RHODE ISLAND OPEN SPACE GRANTS PROGRAM ... · Web viewFor Small Development Grants, do not complete...
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RECREATION ACQUISITION AND DEVELOPMENT GRANT PROGRAM 2018 GRANT INSTRUCTION SHEET (Application Form Attached) Funding for the 2018 Grant Round will be in Three Categories: 1. Grants will be awarded for Small Recreation Development projects up to $100,000. Grants will be for 80% of the project cost and require a 20% match of which 100% may be In-kind. (For example, a $100,000 grant requires a minimum $25,000 match) 2. Grants will be awarded for Large Recreation Development projects from $100,001 to $300,000. Grants will be for 80% of project costs and require a 20% match of which 100% may be In-kind. (For example, a $300,000 grant requires a minimum $75,000 match) 3. Grants will be awarded for Recreation Acquisition projects up to $300,000. Grants will be for 50% of the project cost. Application and Award Schedule: September 1 to December 1, 2017 Application Period December 2017 to February 2018 Staff Completeness Review & RRRC Review/Scoring March/April 2018 DEM Director Announces Grant wards Who is eligible to apply? The applicant must be a municipality of the State of Rhode Island. What property is eligible? The property must be owned by the municipality and have title, adequate control and tenure of the project area in order to Recreation Grant Instructions - Page 1 of 3
Transcript of RHODE ISLAND OPEN SPACE GRANTS PROGRAM ... · Web viewFor Small Development Grants, do not complete...
RECREATION ACQUISITION AND DEVELOPMENT GRANT PROGRAM2018 GRANT INSTRUCTION SHEET
(Application Form Attached)
Funding for the 2018 Grant Round will be in Three Categories:
1. Grants will be awarded for Small Recreation Development projects up to $100,000. Grants will be for 80% of the project cost and require a 20% match of which 100% may be In-kind. (For example, a $100,000 grant requires a minimum $25,000 match)
2. Grants will be awarded for Large Recreation Development projects from $100,001 to $300,000. Grants will be for 80% of project costs and require a 20% match of which 100% may be In-kind. (For example, a $300,000 grant requires a minimum $75,000 match)
3. Grants will be awarded for Recreation Acquisition projects up to $300,000. Grants will be for 50% of the project cost.
Application and Award Schedule:September 1 to December 1, 2017 Application PeriodDecember 2017 to February 2018 Staff Completeness Review & RRRC Review/ScoringMarch/April 2018 DEM Director Announces Grant wards
Who is eligible to apply? The applicant must be a municipality of the State of Rhode Island.
What property is eligible? The property must be owned by the municipality and have title, adequate control and
tenure of the project area in order to provide reasonable assurances that a conversion of the property out of permanent outdoor recreational use will not occur. Copies of the property deeds, leases, restrictions or other appropriate documents must be on file with the municipality and provided upon request.
Ineligible Projects: Projects primarily involving planning without proposing new or expanded recreational
resources; Projects that limit public access in the number of hours available to the public and/or
locked facilities (ex. some school based projects closed to public during practice and games times);
Projects that are primarily for normal maintenance and repair of facilities.
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What conditions will the property be subject to? The property, as defined in the Project Boundary Map, must be kept available solely for
public outdoor recreation in perpetuity. All structures, land and facilities contained in the Project Boundary may not be used for non-outdoor, non-recreational purposes.
Regarding Fees: if no fees are charged to municipal residents, then fees cannot be charged to other RI residents. If fees are charged to municipal residents, then the fees to other RI residents cannot be more than twice the municipal resident fee.
DEM Recreation Easements will be required on all Acquisition Project properties. Projects are subject to review by the RI Historical Preservation and Heritage
Commission for potential impacts to historic properties. Projects must comply with all applicable governmental laws and regulations.
Project sponsors are required to: Hold public meetings to fulfill public participation and local municipal approval
requirements. This is required for all project categories regardless of funding levels. This will insure the proposed project has been thoroughly vetted and public officials and residents support the project before the application is reviewed:
Public Meeting/Hearing: Submit the agenda and meeting/hearing minutes demonstrating that the project was presented and discussed at a meeting/hearing of either the City/Town Council, Planning Board, or other similar public meeting. The notice requirement can be met through an advertisement in a local paper and/or posting on the Secretary of State’s website. The meeting can be a special public hearing or a regularly scheduled meeting with the proposed project listed as a separate item on the agenda. The proposed grant submission must be fully presented and discussed with an opportunity for public input. (Draft minutes are acceptable for the application submittal; however, final approved minutes are required prior to grant award.)
Municipal Approval: Submit documentation validating the municipality’s approval to submit the grant application to DEM. This can be an official City/Town Council letter, meeting minutes or a resolution.
Comply with the Americans with Disabilities Act (ADA) and utilize the universal design
standards. https://www.ada.gov/regs2010/2010ADAStandards/Guidance2010ADAstandards.htm
Provide a Project Boundary Map with the Application that clearly identifies the project area and parcel boundaries. The project area delineated on the Project Boundary Map must remain dedicated to public recreational use in perpetuity.
Comply with municipal purchasing procedures including competitive bidding and proper advertisement.
Install suitable signage providing permanent public acknowledgment of financial assistance by the State Bond Funds at the project site.
Submit Status Reports at time intervals to be designated and a Final Project Report within 30 days of project completion.
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How to Apply:
A separate application is required for each property and grant request.
Download the 2018 Recreation Grant Application Form from the DEM website at http://www.dem.ri.gov/programs/planning/grants/index.php
Save the application form on your computer and enter the information in the space provided.
For Acquisition and Large Development Grants complete the entire application including Priority Rating System Questions. For Small Development Grants, do not complete the Priority Rating System questions. In Section D (Project Merit) Complete either Section D1 for Acquisition Grants or Section D2 for Large Development Grants.
Please be concise and stay within the space provided. If you are referencing reports and documents that are available on the internet, provide links to access them instead of copying the full report in the application or as an attachment.
Email the following as attachments to [email protected] prior to the grant deadline:
o Application form (delete the 1st three instructions sheets if necessary)o Project Boundary Map o Site Plan showing details of the proposed project. o Master Plan for the project if applicable.o Documents demonstrating public participation and municipal approval (See
Questions 19 & 20)
Grant Deadline: Friday, December 1, 2017 at 3:00pm. Applications received after the filing deadline will not be considered for funding. Such applications may be resubmitted during a subsequent round.
How the Decision is made:
The RI Recreation Resources Review Committee (RRRC) utilizes an Open Project Selection Process (OPSP) developed as part of the 2009 Statewide Comprehensive Outdoor Recreation Plan (SCORP). Each application will be evaluated and scored based on the criteria of the Open Project Selection Process.
After each of the applications are ranked according to score, the RRRC recommends a priority list to the Director of the Department of Environmental Management for funding. The Director may award grants in the order of priority recommended by the Committee. Notwithstanding the above, the Director, with the advice of the rating committee, has the authority to adjust such grant awards, so that no one community receives a disproportionate amount of the funds available and so that a reasonable geographic distribution of funds is achieved.
For more information or assistance, please contact:
Lisa McGreavy (401-222-2776 ext.7611) or [email protected] more info on all Greenspace Grants, see http://www.dem.ri.gov/programs/planning/grants/index.php
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Recreation Acquisition & Development Grant Program 2018 Grant Application
Please see the 2018 Grant Instructions Sheet and enter the information in the spaces provided:
1. Municipality: Click here to enter text.
2. Project Name: Click here to enter text.
3. Address of property to be developed or acquired: Click here to enter text.
4. Map and Lot: Click here to enter text.
5. Grant Category Check one below:☐ Small Recreation Development Projects up to $100,000 (20% match)☐ Large Recreation Development Projects $100,001 to $300,000 (20% match) ☐ Recreation Acquisition Projects up to $300,000 (50% match)
For acquisition projects, has a separate application for an associated recreation development project been submitted? Yes ☐ No☐
6. Grant Amount Requested: Click here to enter text.
7. Does the Municipality own the property? Yes ☐ No ☐If proposed acquisition, list current owner: Click here to enter text.
8. Authorized Government Official Name & Email: Click here to enter text.
9. Name of Contact: Click here to enter text.
10. Email of Contact: Click here to enter text.
11. Telephone: of Contact: Click here to enter text.
12. Address of Contact: Click here to enter text.
13. Municipal FEIN #: Click here to enter text.
14. Target Dates: Start Date: Click here to enter text. Finish Date: Click here to enter text.
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15. Project Description (Please be concise and limit to one half page):
Click here to enter text.
16. For all Recreation D evelopment projects, list the new facilities that will be developed and/or the existing facilities that will be renovated. Expand the table as needed.
Proposed Scope of Work(Include number of items, square footage, dimensions, etc.)
New facility or existing facility to be renovated?
Timeline (Start & Finish)
12345
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17. For Recreation Acquisition projects, please provide the following information:
Acreage to be acquired: Click here to enter text.
Assessed value of land: Click here to enter text.
Date of Assessment: Click here to enter text.
Appraised value (if known): Click here to enter text.
Source and date of appraisal: Click here to enter text.
Current owner of property: Click here to enter text.
Is the land currently for sale? Yes ☐ No ☐
o If, yes, what is the asking price? Click here to enter text.
o If no, is there a willing seller? Yes ☐ No ☐
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18. Estimate of project costs and funding sources (Modify the table as needed):
DESCRIPTION ESTIMATED COSTS PROPOSED FUNDING SOURCES
DEM Recreation Grant
Local Appropriation
LocalIn-Kind Services & Equipment
Other Funding (Specify):
Other Funding (Specify):
Acquisition Costs:
Land acquisition costs
Overhead costs (ex. fees for appraisal, survey, title search & insurance)Development Costs:(Itemized below)
Planning, Coordination & Outreach
Architectural & Engineering Design
Permit Plan Preparation and Fees
Site Preparation (Surveys, Mobilization/Demob, Demolition & Removal)
Development Construction (Cost of equipment, materials and installation)
Landscaping Design & Installation
Signage
Other Costs (Specify):
Totals
Minimum Match Required for DEM Grant*Total Proposed Match from Non-Grant Funding Sources Above
*Minimum Match Required = 50% for acquisitions and 20% for developments (grant amount ÷ .8 – grant amount)
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19. Public Participation (See Grant Instruction Sheet): All projects shall require public notice and at least one (1) public hearing or meeting held not more than 120 days prior to the grant submission:
Enter date(s) of public meeting or hearing: Click here to enter text. Is a copy of the agenda and meeting/hearing minutes attached? Yes ☐ No ☐
20. City/Town Authorization to submit application (See Grant Instruction Sheet): Enter date(s) of City/Town council meeting approving submission of this
application: Click here to enter text.
Is a copy of a resolution or meeting minutes approving the submission of this application attached? Yes ☐ No ☐
21. Fees: Are fees currently charged or proposed for this facility? Yes ☐ No ☐If yes, is a copy of the fee schedule attached? Yes ☐ No ☐
22. Permit Requirements: Please list all anticipated state permits required for the project and their application status (ex. date to be submitted/date submitted, file #, pending/approved, etc.):Click here to enter text.
23. Signature: By checking the box below, the person filling out this application certifies that he or she is authorized to sign this application on behalf of the applicant/municipality and, if awarded a grant, the municipality will comply with the following program requirements: Diligently manage and execute the grant to complete the project to the specifications
described in this application within the project period and budget; Operate and properly maintain all public-use facilities developed pursuant to the
project; Not discriminate in the availability and usage of any public facilities developed
pursuant to the project; Certify that the project land area be permanently restricted to outdoor
recreational use.
☐ Name and Title: Click here to enter text.
Date: Click here to enter text.
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PRIORITY RATING SYSTEM QUESTIONS:
The following Sections are required for the “Large” Recreation Development and Acquisition Categories but not required for the “Small” Recreation Development Category.
Please be concise and stay within the space provided. If you are referencing reports and documents that are available on the internet, provide links to access them instead of copying the full report in the application or as an attachment.
SECTION A - PLANNING CONSISTENCY - 25 Points Available
1. Local Planning Consistency: (10 Points)The proposal satisfies priority needs documented in the Community Comprehensive Land Use Plan and conforms to the plan’s acquisition and development schedule for project priority, timeline and cost. Identify the neighborhood or community needs for this project by citing references from the local plan and provide links to appropriate web resources.
Click here to enter text.
2. State Planning Consistency: (10 Points)The project satisfies priority needs documented in the State Comprehensive Outdoor Recreation Plan (SCORP), Greenspace and Greenways Plan and any other State Guide Plan elements identified by the RRRC. Points will be awarded based on the number and/or importance of recommended actions supported by the proposal. Cite Plans and References.
Click here to enter text.
3. Applicant Priority: (5 Points)The applicant’s highest priority application will receive 5 points. Additional applications will receive progressively fewer points.
Click here to enter text.
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SECTION B - OPERATION AND MAINTENANCE - 10 Points Available
1. Operation & Maintenance Requirement: (5 Points)Explain the operation and maintenance needs, including budget, equipment and labor for the proposed project. Explain how the municipality will fund the maintenance.
Click here to enter text.
2. Maintenance Record: (5 Points)Explain the municipality's plan and capacity to maintain outdoor recreation facilities in the municipality.
Click here to enter text.
SECTION C – BONUS FEATURES – 22 Points Available
1. The project addresses multi-community or regional needs. (3 Points)
Click here to enter text.
2. The project is part of a multi-phase project with a Master Plan. (3 Points)(Master Plan must be submitted with the application)
Click here to enter text.
3. The project will improve the economy of an area. (5 Points) For example, the project spurs job creation, town center redevelopment or development of a facility in an area identified for revitalization in State or community programs.
Click here to enter text.
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4. The Project includes redevelopment of a Brownfield as defined by DEM Rule and Regulations for the Brownfields Remediation and Economic Development Fund (Section 6) See: www.dem.ri.gov/pubs/regs/regs/waste/bbreg15.pdf (5 Points)
Click here to enter text.
5. Special or Innovative Design Features: (3 Points)Examples include Low Impact Development (LID) design, recycled materials, water or energy conservation, preservation of an historical feature, landscaping or habitat restoration.
Click here to enter text.
6. Exceptional Features: (3 Points)The project has special features not noted elsewhere in the application. For example, promotes arts, tourism or special programming.
Click here to enter text.
SECTION D – PROJECT MERIT 50 points available for either an acquisition or development project. Instructions: Complete either Section D1 for Acquisition Grants or Section D2 for Large Development Grants
Section D1: CRITERIA FOR RECREATION ACQUISITION PROJECTS ONLY:1. Project is based on the need and/or demand for parks or other recreational land in the area: (15 Points)
Click here to enter text.
2. Relationship to Overall System: (10 Points)The project adds to existing public or protected land, will close an inholding, or is identified in the Greenspace and Greenways Plan, or another element of the State Guide Plan.
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3. Multiple Objectives: (10 Points)The project combines recreational use with unique or significant natural, cultural, or historical features.
Click here to enter text.
4. Equity, Service and Accessibility: (15 Points: 5 each for a, b, and c)The project will expand recreational opportunities to disadvantaged segments of the population:
a. The project is located within or provides enhanced service to a low income and/ or minority neighborhood.
Click here to enter text.
b. The project is located in a densely populated neighborhood or a neighborhood identified for revitalization by State or community programs.
Click here to enter text.
c. The project is served by public transportation (within ¼ mile of a bus stop) or is proximate to a bikeway.
Click here to enter text.
Section D2: CRITERIA FOR RECREATION DEVELOPMENT PROJECTS ONLY:
1. Project is based on the need and/or demand for the proposed recreational activity in the area: (10 Points)Project will address need for the type of recreational activity in the area. SCORP and Local Comprehensive Plan identifies areas requiring additional recreation facilities.
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2. Expanded Usage: (10 Points)The project adds recreational amenities or hours of usage (e.g. additional fields are added to a facility or lights are added so it can be used at night).
Click here to enter text.
3. Multiple Uses: (5 Points)The project integrates a variety of recreational opportunities providing activities for a mix of age groups and degrees of physical abilities.
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4. Improved User Comfort or Safety: (5 Points)The project improves user comfort or safety such as the additional of sanitary facilities, fencing to separate recreational activities, benches, shade trees or shelters.
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5. Equity, Service and Accessibility: (20 Points: 5 each for a, b, c, and d)The project will expand recreational opportunities to disadvantaged segments of the population.
a. The project is located within or provides enhanced service to neighborhoods in which low income and/or minority residents are over-represented.
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b. The project is located in a densely populated neighborhood or neighborhood identified for revitalization by State or community programs.
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c. The project is served by public transportation (within ¼ mile of a bus stop) or is proximate to a bikeway.
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d. The project is provides activity or amenity features that expand the recreational opportunities for physically or mentally challenged individuals (such features to be in excess of normally mandated barrier-free accessibility standards).
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