Rotary Club of Calgary North Club...
Transcript of Rotary Club of Calgary North Club...
Rotary Club of Calgary NorthClub Structure
Vision: Calgary North
“We are a fun and enriching way to help
empower communities locally and
worldwide”.
Mission: Calgary North
“We partner to provide financial resources, human capital and
education in Rotary International chosen areas of services”
“Calgary North’s specific focus is on Education”.
Service: We believe that our service activities and programs bring about
greater world understanding and peace. Service is a major element of
our mission. Through the plans and actions of our club members and
partners, we create a culture of service throughout our Rotary club
membership.
Fellowship(Camaraderie): We believe that individual efforts focus
on individual needs, but combined efforts serve humanity. The power of
team & combined efforts knows no limitation, multiplies resources, and
broadens our lives and perspectives. Fellowship leads to tolerance and
transcends racial, and other boundaries, in a fun way.
Values: Calgary North
Diversity: We believe Rotary unifies all people behind the idea of service.
We encourage diversity within our membership and in our activities and
service work. We are a club that reflects its business and professional
community with a key to our future.
Integrity: We are committed to and expect accountability from our
leaders and members, both in the results of our efforts and in the
processes we use to accomplish our goals. We adhere to high ethical and
professional standards in our work and personal relationships. We are
fair and respectful in our interactions, and we conscientiously steward
the resources entrusted to us.
Values: Calgary North
Leadership: We are leaders in the fields we serve. We believe in the
importance of leadership development and in leadership as a quality of
our members. As Rotarians, we are leaders in implementing and living
our core values.
Fun: We enjoy and have fun with all we do.
All of these core values are reflected in the “Object of Rotary” and also in
“The Four Way Test” which we use in our daily lives. They inspire us to foster
and support the idea of service for developing and maintaining integrity in
human relations.
Values: Calgary North
The Four Way Test of Rotary which governs all we do.
1. Is it the truth.
2. Is it Fair to all concerned.
3. Will it build good will and better friendships.
4. Will it be beneficial to all concerned.
2011 Club Org. Structure
President
Jim Aronitz
Director Club Services 1
(Club Operations)
Pat Lipovski
Director Club Service 2
Warren LaFountain
Director
Community Services
John Bulloch
DirectorInternational Services
David Thompson
Director
* Vocational / Fund Raising
* Frank Faria
Director
New GEN
Cliff Tyminski
DirectorMembership & Marketing
Rob Rakochey
Past President
Marv Foote
President Elect
Steve Moore
Secretary
Laverne Bissky
Treasurer
Jason Goodwill
** Transitional directorship – for 2011/12 this
directorship will focus on vocational issues;
commencing with the 2012/13 Rotary year, consistent
with Renovation Plan, this directorship will focus on
fundraising.
Club Service 1 – Club OperationsDirector: Pat Lipovski
Greeters
Jill McCaugheyDon Soubolski
Roster
Skip GibsonDon Soubolski
Little Miss Sunshine
Jill McCaughey
Fireside
Noel Rea
Attendance
Lawrie FisherSheila Newel
Program Speakers
Doug Chisholm
50/50
Joe Toole
Sergeant At Arms
Steve Gasser (Ernie Hauser)
Meal Ticket Sales
Lawrie Fisher
Setup/TakedownProperties
Bob Hansell
R.I. Foundation
Bud WatsonDon Soubolski
Reno Committee
Pat LipovskiMartin Bunting
Club
Service
Members Assigned: Hansel, Gibson, McCaughey, Mukerjee, Fisher, Dornan/Chisholm, Toole, Hauser, Bunting, Whittle, Giles, LaMoine
Club Service 1: OperationsGoal
• To be an even more organized, efficient, well oiled machine that people want to be a part of
Sub Goals• Run “Part 3” of Club Renovations Process, for Directors and Committee
members to document expectations and workflow
• New members assigned as Greeters so they get to know members even faster
• Each committee chair to find and name a “successor” to apprentice for future year, and offer back-up support
Club Service 2Director: Warren LaFountain
President’s Ball
Dan Turner
Stampede Barbeque
Skip Gibson
Members Golf Tournament
Pat Ryan
Seniors Lunch
Pat Ryan
Pot Luck Social
Doris Roland
Family Xmas
Rob Rakochey
Country Xmas
Joe Toole
Club
Serrvices
Members Assigned: Turner, Gibson, Robiinson, Ryan, Toole, Rakochy, Bunting, Roland, Bryden, Zumwalt, Edwards R, Hauser, Singleton, Fatouche, Campbell
Club Service 2Goal
.
Community ServicesDirector: John Bullock
Salvation Army Kettles
Pat Lipovski
Calgary Stampede
Marv FooteDan Turner
Work Parties
Bob Hansell, Ron Stickley
Calgary Food Bank
George Waite
Visiting the Sick/Hospital Visits
Jill McCaughey
Project Eval. CommitteeChair: Dan Turner
Jacqueline Langford, Joan Peters, Jack Clarke, Bud
Watson, Lawrie Fisher, John Bullock
Community
Services
Watson, Foote, Hansel, Waite, McCaughey, Fisher, Lipovski, Turner, Edwards R, Hauser, Peters, Clarke Jacobson, Langford J.
Community ServicesGoals
• Involving new members• Supporting leaders of each department• Filling any community services vacancies• Facilitating transitions to the new organizational structure• Re-establishing annual camp work bee, now – Kamp Kiwanis, Bragg Creek• Strengthening casino reporting• Re-establishing Stampede Parade involvement• Increasing the size of the Project Evaluation Committee from 5 to 7 voting members• Providing club members with a minimum of a two week notice of projects that have been
approved by the Project Evaluation Committee prior to calling for a vote by the members• Directing guest speakers requesting funding to the Project Evaluations Committee.
(exceptions would require the prior approval from the board or club president)• The Project Evaluation Committee will only recommend projects that are within the budget
limits outlined in advance by the board• Continued commitment to listen, learn and strengthen Community Services.
International ServicesDirector: David Thompson
Peace Park
Jill McCaughey
International Project
David Thompson
District and International Conference
Frank Faria
Club Exchange
Martin Bunting
International
servicesMembers Assigned: Gasser, Bissky, Ramikie, Soubolsky, Pop, Turner, Robertson, Chorney, Darichuk (District Convention)
International ServicesGoal
.
New GENerationsDirector: Cliff Tyminski
Student Youth Exchange
Cliff Tyminski
RYA/RYPEN
David Thompson
Student Scholarships
Frank Faria, Peter Jacobsen, Jacqueline
Langford
Outside Project Cause Support
TBA
Buchanan School
Doris LaTouche, Cliff Tyminski, Frank Faria
Vocational Services
Frank Faria, Cliff Tyminski
Community Spirit
Frank Faria
New GEN
Members Assigned: Chisholm, Dornan, Stickley, Peters, Newel, Thompson, Gibson, Lanford J, Serban, Fatouche
New GENerationsGoals
• Provide a continuum of programs
• Expand current programs to engage participants
• Engage alumni of previous programs
• Improve awareness of leadership opportunities
Membership & MarketingDirector: Rob Rakochey
Membership
Rob Rakochey – Chair
Rick Edwards, Frank Faria, Pat Lipovski, Peter Jacobsen, Sheila Newel
Public Relations, Website & Tiller
Rick Edwards – Chair
Warren Lafountaine, Elena Edwards
Attendance
Don Soubolski, LawrieFisher
Mentorship
Pat Lipovski – Chair
Laverne Bissky
New Member Information
Maria Serban
Membership
& Marketing
Members Assigned: Aronitz, Edwards R, Lipovski/Bissky (Mentorship), Jacobsen, LaFountain, Edwards H, Fisher, Serban, Soubolsky, Newel
Membership & MarketingGoal
• Grow Membership – 12 net new members
• Complete Club Renovation
• Re-write Club Bylaws
• Update website and Tiller
• Maintain mentorship, attendance, and implementation of new members
Fundraising ProjectsDirector: Steve Moore/Frank Faria
Valentine Dinner
Steve Moore (Chair)
John Bullock (VC), Skip Gibson, Elena Edwards, Marting
Bunting, Peter Jacobson, John Lemoine, Sheila Newell
Golf Tournament
Martin BuntingPeter Jacobsen
Theme Dinner Auction
Martin Bunting
Summer Folk Festival Project
Cliff Tymynski
Fall Project
TBA
Casino
George WaiteBrian Gentles
Calgary Rotary Clubs Foundation
Jason GoodwillBud Watson, Gerry Darichuk
Stampede Parade 2012
Marvin FooteJason Goodwill, Brian Gentles, Tally
Abougoush, Steve Moore
Watson Annual Roast
Joe TooleJim Aronitz, Lionel Singleton
Fundraising
Members Assigned: Bunting/Stickley, Tyminski, Gibson, Ogut, Darichuk, Edwards H, Gentles/Waite (Casino), Goodwill, Aronitz/Toole/Singleton (Roast), Lanford D, LaMoine, Soubolsky, Pop, Campbell
Fundraising- Goals
.
2010 – Funding Causes
Local Community
Food BankYouth
Exchange
Buchannan
SchoolSPCA
District Programs
International
Programs
Micro credit/Polio
School in
Kenya
President
Elect
Job Outlines (All drafts – Will need further drafting
and consistency with Calgary North Club bylaws)• President
– Functions• Chair exec and director meetings according to bylaws
• Call for Director/exec updates to the board
• Annual review of by laws
• Chair nominating committees
• Oversee governance of fundraising activities
• Chair weekly meeting activities
– Qualifications• Must have worked on more than two committees
• Chaired one Committee
• Been a Director or Exec for 2 years. (one of which could be President elect)
• Willing and able to commit to one year term with follow up commitment as Past President for one year
• Exec Assistant to the President
– Functions• Carry out the task assigned by the president
• Be the overseer /updater of the clubs PLAYBOOK
– Qualifications• Personal and CSR attitude
• 3 to 5 year experience as a corporate exec assistant
• Able to mange people of varying departments
• Have understanding of Microsoft Business
• Being willing to work
Job Outlines• Past President
– Responsibilities
• Guidance for present President
• Communication liaison with Region and International Rotary
– Qualifications
• Past President responsibilities
• President Elect
– Responsibilities
• Learning responsibilities of President
• Director of Project Investments
• Chair of Valentine committee
– Qualifications
• Have worked on two committees
• Chaired one committee
• Secretary
– Responsibilities
• Recording of minutes of exec /BOD meetings
• Communication liaison with Region and International Rotary
– Qualifications
• Have worked on two committees
• Chaired one Committee
Job Outlines• Treasurer
– Responsibility
• Keep financial records of the organization
• Ensure charitable /foundation standing of the organisation
• Management of Calgary Rotary Foundation
– Qualification
• Have worked on two committees
• Have chaired one committee
• Have at minimum a CGA designation
• Director
– Responsibility
• Responsible for report s to board
• Responsible for the governance (including timelines) of their project
• Asst Chair(s) in delivering project to finish
• Insure the projects outline is filed by Chair for next year
– Qualifications
• Have worked on at least two committees
• Have Chaired one Committee
Job Outlines• Committee Chair
– Function
• Strategies, Plan and Budget project and discuss with Director
• Manage the process of bringing their project to completion
• Arrange for their committee members
• Strategies, plan and budget project
• Coordinate assignment of responsibilities
• Over see expectations
– Qualification
• Have worked on two past committees
• Member
– Function
• Read and understand North Calgary New member section of the PLAYBOOK re
• Agree to work on two committees within two years
• Accept that you will be asked to chair or assume executive position in future when ready
• Attend 70% of Rotary club functions
• Pay dues on time
• Assistant where required.
– Qualifications
• Social and CSR conscience
• Non conflict of position or personality with existing member
Calgary North Club Governance Issues
• No member shall have any project they are personal involved in presented until they have been a member for one year.
• No member that is involved in a financing project be involved on the financing committee.
• All Chair, Director and executive members shall govern themselves within strict CRA rules
• All disputed governance issues shall be reviewed by third party outside professionals. Their decision stands.
• All financing causes will be approved prior to new President taking charge.
• All fund raising projects will be finalized and chair assigned 3 to 6 months prior to performance date.
• ... Other.
S.W.O.T. – Check List
“Draft” of what we can be doing even better:
• Improve communication
• Continuity from one committee to the next year
• Have a brand (as a club)
• Community visibility
• Empowering people to do more
• Formally develop a club “PlayBook” as an operational guide
• Develop the “elevator pitch” (or sound-bite) about who we are
• Develop one or two key directions with our community & Int. Projects
• Have a flexible ability to change from year to year
• Engage more members, more quickly
• Improve our “Mentorship Program”
• Strong commitment to the process of improvement
• Put above into play book format - Completed
• Meet and review with Renovation committee - Completed
• Align direction with Rotary Charter and suggest adjust changes where necessary.
• Get Exec BOD to approve/change process shown so far and assign proper names to boxes –Completed
• Present to Club as a whole & Club ratification - Completed
• President & new BOD meet to assign specific roles & responsibilities - Completed
• Transition & Implementation meeting – Completed
• Start from top down and schedule process and timelines
• Job descriptions
• Forms gathering and approval
• Create Gant chart (job, responsibility and timeline)
• Plan reviewed to ensure alignment with Club bylaws (Rob Rakochey & Richard Edwards)
• Mid Year review – November 12, 2011 – Best Western Village Park Inn
• End of Year Review transition to next year Executive – Date to be confirmed
Next Steps