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Rye St Antony School Date of Assessment: Updated 16 September 2020

Rye St Antony School, Pullen’s, Headington, Oxford. OX3 0BY

Description of work activity / process being assessed:

Exposure to and transmission of Covid-19 as a result of any work-related activities.

Persons exposed: Type of assessment:

Children Employees

Full School Re-opening 7 September 2020

Contractors Change in process following the Corona Virus outbreak Visitors / Members of the public

Operational review

COVID – 19 (Corona Virus) Symptoms – the most common are:

a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)

a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)

loss of taste and smell

As well as referring to our specific circumstances this risk assessment is also based on the official UK Government guidance available at https://www.gov.uk/coronavirus and HSE guidance www.hse.gov.uk/news/coronavirus.htm and www.hse.gov.uk/news/working-safely-during-coronavirus-outbreak.htm that was current at the time of writing Official guidance will be regularly reviewed in case the control measures we have implemented need adapting.

This risk assessment considers various areas including site, colleagues, child and insurance implications.

Key areas include:

Communicating with colleagues

Managing their anxiety

Health checking / occupational health

Action required if employees are unwell

RISK ASSESSMENT

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Understanding specific needs such as:

o Vulnerable persons and pregnant women to follow current medical and government advice to social distance

o Domestic circumstances including household isolation

o De-furloughing, e.g. who comes back and when? (People will need to know in advance so they can plan)

The need for social distancing and business continuity

Consider shift work for catering and domestic staff

Infrastructure of the organisation looking at the various functions

Child, parent, guardian, carer interaction

Colleague working conditions

Introduction of controls

Social distancing or face coverings where social distancing is not possible

Enhanced cleaning

Additional facilities to hand wash

Personal Protective Equipment (PPE) for the Health Centre and treatment of anyone who presents as unwell

Person appointed to control the COVID-19 risk – Teresa Hudson

Enhanced coverage for first aid

A designated COVID-19 centre set up

Hazard:

Control Measures in Place Additional Control Measures Who will complete?

By when? Date completed:

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Exposure to Covid–19 (coronavirus):

Various controls have been put in place based on guidance from World Health Organization, NHS and UK Government https://www.gov.uk/coronavirus This guidance is regularly checked to ensure the risk assessment, safe systems and controls in place are following the latest advice. The school has signed up to the BSA COVID-19 Charter The sections below identify controls that have been put in place in respect of specific considerations.

Regular updates from ISBA, BSA, GSA, GOV.uk Monitoring any changes the risk assessment will be amended as a working document.

JCr/TH/SLT 20/8/20

20/8/20

Considerations Control Measures in Place Additional Control Measures Who will complete?

By when? Date completed:

Reopening date(s)

The school setting is open to all pupils from Nursery through to Year 13. A staggered start and end time to the day is in place using both entrances and exits to school. Induction for new pupils and the Prep School on 7/9/20 ensures that all pupils understand the controls in place for their wellbeing.

Prior to re-opening / extending opening of site specific infection prevention and control measures were put in place (see below)

Prior to re-opening (either in full or re-opening currently closed areas) a deep clean of those areas was carried out.

Boarders returning from countries without an airbridge are quarantining in school for 14 days before the start of term. They are collected from the airport and have individual rooms with their own bathrooms and toilets. They are isolating in the boarding house and supported by four members of staff for the three children quarantining.

Induction for younger and new pupils to school. All pupils taken through Covid- safe measures.

See all detail below Signed up to BSA Covid Charter. Quarantining pupils and all boarding staff to follow Government guidelines on isolation and social distancing during the 14-day period.

JCr/TH/SLT

TH/ Cleaning staff CPe/LH

7/9/20 20/08/20 20/8/20

7/9/20 20/8/20

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Infection prevention and control Measures put in place to minimise the risk of infection follow this hierarchy:

o Avoid contact with anyone with symptoms

o Maintain social bubbles o Frequent hand cleaning and good

respiratory hygiene practices o Regular cleaning o Minimising contact and mixing

across bubbles for staff o Re-designation of communal areas

of school for staff

When applying these controls it is acknowledged that early years and primary children cannot be expected to remain 2m apart from staff and other children outside their bubbles.

where it is not possible for staff to remain 2 metres apart, they should work side by side, or facing away from each other, rather than face to face

where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible and take place in a well-ventilated space.

Individuals (staff, volunteers, children, etc) who have coronavirus symptoms, or who have someone in their household who does, are instructed to not attend the setting in line with Government guidelines, but to notify a member of SLT in accordance with the Absence Policy.

Clear communications setting out attendance procedures are sent to all staff, volunteers, parents and guardians / carers.

Tissues in classrooms Pedal bins in all classrooms 32 Sanitiser units are installed at key locations and at entrances and exits to buildings. Cleaning Fluid and paper towels Clear communication to all pupils, parents and staff, to ensure understanding Screens in place as necessary, 2m distancing measures, posters, and tape in place No large, communal areas for staff to gather and all meetings will be online to minimise face-to-face contact. In corridors where social distancing is not possible, for those aged 11+ is encouraged. See Return to School booklet Staff to be reminded at the Staff Meeting or briefings (minutes are emailed to all staff) Return to school communication sent to

TH/WR/MB/ Teachers /children JLC/TH JLC/TH SLT / staff

7/9/20 7/9/ 20 04/09/20 10/8/20 and 20/8/20

7/9/20 7/9/ 20 10/8/20 and 20/8/20

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This is reinforced by information on our website and displayed at entrances.

Individuals (staff, volunteers, children, etc) are encouraged to clean hands more frequently than usual, washing hands thoroughly for 20 seconds with running water & soap and drying them thoroughly or using hand sanitiser ensuring all parts of the hand are covered.

Information is provided, posters are displayed around school, and hygiene is covered at an appropriate level in lessons for children.

The ‘catch it, bin it, kill it’ approach to good hygiene is promoted.

Frequently touched surfaces are regularly cleaned using suitable products.

Classroom layouts are adjusted to minimise contact e.g. by ensuring all desks face the front and there are gaps between them. ‘Bubbles’ have been allocated rooms for non-practical lessons and teachers will move to the classes to minimise crossover of ‘bubbles’.

Where practical timetables etc have been altered to minimise contact and mixing e.g.:

o so that children only mix in a small consistent group during the day and on subsequent days.

o so that groups use the same classroom / area during the day.

o so that the same teachers / staff are assigned to each group (allowing for subject specialist

parents on 10/8/20 and 19/8/20 Protocol for teaching staff updated and to be reissued for 7/9/20 Regular hand washing will be encouraged Posters displayed Distancing floor strips Monitored by staff and managed accordingly /regular cleaning Social bubbles for pupils established in school Segregation into groups / bubbles. School areas separated for year groups

SLT/teachers

7/9 20 7/9/20 7/9/20

Ongoing 7/9/ 20 Ongoing 7/9/20 7/9/20 7/9/20

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rotation of staff in college and secondary schools) during the day and on subsequent days.

o by staggering breaks to limit the numbers circulating in corridors etc.

o by staggering lunch breaks manage numbers using dining rooms.

o by staggering start and collection times to minimise congestion at entrances and exits.

Where possible rooms will be accessed directly from the outside or by using the shortest practical indoor route.

Doors are propped open where it is practical and safe to do so, to minimise touching of handles.

Windows are kept open where practical to maximise ventilation.

Where practical one way circulation is in place.

Children will be instructed to clean hands before entering dining room and will remain in their groups and separate from other groups.

Separate dining tables in separated bubble areas – staggered lunchtimes for all pupils.

Lunch times will be staggered and spread across two dining rooms. Shortest route Fire doors are automated and open and where necessary, open on Doorguards Directional arrows would be placed to indicate direction of traffic flow. Reminders to pupils about social distancing in corridors. Face coverings for age 11+ are encouraged in corridors of Rendall Building

SLT/teachers

7/9/20

Ongoing

7/9/20

7/9/20

7/9/20 Ongoing Ongoing 7/9/20 7/9/20

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Where it is not possible to manage numbers in dining room lunch for pupils will be provided elsewhere in school.

Numbers of children using toilets at any one time will be managed.

Any outdoor equipment will only be used by single groups at a time and will be cleaned between groups.

Halls, dining room and sports facilities (indoor and outdoor) will be used at half capacity, with different groups kept separate and will be cleaned between groups.

Use of staff rooms and offices is staggered to limit occupancy and enable 2m distancing to be maintained. The use of hot desks and spaces will be avoided where possible, any hot desks, etc, will be cleaned / disinfected between use.

Sharing of stationery and equipment is avoided where possible, any shared resources and surfaces are frequently cleaned.

Regular checks on cleaning of toilets and communal areas Areas will be marked by individuals responsible for their area of responsibility Staff room will not be used during this time as a communal space Each child will have his/her own stationery assigned to him/her. Individual risk assessment in place for practical subjects eg Food, Art, Science. All work to stay in school unless photographed and emailed home. Children may bring own devices to school. Staff encouraged to sanitise before and after use of photocopiers

Cleaning staff to monitor and clean as necessary Teachers TH/JCr

SLT/HoDs Teachers All staff

7/9/20

7/9/20

20/08/20

7/9/20 7/9/20 Ongoing 7/9/20 Ongoing Ongoing Ongoing

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Hard to clean items have been removed from classrooms.

The exchange of take-home resources between children and staff is limited where practical.

Additional sanitising facilities are provided around the premises and at entrances.

Parents, guardians and carers are discouraged from congregating at entrances to the premises, signs are displayed.

Parents, guardians and carers are requested to not enter the premises except with prior agreement e.g. because of a child’s particular care needs.

Where practical arrangements will be made for any contractors to attend out-of-hours to carry out any service, repair, maintenance etc work.

Any School lettings groups will abide by this risk assessment and will also provide their own risk assessment. They will not come into contact with school staff or pupils. Areas to be fogged as a safety measure.

Visitors to school will be kept to a minimum and be pre-arranged. Visitors are provided with guidance and site rules.

Behaviour and Attendance policies have been reviewed to ensure they cover COVID-19 issues.

Segregation and staggering will be followed at entrances Will be managed accordingly through correspondence with parents Segregating work teams as required Updated Safeguarding policies to include KCSIE 2020 and updating protocol for staff. Updating protocol

TH/JCr New sanitiser stations installed

SLT / Safe-guard lead

Ongoing as required

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Parents have been advised about daily temperature checks on all staff and pupils and the need for isolation in case of developing symptoms or being included in Test and Trace

Staff have been asked to advise HR if they have travelled overseas during the holiday period.

for online learning for the start of each term Letter sent to parents on 20/8/20. Email sent to staff 02.09.20

JLC EMP

Personal hygiene and etiquette

Staff and volunteers are reminded of the importance of maintaining good personal hygiene and are instructed to follow good Covid-19 etiquette including:

- Cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze.

- Put used tissues in the bin straight away.

- If you do not have a tissue, use the crook of your arm / sleeve

- Wash your hands with soap and water often – use hand sanitiser gel if soap and water are not available.

- Try to avoid close contact with people who are unwell.

- Clean and disinfect frequently touched objects and surfaces.

- Do not touch your eyes, nose or mouth if your hands are not clean.

- Limit travel where possible to reduce potential exposure.

- Ensure vulnerable persons (elderly, pre-existing health condition, lower immunity etc.) are individually assessed.

Teachers will regularly remind pupils Teachers were reminded in training by the nurse given on 1/6/20 and updated training will be given on 3/9/20 in the staff meeting.

SLT / Teachers / Pupils

Ongoing Ongoing

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Staff and volunteers will help to educate children at an age appropriate level in good practices

Will form part of the lesson plan and development time each morning with classes

Personal Protective Equipment (PPE)

Note: Current DfE guidance is that wearing a face covering or face mask in schools or other education settings is not generally recommended and that schools and other education or childcare settings should therefore not require staff, children and learners to wear face coverings.

PPE will continue to be provided for health care and used in accordance with normal job requirements.

When a child is unwell they will be sent to the Health Centre and triaged accordingly.

Normal duties Covid Centre established in addition to Health Care Centre.

School Nurse

School Nurse

/ SLT

7/9/20 7/9/20

7/9/20 7/9/20

Clinically vulnerable children

Children classed as clinically extremely vulnerable due to pre-existing medical conditions are advised to attend school as normal unless directed otherwise by a medical practitioner

If a child needs to isolate for any reason such as a family member testing positive or contact through Test and Trace, we will continue to liaise with parents, guardians, carers, etc, to provide online learning to ensure these children do not attend the setting at this time.

The situation will be continually reviewed should medical advice change.

N/a - will amend if and when required N/a N/a

Class/group sizes

Classes / group sizes are arranged to allow children and small groups (e.g. in EYFS) to keep socially distanced except for low risk brief transitory contact such as passing in a corridor.

Groups arranged in small bubbles. Social distancing encouraged where possible in EYFS across the bubbles following Government guidelines.

SLT / teachers

1 June 20 1 June 20

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For early years foundation stage (EYFS) existing staff to child ratios continue to apply and these are used to group children.

In the event of isolation of staff members and a shortage of teachers, teaching assistants are allocated to lead groups under the direction of a teacher.

Desks are spaced as far apart as possible and are front facing.

If someone becomes unwell on site

If someone becomes unwell with a new, continuous cough or a high temperature they will be sent home and advised to follow the COVID 19 guidance for households with possible coronavirus infection guidance.

If a child is awaiting collection, if possible they will be moved to the Health Centre or The Croft (Covid Centre) where they can be isolated behind a closed door, and with appropriate adult supervision in PPE if required e.g. depending on the age of the child. Ideally with a window open for ventilation.

If the child can’t be isolated, then they will be moved to an area which is at least 2m away from other people.

Where possible if they need to use a cloakroom while waiting to be collected, they will use a separate bathroom which will be cleaned and disinfected before being used by anyone else.

PPE will be provided for and worn by staff caring for the child who is showing signs of Covid while they await collection if a distance of 2m cannot be maintained (see PPE above).

Emergency contact numbers are available, and parents will be updated accordingly Child will be kept in either of the two collection first aid points and accompanied by the School Nurse or appropriate adult Separate cloakroom allocated School Nurse on call in school will use PPE and then shower and change after isolating with a child.

SLT/teachers SLT/ teachers

20/8/20 20/8/20 Ongoing

Ongoing Ongoing Ongoing

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The member of staff who helped the individual does not need to go home unless they develop symptoms themselves. (in which case a test is available)

Individuals will wash their hands thoroughly for 20 seconds after any contact with someone who is unwell.

The affected area will be cleaned with disinfectant once the person with symptoms has left.

If we, or a member of staff, needs clinical advice, they should go to NHS 111 online, or call 111 if they don’t have internet access. In an emergency, call 999 if they are seriously ill or injured or their life is at risk. Do not visit the GP, pharmacy, urgent care centre or a hospital.

If there is a confirmed case (i.e. a child or member of staff tests positive) the rest of the class or group will be sent home and advised to self-isolate for 14 days in line with current guidance and advice.

School to contact 119 for advice about Coronavirus in the event of any difficulty in school.

Risk assessment will be forwarded to all relevant persons

Cleaning team

Cleaning

Routine cleaning

Site has been deep cleaned prior to opening with products from approved lists from governing authorities.

On-going cleaning regimes on site have been reviewed and enhanced where required e.g. Extra cleaning of shared equipment such as printers, frequently touched areas e.g. Controls, computers, door handles, tools, intercoms, etc.

Cleaning regime will be monitored and altered as required

WR/MB Cleaning team

Completed 20/08/20

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Bins in classrooms are emptied regularly.

Personnel carrying out cleaning are provided with suitable PPE for the task e.g. Disposable gloves, aprons etc.

Personnel carrying out cleaning will wash their hands for 20 seconds after cleaning and removing PPE.

Cleaning after suspected case of coronavirus

Public areas where a symptomatic individual has passed through and spent minimal time e.g. corridors, but which are not visibly contaminated with body fluids will be cleaned thoroughly as normal.

All surfaces that the symptomatic person has come into contact with will be cleaned and disinfected using either a combined detergent disinfectant

solution at a dilution of 1,000 parts per million available chlorine; or

a household detergent followed by disinfection (1000 ppm av.cl.). Follow manufacturer’s instructions for dilution, application and contact times for all detergents and disinfectants; or

if an alternative disinfectant is used within the organisation, this should be checked and ensure that it is effective against enveloped viruses.

Cleaning will be carried out in line with National Institute for Health Protection guidance Covid-19: cleaning in non-healthcare settings.

As per normal All arrangements in place Cleaning products are suitable for use in COVID-19 circumstances

WR/MB Cleaning team

WR/MB

Cleaning team/ maintenance

20/8/20 20/8/20 20/8/20

Ongoing Ongoing 20/8/20

Waste

Waste will be put in a plastic rubbish bag and tied when full.

WR/MB cleaning team/ maintenance

20/8/20 Ongoing

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Additional bins provided where required to allow for safe disposal of waste.

Waste from possible cases and cleaning of areas where possible cases have been (including disposable PPE used by cleaners) will be double bagged, tied and placed in a secure location for 72 hours or until negative test results are confirmed (whichever comes first) after this the waste can be disposed of as normal.

If such waste cannot be securely stored for 72 hours then the local waste collection authority will be contacted to arrange collection as a Category B infectious waste.

First Aid and Fire Warden Adequate numbers of “first aiders” / first aid appointed persons on site.

Adequate number of fire wardens on site.

Internal checks e.g. fire call point checks, emergency lighting, first aid box checks etc are undertaken.

Fire/evacuation drills will resume as normal but socially distanced to prevent gathering of customers, colleagues, etc, in one location(s).

First Aid qualified staff on site at all times Some staff are Fire Marshalls Weekly Children reminded of fire drill and evacuation procedures

School Nurse/SLT TH Maintenance Team Teachers

20/8/20 20/8/20

Plant and Equipment Thorough examination and testing of local exhaust ventilation (LEV) e.g. in science labs and workshops, lifting and pressure equipment during the Coronavirus outbreak are undertaken. Site follows HSE guidance. The HSE have published further detailed guidance during Coronavirus outbreak. See further reading.

Internal inspections e.g. ladder checks etc are undertaken.

All equipment in date as per requirement Maintenance Team continue regular inspections

20/8/20 20/8/20

Air Conditioning

Most air conditioning systems do not need adjustment, however where systems serve

All aircons adapted to COVID-19 requirements

20/8/20 20/8/20

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Review period: After any UK Governmental Department announcement.

Photo evidence

ON FILE

KEY S McG Mrs Shuna McGregor (Chair of Governors) JCr Miss Jo Croft (Head) Safeguard Lead Mrs Jo Creber (Acting Deputy Head) TH Mrs Teresa Hudson (Bursar) WR Mrs Wendy Rolfe (Housekeeper)

multiple buildings or if unsure, advice will be sought from the heating ventilation and air conditioning (HVAC) engineers.

Doors and windows are kept open where possible to encourage ventilation.

Legionella

Where practical when sites are temporarily unoccupied a maintenance presence will be kept up to enable routine maintenance to be carried out including measures such as regularly running taps, showers, flushing toilets etc to minimise the risk of stagnation and bacterial growth in water systems.

Legionella company contacted prior to the site re-opening e.g. chlorination, flushing the system etc.

Whole site monthly Legionella checks continue monthly. N/a

Outdoor equipment and areas Outdoor equipment is ‘fogged’ using the Viro Smart with Viro-sol disinfectant daily.

Gate(s) are cleaned under this regime

Cleaning team/ Maintenance

Ongoing Ongoing

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Further Reading Government https://www.gov.uk/coronavirus Coronavirus – Education and Childcare https://www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings

https://www.gov.uk/government/publications/what-parents-and-carers-need-to-know-about-early-years-providers-schools-and-colleges-during-the-

coronavirus-covid-19-outbreak/what-parents-and-carers-need-to-know-about-early-years-providers-schools-and-colleges-in-the-autumn-term

National Institute for Health Protection - COVID-19: cleaning in non-healthcare settings

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings

HSE www.hse.gov.uk/news/coronavirus.htm First Aid

https://www.hse.gov.uk/coronavirus/first-aid-and-medicals/first-aid-certificate-coronavirus.htm

RIDDOR www.hse.gov.uk/news/riddor-reporting-coronavirus.htm Health Surveillance

https://www.hse.gov.uk/coronavirus/health-surveillance.htm PPE and Examination (work equipment)

https://www.hse.gov.uk/coronavirus/ppe-face-masks/index.htm