Risk Register SSD 2011 - 2012

RISK REGISTER 2012Social Sciences Division (SSD)

Risk 1: Accidents during field work 2008 2009 2010 2011 2012 trending

ImpactHigh High High High High

Likelihood Medium Low Low Low Low

Risk Level High Medium Medium Medium Medium

Risk Source: 1. Equipment/ technological failure -

Unavailability of safe transport and communication services in carrying out off-site research.

2. Physically hazardous environment - Identified sample geographical areas are risky for researchers (e.g. rebel infested areas, inaccessible areas, rough terrains)

3. Natural calamities

Risk mitigations:1. Provision of well-maintained IRRI vehicles,

and communal mobile phone2. Avoidance of risky area to conduct research

and coordination with local government unit (LGU)

3. SSS and TS Safety advisories and guidelines (SOP)

Additional actions to meet gaps:

Resource requirements Responsibility Target date of implementation

1. Local travels: Provision of appropriate vehicles by TS based on requirements/ specification of the researcher; International travel: Bangladesh and India: Provision of IRRI vehicle and driver

Official cell phone (with roaming); IRRI vehicle

SSD staff, IPMO, and IRRI out-posted staff

Apr. – Dec.2010

2023-05-03

Risk 2: Loss of research data2008 2009 2010 2011 2012 trending

ImpactHigh High High High High

Likelihood Low Low High High Medium

Risk Level Medium Medium High High High

Risk Source: 1. Equipment/ technological failure –

a. Old units due for replacement (since 2005-2008).

b. Defective hardware; limited storage (Mdrive);

c. incompatibility issues (e.g. DELL laptops vs external drives)

d. inaccessible OU central depository of data

2. Natural Calamities3. Inefficient data-turn over of departing staff

Risk mitigations:1. Backup procedure in place

a. Regular individual back-up of data to external hard drive

b. Backup to NAS (local and ITS assisted)

c. Explore cost-effective off-site2. same as #13. Proper turn-over of data through SSD

IT/Admin Coordinator and respective secretaries

a. Data management team in placeb. Use of ITS clearance sheet and

Internal SSD staff clearance. Additional actions to meet

gaps:Resource requirements Responsibility Target date of

implementation

1. Issuance of external drives for backup purposes.

2. Dissemination of SSD Back-up retrieval procedure through training.

3. Update SSD External Backup List and NETWIN Access.xls

4. Develop SOP on proper turnover of baseline data (Documentation & metadata)

5. Explore use of DDI

1. Funding

2. Training

3. Hiring of OJT

4. Beta test of SSD Internal clearance staff form

5. Staff time

1. IT Coordinator and RMQA

2. IT Coordinator

3. IT Coordinator

4. IT/ Admin Coordinator

5.SSD RMQA technical team

1. ASAP

2. As demand arises

3. March-April 2012

4. on-going testing

5. 2nd qtr. of 2012

2023-05-03

Risk 3: Inaccessible research data (Internal & External)2008 2009 2010 2011 2012 trending

ImpactMedium High High High High

Likelihood High Low Low Low Low

Risk Level High Medium Medium Medium Medium

Risk Source: 1. Internal (Database Management)

a. Incomplete Documentationb. SSD FHS: Partial compliance to

Survey template c. SSD WRS: Outdated secondary

database2. External (access to online databases)

a. Network connectivity (broken links)b. Non User-friendly interface

Risk mitigations:1. Internal (Database Management)

a. Explore avenues to encourage staff to comply

b. Promote the usage of the FHS Standard Template

c. Frequent monitoring of online and published sources

2. External (access to online databases)a. Frequent monitoring of network

resource availability b. Redesign interface


Resource requirements

Responsibility Target date of implementation

1. Develop standards for data documentation

2. Explore web tool applications that can monitor web access downtime

Funding/ Workshop/ Staff timeFunding

SSD staff

SSD-RDM

1. July 2012

2. May 2012

2023-05-03

Risk 4: Inaccurate and low quality research data gathered2008 2009 2010 2011 2012

trendingImpact

High Medium Medium Medium MediumLikelihood Low Medium Medium Medium Low

Risk Level Medium Medium Medium Medium Low

Risk Source: 1. Human behavior (human error, poor judgment)

from outsourced personnel 2. Inadequate levels of skills of some NARES

partners

Risk mitigations:1. Closed supervision and monitoring by SSD

staff2. Training and capacity building of NARES

partnersAdditional actions to meet

gaps:Resource

requirementsResponsibility Target date of

implementation

1. On-site data audit (verification and evaluation of data quality)

2. Use of digital technologies in data collection

Funding and SSD Staff time and NARES partners

Funding, Staff training

SSD staff, collaborating OUs, NARES partners and DPPCSSD Staff

Continuous implementation

On-going

2023-05-03

Risk 5: Delayed completion of data analysis and research reports2008 2009 2010 2011 2012 trending

ImpactMedium Low (?) High High High

Likelihood Low Low Medium Medium Low

Risk Level Low Low High High Medium

Risk Source: 1. Physically hazardous environment - Delayed

completion of data collection due to natural calamities, political unrest and insurgencies

2. Delayed completion of data collection and processing

3. Delayed completion of data analysis and research reports

Risk mitigations:1. Reschedule of data collection period 2. Promotion of digital household survey using

tablet PC 3. Closed coordination with NARES partners

and additional manpower




1. Acquisition of tablet PC

2. Assessment/ Development of tablet applications in digital household survey

1. Funding, Training

2. Funding, Training

1. SSD RDM/ IT Coordinator2. SSD RDM/ IT Coordinator

1. Mar. – Dec. 2012

2. Mar. – Dec. 2012

2023-05-03

Risk 6: Scientific misconduct2008 2009 2010 2011 2012 trending

Impact High High

Likelihood Low Low

Risk Level Medium Medium

Risk Source: 1. Possibility of data fabrication by staff or

partners/collaborators2. Career pressure to publish papers3. Plagiarism; Self-plagiarism

Risk mitigations:1. Compliance with Code of Conduct2. Peer reviews3. Checking/Validation of data from partners4. Training of NARES partners5. SSD Research Database Management Team

performs quality checking (primary data) during re/entry to SSD farm household database.




1. Info campaign on new publication guidelines as soon as available

2. Enhance awareness on plagiarism

3. Implement Data Access Policy for SSD

1. Staff time

2. Staff time

3. Staff time

OU Head

SSD Staff

SSD RDM

On-going

On-going

Mar. 2012

2023-05-03

Risk 6: Workplace safety 2012 trending

Impact MediumLikelihood Medium

Risk Level Medium

Risk Source: 1. Slippery floor and stairways during rainy

days2. Eye discomfort due to too much glare

3. Installation flaw causes concern and discomfort

i. Breakage of cubicle partition glassii. Ergonomic issues

iii. Inadequate warning signage on glass walls

4. Health risk due to sudden exposure to non-air-conditioned areas of the office building

Risk mitigations:1. Installation of devices to prevent rain water

intrusion 2. Installation of appropriate tint/ blinds

3. Evaluation of existing installation (ex. emergency lights, reinforcement and frosting of glass cubicle partition)

4. Installation of adequate Ventilation system


Resource requirements Responsibility Target date of implementation

Coordinate with Safety, PPS, and HRS

Funding, Staff time SSD, Safety, PPS, HRS heads

On-going, ASAP

2023-05-03

Risk Level matrix

Risk Impact/ConsequenceHigh Impact:Failure of addressing the risk has the potential to significantly damage or destroy the effective functioning of IRRI or its future viability, particularly through loss of important donors’ confidence or major financial or reputation loss; Also includes potentially significant employee health and safety hazards. Impact will affect the whole institute.Medium impact:Failure of addressing the risk has the potential to damage important aspects of IRRI’s functions or future viability, which would require management effort and time to recover. Impact will affect several units in the institute.Low impact:Failure of addressing the risk has the potential to damage particular aspects of IRRI’s functions, drawing on significant management effort if an adverse event occurred, but not expected to damage the overall medium-long term operations of IRRI. Impact will affect the concerned unit only, or just a few units in the institute.

Risk LikelihoodHigh Likelihood:Risk is almost certain or likely to happenMedium Likelihood:Risk is most likely to happenLow likelihood:Risk is unlikely or rare to happen

Defining the level of risks Once you find the intersection between the likelihood and the consequences, you have determined the level of risk. What does it mean in terms of managing the risk?

High risk: Significant senior executive management attention is needed and investments in additional planned mitigating elements or (where the risks are external and cannot be controlled) closed monitoring of external factors together with contingency plans may be required.

Medium risk: Periodic senior management attention should be given to these, through management information reporting. Control systems or contingency plans should be in place and regularly reviewed to ensure effectiveness/appropriateness.

Low risk: Can be managed through routine procedures, unlikely to need significant application of resources. Subject to periodic evaluation in terms of whether the risk rating should be revised,

2023-05-03

Risk Register SSD 2011 - 2012

Documents

Transcript of Risk Register SSD 2011 - 2012