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Risk Assessment Full Opening Autumn 2020

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Over-arching Risk Assessed risk if no actions taken

Controls in place Considering controls in place, current risk level assessed by Headteacher

Further key actions to be taken and by when

Assessment agreed by trust ELT and date

Risk that The Wilnecote School cannot open fully to all pupils in all year groups in line with current DfE Guidance

High See Key Risk assessments below

Low Review of implementation of plan to be undertaken by SLT

Key Risks Assessed risk if no actions taken

Requirement Controls in place Considering controls in place, current risk level assessed by Headteacher

Further key actions to be taken and by when

1. Risk that an individual who is unwell with COVID-19 symptoms, or who have someone in their household who is unwell, attends school.

High Must See Individual risk assessments below

Medium See comments below

2. Risk that individuals in school do not carry out regular handwashing in line with DfE guidance.

High Must See Individual risk assessments below

Low See comments below

3. Risk that individuals in school do not practice good respiratory hygiene

High Must See Individual risk assessments below

Low See comments below

4. Risk that the cleaning regime in school is not in line with DfE guidance

High Must See Individual risk assessments below

Low See comments below

5.Risk that contact between individuals is not minimised and social distancing maintained where possible.

High Properly Consider

See Individual risk assessments below

Medium See comments below

6. Risk that PPE equipment is not worn where appropriate

Medium Must See Individual risk assessments below

Low See comments below

7. Risk that school response to infection is not in line with the DfE guidance

Medium Must See Individual risk assessments below

Low See comments below

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8. Risk that the educational provision for pupils does not return to normal

Medium Properly Consider

See Individual risk assessments below

Low See comments below

9. Risk that the trust is not a good employer Medium Properly Consider

See Individual risk assessments below

Low See comments below

Key risk 1: Risk that an individual who is unwell with COVID-19 symptoms, or who have someone in their household who is unwell, attends school. Sub-risk Assessed risk if

no actions taken Controls in place (refer to school plan) Considering controls

in place, current assessed risk level

Further key actions to be taken and by when

Children, staff or visitors attend school when they should be self- isolating in line with Public Health England guidance

High x Plan 1.5 Shared Workplace and controls on visitors to site

x Plan 2.4 Student Attendance and Expectations

x Plan 2.5 Staff Attendance

Medium x Constant scrutiny to ensure that policies are adhered to

x Continual reminders to all stakeholders about the importance of minimising transmission and the policies which ensure this: reminders to staff via briefings and Smartlog; o parents via Parentmail and website and to students via onsite posters and direct information from staff.

Where a potential case of covid-19 is identified in school it is not dealt with in line with DfE guidance

Medium x Appendix B – EOPs Section 9 x Plan 2.11 Response to infection x Local Outbreak Control Plans in place

from SCC x Infection Control Policy has been

updated by CAT and has been developed in line with DFE guidance.

Low x Remain abreast of new guidance as it is issued.

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Key risk 2: Risk that individuals in school do not carry out regular handwashing in line with DfE guidance. Sub-risk Assessed risk if

no actions taken Controls in place (refer to school plan) Considering controls

in place, current assessed risk level

Further key actions to be taken and by when

Facilities for handwashing/ sanitising are not in place

High x Plan 2.2 Student Grouping, zoning and rooming - includes zone access to discrete toilets for handwashing

x Appendix B – EOPs Section 4 demonstrates protocols for toilet use.

Low x Ongoing checks to ensure all equipment is cleaned, maintained and replenished appropriately and fit for purpose

Pupils, staff and visitors do not make use of provided facilities in line with DfE guidance

High x Plan 2.4 Student expectations and 2.6 Staff requirements, training and wellbeing

x Appendix B – Section 16 Visitor protocols in place and Reception trained in requirements

Low x Part of assembly and tutor programme - ongoing

x Constant reminders- eg. visual prompts around school are refreshed and verbal prompts from staff members in class and around the building

x Reminder to staff to act as role models in this regard

Key risk 3: Risk that individuals in school do not practice good respiratory hygiene Sub-risk Assessed risk if

no actions taken Controls in place (refer to school plan) Considering controls

in place, current assessed risk level

Further key actions to be taken and by when

Facilities for ‘catch it, bin it, kill it’ such as supplies of tissues, bins and bags are not in place

Medium x Plan support Control 3 – 12.4 classrooms

x Appendix B – EOPs Section 4

Low x Ongoing checks to ensure all equipment is cleaned, maintained and replenished appropriately and fit for purpose

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Pupils, staff and visitors do not make use of provided facilities in line with DfE guidance

High x Appendix B – EOPs Section 12

Face coverings are not removed and stored safely when entering school.

High x Appendix B – EOPs Section 1.8

Key risk 4: Risk that the cleaning regime in school is not in line with DfE guidance Sub-risk Assessed risk if

no actions taken Controls in place (refer to school plan) Considering controls

in place, current assessed risk level

Further key actions to be taken and by when

Regular cleaning of surfaces in line with PHE guidance is not in place

High x Plan 2.10 Enhanced cleaning protocols

Low x Monitoring of performance of outsource company by site supervisors

x Quality assurance ongoing

Regular cleaning of toilets in line with PHE guidance is not in place

High x Plan 2.10 Enhanced cleaning protocols

x Appendix B – EOPs Section 4

Low x Monitoring of performance of outsource company by site supervisors

x Quality assurance ongoing

Regular cleaning of equipment, both indoor and outdoor is not in place

High x Plan 2.10 Enhanced cleaning protocols

Low x Monitoring of performance of outsource company by site supervisors’ Quality assurance ongoing

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Key risk 5: Risk that contact between individuals is not minimised and social distancing maintained where possible. Sub-risk Assessed risk if

no actions taken Controls in place (refer to school plan) Considering controls

in place, current assessed risk level

Further key actions to be taken and by when

The size of groups or “bubbles” is not practical in this school’s educational setting

High x Plan 2.1 – Student Grouping, zoning and rooming

Low x Monitoring of implementation of plan

The size of groups or “bubbles” does not minimise the opportunities for interaction in this school.

High x Plan 2.1 – Student Grouping, zoning and rooming

Low x Monitoring of implementation of plan

Groups are mixed for specialist teaching, where this is not necessary

High x N/A - This does not happen Low

Where teachers and other staff, including supply and contractors, are required to move between groups they are less than 2 metres apart from pupils or other adults, where this is not necessary

High x Plan 1.5: Shared workplace x Appendix B – EOPs section 16 x Narrow corridors restrict ability to

promote 2 metre plus social distancing all the time but staff will make adjustments to support its implementation when possible

Medium x Review of compliance through staff perception survey

Adults come within 2 metres of pupils in the classroom, where this is not necessary

High x Plan 2.7: Adjustment to teaching venues and for staff movement around the site

x Appendix B – EOPs Section 12 x Staff informed they should avoid

close face to face contact and minimise time spent within 1 metre of anyone.

Medium x Ongoing reminders to staff about the requirement to maintain distance

Adults come within 2 metres of each other, where this is not necessary

High x Plan 2.7: Adjustment to teaching venues and for staff movement around the site

Low x Ongoing reminders to maintain distance.

x Clear signage and visual reminders

Older children do not keep apart from each other, where this is possible

High x Plan 2.4: Student attendance and expectations

Medium x Ongoing reminders to maintain distance

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x Students supported through staff interaction and modelling to maintain distance and not touch

through assembly/tutor programme.

Classroom set up involves pupils facing each other, where this is not necessary

High x N/A - This does not happen. See Plan 2.7: Adjustment to teaching venues and for staff movement around the site and Appendix B – EOPs Section 12

School behaviour policy does not take into account the requirement to minimise mixing of groups or individuals

Medium x Plan 2.4 Behaviour Policy revised for context

x Plan 2.1: Student grouping, zoning and rooming

x Where there may be potential mixing of year cohorts as a result of the requirement of behaviour/pastoral structures, strict zooming and social distancing will be applied

Low x Ongoing review of appropriateness of behaviour policy in this context

Checklist Plan or Risk Assessment in place

The following activities should be considered, where applicable, in school and covered by plans or risk assessments in line with the principles above to ensure the risk of contact between individuals or groups is minimised as far as practicable. This list is not exhaustive:

Yes or N/A

Start of day arrival at school Yes Plan 2.3 Appendix B – EOPs sections 1 & 2

End of day departure from school Yes Plan 2.3 Appendix B – EOPs section 8

Travel to and from school N/A Lunchtimes Yes

Plan 2.3 Appendix B – EOPs section 5

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Breaktimes Yes Plan 2.3 Appendix B – EOPs section 5

Movement of pupils between different school teaching spaces Yes Appendix B – EOPs section 6

Movement of staff between different school teaching spaces Yes Appendix B – EOPs section 6

Delivery of curriculum PE Yes Appendix B – EOPs section 7

Delivery of curriculum Music Yes – amendment to existing risk assessment

Delivery of curriculum Design & Technology Yes - amendment to existing risk assessment

Delivery of curriculum Art Yes - amendment to existing risk assessment

Delivery of practical Science Yes - amendment to existing risk assessment

Delivery of practical Drama Yes - amendment to existing risk assessment

Assemblies and other large gatherings N/A Operation of extra curricula activities N/A Operation of before and after school childcare N/A Operation of wraparound nursery childcare N/A Working with SEND children where the child’s behaviours may pose an additional risk N/A - Individual risk

assessment for EHCP students in place.

Recruitment N/A Visitors to school Yes

Appendix B – EOPs section 16

Supply and peripatetic staff operating in school Yes - amendment to existing risk assessment

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Trainee teachers and apprentices in school Yes - amendment to existing risk assessment

Gatherings of staff, eg: staffroom, meetings or training. Yes Appendix B – EOPs section 11

Delivery of catering Yes – amendment to existing risk assessment

Contractors working on site Yes Plan 1.5

Educational visits N/A One to one and catch up support Yes – amendment to

existing risk assessment Use of classroom resources t.b.c. Marking and review of pupil work t.b.c

Key risk 6: Risk that PPE equipment is not worn where appropriate Sub-risk Assessed risk if

no actions taken Controls in place (refer to school plan) Considering

controls in place, current assessed risk level

Further key actions to be taken and by when

Appropriate PPE is not worn when dealing with a child who is showing symptoms of Covid-19 and where adult cannot keep 2 metres apart

Medium x Plan 2.9: Provision of First Aid x Appendix B – EOPs section 14

Low x Ongoing review of demand for Covid 19 first aid related incidents

x First Aid team / Site supervision team to ensure that used stock is replenished in designated First Aid rooms

Appropriate PPE is not worn when a child has routine intimate care needs where PPE would normally be worn.

Low x No students on roll require provision of intimate care needs

Low x None

Key risk 7: Risk that school response to a confirmed infection is not in line with the DfE guidance (New requirement from 1 July 2020) Sub-risk Assessed risk if

no actions taken Controls in place (refer to school plan) Considering

controls in place, Further key actions to be taken and by when

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current assessed risk level

Employees are unaware of the NHS Test and Trace process and that they must have a test in the event of displaying symptoms.

Medium x Plan 2.11 Response to infection Low x Ongoing reminders for staff of the NHS Test and Trace process - – briefings and visual prompts

Employees are unaware that they must provide details of close contacts if asked to by NHS Test and Trace.

Medium x Plan 2.11 Response to infection Low x Ongoing reminders for staff of the NHS Test and Trace process - – briefings and visual prompts

Employees are unaware that they must self-isolated if they are diagnosed with Covid-19 or have been in contact with someone diagnosed with Covid-19.

Medium x Plan 2.5 Staff Attendance Low x Ongoing reminders for staff of the expectations surrounding self-isolation in certain contexts – briefings and visual prompts

Parents and carers are unaware of the NHS Test and Trace process and that their child must have a test in the event of displaying symptoms.

Medium x Plan 2.11 Response to infection Low x Ongoing reminders for parents/carers of the NHS Test and Trace process – parent communications

Parents and carers are unaware that they must provide details of close contacts of their child if asked to by NHS Test and Trace.

Medium x Plan 2.11 Response to infection Low x Ongoing reminders for parents/carers of the NHS Test and Trace process - – parent communications

Parents and carers are unaware that their child must self-isolated if they are diagnosed with Covid-19 or have been in contact with someone diagnosed with Covid-19.

Medium x Plan 2.11 Response to infection Low x Ongoing reminders for parents/carers of the expectations surrounding self-isolation in certain contexts - – parent communications

Staff, parents and carers do not inform the school if they or household member has a positive test for Covid-19

High x Plan 2.4 Student Attendance and Expectations

x Plan 2.11 Response to infection

Low x Ongoing reminders for all stakeholders of the expectations around informing the school of positive Covid 19 tests

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In the event of a positive Covid-19 case in school, school does not contact local health protection team and comply fully with their advice.

Low

x Plan 2.11 Response to infection x Appendix B – EOPs section 9

Low x Review actions following any positive test to ensure compliance and inform future practice

In the event of a positive Covid-19 case, school does not have records of close contacts made in school

High x Plan 2.1 – Student grouping, zoning and rooming

x NOPs - registers

Low x Review actions following any positive test to ensure compliance and inform future practice

Key risk 8: Risk that the educational provision for pupils does not return to normal Sub-risk Assessed risk if

no actions taken Controls in place (refer to school plan) Considering

controls in place, current assessed risk level

Further key actions to be taken and by when

A broad and ambitious curriculum is not in place Low x Plan 2.2 – Our curriculum Low x Review of provision using normal monitoring and evaluation schedule

Government funded intervention and catch up program is not effective

High x See separate Catch up intervention plan

Low x Review of catch-up intervention strategy

Appropriate integrated remote learning package is not immediately in place for individuals, groups or whole school in the event of education not being able to be provided physically.

High x Plan 2.2 – Our curriculum x Plans retains integrity of timetable

meaning that remote learning can be applied immediately if required

x Our developing expertise and experience in MS Teams since March 2020 substantially mitigates this risk

x Review and quality assurance of any remote learning implemented by the curriculum team.

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Key risk 9: Risk that the trust is not a good employer Sub-risk Assessed risk if

no actions taken Controls in place (refer to school plan) Considering

controls in place, current assessed risk level

Further key actions to be taken and by when

Employees with increased personal risks are not protected

Low x Adherence to government and CAT guidance

x Plan 2.5: Staff attendance

Low x Continue to encourage staff to talk to the leadership team about any concerns relating to their individual circumstances

Employees are anxious about coming to work due to covid-19

Medium x Plan 1.4: Consultation and communication with stakeholders – resulting in widespread consultation over plan – staff kept informed throughout planning process.

x Detailed planning to develop and support trust and confidence

Low x Senior and Middle Leadership teams demonstrate empathetic leadership and offer support for staff well being

x Wider distribution of x Ongoing communication

and feedback following full reopening

Employees are not fully trained on the school opening plan

Medium x Plan 2.6: Staffing requirements, staff training, expectations and wellbeing

Low x Ensure there is a feedback opportunity and impact evaluation following training

Employees are not fully consulted on the school opening plan

High x Plan 1.4: Consultation and communication with stakeholders

x SLT committee met on 28/06/20 and again on 29/06/20. Full SLT met on 06/07/20. Head of Faculties met remotely on 08/07/19. Staff briefing document circulated to Professional Association reps on 10/7/20 (AM) and to all staff on 10/07/20 (PM)

Low x Ongoing consultation on any amendments to the plan

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Workload once open is not achievable High x Plan 2.6: Staffing requirements, staff training, expectations and wellbeing

x Working practices in the plan are in keeping with normal workload requirements

Low x Continue to monitor workload implications using existing structures.

Resources

Government guidance:

https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools#A

Risk matrix: