Risk Assessment - StallardKane Associates · Web viewDue to MOT and servicing extensions provided...

Risk Assessment NOTE: Before completing this risk assessment please see guidance notes towards the end of the document.

Identified Hazards

Who may be affected

Risk Level before control measures

S x L = R

Existing control measures Additional Control measures required

To be actioned by

Completion date

Final Risk levelS x L = R

S L R RR S L R RR

General Competence

Accidents due lack of training,

competence, and servicing

Untrained EmployeesOthers in the area

5 4 20 VH Drivers should be trained, authorised and competent or under supervision for training

Internal and External Services and Maintenance records to be kept for Vehicles

PPE – High-Viz, Safety Footwear. Training standards and recruiting

inexperienced drivers during this time is not advisable and should be avoided until they can be trained to become competent

Regular safety briefings carried out

The Risk Assessment contents to be communicated to all affected employees and signatures of understanding gained.

Due to essential MOT Inspections and Servicing being extended by 6 months, driver should complete daily vehicles inspections to aid identify any potential issues.

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© Stallard Kane LtdEvery effort has been made by Stallard Kane Ltd to ensure that the information given is accurate and not misleading. However, we cannot accept responsibility for any loss or liability perceived to have arisen from the use of any such information. Only Acts of Parliament and Statutory Instruments have the force of law and only the courts can authoritatively interpret the law.

Date:

Assessors Name: Reference Number: Review Date: Ongoing (at least weekly or as per government guidance

updates)

Endorsed By: Signature: Position: Date:

Description of assessment Coronavirus (COVID-19) – Delivery Vehicles

Location Details Various


Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

COVID-19

General

Employees, client, public

5 3 15 H Anyone who meets one of the following criteria must follow the Governments guidance on Self Isolation:

Has a high temperature, loss / change in taste or smell or a new persistent cough?

Is a vulnerable person (by virtue of their age, underlying health condition, clinical condition)?

Is living with someone in self-isolation or a vulnerable person.

Request that the individual be tested as per the test and trace guidelines

If a positive test is given, assess all other employees who may have been in close contact with the individual for 15 minutes or over and then follow the current government self-isolation and test and trace guidelines.

Isolate the area/s that the individual has spent time in for 24 hours

Following the 24-hour isolation of the areas, carry out a full deep clean of each area before any work re-commences within those areas

Guidance on self-isolation found via the Government website.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


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S L R RR S L R RR

COVID-19

Somebody showing

Symptoms


5 3 15 H Return home immediately Avoid touching anything Cough or sneeze into a tissue and

put it in a bin, or if they do not have tissues, cough and sneeze into the crook of their elbow

They must then follow the guidance on self-isolation and not return to work until their period of self-isolation has been completed.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Travelling to and from Depot

before and after work


5 3 15 H Where possible all workers should travel to their depot alone using their own transport.

If workers have no option but to share transport: o Journeys should be shared with

the same individuals and with the minimum number of people at any one time.

o Good ventilation and facing away from each other may help to reduce the risk of transmission.

o The vehicle should be cleaned regularly using gloves and standard cleaning products, with particular emphasis on handles and other areas where passengers may touch.

Workers should avoid public transport.

Hand cleaning facilities to be provided within the vehicle. Sanitisers and wet wipes.

Driving distances must be reasonable, as per driving policy, so that overnight stays are not needed.

Emergency procedure to be reviewed and communicated on how someone taken ill would get home or to hospital

Additional parking spaces may need to be added to Depot

Depots will need extra supplies of soap, 60%+ alcohol-based hand sanitiser and paper towels and these should be securely stored

In line with the government guidance in regard to travelling on public transport, face coverings should be considered for shared vehicles.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Depot Access Employees, client, public

5 3 15 H Stop all non-essential visitors. Start and finish times to be

staggered to reduce congestion. Plenty of space to be available to

ensure operatives are keeping 2m, or 1m plus where 2m is not possible, as a minimum.

This may include widening walkways or having one-way systems.

Monitor Depot access points to enable social distancing – you may need to change the number of access points, either increase to reduce congestion or decrease to enable monitoring.

All entry systems which require skin contact i.e. fingerprint scanners should be removed or disabled.

All workers to wash and clean hands for 20 seconds before entering or leaving site.

Regularly clean common contact surfaces in reception, office, access control and delivery areas e.g. turnstiles, screens, desks, particularly during peak flow times.

Consider arrangements for monitoring compliance.

Reduce the number of employees at base depots or distribution centres.

Depots will need extra supplies of soap, 60%+ alcohol-based hand sanitiser and paper towels and these should be securely stored.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Sharing Delivery Vehicles at Work

Multi use vehicles

Start of the Vehicle Checks

Drivers / Plant Operators

5 3 15 H When driving vehicles at work or between Depot locations workers should travel alone. If workers have no option but to share a vehicle, even as part of a Shift rotation then they should: o Share with the same individuals

and with the minimum number of people at any one time

o Wherever possible maintain a distance of 2m, or 1m plus where 2m is not possible, and avoid touching their faces

o Maintain good ventilation (i.e. keeping the windows open) and face away from each other during the journey

o Wash their hands for 20 seconds using soap and water or hand sanitiser if soap and water are not available before entering and after getting out of the vehicle

o Regularly clean the vehicle / plant in between uses with gloves and standard cleaning products, with particular emphasis on handles and other surfaces which may be touched during the journey

To minimise the risk of infection in the cab and load bay at the start of every working day, clean any areas likely to be touched by the driver or passengers. These should include:o Steering wheel, o Gear selector, o Handbrake, o Ventilation controls,o Radio/infotainment, o Seat controls, o Seat belts, o Grab handles o Mirror adjusters.o Clean outside and all

handles and doors pay close

o Fuel flap and filler.

Be prepared for driver swap and remember to clean as per above.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Sharing Delivery Vehicles at Work

- Continued

Multi use vehicles

Start of the Vehicle Checks

Drivers / Plant Operators

5 3 15 H Mandatory requirement for safety boots, mask, gloves and high-visibility vests to be worn at all times in Depot yards.

Drivers to ensure cab steps are kept clean and free from build of mud etc

Ensure vehicle is parked on firm level ground, avoid and be aware of potholes, uneven surfaces, drop kerbs etc.

Drivers must not and are instructed not to jump out of cabs when exiting – use steps provided.

Ensure when getting in/out of cabs, 3 points of contact are maintained at all times using handles provided. Constantly clean these handles and wear gloves.

Clean the cab to reduce the spread of germs when you cough or sneeze, cover your mouth and nose with a tissue, or your sleeve (not your hands) if you do not have a tissue, then wash your hands or use a hand sanitiser.

Check who you are visiting.to see if they are showing any symptoms of COVID-19.

Arrange a delivery spot that keeps you away from that person.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Loading/ Unloading at

Depot or Collection Point

Untrained Employees

Others in the area

5 4 20 VH Try to schedule collection/ delivery times at the depot.

Make sure the same people are paired together if they must be in close proximity (if pairs are required)

Arrange non-contact deliveries where possible with clients. Pre-paid is always best.

Avoid exposure to large crowds and rush hours, so make early or later deliveries if possible

Have single employees load or unload vehicles upon arrival.

Have drivers stay in their vehicles if possible and not be involved in the loading /unloading. The less human contacts the better

Ensure Hand sanitizer or wipes are kept in the cabin at all times


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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Driving on public highways to and

from Depots–

Working in pairs.Potential for

fatality or serious injury in the event of a road accident

Maintenance

Pedestrians, drivers, other road users

5 4 20 VH All company owned vehicles will be maintained in accordance with the manufacture’s guidance. All legal inspections such as MOT’s and regular inspections for goods vehicles will be undertaken and records maintained.

All employees will drive in accordance with the highway code at all times – observing local speed limits

Only suitable licensed drivers will be allowed to operate company vehicles.

Periodic drivers licence checks undertaken on all drivers

Drivers / traffic planners to identify routes with low bridges in advance where possible for drivers to avoid contact.

Due to MOT and servicing extensions provided by DVSA and Government authorities these have been extended by 6 months. This means the drivers are required to take more stringent inspection s of their vehicles to ensure they are roadworthy and fit for purpose.

Good ventilation (i.e. keeping the windows open) and facing away from each other may help to reduce the risk of transmission

The vehicle should be cleaned regularly using gloves and standard cleaning products, with emphasis on handles

Emergency procedure to be reviewed and communicated on how someone taken ill would get home or to hospital

Hand cleaning facilities to be provided at all entrances and exits for site.

Driving distances must be reasonable, as per driving policy, so that overnight stays are not needed.

These exemptions do not make you above the law. You must still stick to your Policies and Procedures and implement more stringent checks to be undertaken by the Drivers

All drivers must complete a stringent daily vehicle check

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Driving on public highways to and

from Depots - Continued

Working in pairs.Potential for

fatality or serious injury in the event of a road accident

Maintenance

Pedestrians, drivers, other road users

5 4 20 VH Keep up to date with these exemptions and guidelines at https://www.gov.uk/guidance/coronavirus-covid-19-mots-for-lorries-buses-and-trailers

Companies are advised to source Mobile mechanics who may come to inspect and service more serious problems in a safe and competent manner

Where possible all workers should travel to Depots alone

If workers have no option but to share transport, journeys should be shared with the same individuals

Maintenance Issues for driver to pay Specific attention to during Inspections.o Tyreso Brakeso Lightso Steeringo Number plateso Batteryo Windscreen, wipers and

screen washo Oil, water and other fluidso Load area and trailer

Depots will need extra supplies of soap, 60%+ alcohol-based hand sanitiser and paper towels and these should be securely store

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https://www.gov.uk/guidance/coronavirus-covid-19-mots-for-lorries-buses-and-trailers




Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Fatality or serious injury due to fatigue

Driving for extended periods

Fatigue

Extended Driving Hours

Drivers, other road users

5 3 15 H Drivers are to never exceed the limits of their tachographs.

Employers are to check & monitor drivers tachographs ensuring the appropriate breaks are being taken by the drivers.

Driving is prohibited when drivers are suffering from extreme fatigue. It is the driver’s responsibility to stop and rest.

Drivers are instructed that if they feel tired they are to stop in a safe place – not on the hard shoulder of a motorway as this is for emergency use only e.g. seek nearest services

If drivers are fighting to keep themselves awake, they have been instructed to stop immediately and contact the traffic office so the appropriate action can be taken.

Drivers fatigue is communicated to employees as part of the driver’s handbook.

Drivers are to report when they are feeling ill, have developed a medical condition or are taking medication that could affect their driving.

For the drivers and work in question, the EU drivers’ hours rules can be temporarily relaxed as follows:o Replacement of the EU

daily driving limit of 9 hours with one of 11 hours.

o Reduction of the daily rest requirements from 11 to 9 hours.

o Lifting the weekly (56 hours) and fortnightly driving limits (90 hours) to 60 and 96 hours, respectively.

o Postponement of the requirement to start a weekly rest period after six-24 hours periods, for after seven 24 hours period, although two regular weekly rest periods or a regular and a reduced weekly rest period will still be required within a fortnight.

o The requirements for daily breaks of 45 minutes after 4.5 hours driving replaced with replaced with a break of 45 minutes after 5.5

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Fatality or serious injury

due to fatigue - Continued

Driving for extended periods

Fatigue

Extended Driving Hours


5 3 15 H Ensure you keep up to date with the Industry with the Department for Transport pursuant to Article 14(2) of Regulation (EC) No 561/2006, which agreed to a temporary and limited urgent relaxation of the enforcement of EU drivers’ hours rules in England, Scotland and Wales.

This is strictly for drivers of vehicles involved in the delivery of food, non-food (personal care and household paper and cleaning) and over the counter pharmaceuticals when undertaking the following journeys:o Distribution centre to stores (or

fulfilment centre)o From manufacturer or supplier

to distribution centre (including backhaul collections)

o From manufacturer or supplier to store (or fulfilment centre)

o Between distribution centres and transport hub trunking

o Transport hub deliveries to stores

o This exemption does not apply to drivers undertaking deliveries directly to consumers.

Drivers’ must not use relaxation ‘a’ and ‘d’ at the same time. This is to ensure drivers are able to get adequate rest.

Please use the following link to stay up to date https://www.gov.uk/government/collections/drivers-hours-rules-and-guidance

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https://www.gov.uk/government/collections/drivers-hours-rules-and-guidance




Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Fatality or serious injury

due to fatigue - ContinuedFatigue and

Extended Driving hours


5 3 15 H Driver safety must not be compromised. Drivers should not be expected to drive whilst tired - employers remain responsible for the health and safety of their employees and other road users.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

RefuellingCOVID 19

DriversMembers of the

public

5 4 20 VH Corona virus can live on steel and plastic for up to 72 hours. Direct contact with someone infected or items they have touched could leave the virus behind, making the next person more susceptible, therefore:o Always choose off-peak hours to

refuel.o Avoid going to the Service station

during busy times of day, o Always wipe down the pump

before use.o If you have disinfectant wipes

handy, use them to wipe down the pump and the credit card keypad before getting started.

o Always cover your hands with gloves

When you are done, invert the gloves and throw them away along with your paper towels and anything else you have used as a barrier.

Always clean your hands avoid petrol station toilets if you can. Self-cleaning with sanitizer and wet wipes is safer

Going into the Service station toilets to wash your hands means you could potentially touch contaminated handles and other items and come in close contact with other people.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

RefuellingContinued

DriversMembers of the

public

5 4 20 VH o Always use disposable gloves to grab the pump handle. If you do not have any handy, try using paper towels that are often available at the pump.

o If those are not available, search your car for anything to use -- napkins are great -- as a barrier between your hand and the pump.

o Be sure to keep your hands covered when pressing buttons on the credit card keypad.

If you have to enter the Service station to pay observe the 2m Social distancing rule at all times and try to pay with a contactless card.

Use hand sanitizer to disinfect your hands after using as and before you get in the car.

If you do not have hand sanitizer handy, disinfect all the places you touched in your vehicle when you get back to the Depot.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Applying First Aid


5 3 15 H Provide additional PPE for all first aiders, this should include face mask eye protection latex gloves and apron. Gloves apron and masks should be disposed of after use and eye protection cleaned.

Limit access to first aid facilities to only trained first aid personnel and / or appointed person(s)

First aiders must wash hands before and after using the first aid facilities or applying first aid

First Aid boxes will need extra supplies of soap, 60%+ alcohol-based hand sanitiser and paper towels

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Driving Breaks and Services

Stations

Toilet and shower facilities

Employees 5 2 10 H All individuals using the facilities should be reminded to:o Wash their hands for 20

seconds, more frequently than usual, each day

o Catch coughs and sneezes in tissues or cover their mouth and nose and wash their hands immediately us.

o use hand sanitiser gel in addition to soap and water or on its own if soap and water are not available

View all posters, leaflets and other materials on display

Social distancing between individuals should be practised for anyone using the facilities – with people staying a minimum of 2m, or 1m plus where 2m is not possible, from each other

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


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https://campaignresources.phe.gov.uk/resources/campaigns/101-coronavirus-/resources

https://campaignresources.phe.gov.uk/resources/campaigns/101-coronavirus-/resources


S L R RR S L R RR

Welfare Facilities and at the Depot


5 3 15 H Welfare facilities will contain suitable levels of soap and antibacterial gel.


Employees will be asked to wash hands with soap regularly and thoroughly, for at least 20 seconds.

Tissues will be provided for all employees. Employees should use their tissues when coughing or sneezing and then place the used tissue in the bin before washing hands.

Employees are reminded to not touch their eyes, nose or mouth if their hands are not clean.

A cleaning schedule will be implemented throughout the site, ensuring that worksurfaces, door handles, taps etc. are all thoroughly cleaned with an antibacterial cleaning substance.

Should employees find they have a new, persistent cough and/or a high temperature and live alone then they are to self-isolate for 7 days.

Should employees disclose that personnel living with them are showing the above symptoms, they should be encouraged to stay at home for 14 days from the day the first person got symptoms.

High-risk employees are to self-isolate in line with government guidance.

Where employees are still expected to be at work, social distancing will be considered wherever possible.

Where still at work, breaks should be staggered to ensure that only a suitable number of personnel are in canteens/welfare facilities and that they can remain 2m apart or 1m plus where 2m is not possible.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

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Lack of awareness

Employees 5 3 15 H The latest government campaign posters will be displayed in the welfare areas and in suitable places around site.

Regular bulletins will be issued and where possible and safe to do so at an acceptable distance, toolbox talks and safety briefings will be carried out, warning employees of the risks posed by the virus as well as the control measures outlined in this assessment and from government guidance. This will include informing personnel of the known symptoms and making them aware of new Government advice as and when updated.

We will continually adopt and review new government / WHO guidance as and when it is available.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Vulnerable Groups

‘Increased Risk’

Employees

Employees 5 4 20 VH Medical questionnaires are issued upon employment.

Employees known to be at an increased risk of severe illness from coronavirus (COVID-19) to be particularly stringent in following social distancing measures.

For employees with an underlying health condition, as per the above list, the government “strongly advises” that you work from home where possible.

If your job isn’t suitable for home working the employer will consider offering you furloughed, temporarily re-deployed to a role that would allow home working for the duration of this crisis, or undertake a risk assessment to identify any additional steps that need to take, such as re-allocating some duties or providing additional personal protective equipment.

Reissue medical questionnaires to all employees and review.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

“at-risk” employees

there are some clinical conditions which put people

at even higher risk of severe illness from COVID-19

Employees 5 4 20 VH There are some clinical conditions which put people at even higher risk of severe illness from COVID-19, These people may have received letters from the NHS to state that they must self-isolate for a specific time period. People falling into this group are those who may be at particular risk due to complex health problems.

Employees must speak to their GP or care team if they have not been contacted and think they should have been.

Reissue medical questionnaires to all employee and review.

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Guidance Notes

1–4 LOW 5–9 MEDIUM 10–15 HIGH 16–25 VERY HIGH

Continue with existing control, however monitor for changes.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires attention to reduce the rating as well as regular ongoing monitoring.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires immediate attention to bring the risk down to an acceptable level.

Implement the control measures required, within the timescales given

in the risk assessment and continue to review working practices to reduce the probability of an accident to the lowest

possible level.

Stop immediately – the risk is too high.

Take immediate action to reduce the risk to

the lowest level possible.

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SEVERITY

5 Fatality – Very High Risk4 Severe incapacity – High Risk3 Absent 3 weeks – Medium Risk2 Absent less than 1 day – Low Risk1 Insignificant – Low Risk


Additional comments:1. This risk assessment needs to be discussed with employees before they operate the plant/equipment to ensure compliance with all control measures through their understanding2. Employees are to sign an acknowledgement sheet for their understanding of this risk assessment3. The risk assessment is to be reviewed on an annual basis, or sooner if changes are made to the plant/equipment or working practices, or after an accident/near miss4. This risk assessment must be approved by the nominated person for health and safety before being issued as a live document

Assessor 1 name: Signature: Date:

Assessor 2 name: Signature: Date:

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I, the undersigned, have been fully briefed on this risk assessment and other control measures in place to reduce the risk of injury to the lowest possible level. I fully understand my duties as an employee, to follow the control measures in this risk assessment and the method statement.

Employee name Job description Date Employee comments/recommendations Signature

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Risk Assessment - StallardKane Associates · Web viewDue to MOT and servicing extensions provided...

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