Roll Revision Cycle

Intensive Revision

Summary Revision

Intensive summary Revision

Continuous Updation

Mother Roll

Final Roll for that year (Mother Roll + Supplement)

Non Election Years

Draft Roll (Mother Roll + Supplementary till date printed separately)

Election Years

Draft Roll (Mother Roll Integrated with all Supplementary till date)

• Continuous updation in the Electoral registration system is possible through out the year, though it is not widely known

• Under Section 23 & 24 RPA, 1950, applications for inclusion/deletion/modification of the names or particulars can be given from Final publication of Roll to the next Draft publication , to update the entries in the next Final Electoral Roll

• Process of continuous updation is halted only during other types of revisions and during an election from the last date of filing of nominations till declaration of results

Continuous Updation (Between Revision)

Procedure of making applications during continuous updation

Photo of Elector must be given

Applications are made under Sections 22 or 23 RPA, 1950

Form 6

Form 8

Form 7

Form 8A

Applications should be made in appropriate Forms in duplicate

TO, EROSub: Inclusion

Deletion, correction and transposition of names can be made by ERO on receiving application or suo-moto .

There is no provision for suo moto inclusion of names by ERO

Applicants should submit their photo for enrolling with photo in Electoral Roll

Form (001A) for submission of photos and Form (001B) for corrections are no longer used. Form 8 is used for these purposes as well

EPIC

Should have EPIC of that

Part

Submit Declaration that he is aware of penal provision u/s

31, RPA, 1950

Declaration Form

• Bulk applications during continuous updation

• Applications in bulk can be received by ERO during continuous updation only

• The person submitting the applications in bulk should take care of the following points:

Submit Covering letter with list of applicants, basic particulars and their authentication

Submit the applications of only that area of the Part where he himself is an elector

Actions taken on receiving the applications

• All claims and objections received during Continuous Updation should List of applications in Form 9,10,11 and 11A to be

prepared and put up on – the notice board of ERO website of CEO

Personal notice must be given to the person submitting claims and objection

Disposal of as per rules by ERO only on-line using ERMS• Applicant must be informed of the decision of ERO both by

SMS and in writing by post• The corrections/deletion/transposition of entries shall be under

Section 22 RPA 1950 and additions under Section 23 RPA 1950

• ERO should maintain a set of four separate registers for each Constituency in the format prescribed by Commission (Annexure 8.1, 8.2, 8.3 and 8.4)

• ERO should maintain the data up-to-date all the times as there is no fixed time for the publication of the modification

• The register used for continuous updation shall be continuous supplement for that particular year

• The ERO should indicate the Section and Part no. on the top right hand corner of the application Form to link with the register in the following manner : Part No. 23/ Section No.2

Actions taken on receiving the applications

Annexure 8.1 Annexure 8.2

Annexure 8.3 Annexure 8.4

Register Formats for all the 4 Forms

Forms No. will be written here

Front page

Back page

Applications to be disposed monthly

Applications received in a calender month

Disposed during next monthcalender month

Preparation of manuscript separately in duplicate

for each Part

Copy of manuscript transferred to

DEO by 7th next calender month

Computerized data entryfor next Draft Roll

Completed till 25th of that month

Format of manuscript same as text Rolls, 8 columns entries

Supplements of the continuous updation

The supplements of the continuous updations

• Should be printed as Part of the Draft Roll below last supplement of that year

• Should be printed before Draft Roll to integrate the entries in the Draft Roll in an election year

• Ensure tracking of the changes since last Final publication of Rolls

• Will have the serial number nest after the number in previous supplement, indicated on right hand corner of the header

• Should have “supplement process and year” in words and “Continuous updating <from date> to <to date>” in figures

• There can be more than one supplement for each year

ERO can correct, transpose, or delete the entries under Section 22 RPA, 1950 under general or special direction of Commission

ERO should give the concerned person a reasonable opportunity of being heard before taking any decision on change/deletion/modification

Inclusion of name Any person can apply to ERO for the inclusion of name in the Finally published Roll under Section 23 RPA, 1950

Such cases of inclusion of names would be less as annual revision would have been conducted on first of January

Generally Form 6 for inclusion during continuous revision would be from person shifted from other Constituency

Care should be taken before enrolling applicant attaining 18 yrs of age, and it should be verified that applicant became of age on 1st January of that year

General Instructions for deletion, Inclusion, Transposition and Correction

Transposition of names

Applicants shifting residence in the same Constituency should be guided to fill Form 8A instead of Form 6

Under Section 22 transposition is possible•From one Part of the Roll to another Part of the same Roll•Within the same Roll or within the same Part from one place to another place

For transfer of name from one AC to another, the applicant should apply in Form 6 to the ERO of the latter Constituency under Section 23

Form 6 during should be accepted with the a declaration of stay duration at the new and previous address

Declaration from the applicant of Form 6 should state- “His/her name is either not included in the Electoral Roll of that particular Constituency or any other” OR “His/her name was included in which he was ordinary resident and now he wishes to be excluded”

General Instructions for deletion, Inclusion, Transposition and Correction

On receiving application to transfer from one AC to another, the ERO should inform the ERO of the applicants previous Constituency, to strike the name of the applicant from the Electoral Roll there and intimate the former

Under Section 22, the word “entry” will refer to different details of the elector as name, age, photo etc

The person who change the name after Final publication of the Roll should intimate through application, that his/her previous entry is now defective

General Instructions for deletion, Inclusion, Transposition and Correction

Detailed guidelines on Deletion of entries

Inviting Objections

• Objections are invited <from date> to <to date> (7 working days excluding Sunday/public holiday)

• Actions will be taken on <date>

Copy of deletion applications

received

Information on ERO’s Notice board

Found the entry in more than one Constituency

Found that the person shifted to another constituency

Found the entry more than once in the same AC DELETED fr

om

one pla

ce

Found that the elector has died

DELETED afte

r

taki

ng dea

th

certi

ficat

e or

stat

emen

t on

oath

Other Points•Notice must be served on the individual person concerned/presenting the application, with the date of hearing• ERO carries verification of all applications including death cases

ERO’s Notice Board

DELETED and

info

rmed

to

the

other

ERO

DELETED and

info

rmed

to

the

other

ERO

Detailed Guidelines on Transposition and Correction of entries

•The procedure followed for transposition and correction is same as that of deletion

•For transposition of the service voters from last Part ERO should verify the discharge certificate of applications

Copy of transposition/correction

applicationsreceived

Inviting Objections

• Objections are invited <from date> to <to date> (7 working days excluding Sunday/public holiday)

• Actions will be taken on <date>

ERO’s Notice Board

Appeal against the decision of acceptance/rejection of application

ERO’s decision can be appealed to DM with in 15 days under Section 24(Letter of ECI date 17-03-2010)

Appeal should be in Form of memorandum signed by appellant, copy of order , and fee of Rs 5

Receipt of fees

Second appeal to CEO against order of District Magistrate

Delay can be condoned on being satisfied by the authority hearing the appeal

Applicant should pay non refundable Fees by non judicial stamp/ government treasury/RBI/in cash

Appellant should be informed of the order passed on the appeal, and should be sent a certified copy of the order if applied for, on payment

Certified copy of extract of Electoral Roll

• If an elector wants to contest an election from other Constituency, a certified copy may be given after the manuscript is prepared

• A Roll can be published and printed only at the time of Draft and Final publication

• Supplements of the continuous updation need not to be printed time to time except when an election is announced

• At the time of elections the supplement with all the additions, corrections, deletion and transposition made till the last date of nominations can be printed

• The provision related to sharing of extract as given in chapter VI, paragraph 20 to 23 under the Section on “Inspection of Electoral Rolls and connected papers’ shall apply for printing the supplement of continuous updation