Road Management Plan rev1A - Mount Alexander Shire Council€¦ · The assets addressed in this...

S:\Infrastructure\Assets\Asset Management\Road Management Plan\Road Management Plan

rev1A.doc 22/08/2008

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Revision 1A - 2008

Controlled Copy


rev1A.doc 22/08/2008

ROAD MANAGEMENT PLAN

Amendment Register

Version Date Description Revised by Approved by

Issue 1 Nov 04 Draft W.E.

Issue 2 Jan 05 First release adopted MOD Council

Issue 3 March 05 Minor amendment to

chapters

AC MI

Revision 1 December

2006

Full review MI Council

Revision 1A April 2008 Minor amendment to

following internal

audit of Plan

MI

Document Issue Register

Controlled Copy Issue Issued By

& Date

Issued By

& Date

Issued By

& Date

Issued By

& Date

Issued By

& Date

Halford Street Office

Reception

2/05 WE 01/07 MI

Lyttleton Street Office

Reception

2/05 WE 01/07 MI

Works Superintendent 2/05 WE 01/07 MI

Works Foreman - 2/05 WE 01/07 MI

Works Foreman - 2/05 WE 01/07 MI

Engineering Office 2/05 WE 01/07 MI

Risk Officer 01/07 MI


rev1A.doc 22/08/2008

ROAD MANAGEMENT PLAN

Table of Contents

1.0 Introduction ............................................................................................................................4 2.0 Responsibilities .......................................................................................................................4 3.0 Key Stakeholders ....................................................................................................................5 4.0 Asset Management System Overview ...................................................................................5 5.0 Description of the Road Infrastructure ................................................................................7

5.1 Councils Road Hierarchy..........................................................................................................8 6.0 Demarcation Issues.................................................................................................................9 7.0 Obligations of Road Users......................................................................................................9 9.0 Target Service Levels ...........................................................................................................12 10.0 Inspection /Surveillance Frequencies.................................................................................12 11.0 Response Codes & Times ....................................................................................................13 12.0 Condition / Maintenance Targets.......................................................................................14 13.0 Constraints on Maintenance Activities ..............................................................................16 14.0 Development & Implementation of Maintenance Program..............................................16 15.0 NOT USED...........................................................................................................................16 16.0 NOT USED...........................................................................................................................17 17.0 System Review......................................................................................................................17 18.0 Definitions ............................................................................................................................17

Road Management Plan

Version 2 S:\Infrastructure\Assets\Asset Management\Road Management Plan\Road Management Plan rev1A.doc

1.0 Introduction Council’s road infrastructure represents a significant investment by the community and is vital to its health and well being. Mount Alexander Shire provides a road network covering 1290 km with a replacement value of approximately $136 Million. Responsible Asset Management involves consideration of expected service delivery, management of public risk, optimising asset life, efficient use of available resources and developing long term strategies for improvement. The benefits of this approach are many and can perhaps be summarised simply by the provision of accountable service delivery and the management of public risk in a cost effective manner. In accordance with the Road Management Act 2004 all road authorities are required to document road maintenance service targets and to prepare a register of public roads for which the road authority is responsible as part of a Road Management Plan. The assets addressed in this Plan relate to the Road & Transport infrastructure which includes road pavements, road surfaces, roadside furniture & vegetation, footpaths and road bridges. The Road Management Plan sets out the service targets Council intends to achieve for the various classes of roads detailed in its hierarchy.

2.0 Responsibilities For a comprehensive listing of municipal roads and associated assets that Mount Alexander Shire Council has accepted responsibility for, reference should be made to the Mount Alexander Shire Public Road Register. In general the category of roads that Council is not responsible for and accepts no liability for include

• Freeways. • State Highways. • Arterial Roads. • Tourist Roads • State Forest Roads and Tracks. • So called Private Roads.



3.0 Key Stakeholders

This plan is intended to demonstrate to stakeholders that Council is managing the assets

responsibly.

The key stakeholders include:

Stakeholders

Responsibility

State / Fed Government To measure Asset Management performance.

Ensure compliance with various legislation, and

Generally being responsible for Local Government.

Councillors As community representatives be able to demonstrate sound

governance.

Community To have identified targets for services for which they rely on.

Utilities/Developers As providers of services within areas of Council responsibility.

Service Units &

Volunteers,

For program direction and being responsible for implementation of

Asset Management Plan objectives.

Contractors/Suppliers, As providers of services required for sound Asset Management.

Insurers Evidence of risk management strategies.

Table 3.1

4.0 Asset Management System Overview This Management Plan is intended to support:

• Council in providing a safe and efficient road & transport network for use by all members of the public, and

• Good road & transport asset management practices focussed on achieving desired outcomes considering financial restrictions, available resources and various policies,

priorities and strategies of governments and Council.

The Road Management Act 2004 enables Council to produce a Road Management Plan. Section

50 of the Act identifies the purpose of the Road Management Plan as:

� To establish a Management System for the Road Management functions of a road authority which is based on policy and operational objectives and available resources,

and

� To set the relevant standard in relation to the discharge of duties in the performance of those Road Management functions.

Council’s Corporate Plan 2002-2007 has set the basis for budget formulation within the capability

of the Council to resource. The plan will not be static and will be continually reshaped as the

impact of changes in community expectation, funding opportunities and other influences take

effect

The following chart shows the relationship between this Road Management Plan, Council’s

Corporate Plan, the Road Asset Management Plan and the various processes used to manage our

Council assets.



Budget

Review Plans

● Strategies ● Community Consultation ● Organisation Surveys ● Best Value Performance Reviews

COUNCIL CORPORATE PLAN

Asset Standard

Identify Optimal

Life Cycle Solution

ROAD MANAGEMENT

PLAN

Service Delivery & Performance Monitoring

Business Plans Staff

Plans

ROAD ASSET MANAGEMENT PLAN

Asset Management

Process

Asset Description

Operations & Maintenance

Renewals & Replacement

New Capital Investment

Figure 4.1 Process frame work



5.0 Description of the Road Infrastructure

Mount Alexander Shire is responsible for maintenance activities on approximately 1290kms of

road pavement and associated infrastructure along with 222 bridge & major culvert structures.

Generally, the types or class of road infrastructure for which Mount Alexander Shire Council is

the responsible road authority are as follows:

a) Roadway Roadways are deemed to be either sealed or gravel surface and include the

area within the road reserve developed for the purposes of driving of motor

vehicles. These may include formal parking areas on roadways for which the

Councils is NOT the responsible road authority as detailed in the Public Road

Register.

b) Footpaths Footpaths are deemed to be the area with the road reserve that has been

formally constructed for pedestrian use. It is generally accepted that they are

in the urban areas and may be varied in surface type.

c) Bridges and culverts These are major structures located within a roadway to facilitate the crossing

of a significant waterway by motor vehicles.

d) Kerb & Channel These are deemed to be a concrete barrier or a stone drain designed to drain

the roadway and adjacent land and protect the integrity of the roadway.

e) Street Furniture Includes all ancillary items along a roadway which may improve such things

as safety, aesthetics or community amenity. They include items such as public

seating, litter bins and bollards to roadside guardrails and bus shelters.

f) Underground Drainage Significant underground pipe network provided for the discrete passage rain

water and generally provided in urban areas. They drain the roadway and

surrounding land by placing the water in an underground pipe network to

preserve public amenity and provide some protection to adjacent assets and

discharging to a designated location.

It should be recognised that the above descriptions are general. For specific details of the roads

and road segments for which Mount Alexander Shire is responsible, reference should be made to

Councils Public Roads Register. This register is updated quarterly and is available for viewing at

the Customer Service Counter of the Lyttleton Street Office and the Halford Street Office.

A Road Hierarchy has been established to provide a framework in order to rank each of the roads

for maintenance activities. The hierarchy has been prepared according to traffic volumes & type,

road function, strategic routes and standard so as to best manage inspection regimes response

targets and service level targets (See Figure 5.1).



5.1 Councils Road Hierarchy

Link Road (LK)

These roads are significant in that they provide a link between

townships, communities and highways. These routes are often

the most practical or most direct route to a destination. These

roads carry significant traffic volumes, which may include

high commercial vehicles, and the main function is often

transport efficiency.

Collector & Strategic Roads

(CS)

Generally connect smaller communities and industrial areas

and act to feed Link roads. They also include roads that

provide strategic routes based on length of detour, tourist and

transport routes, school bus route etc.

These roads generally have lower traffic volumes than Link

roads.

Minor Roads (MN)

This class of road generally provides vehicular access to

abutting property, however will generally consist of rural

roads that provide access to sparsely located properties and

farm outlets. These roads will generally have an unsealed

wearing surface and provide access to higher road class in the

rural areas.

These roads generally have lower traffic volumes than

Collector & Strategic roads.

Local Roads (LL)

This class of road also generally provides vehicular access to

abutting property. The main interest is local amenity in urban

areas and local access and access to higher road class

Although functionally similar to Minor roads the service

target is likely to be different and will generally consist of a

sealed surface.

These roads generally have lower traffic volumes than

Collector & Strategic roads.

Unformed Roads (O)

These are unused road reserves or seldom used tracks such as

fire access tracks

Table 5.1



6.0 Demarcation Issues

Mount Alexander Shire shares common boundaries with the following municipalities:

Greater City of Bendigo

Loddon Shire Council

Central Goldfields Shire Council

Hepburn Shire Council

Macedon Ranges Shire Council

Mitchell Shire Council

Details of these agreed areas of responsibilities are provided in Councils Public Roads Register.

7.0 Obligations of Road Users What is a public road?

A public highway is a public road if it is –

a) a freeway; or b) an arterial road; or c) declared under section 204(1) if the Local Government Act 1989; or d) declared under section 61 or 93H of the Melbourne City Link Act 1995; or e) registered on a register of public roads.

Section 11 of the Road Management Act specifies the duties of road users and these include:

• A person who drives a motor vehicle on a public highway must drive in a safe manner having regard to all the relevant factors including the –

a) standard of construction of the road; b) prevailing weather conditions; c) level of visibility; d) condition of the motor vehicle; e) prevailing traffic conditions; f) relevant road laws and advisory signs; g) physical and mental condition of the driver.

• A road user other than a person driving a motor vehicle must use a public highway in a safe manner having regard to all the relevant factors.

• A road user must have regard to the rights of other road users and avoid any conduct that may endanger their safety or welfare.

• A road user must take care to avoid causing the risk of damage to a public highway or any infrastructure in, on, under or over a road reserve.

• A road user must treat with respect the environment of a road reserve.



8.0 Civil Liabilities & Obligations

Duty of owner or occupier of adjoining land

An owner or occupier of land adjoining a public road has a duty of care to the relevant road

authority, service providers, works and infrastructure managers and road users –

a) not to do anything on or in relation to the land which affects; or b) not to allow the condition of the land to affect –

the support the land provides to the public road to the extent that stability of the public road, the

safety of road users, or the condition of any infrastructure on the road is affected.

As detailed in Councils Local Laws a person must not allow any tree, sign or similar object on

land owned or occupied by him or her to cause damage to, obstruct or to interfere with a road,

pedestrian movements, Council land or any drain vested in or under the control of the Council.

Council may under these Local Laws direct a property owner to undertake trimming or removal

of overhanging vegetation should it be deemed a risk or hazardous to any of these areas.

Example of poor clearance

Example of good clearance



As detailed in the Local Government Act Schedule 10.12 the property owner is responsible for

the construction, maintenance and repair of a bridge or crossing over a footpath or channel to

enable a person to have access to land on the other side of the footpath or channel.

Property owners are responsible to ensure these crossings are constructed and maintained in a

safe and operational condition at all times and to the satisfaction of Council.

Rural Type Piped Driveway Crossing Property owner is responsible for area shaded red.

Urban kerb & Channel layback driveway Crossing

Property owner is responsible for area shaded red.



9.0 Target Service Levels

The target service levels are used:

• to inform customers of the proposed type and level of service to be offered; • to identify the costs and benefits of the services offered; • to enable customers to asses suitability, affordability and equity of the services offered; • as a focus for the Asset Management strategies developed to deliver the required level of

service

Current service level targets are based on:

• Community Expectations via the elected Council representative. • Current and historic service provisions and resource levels. • Level of Risk

Considering road hierarchy

• Legislative Requirements Legislation, Regulations, Environmental Standards and Council by-laws that impact on

the way assets are managed.

• Design Standards and Codes of Practice Australian Design Standards also provide the minimum design parameters for

infrastructure delivery by the Professional Engineer.

Community feedback will be recorded and where possible, desired outcomes will be incorporated

into the Road Management Plan as part of the periodic review process.

10.0 Inspection /Surveillance Frequencies The inspection cycles identified in the following table are inspection frequency targets. The due

date shall be taken as the last day of the month that the inspection falls due, plus or minus one

week. Hazard inspection frequencies shall commence from the due date of the previous

inspection (i.e. the actual date of inspections does not affect the inspection cycle).

Hazard Inspections are focussed on identifying defects or hazards to road users. They are used to

ensure a prioritised and timely intervention in removing the hazard as part of Councils

maintenance program.

Inspection

Type Hazard Inspection Frequency

Link

Collector &

Strategic

Route

Minor Local Unformed Footpaths

Day time

inspection

4 month 6 months 8 months 12 months Reactive Annually

Night time

Inspection Annually Annually 2 yearly 2 yearly N/A N/A



Table 10.1

11.0 Response Codes & Times The following is a tabulated list of nominated response times for the repair of identified hazards.

Response

Code Control Response Time

A Where possible repair or remove hazard or

as a minimum warn the driver of the hazard

or appropriate driving behaviour

Within 1 working day of

inspection or notification.

B Where possible repair or remove hazard or


or appropriate driving behaviour.

Within 5 working days of

inspection or notification

C Where possible repair or remove hazard or



Within 2 weeks of inspection

or notification

D Where possible repair or remove hazard or



Within 3 weeks of inspection

or notification

E Where possible repair or remove hazard or



Within 1 month of inspection

or notification

F Where possible repair or remove hazard or



Within 2 months of


G Where possible repair or remove hazard or



Within 3 months of


H Where possible repair or remove hazard or



Within 4 months of


I Where possible repair or remove hazard or



Within 6 months of


J Where possible repair or remove hazard or



Programmed into long term

maintenance works subject to

available budgets and

resources

K No action required

Table 11.1



As Council currently does not have a footpath hierarchy a risk matrix will be utilised to categorise

/rank footpath hazards and the response times for repair. It is based on the size of the trip hazard

and the volume of pedestrians using the path and is detailed below.

Path Hazard /

Condition

Estimated

Pedestrian

Count per day

Level

surface

in good

condition

Misalignment

< 5mm,

generally not

bad, may

become worse

over time

Misalignment

< 10mm some

unevenness

and grinding

may extend

life.

Misalignment < 20mm, uneven

surface or

slippery surface

Misalignment >

20mm, Slippery

/ dangerous

surface or

urgent repairs

required.

0 - 20 N/A LOW LOW MEDIUM MEDIUM

20 – 60 N/A LOW MEDIUM MEDIUM HIGH

60 -100 N/A LOW MEDIUM HIGH HIGH

> 100 N/A MEDIUM HIGH HIGH HIGH

Table 11.2

12.0 Condition / Maintenance Targets

Hazard Type Response Code by hierarchy

Link (LK)

Collector &

Strategic

(CS)

Local

(LL)

Minor

(MN)

Unformed

(UR) Footpaths

ROADWAYS / PAVEMENTS

Concentration of one or

more pot holes in the traffic

lane exceeding 50mm in

depth or 300mm across.

C D E E K

Shoving or heaving

(deformation) in the traffic

lane exceeding 50mm.

C D E E K

Frequency of corrugations

exceeding 50 mm in depth

and for area exceeding 20%

of the road.

C D E H K

Sealed edge drop off

exceeding 75mm. E E F H K

Road Sweeping / Slippery

surface B C D D K

DRAINAGE

Blocked Drainage Culvert E F D I K

Blocked Stormwater pits E F D I K

Damaged stormwater pit

lids and grates. B B B B J

ROAD FURNITURE

Missing or damaged

guideposts. C E E G K

Missing or damaged safety

signage. D E E G J


barriers. D E E G J



VEGETATION

Tree across road. A B B B J

Sight distance obstruction. B B C C K

Obstruction of signage and

furniture. C D E E K

BRIDGE & MAJOR CULVERTS

Damage effecting safety. A B B B C

Damage effecting

performance. A B C C C


barriers. B C E E F

FOOTPATHS

High Risk Trip Hazard B

Medium Risk Trip Hazard E

Low Risk Trip Hazard J

Isolated Hazards B

MOTOR ACCIDENT INVESTIGATION

Casualty Accident A B C C C

Fatality Accident A A A A A

HIGH RISK INCIDENTS

Unsafe Worksites A A A A A A

Obstacles on Roadway A A A A A A

Hazardous spills A A A A A A

CUSTOMER REQUESTS

Routine request B B C C C C

Report of danger / hazard A B C C C C

Table 12.1

Defects found other than those identified in Table 12.1 are considered to be tolerable and are not

deemed to require a specified intervention timeframe.



13.0 Constraints on Maintenance Activities

Council in attempting to deliver service targets may from time to time be faced with constraints

that prevent the service target being met. The following table indicates some of the constraints

that may be faced.

Budget

Where the intervention requires significant works or capital works

Council will take all reasonable steps to make the hazard safe or warn

of the hazard and the works will be referred for consideration in the

Council’s budget

Resources and

Competing

Demands

Where a number of defects require attention at the same time or in

order to address a defect another worksite must be left in an unfinished

condition due to limited available resources there will be an assessment

and prioritising of the works to minimise risk across all sites requiring

attention.

Climate

Where climate conditions, such as extended drought conditions, limit

the reported defect being repaired all reasonable steps to make the

hazard safe or warn of the hazard will be undertaken. The defect will

then be placed on a prioritised works program for attention when

climatic conditions improve.

Material supply

Where there is a delay in obtaining required materials for the repair of a

defect, such as a missing sign, all reasonable steps will be undertaken to

source suitable replacements as quickly as possible.

Table 13.1

14.0 Development & Implementation of Maintenance Program.

Council undertakes full condition survey on all road infrastructure assets at specified intervals as

detailed in the Asset Management Plan. Additional data is also gathered from ongoing field

inspections and surveillance information.

This information along with surveillance inspections, other knowledge and competing demands

on the asset are used by Technical Operations in order to prepare, review and update short and

long term maintenance programs considering competing priorities, available resources and

maintenance budgets.

The implementation of the programs is administered using both internal and external resources. It

includes implementing the longer term plan, results from the surveillance inspections and

customer requests.

15.0 NOT USED



16.0 NOT USED

17.0 System Review

There will be a review process to monitor the objectives of the Road Management Plan, Asset

performance, maintenance performance, community expectations and ultimately maintenance

strategies.

Whilst these aspects are under constant review a formal review process will be completed every 3

years.

18.0 Definitions

Asset

Management

Plan

Plan that identifies Council assets and the most cost effective strategies

required to maintain these assets for existing and future customers

Road Hierarchy Framework in which Council ranks road priorities, see Table 5.1

Service Levels Target response times, see Section 9.0

High Risk Trip

Hazard

Where the probability of a pedestrian tripping is relatively high due to

either significant hazard or high pedestrian numbers or both.

Medium Risk

Trip Hazard

Where the probability of a pedestrian tripping is moderate due to less

severe hazard or reduced pedestrian numbers or both.

Low Risk Trip

Hazard

Where the probability of a pedestrian tripping is low due to a relatively

minor hazard or low pedestrian numbers or both.

Responsible

Road Authority

In relation to a road, means the road authority which has operational

functions as determined in accordance with section 37 of the Road

Management Act

Public Road

Register

This is a register of all public roads for which the Mount Alexander Shire

is the Responsible Road Authority.

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