ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF /2015/00012(I) and (II) Date: 25 June 2015 Time:...

ROAD ACCIDENT FUNDCOMPULSORY BRIEFING SESSION

RAF /2015/00012(I) and (II)

Date: 25 June 2015

Time: 11:00

AGENDA

Background of the RFB

Purpose of the Bid

Evaluation Criteria

Mandatory Documents

Disqualification of Bids

Submission of Bids

Contact details

Questions and Answers

BACKGROUND

•Request for bid : Cleaning Services

• RAF/2015/00012(I): Cleaning services for Eco Glades Head Office, Menlyn Regional Office and Pretoria CSC, and Johannesburg Regional Office.

•RAF/2015/00012(II): Cleaning services for the Glyn Thomas HSC

Advertised on 12 June 2015Closing on 13 July 2015

[Insert presentation title]

PURPOSE OF THE RFB

• The purpose of the bid is to invite interested and suitably qualified bidders to submit bids for

cleaning services for all Gauteng Regional Offices - Johannesburg Office and Glyn Thomas HSC

at Baragwaneth Hospital, Menlyn and Pretoria Middestad offices, Eco-Glades offices (blocks C

and F, and the Durban Regional Office.

• The RAF requires the service provider (s) to supply the services for a period of five (5) years.

Background of the Project

•RAF/2015/00012(I) and (II)


SCOPE OF WORK

The RAF would like to appoint a Service Provider (s) to provide the following cleaning services at the RAF offices for a period of five (5) years.

Deliverables

Normal office cleaning;

Ablution cleaning;

To wash covered furniture;

To vacuum cloth covered furniture;

To deep clean carpets;

To clean exterior windows; and

To provide specialized cleaning for all server rooms

Bidders to open page 65 to tick which office they are bidding for. A bidder may tick only one office, some offices or bid for all offices.

• −


SCOPE OF WORK

Safety boots

Hand gloves

Masks

Overalls with aprons

Scope of work on page 66 to 74 of the bid document for Eco

Glades blocks C and F, Menlyn and Pretoria office, JHB office and

the Durban office

Scope of work on page 66 to 68 of the bid document for the Glyn

Thomas Hospital Service Center

The successful bidder/s must ensure that they comply with the OHS Act and regulations, and ensure that their staff complies with PPE/safety clothes namely:


SCOPE OF WORK ends……

Staff compliment

Premises Staff numbers Staff per day

Hours per day

Days per week

Eco Glades block (C)

1 x cleaner 1 8 Mon-Fri (07:00-15:00)

Eco Glades block (F)

7 x cleaners 1 x supervisor

8 8 Mon-Fri (07:00-15:00

Menlyn 9 x cleaners1 x supervisor

10 8 Mon-Fri (07:00-15:00

Pretoria CSC 1 x cleaner 1 8 Mon-Fri (07:00-15:00

JHB office 6 x cleaners1 x supervisor

7 8 Mon-Fri (07:00-15:00

Glyn Thomas 1 x cleaner 1 8 Mon-Fri (07:00-15:00

Durban 4 x cleaners 4 8 Mon-Fri (07:00-15:00


EVALUATION CRITERIA AND METHODOLOGY

Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirements will be disqualified.

Technical Functional Requirement (100 points).

Price and BEE Evaluations (90/10 points) on Eco Glades, Menlyn, Johannesburg and Durban offices

Price and BEE Evaluations (80/20 points) on the Glyn Thomas Hospital Service Centre

All Bidders who score Less than 60 points on overall functionality shall not be considered for further evaluation on Price and BBBEE.

THE EVALUATION CRITERIA WILL BE BASED ON THE FOLLOWING REQUIREMENTS:

•RAF/2015/00012 (I) AND (II)


MANDATORY EVALUATION CRITERIA MANDATORY REQUIREMENTS

BIDDER MUST INDICATE BY TICKING (√) CORRECT BOX COMPLY/DO NOT COMPLY

•RFP/2015/00003

1. MANDATORY

Comply

Do Not Comply

The Bidder must have a minimum of three

years experience in cleaning services;

As proof the bidder must provide letters from

their previous clients’ letterhead, and the

letter shall contain the following:-

• The duration of contracts for cleaning

services

Substantiate / Comments

2. MANDATORY

Comply

Do Not Comply

The bidder must be registered with COIDA with the

department of Labour as per the Compensation for

Occupational Injuries and Diseases Act.

Bidders must provide proof of registration with

COIDA, and a letter of Good Standing.

Substantiate / Comments


MANDATORY EVALUATION CRITERIA End

3. Mandatory Accept Do Not Accept

The bidder confirms that they have read and

understands the terms and conditions set out in the

attached Service Provider Agreement (SPA) which

terms and conditions the bidder accepts, in the

event that the RAF awards a contract to the bidder

pursuant to this bid.

Comments:

4. Mandatory Accept Do Not Accept

Failure by the Fund and the successful bidder to

conclude a contract within 21 days following the

issuing by the Fund of the award letter to the

preferred bidder, will result in the bid being deemed

to be non-responsive which will then entitle the

Fund to consider other responsive bids and award

the tender to another bidder or bidders.

Comments:


TECHNICAL EVALUATION CRITERIA

• All Bidders who score Less than 60 points on overall functionality shall not be

considered for further evaluation on Price and BBBEE.

RAF/2015/00012 (I) and (II)

CRITERIA POINT ALLOCATION

Project plan 20

References 5

Bidder’s experience 40

Staff experience 35


Mandatory Documents

Standard Bidding Document (SBD) Tax Clearance CertificateBid Conditions

Disqualification of bids

Bidders shall be disqualified if they fail to:

Complete questionnaires in full Submit true and correct information Comply with mandatory requirements Comply with prescribed response format


Original signed bid document and Proposal clearly marked and indexed with all pages numbered. One (1) original and one (1) hard copy, submitted in a sealed envelope, clearly marked

(RAF/2015/00012) (I) for Eco Glades, Menlyn, JHB and Durban offices, and (RAF/2015/00012) (II) for the Glyn Thomas HSC to the address provided below.

Submission Address :

Road Accident Fund Eco Glades Reception (Block F) 420 Witch-hazel Avenue, Centurion, Pretoria CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION)

Submission of RFB responses


Bid responses sent by courier must reach the reception at least 36 hours before the closing date (13 July 2015) to be deposited into the Bid box.Submission Register must be signed at the reception by bidder when

submitting bid documents.

Important note:Please ensure that the attendance register has been signedName of company Contact details

Late response will not be considered

Submission of Bid responses

Contact Details

•All queries must be forwarded to [email protected]

•Enquiries and clarification will close on the 29 June 2015 @ 11H00.

•Q and A pack will be published on the RAF website on 02 July 2015.

mailto:[email protected]

Thank you

Questions and Answers

ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF /2015/00012(I) and (II) Date: 25 June 2015 Time:...

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