ROAD MAINTENANCE SERVICE LEVEL MANUAL VISUAL … · Road Management Plan Where defect meets...

ROAD

MAINTENANCE

SERVICE LEVEL MANUAL

VISUAL ASSESSMENT GUIDELINES Jan 2017

Now includes Ancillary Areas (Car Parks & Scenic Lookouts) (Further review to include pictures of each condition level as per recommendation in MAV Insurance RMP Guidance Document May 2016)

(Review to include Risk assessment from RMP & review / remove tables in each asset section below in favour of general risk assessment and condition photos for each condition level)

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Referral Document 11 | Road Maintenance Service Level Manual August 2016

This Page Left Intentionally Blank

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Maintenance Inspection Flow Chart

Proactive Inspections Customer Requests Head Office

Insurance Claims

As Per Council ‘Proactive Inspection Schedule’ in Road Management Plan

Where defect meets Council’s risk levels

Trained Council Officer undertakes

Inspections

Asset does not meet maintenance

risk level

Program to respond in line with Response times, based on risk assessment as per

Council’s Road Management Plan

As Per ‘Inspection Times’ in Maintenance Level of Service

Manual

Asset identified as inspected and closed

Depot Staff or Contractors undertake

remedial works

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PROACTIVE INSPECTION SCHEDULES

CLASS SOUTH GIPPSLAND SHIRE COUNCIL CLASSIFICATION INSPECTION FREQUENCY

1 Connector Streets & Roads 2 Monthly

2 Access Streets & Roads 2 Monthly

3 Access Places 2 Monthly

4 Access Tracks 12 Monthly

FOOTPATH PROACTIVE INSPECTION SCHEDULE

CLASS / CODE SOUTH GIPPSLAND SHIRE COUNCIL CLASSIFICATION INSPECTION FREQUENCY

B Business/Commercial 1 Year

C Local Crossing/Collector 1 Year

G General Access 3 Years

ANCILLARY AREAS (Car Parks, Scenic Lookouts)

CLASS SOUTH GIPPSLAND SHIRE COUNCIL CLASSIFICATION INSPECTION FREQUENCY

CP Car Parks 4 Monthly

SL Scenic Lookouts 12 Monthly

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BRIDGES AND MAJOR CULVERTS

BRIDGE INSPECTION LEVEL LEVEL DESCRIPTION INSPECTION FREQUENCY

Level 1

A routine maintenance inspection to check the general serviceability of the structure for obvious signs of defects which might affect the immediate safety of road users; and, to identify maintenance items that require immediate action or scheduled routine maintenance.

6 monthly

Level 2

A visual inspection of components to assess their condition; reporting condition and extent for each component; establishing an overall condition rating for the structure; identifying need for a detailed engineering investigation (Level 3) and/or other supplementary testing; a photographic record of the structure.

3 yearly

Level 3 A detailed engineering investigation generally including a field investigation and a theoretical / structural analysis, such as load carrying capacity.

Generally undertaken on recommendations from Level 2

inspections.

Bridge condition inspection are conducted in accordance with the VicRoads Roads Structures Inspection Manual June 2014 TRIM ref D6974816

x

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trim://D6974816/?db=SG&view

PRIORITY RESPONSE TIMES

PRIORITY SCORE RESPONSE TIME

1 Take action to make safe within 24 hours. Repair on program

2 Take action to make safe within 7 Working Days. Repair on program

3 Repair on program

4 Repair on program

These above response times have been developed taking into consideration the Risk Assessment and Priority Response Matrix as detailed in Section 6.3 of Council’s current Road Management Plan. Each defect is assessed and prioritised in accordance with the Road Management Plan Risk Assessment and Priority Response Matrix. Council’s inspectors have been trained in identifying asset distress conditions as documented in this Manual and in prioritising the response time in accordance with the Road Management Plan Risk Assessment and Priority Response Matrix . This manual provides a visual assessment guide with examples of the range of distress / risk score conditions for the assets covered by the Road Management Plan. This pictorial guideline will assist road inspectors to achieve a consistent assessment of the Minimum Service Level targets contained in the Road Management Plan.

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UNSEALED ROADS (INCLUDES UNSEALED CAR PARKS & SCENIC LOOKOUT ACCESS ROADS)

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Unsealed Road Grading

Typical examples of unsealed road conditions requiring grading.

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SEALED ROADS (INCLUDES SEALED CAR PARKS & SCENIC LOOKOUT ACCESS ROADS)

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Potholes

Description of Work Activity

Intervention Level

Response Time

Activity/s Hierarchy Reactive Inspection Time*

Extreme Risk

High Risk

Medium Risk

Low Risk Performance Indicator Targets

Surface patching of potholes in travel way using bituminous material to restore the riding surface to a smooth condition

Pothole Depth > 50mm in depth and/or diameter > 300mm

16830

Connector Streets & Roads

5 Days 1 1 2 3 80%

Access Streets & Roads

5 Days 1 2 3 4 80%

Access Place 5 Days 1 2 3 4 80%

Access Track NA NA NA NA NA NA

Note: Customer requests reported as a safety issue will be inspected within 1 day

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Pavement Failures


Intervention Level Response Time


Extreme Risk

High Risk

Medium Risk

Low Risk

Performance Indicator Targets

The treatment of small isolated failed pavement areas >1m2 and less than 500m2 within a road segment area or maximum 1,500m2 within a 1 kilometrr road, by replacement with new approved material or by improvement of existing material.

<80% of Average speed (See Operations Procedure 14).

16830


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

NA NA NA NA NA NA

Note: For affected areas >500m² or 1500m2 in a 1 kilometre section, refer to Depot Manager for inclusion in the capital works program.

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Pavement Failures Other




Extreme Risk

High Risk

Medium Risk

Low Risk


The treatment of small isolated failed areas up to 50m2 by replacement of relaying existing material or saw cutting existing defected areas.

Observed defects (such as dislodged pavers, displaced or spalled concrete)

16830


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



Note: For affected areas >50m² refer to Depot Manager for inclusion in the capital works program.

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Edge Breaks & Edge Drop




Extreme Risk

High Risk

Medium Risk


Repair broken edges of seal, to line and level, to maintain correct overall sealed width.

Likely to impede safe access to the shoulder. Loss of pavement width.

16830


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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Shoulder Drop Off




Extreme Risk

High Risk Medium Risk

Low Risk


Reinstate shoulder to return the shape to design criteria

50mm over 50metres continuous

16830


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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High Shoulders




Extreme Risk

High Risk

Medium Risk


Reinstate shoulder to return the shape to design criteria

Is likely to cause ponding or preventing runoff. Is likely to impede safe access to shoulder

16830


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjI_7OXjr_MAhUEppQKHdebCa8QjRwIBw&url=http://safety.fhwa.dot.gov/local_rural/training/fhwasa07018/&psig=AFQjCNEPCrmCYavLLWfbri9MF_UGeRrOZA&ust=1462406297020140

High Grass




Extreme Risk



Control grass to service levels

300mm, 200mm during declared fire period ( Sealed roads) Grass cutting to maintain sight distance according to traffic type (unsealed roads)

17420


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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Table Drains and Kerb and Channel




Extreme Risk

High Risk

Medium Risk


Cleaning, re-grading and minor reshaping of surface drains to maintain adequate drainage. Includes table drains, verge drains, storm water drains and out-fall drains.

Minimal Ponding in drains, Free flowing, no obvious pavement failure due to excess moisture, invert of drain min 400mm below crown for Connectors or 300mm for all other roads and streets

12960 14710


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

5 Days 2 3 4 4 80%

Note: For Access Tracks, intervention = Sufficient to allow pavement to dry out in dry weather

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UNSEALED ROADS (INCLUDES UNSEALED CAR PARKS & SCENIC LOOKOUT ACCESS ROADS)

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Unsealed Road Grading




Extreme Risk

High Risk

Medium Risk

Low Risk


Grading of unsealed roads to return the pavement shape to the standards set out it in grading work practice.

<80% of Average speed (See Operations Procedure 14). Access Place <70% of Average Speed. Except where moisture condition precludes activity

17390


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%


Access Track 5 Days 2 3 4 4 80%

Note: Access Tracks, intervention = Dry Weather Access

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Unsealed Road Potholing




Extreme Risk

High Risk

Medium Risk


Pothole patching in road surface using crushed rock or other appropriate material to restore the riding surface to an acceptable ride condition.

<80% of Average speed (See Operations Procedure 14).

16830


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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Unsealed Road Sheeting




Extreme Risk

High Risk

Medium Risk


Resheeting of unsealed roads with FCR, or other appropriate materials.

Exposed sub-grade or excessive loose material that is likely to cause a loss of adhesion to the surface - <80% of average speed. Access Place <70% of average speed.

17390 16830


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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ROADS SIGNS, LINES, GUIDEPOSTS, GUARDRAILS, FLORA AND FAUNA

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Signs Maintenance




Extreme Risk

High Risk

Medium Risk


Repair or replace damaged Regulatory or Parking sign. (Road Furniture)

Illegible or misaligned or damaged.

17380


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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Signs Maintenance

�




Extreme Risk

High Risk

Medium Risk


Repair or replace damaged Warning or Advisory sign. (Road Furniture)

Illegible or misaligned or damaged

17380


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwiTpMiTmL_MAhVBo5QKHQFXDvEQjRwIBw&url=http%3A%2F%2Flewisherald.com%2Fpages%2Fdamaged-and-stolen-road-signs-levy-big-bucks-for-taxpayers%2F&bvm=bv.121099550,d.dGo&psig=AFQjCNF8wiLuCtHQzhE-sRcH4Yxs0A7sYA&ust=1462408717546491

http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwiTpMiTmL_MAhVBo5QKHQFXDvEQjRwIBw&url=http%3A%2F%2Flewisherald.com%2Fpages%2Fdamaged-and-stolen-road-signs-levy-big-bucks-for-taxpayers%2F&bvm=bv.121099550,d.dGo&psig=AFQjCNF8wiLuCtHQzhE-sRcH4Yxs0A7sYA&ust=1462408717546491

http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwiM6fGPmb_MAhUKHZQKHXH6ArYQjRwIBw&url=http%3A%2F%2Fwww.fadingvictoria.com%2Fimage%2F20070901XF9N7462%2F&psig=AFQjCNH5y2SRczpjz_-RI4GmoN8IX93Y9Q&ust=1462409192630574

http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwiM6fGPmb_MAhUKHZQKHXH6ArYQjRwIBw&url=http%3A%2F%2Fwww.fadingvictoria.com%2Fimage%2F20070901XF9N7462%2F&psig=AFQjCNH5y2SRczpjz_-RI4GmoN8IX93Y9Q&ust=1462409192630574

Line Marking




Extreme Risk

High Risk

Medium Risk


Reinstatement of existing painted separation road markings. (Sealed Roads – Road Furniture)

Markings to be maintained when markings are less than 50% visible

17380


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

NA NA NA NA NA NA

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Statcon




Extreme Risk


Low Risk


Reinstatement of existing Statcon road markings. (Sealed Roads – Road Furniture)


17380


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

NA NA NA NA NA NA

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Carpark and Parking Bay Line Marking




Extreme Risk

High Risk

Medium Risk

Low Risk


Reinstatement of existing painted road markings. (Sealed Roads – Road Furniture)


17380


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

NA NA NA NA NA NA

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Reflective Road Pavement Markers




Extreme Risk

High Risk

Medium Risk

Low Risk


The replacement of missing or damaged RRPM's and worn out markings in critical areas including spotting out, on curves and barrier lines. (Sealed Roads – Road Furniture)

RRPM's shall be replaced when more than 30% of the RRPM's are missing or not reflecting on curves or barrier lines only. Markings shall be maintained when more than 30% of the marking is worn through on curves or barrier lines.

17380


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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Guardrails and Pedestrian Fencing




Extreme Risk

High Risk

Medium Risk

Low Risk


Remedial works to return guard rail (including pedestrian fencing & bridge rails) back to original condition. (Sealed Roads – Road Furniture)

Deformed sections, loose fittings, misaligned/damaged posts, damaged end units, overgrown with vegetation, defective delineation.

17380


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

NA NA NA NA NA NA

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Guideposts




Extreme Risk

High Risk

Medium Risk

Low Risk


Remedial works to replace the guide post. (Sealed Roads – Road Furniture)

Any missing or damaged guide post.

17380


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

NA NA NA NA NA NA

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Roadside Vegetation – Urban or Rural




Extreme Risk

High Risk

Medium Risk

Low Risk


Refer to Explanatory Notes in Council’s Road Management Plan.

Objective of vegetation control is to ensure a clear path for commercial traffic utilising the road pavement. To minimise site distance problems around corners and obstruction of signs.

17420


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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Debris / Animals




Extreme Risk



Refer to Explanatory Notes in Council’s Road Management Plan.

When debris or animals observed.

17420


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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FOOTPATHS

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Footpaths / Bike Paths / Paved Islands




Extreme Risk



Replacement, repair and/or regulation of damaged/settled areas.

Repair/replace areas where sunken, cracked, heaved etc when lips are > 15mm in pedestrian areas and > 30mm in non pedestrian areas.

16830


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

NA NA NA NA NA NA

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KERB AND CHANNEL

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Kerb and Channel




Extreme Risk

High Risk

Medium Risk

Low Risk


Replacement, repair and/or regulation of damaged/settled areas.

Repair/replace areas where sunken, cracked, heaved etc when lips are > 15mm in pedestrian areas and > 30mm in non pedestrian areas.

14710


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

NA NA NA NA NA NA

Note: If more than 100m of kerb and channel affected per street segment then refer to Capital Works Program.

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ROAD DRAINAGE

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Culverts




Extreme Risk

High Risk

Medium Risk


Replacement, repair of culvert.

60% of full bore capacity

19140


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

5 Days 2 3 4 4 80%

Note: Access Tracks, intervention = Sufficient to allow pavement to dry out in dry weather

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Pits




Extreme Risk

High Risk

Medium Risk


Removal of debris / obstruction.

Entry Clear. 19140


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%

Access Place

5 Days 1 2 3 4 80%

Access Track

NA NA NA NA NA NA

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Outfalls




Extreme Risk



Removal of debris / obstruction or repair as required.

Adequate functions - water not backing up into culvert.

19140


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%


Access Track

NA NA NA NA NA NA

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BRIDGES AND MAJOR CULVERTS

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General Maintenance and Cleaning (Level 1 inspection)




Extreme Risk


Low Risk


The repair, cleaning and maintenance of decks, joints, footings, abutments and wingwalls.

Clearing and Cleaning - When any accumulation of material causes inconvenience or danger for the bridge user. - When any accumulation of material observed to cause interruption to the escape of drainage water.

11890

(bridges) 12740

(culverts)


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



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Running Surface / Deck Repair / Scupper clearing




Extreme Risk

High Risk

Medium Risk


The repair of the timber bridge deck.

When the area of a timber deck is defective.

11890

(bridges) 12740

(culverts)


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



Clearing of blocked drainage scuppers

Drainage Scuppers are blocked

11890

(bridges) 12740

(culverts)


5 Days 1 1 2 3 80%


5 Days 1 2 3 4 80%



Drainage Scupper

through kerb

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EMERGENCY WORKS

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Emergency Works




Extreme Risk



As required. Attendance or action required ASA Practical of call or detection to make safe only any damage that is a hazard to traffic.

13190


NA 1 1 1 1 100%


NA 1 1 1 1 100%

Access Place NA 1 1 1 1 100%

Access Track NA 1 1 1 1 100%

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COST CENTRE & ACTIVITY CODES

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Cost Centre (to be

updated to new CC’s)

CC Description (to be updated to new CC’s)

Activity Code (to

be updated to new CC’s)

Activity Description

45110

Periodic Drainage Maintenance

17550 Rural Drains

45330 Footpaths 11010 General 19030 Tree Maintenance - Programmed 16830 Pavement

45340 Gravel Roads 11010 General 12960 Drainage 18290 Stormwater 17380 Road Furniture 14710 Kerb & Channel 17390 Road Grading 16830 Pavement 17420 Roadside Vegetation

6030 Structures Maintenance 11010 General 11970 Bus Shelters 13280 Fire Plugs 17010 Port Welshpool Boating Facility 16690 Other Boating Facilities 14010 Guardrails 11890 Bridges 12740 Culverts

45360 Sealed Roads 11010 General 13190 Emergency Management (Response)

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Cost Centre (to be

updated to new CC’s)

CC Description (to be updated to new CC’s)

Activity Code (to

be updated to new CC’s)

Activity Description

19150 Urban Fire Hazard Slashing 17550 Rural Drains 12960 Drainage 18290 Stormwater 17380 Road Furniture 14710 Kerb & Channel 17390 Road Grading 11720 Blocked Drains 18640 Sweeping 17420 Roadside Vegetation

45370 Underground Stormwater

11010 General

12960 Drainage 18290 Stormwater 17420 Roadside Vegetation

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ROAD MAINTENANCE SERVICE LEVEL MANUAL VISUAL … · Road Management Plan Where defect meets...

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