barcelona Plaza Hotel, Sala 1Topic 4: Working with your sponsoring Rotary club – Murray Mylechreest (Rotarian, England), Ajit Kumar Irom (Rotarian, India)

Location: Barcelona Plaza Hotel, Sala 7Topic 5: Partnering with other organizations – Wilfredo Segovia (Rotarian, Philippines), Alicia Neo (Rotaractor, Singapore)

1530-1615 Community Service Project Workshop, Part 2: Presentations (45 min)Location: Barcelona Plaza Hotel, Salas Llimona/UtrilloModerators: Lead by spokespersons from small groups formed during Community Service Project Workshop

1615-1645 Open Forum (30 min)Informal question and answer sessionModerator: Brian Stoyel, Rotaract Committee Chairman Panelist: Christine Michonski, RI Programs Staff (USA)Panelist: P.C. Thomas, Liaison Director, 2001-02 RI Rotaract Committee (India)

1645-1700 Closing remarks and announcements (15 min) Brian Stoyel, Chairman, 2001-02 Rotaract Committee

Distribution and collection of evaluationsSergeant-At-Arms

Exhibit 1-b

2001 ROTARACT PRE-CONVENTION MEETINGFriday and Saturday, 22-23 June 2001Henry B. Gonzalez Convention Center

San Antonio, Texas, USA

Thursday, 21 June 2001

1500-1900 RegistrationLocation: Exhibit Hall B

1530-1700 Rotaract Pre-Convention Leaders’ MeetingLocation: Room 212 A-B

Friday, 22 June 2001

0800-1700 RegistrationLocation: Exhibit Hall B

0900-1800 Rotaract Networking RoomLocation: Room 208

0900-0930 Fellowship Location: Tower View Registration

0930-1045 Opening Plenary Session Location: Room 217 A-D

0930-0940 Welcome and Opening Remarks Brian Stoyel, Chairman, 2001 Rotaract Pre-Convention Meeting0940-0945 Roll Call of Countries0945-0955 Introduction of San Antonio Host Committee

Welcome and Announcements by Host CommitteePresenter: Brian Dopp, San Antonio Rotaract Host Committee Chairman, USA

0955-1000 Introduction of RI President 1000-1040 Address by Frank J. Devlyn, RI President 1040-1045 Recognition of 2000-2001 RI Rotaract Committee

1045-1115 Coffee Break Location: Tower View Registration

1115-1215 Plenary Session II Location: Room 217 A-D

1115-1135 RI Task Forces: Activities of 2000-01 New Generations Task Force

1135-1215 Address by Byron Garrett, President and CEO, LIFE Works InternationalLIFE Works International prepares tomorrow’s leaders for today. Striving to equip people with the skills needed to achieve success in life, Garrett challenges

Exhibit 1-b

thoughts, changes minds, and provides the courage to commit.

1215-1330 Lunch

1330-1500 Plenary Session IIILocation: Room 217 A-D1330-1345 Rotaract Overseas Projects

Presenters: Dr. Jason Stoyel, Chairman, GB&I Rotaract MDIO, EnglandVictoria Wood, District 1070 Rotaract Representative, England

1345-1405 John Kenny, Trustee, The Rotary Foundation

Rotaract and The Rotary Foundation1405-1500 RI Recognition of Outstanding Rotaract Projects

International winner (South Asia Region): Rotaract Clubs of District 3130, India - “Hepatitis-B Awareness & Vaccination Program”

Regional winners: USA, Canada, & Caribbean: Rotaract Club at

the United Nations, District 7230, USA - “Children at Risk”

Latin America: Rotaract Club of Paraná, District 4960, Argentina - “Paraná Vive”

Europe: Rotaract Club of Morpeth, District 1030, England - “Lifecycle Appeal”

Africa: Rotaract Club of Lubumbashi, District 9150, Democratic Republic of Congo - “Rotaract Against Polio”

East Asia & South Pacific: Rotaract Club of Paraiso, QC, District 3780, Philippines “Teaching and Touching Lives”

Panel discussion (featuring the Outstanding Projects winners): Planning and Implementing Successful Service ProjectsModerator: Pankaj Lanjekar, Rotaractor, IndiaPanelists: Kirsten Edstrom, Rotaractor, USA

Carlos Esquerro, Rotarian, Argentina (accepting on behalf of the Rotaract Club of Paraná)Ron Reid, Rotarian, England (accepting on behalf of the Rotaract Club of Morpeth)Emile Bula Butupu, Rotaractor, Democratic Republic of CongoWilliam Gonzales, Rotaractor, Philippines(Official Group Photograph)

Exhibit 1-b

1500-1530 Coffee Break

Location: Tower View Registration

1530-1700 Workshop Session A A1. Rotaract and Communication

Location: Room 217 A-DThis workshop will examine several facets of communication including Rotaract MDIOs, public relations strategies, membership development and retention, and the Internet. Moderator: Cyril Noirtin, Chief Information Officer of Rotaract.org,

FrancePanelists: Tobias Schulz-Hess, Chairman, DAS MDIO, Germany

Esra Serdar Aydinoglu, National Chairman, TURK MDIO, TurkeySusanne Wetzel, President, Rotaract Club at the United Nations, USANalin Fernando, Rotarian, Sri Lanka

A2. Rotaract and Rotary

Location: Room 212 A-B

This workshop will identify issues such as working with your Rotary sponsor, getting Rotarians interested in Rotaract, the transition from Rotaract to Rotary, communication with Rotary International, working with RI Task Forces, and The Rotary Foundation.

Moderator: Benedicte Rikstad, RI Rotaract Committee Member, Norway

Panelists: Yomi Ademuwagun, Rotaractor, USA

Paul Beedham, Rotarian, England

Alfonso L. Lozano O., Rotarian, Mexico

Victoria Wood, District 1070 Rotaract Representative, England

A3. District Rotaract Representatives’ Training Location: Room 213 A-BThe first of two consecutive training sessions, this workshop will examine the specific duties and responsibilities of the DRR and appraise the role of the DRR.Moderator: Ian Thomson, Past RI Rotaract Committee Chairman,

EnglandPanelists: Chamila Fernando, District 3220 Rotaract

Representative, Sri LankaDr. Jason Stoyel, Chairman, GB&I Rotaract MDIO, England Grete Krohn, Rotaractor, Past Rotaract Committee Member, USATobias Gillen, District 1870 Rotaract Representative, GermanyCharles Muwonge, Rotaractor, Uganda

Exhibit 1-b

Barry McConville, RI Rotaract Committee Member, Australia

Saturday, 23 June 2001

0800-1200 RegistrationLocation: Exhibit Hall B

0900-1800 Rotaract Networking RoomLocation: Room 208

0900-0930 FellowshipLocation: Tower View Registration

0930-1045 Plenary Session IVLocation: Room 217 A-D

0930-0940 Welcome and Announcements0940-0955 INTEROTA 2002

Presenter: Celso Leonardo, Chairman, Interota 2002, Brazil

0955-1000 Introduction of RI President-elect 1000-1045 Address by Richard D. King, RI President-elect

Introduction of 2001-02 RI Rotaract Committee

1045-1115 Coffee BreakLocation: Tower View Registration

1115-1245 Workshop Session BThe workshops from Session A will be repeated.

1245-1400 Lunch (Put surveys on chairs)

1400-1530 Plenary Session VLocation: Room 217 A-D

1400-1500 Open Forum - Informal question and answer sessionModerator: Brian Stoyel, Chairman, 2000-01 RI

Rotaract CommitteePanelists: Gary Huang, Liaison Director, 2000-01

RI Rotaract CommitteeChristine Michonski, Senior Program Coordinator, Rotaract, RI

1500-1505 Introduction of RI President-nominee1505-1530 Address by Bhichai Rattakul, RI President-nominee

1530-1600 Coffee BreakLocation: Tower View Registration

1600-1700 Closing Plenary

Exhibit 1-b

Location: Room 217 A-D

1600-1610 Report on Workshops Presenters: Workshop Moderators/Panelists

1610-1640 PowerPoint/Slide Show Presentation: Rotaract in Action

1640-1700 Announcements and Closing Remarks by Meeting Chairman

Notes:

Rotaract Networking Room: Open Friday and Saturday from 0900 to 1800 hours Location: River Level, 008A-B

Lunch: There will be no organized lunches during the Rotaract Pre-Convention Meeting.

Other: Rotaractors, RYLArians and Youth Exchange Students will be officially recognized during the Second Plenary Session of the Rotary Convention on Monday, 25 June 2001, 0930-1200 hours, in the Alamodome. Please check with a Rotary Sergeant-at-Arms to find the seating section reserved for you.

Exhibit 1-d

2002 Barcelona Participant Survey Results

Thirty-eight of approximately 175 participants completed a 2002 Rotaract Convention Meeting Participant Survey. Here is what they had to say:

Questions from 2002 Rotaract Convention Meeting Participant Survey

Strongly Disagree Disagree Agree

Strongly Agree

No Answer Given

1. The Rotaract and Resources panel discussion was relevant to my needs. 5% 26% 58% 0% 11%2. The Community Service Project Workshop was relevant to my needs. 5% 19% 50% 5% 21%3. The District Rotaract Representatives' training was effective. 9% 29% 18% 5% 39%4. The Leadership workshop was relevant to my needs. 12% 32% 32% 3% 21%

5. There was a good mix of sessions for Rotaract newcomers and experienced Rotaractors. 10% 37% 37% 0% 16%6. I had adequate time to meet and talk with other meeting participants. 24% 39% 21% 13% 3%7. It is important that the RI president address our group. 0% 8% 24% 68% 0%8. The Open Forum was productive. 3% 25% 45% 24% 3%9. I received all the necessary forms and information from RI about this convention. 26% 16% 34% 16% 8%10. I will encourage other Rotaractors to attend future convention meetings. 0% 8% 55% 26% 11%

How did you hear about the meeting? Sponsoring Rotary club RI web site MDIO Rotaract club president Rotaract friends within district

What was the highlight of the meeting? Interacting with other Rotaractors and Rotarians The open forum Small group discussions Rotary International’s opening session President King’s speech

What did you least enjoy about the meeting? The lack of interaction between the Rotaractors and Rotarians The location was too far from the rest of the Convention. Didn’t feel as if the Rotaract

program was being “integrated” into this Convention. Not enough social time No participants list President King’s speech

Exhibit 1-d

What was your primary reason for attending the meeting? I am a member of the RI Rotaract Committee (or a panelist, leader, award winner, etc.) To exchange ideas and meet other Rotarians and Rotaractors (networking) To see and keep in touch with old friends To see Barcelona

What would you like to see included on the program of the 2003 Rotaract Pre-Convention meeting in Brisbane, Australia?

More debates Discussion of a worldwide service project Better DRR training Interactive discussions on the aims of the Rotaract program RI Liaison Director attending all sessions of Rotaract meeting Rotaract being recognized during the RI Convention More time (back to 2 days)

Exhibit 1-e

Findings report on The Rotaract Convention during the Rotary International Convention, held on 25th and 26th of June at Plaza Hotel, Barcelona, Spain

This report was compiled from the findings of the Findings Committee, which was made up of the following people:

1. Rotaractor Valentina Dell’Acqua, Italy2. Rotaractor Matthias Börner, Germany3. Rotaractor Robert Zydek, Germany4. Rotarian Graham McArdle, England5. Rotarian Kevin Farleigh, England6. Rotarian Benedicte R. Rikstad, who was the chairman

The Rotaract Convention Leader’s MeetingWas held at Monday 24th of June at 1830-2000, in the Vivaldi Room at Fira Palace Hotel:

The meeting was opened by a welcome and introductions from Brian Stoyel, Chairman of the 2001-2002 RI Rotaract Committee and Chairman of the 2002 Rotaract Convention.

The Rotaract Host Committee, represented by Cecilia Monzòn Perez, shared information on the social activities for the Convention

RI staff member, Christine Michonski, stated that there were no changes in the program for the Rotaract Convention

After some questions and answers, all leaders broke into small groups, to work with their specific group (Workshop leaders, Sergeants-at-Arms, Findings Committee, etc.)

The Rotaract Convention – Tuesday 25th of June – from 1400-1700: Countries represented = 30 : Australia, Argentina, Algeria, Bahamas, Bangladesh, Brazil,

Costa Rica, England, France, Gabon, Germany, Italy, Japan, Kenya, Korea, Mali, Mexico, The Netherlands, Nigeria, Norway, Peru, Poland, Panama, Russia, Singapore, Spain, Switzerland, Turkey, USA, Venezuela

Numbers attending : 1st afternoon: 2.30 pm: 159 3.00 pm: 193 3.30 pm: 200 4.00 pm: 218 4.15 pm: 113 ( 80 at workshop, 33 at DRR-training) 4.45 pm: 105 ( 65 at workshop, 40 at DRR-training)2nd afternoon: 2.15 pm: 108 2.45 pm: 81 (Topic1:18,Topic2:28,Topic3:12,Topic4:12,Topic5:11) 3.45 pm: 102

Split Rotaract/Rotary attendance: - 1st afternoon: 65 % Rotaract – 35 % Rotary- 2nd afternoon: 75 % Rotaract – 25 % Rotary

1. Plenary Session : Welcome and Announcements Brian Stoyel, Chairman of the RI Rotaract Committee 2001-2002, opened the Rotaract

Convention, and welcomed all participants. He reviewed the program. He pointed out that the yearly International Rotaract Convention is the only official RI Convention for Rotaract, and thereby the only place where proposals can be made together by Rotaract Worldwide. He also introduced the “Olè-cheering” – as was used during the convention.

Afterwards, the host committee (Cecilia Monzòn from Barcelona) informed everyone about the social activities they had planned for after the convention. She reported about

Exhibit 1-e

the activity from the evening before at a discotheque and invited everyone to the main social-event on Wednesday evening (Please note: this event was later cancelled). Many commented that two social events were not enough. It is important that the Rotaractors come together and an event like the Rotaract Convention provides a place to meet up in the evening. The purpose of the convention is to bring Rotaractors from different countries together and get to know new Rotaractors. The Rotaract host committee does not need to arrange a specific event, but can set up a special bar or something to serve as a meeting place for the evening. Some commented that Saturday’s social event should have started earlier in the evening, and Wednesday’s event should have taken place on Tuesday. Tuesday was the day between the two Rotaract Convention days and most Rotaractors were still in town; many traveled home in the evening after the last meeting day. It would be good if the Rotary host committee would cooperate and be understanding of the Rotaractors needs, as we understood this was not the case for these social activities.

Following was the call of countries from which Rotaractors and Rotarians were registered for the Rotaract Convention.

2. Speaker Richard D. King, President of Rotary International 2001-2002 Chairman Brian Stoyel introduced the RI President and gave a short summary of his

personal, professional, and Rotary life. Richard D. King introduced himself by singing loudly to his chosen theme “Mankind is

our business”. A very emotional speech followed. King pointed out that Rotaractors can be the

“Rotarians of tomorrow”. He described the new Rotary Club of New York Metropolitan, which was founded mainly by former Rotaractors from the Rotaract Club of the United Nations in New York, USA.

He focused on the importance of leadership, and the importance of people that are uncommon. He stressed that regardless how much we achieve in our professional lives, we will be lacking if we fail to show that “Manking is Our Business”. He stressed the importance of the commitment to and knowledge of Rotary.

3. Panel Discussion: Rotaract and the Resources Available through Rotary International and the Rotary Foundation

Moderator Susanne Wetzel, Rotaract Committee Member 2001-2002, Rotarian USA Panelists: Jill Hazard, RI Programs Staff Member , USA

Elyse Fineman, Humanitarian Project Division of Rotary Foundation, USA Cyril Noirtin, editor for www.rotaract.org, Rotarian France Robert Alvarez del Blanco, Ambassadorial Scholar Alumni, Rotarian Spain

Susanne Wetzel opened and gave a short introduction on the topic: “Resources available for Rotaractors”. Later in the session, she gave an overview of the different Exchange Programs and Scholarships that RI and the Rotary Foundation offers: Youth Exchange, Rotary Ambassadorial Scholarships, The Peace Program, Group Study Exchange – see the www.rotary.org for information. Participants in all of these programs are potential Rotaract or Rotary club members or speakers. It is also important to take care of participants in these programs in your area.

Jill Hazard then explained the resources that are available through RI: Handbook : to organize and operate a Rotaract club Brochure: “Building a better tomorrow” for promoting Rotaract The Worldwide Rotaract Directory The Rotaract e-newsletter, Rotaract News, a web-only publication

Rotary and Rotaract information available on the website www.rotary.org The new public relations CD made available after the session

Exhibit 1-e

The Community Programs Section includes an exchange-list of community service projects, to which every project can be sent for possible inclusion (look at the rotary.org)

RYLA and Rotary Voluntaries Elyse Fineman described the Rotary Foundation as a “tool for world community service

projects”. She explained the different programs the Rotary Foundation has to offer. She gave advice on finding project ideas in the world community service project database, and explained how Rotaractor may need the endorsement of a Rotary club to be eligible for financing.

Cyril Noirtin focused on the resources available on the Internet and how Rotaractors can use the Internet as a promotional tool. On these websites, updated information can be found, resources can be downloaded, and RI publications can be ordered. Then he explained what the rotaract.org website provides as an information base for Rotaractors on a global scale. It also provides links to other Rotaract websites. See www.rotary.org and www.rotaract.org

Roberto Alvarez del Blanco explained the Ambassadorial Scholar Alumni Program, and how 85.000 alumni have been giving since the start of the program 55 years ago. Anyone who receives a Rotary Foundation grant or Scholarship award is an alumnus of the Foundation Alumni. The objectives of the Alumni Relations Program are to stay connected to Rotary, to mentor, and to serve.

A discussion followed. Panelists pointed out that all Rotaractors can apply for the programs, but there are some programs not open for relatives of Rotarians including the GSE program.

Some Rotaractors comment that too much of the information-material for Rotaract is old-fashioned. Jill Hazard asked that all suggestions and ideas on this topic be directed to RI. There may be a video of the convention available for Rotaractors. The PowerPoint presentation of this panel discussion will also be available.

4. Workshops: Leadership Workshop A: Gaining effective leadership skills, motivating your club, and leading successful service projects Moderator: Philly Karani, 2001-2002 RI Rotaract Committee Member, Rotarian, India Panelists: Tobias Schulz-Hess, Rotaractor, Germany

Angela Kimani, Rotaractor, Kenya Dong-Joon Lee, Rotarian, USA Cecilia Monzon Perez, Rotaractor, Spain

Attendance 65-80 people The workshop started with the question: What are the expectations from Rotaract?

Rotaract should give the members something they don’t find elsewhere. It should bring them further in their lives, and give them opportunities to serve. There was discussion on the need of close commitment between Rotary and Rotaract. The skills of a good leader were discussed. The point was made that all district and club leaders need leadership training; this can be coordinated by Rotary clubs or Rotaract clubs. The Rotaract program helps develop leadership skills, providing the opportunity to take office and learn time management. Every member can learn communication skills, and all skills developed through Rotaract can be applied in professional lives. Motivation is fundamental in a club; while a good leader explains, a great leader inspires. To motivate the clubs for better performance, the members should be personally involved in projects which they are interested in. Rotary also has a role in motivating the Rotaract clubs and members: it should organize interclubs, appealing social events, and encourage

Exhibit 1-e

participation in international and district events. Rotary’s involvement is necessary and that it should inspire Rotaract by acting according to Rotary’s ideals. Rotary should dedicate more attention to Rotaract and actively support Rotaract. Improvement of information about Rotaract in Rotary is essential. Also, recognition has a positive effect on the club and provides a goal to strive toward. In addition to recognitions from RI, there should be more recognition at district and club levels from Rotary to Rotaract.

Effective service projects should be achievable and sustainable. The can be used to gather new members. The project should benefit a community; its financial management must be clear. Projects can also help building leadership skills because members learn how to manage a project and team. Rotary should provide guidance, consulting, assistance and experience to Rotaract clubs.

Leadership Workshop B: District Rotaract Representative Training Session: Moderator: Ian Thomson, Rotarian, England Panelists: John Kirkwood, Rotarian, Uganda

Lukasz Grochowski, Rotaractor, Poland Marie Clementine, Rotaractor, France (replacing Grace Suh, Rotaractor, Korea – who could not attend the Convention)

Attendance: app. 33-40 participants Ian welcomed and gave a short introduction on the topic. First the role and duties of the

DRRwere discussed: information source, coordination, motivation for Rotaractors and Rotarians, leadership, planning. Ian then listed the duties of a DRR according to the District Rotaract Representatives’ Training Manual. He noted that the goals set should be realistic and achievable and noted the importance of DRR’s to “sell” the Rotaract program to Rotarians, Rotaractors and all others.

The suggestion to change the term from DRR (District Rotaract Representative) to DRC (District Rotaract Chairman) was brought to the RI Board through Brian Stoyel.

With help from the participants, John Kirkwood defined a good leader with these words: effective communication, knowledge of the field, clear vision, commitment, delegation, organizational skills, enthusiasm, follows through a project

Marie Clementine focused on ways to promote Rotaract. It is import to “sell” the Rotaract program to Rotarians at their gatherings; Rotaractors should attend these meetings. Rotaractors should also invite Rotarians to Rotaract club meetings. She focused on the importance of using Rotaract materials for Rotarians to see, and how media can be used to publicize Rotaract and their projects outside the organization.

Lukasz Grochowski explained how to let Rotary clubs know why they should cooperate and support Rotaract and their projects. He also spoke of the importance in showing Rotarians what Rotaractor do. Rotaractors should not wait to get invited to the meetings of Rotary, but should go to their meetings and Rotarians to their meetings.

The Rotaract Convention – Wednesday 26th of June – from 1400-1700:

Brian welcomed everyone to a new day of the conference. He gave a summary of the history of the Rotary Foundation and addressed a note of thanks to the 2001-02 RI Rotaract Committee.

Pinar Genc (Member of RI Rotaract Committee 2001-2002, Rotaractor, Turkey) presented the four regional winners and one international winner of the Outstanding Rotaract Project Award with a plaque.

Workshop Topic 1: With focus on Public Relations:

Exhibit 1-e

Leader: Pinar Genc, Rotaractor, Turkey 7 nations attended the workshop One of the challenges is that Rotaract is not known in the community or to Rotarians. It

was noted as important for Rotaractors to visit Rotary club meetings to give Rotarians this information.

It is important that Rotaract prepare good PR-material. Rotaract take information to local students. In order to obtain new members, it is

important to spread the knowledge of Rotaract.

Community Service Project workshop, Topic 2 : “New project ideas” Lead by : Antonio Hallage, Rotarian, Brazil Attendance : 28 people 17 countries represented Ideas for new project ideas can be found in several ways: Rotaract members can give

ideas to a committee in the club to analyze, read local newspapers, find information about the needs of the local community, find people involved in other organizations, or ask the community to determine a project for which the Rotaract-club can fundraise.

Motivated Rotaractors are involved. Ideas need to be developed and the project detailed. Responsibilities must be defined and distributed; tasks should be divided according to each members’ skills and strengths. These members can also be used to teach others these skills. Rotarians can be asked for help. It is important that the entire club is informed about the project.

A project budget is needed. Fundraising activities can be used to obtain money for projects. Rotary clubs can be asked to sponsor a Rotaract project. When choosing this option, it is important to keep good contact with the sponsoring Rotary club and give them a good orientation of the project to get support.

The projects can be used to promote Rotaract in the community, and increase membership. The media can be used; Rotaractors have found this particularly easy in smaller communities.

The last step is to make a detailed evaluation report of the project and send to Rotary International. This will allow other Rotaract clubs to use your project when searching for new ideas.

A good idea is to keep a web page updated during the project to keep all informed about the progress.

Workshop Topic 3: Project-funding Lead by Benedicte R. Rikstad, Rotarian, Norway 12 participants – mostly Rotaractors Countries present: Korea, USA & Alaska, Mexico, Ghana, France, Turkey Discussion: successful ways of obtaining funds Painting-auction: Arts-students gave Rotaractors paintings to support the funding of a

project. Rotaract made a gallery in a free lent restaurant. They charged an entrance-fee, made income as they sold the art, and got great publicity.

Christmas-pictures: Rotaractors dress up as Santa Claus and offered ‘picture-taking with Santa’ for money.

Different raffles and lotteries Arranging conferences, take entrance fee – and get good publicity Fashion-show with the Rotaractors as the models. Co-operation with the shops in the

area. Wash cars, windows, etc. – cooperate with a gas station for instance. Arrange parties, discothèques, galas

Exhibit 1-e

Cooperate with Rotary, often they have money and experience but not too much time, while Rotaract have no money but can take the time = perfect match

Sell things on the street, at a sports activity, etc. Arrange Te-parties Flower sale – also a good co-operation with Rotary if they sell, but Rotaract carry out. Make the web-pages for Rotary Sponsor-walk Pack mailings for firms Waiters at Rotary-parties Start with “Pay a penny for your thoughts” at the Rotaract meetings, if anyone wants to

tell something – he has to pay. Garage-sale Auction at the Rotaract-meetings E-bay auctions Cooperate with restaurants by delivering restaurant flyers, and collect information of

relevance for the restaurant. Rotaractors as English-teachers: Those who can afford to pay should and those who can

not receive the service for free. The sky is the limit for what Rotaractors can do …

Workshop Topic 4: Working with your sponsoring Rotary Club: Lead by : Murray Mylechreest, Rotarian, England Present: 4 Rotarians, 7 Rotaractors from France, Russia, Australia, Canada, Senegal Focused on the information in the RI Rotaract Handbook Discussed Rotary’s Global Quest, with focus on how Rotaract membership is falling in

France and England but growing in Korea and India. This session focused on how clubs can recruit members: Presentations at educational

establishments, friends, word of mouth, information packs to scouts and other youth-organizations, and the Internet. Only the French members listed Rotary as a means of recruitment. It was pointed out that Rotary’s assistance for growing in the Rotaract membership would be best spent on publicity. Most often Rotary never mentions Rotaract when they inform people about what Rotary is. There was also mentioned that Rotaractors want to work side-by-side with Rotary club on projects. A good idea was to contact a local Rotary club to create a joint project that both can participate in. A small community project helps develop links between the clubs, helps the community, gives some publicity, and could help both clubs in making membership grow.

There were suggestions on creating an updated database for successful Rotaract projects for reference to other clubs.

Rotary should see Rotaract as a useful resource. Because younger people do not have as many work commitments, they have more time to help with projects.

Workshop Topic 5: Partnering with other organizations

Forum for summary-presentations of all workshops – see above.

Open Forum: Different topics addressed by the Rotaractors to RI Moderator: Brian Stoyel Panelists: Christine Michonski, RI Programs Staff, USA P.C. Thomas, 2001-2002 Rotaract Committee Liaison Director, India1. Six hours was not enough time for a Rotaract Convention. It was hoped that RI would

revert to a two-day Pre-convention next year or allow more time for the Rotaract portion of Convention.

Exhibit 1-e

2. It was questioned why people in their twenties are being encouraged to join Rotary clubs and not Rotaract clubs. Response: Perhaps there are no Rotaract clubs in the area or their working experiences fit into a Rotary club. This does not happen too often..

3. Suggested that Rotaract should be represented on stage at Rotary Convention to give our point of view and at plenary session on youth. Response: Noted for future

4. Rotaract program has not been included in the official brochure of the Convention.5. Rotaract was not mentioned in the opening Plenary Session. Response: Noted for future6. What is happening with the www.rotaract.org ? Response: RI is arranging license at

present to allow Rotaractors to run site.7. rotaract.org is only in English at present time – any plan to change this ? Response: It is

hoped that this will be arranged eventually.8. More time requested for both discussions and socials at future Conventions. An

attendance list is requested to be published. Response: Noted for future conventions. Attendance list to be published as soon as possible to all attendees.

9. Many delegates are non-English speaking. What arrangements are in place? Response: None at moment due to cost. However, if delegates book early and state their requirements, this may be looked at for future conventions.

10. It is felt that numbers of participants are low this year also due to clashes with other seminars of Convention. Response: Agreed and noted. Refer to number 1.

11. Why do Matching Grants take so long? Response. Huge number of applicants. However if errors are avoided at the application forms it will ensure less delays.

12. There are a lack of Rotarians at this and also other international Rotaract meetings. There should be more announcements that they actually can meet at the Rotaract meetings! Response: There are many other requests on their time. Rotaractors should encourage their local Rotarians to attend, and also ask for district sponsorship to help Rotaractors attend.

13. Worldwide Rotaract Directory is out of date. Response: Agreed but clubs are responsible themselves for sending the updating to RI

14. As an alternative to a Rotaract Presentation at Plenary Session, is there a video available? Response: Being looked at, but depends on cost.

15. There was no Question & Answer session with the RI-president this year (as Frank Devlyn did last year). And no RI-president-elect turned up. This is a lack.

Closing remarks and announcements: Finito … Brian closed off the Convention for this year

In general: It was criticized that the Rotaract Convention this year was only six hours in total, and

that it was not over the weekend. This meant that the Rotaractors met just few days before departing and some did not attend at all. This meeting also conflicted with other Rotary Convention programs, for example the RYLA convention. It is hoped that this can be avoided in the future. It would be nice to have the Rotaract Convention more open and available for Rotarians to attend. They felt that the Rotaract program should be included in the official Convention program. The cost of the registration for Rotaractors is considered high for young people, and more care has been requested for the location of the hotels reserved for Rotaractors.

There was a complaint because RI-president King did not mention Rotaract in his speech at the opening ceremony. He spent just time enough with the Rotaractors to give his speech. An open dialog would have been preferred.

Many commented that despite the pilot projects of Rotary clubs ruled by new by-laws, there is still a gap between Rotaractors and their possibility to join Rotary clubs. There was a hope that the contact between Rotaract and Rotary, in general, could be better

Exhibit 1-e

There were pointed that there should be more organized on the social side of a Rotaract Convention. There is important for the Rotaractors that comes to be able to meet up with other Rotaractors also in the evenings. There should be social events in the start of the convention, and there should be pointed out one meeting-place for the Rotaractors in evening time – for instance a bar or something. For having a place to meet up. All Rotaractors are not traveling to the conventions in groups, and it is hard to find people you don’t know when you don’t know where they are…

Room for the convention had a good size and temperature for the meeting. And the speakers could be well heard . But in view of temperature, availability of soft drinks would have been appreciated

Lack of Sergeant-at-Arms. Only I out of 4 of original list present. Other stepped in to cover.