EDFacts and Common Education Data Standards (CEDS)

Updates for Forum Committees

Ross Santy, U.S. Department of Education

Beth Young, Quality Information Partners

Washington, DC - February 2013 2

EDFacts Updates◦ OMB Clearance Status◦ ESEA Flex data◦ Publicly Available Assessment Data

CEDS Updates◦ V 3.0◦ Online usage stats◦ Align and Connect tools – New Features

Next steps and consolidated efforts◦ State Outreach and TA◦ EDFacts Data Groups as CEDS Connections

Focus data groups Work with pilot SEAs

Overview

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Currently seeking 3-year clearance from Office of Management and Budget for collection covering school years 2013-14 through 2015-16◦ Awaiting final word◦ Areas of discussion with OMB

Additional data on charter schools SIG elements for all schools (not being pursued) Military-connected students (not being pursued) IDEA Annual Performance Report Governance and review of EDFacts data use

EDFacts – OMB Clearance

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Key principle for EDFacts reporting◦ Where ESEA Flex has affected a particular data item, ED has made changes,

and where it has not, ED has kept the data ask the same (from 1/31 webinar)◦ SEAs should continue to report all data unless specifically instructed

otherwise

Reporting elements that have not changed◦ Requirement to report components of AYP◦ Assessment performance by subgroups defined in ESEA statute◦ School status determinations (permitted values within the data group HAVE

changed)◦ HQT and Title III AMAO data

Timeline for new elements required from Flex states◦ 3/31/2013: SY 11-12 data on ‘combined subgroups’◦ 3/31/2013: SY 11-12 data on Title I allocations to priority and focus schools◦ 9/30/2013: SY 12-13 data on interventions used in priority and focus schools

ESEA Flex Data

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January 31, 2013: School-level data files published on explore.data.gov◦ Mathematics proficiency (Data Group 583◦ Reading/Language Arts proficiency (Data Group 584)◦ Files for 2008-09, 2009-10 and 2010-11

ESS will soon close collection of 2008-09 data

Files are ‘blurred and suppressed’ to protect the privacy of individuals within the data

Planned upcoming data file publications◦ LEA-levels for same years◦ 2010-11 Adjusted Cohort Graduation Rates (School and LEA

levels)◦ 2011-12 R/LA and Math Assessment Results

Publicly Available EDFacts data

Winter Forum Meeting 7Common Education Data Standardshttp://ceds.ed.gov

• Unduplicated elements = 1,122– New = 504– Updated = 103– Removed = 20

• Domain Entity Schema = 2,414 element references• Domains = 9

– Early Learning – Elementary and Secondary Education – Postsecondary Education – Adult Education – Career and Technical Education – Workforce – Assessments– Learning Standards– Learning Resources

V3 Release - Numbers

Winter Forum Meeting 8Common Education Data Standardshttp://ceds.ed.gov

• Expansions– Early Learning– K12– Postsecondary

• Additional Areas– Workforce– Adult Education– Career and Technical Education– RTT Assessment Support– Formative Assessment & Learning Process– Learning Resources Metadata– Identity Management and Student Record Exchange

V3 Release - Content

Winter Forum Meeting 9Common Education Data Standardshttp://ceds.ed.gov

• Total Users (those with log-in accounts) = 806– K12 = 254– Postsecondary = 177– Vendors = 162

• Align Maps Being Worked On = 233• Public Align Maps = 37• Public Connections = 31

CEDS Users

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Common Education Data Standardshttp://ceds.ed.gov

CEDS Align

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Common Education Data Standardshttp://ceds.ed.gov

Aligning to CEDS

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Common Education Data Standardshttp://ceds.ed.gov

Aligning to Others

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Common Education Data Standardshttp://ceds.ed.gov

CEDS Connect

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Common Education Data Standardshttp://ceds.ed.gov

Available Connections

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Common Education Data Standardshttp://ceds.ed.gov

myConnect

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Conference Consolidation◦ No separate EDFacts Coordinators meeting in 2013◦ SLDS Best Practice Conference within MIS Conference

Technical Assistance Coordination◦ EDTAP (SLDS) and SEISS (EDFacts) resources both

providing assistance with CEDS◦ Regular conversations among ED program staff

Tool Consolidation◦ How can ED programs use CEDS online tools?◦ What’s the best use of CEDS online tools to help SEAs

and LEAs?

Consolidating EDFacts, CEDS and outreach on other initiatives

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Goal: Use the online CEDS tools to clarify:◦ ED’s expectations for what would be used in

reporting specific data groups◦ The process individual SEAs are using to create data

groups from student-level systems◦ The data groups for which SEAs are predominantly

using aggregate collections from LEAs (rather than aggregating student level data)

Strategy: Use CEDS Align to map source systems to CEDS, and use CEDS Connect to publish program office expectations currently expressed in guidance

EDFacts Data Groups as Connections

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• CCD Data Groups• Membership (C052)• Staff FTE (C059)• Free and Reduced Price Lunch (C033)• CCD School (C129)

• ESEA Assessment Data Groups• Academic Performance (C175 & C178)• Participation (C185 & C188)

• Adjusted Cohort Graduation Rate Data Groups• 4-year cohorts (C150 & C151)

NOTE: Parenthetical references are to File Spec numbers

EDFacts Data Groups as Connections

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Work with pilot SEAs◦ Source system/source table Alignments with 7 states

One-day site visit to gather information Assistance in finalizing mappings within Align Plans for SEAs to publish Align maps when finished

◦ Metric Connections with 2 states Additional information gathering to understand how

systems are used to create target data groups Assistance in creating use cases within Connect Plans for SEAs to publish Connections when finished

◦ Highlighting of ‘myConnect’ functionality

EDFacts Data Groups as Connections