RGSM Jagdalpur - Web Based Monitoring System for Daily Attendance of (2)-11

8/3/2019 RGSM Jagdalpur - Web Based Monitoring System for Daily Attendance of (2)-11

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Sms+Web based MonitoringSystem for Daily attendance of

Students & Teachers and

Mid Day Meal Status

Presentation by

NOYBL Infotech Private Limited

602, Dangania, Raipur Chhattisgarh

Phone: 0771-4074817, URL: noybl.in E-mail: [email protected]



NOYBL INFOTECH PRIVATE LIMITEDNOYBL INFOTECH PRIVATE LIMITED url:noybl.inurl:noybl.in

NOYBL Infotech Private Limited is in business of Information Technology for past four years andprovides customised IT enabled services to thegovernment, semi government, private companiesand individual.

We have expertise in deploying infrastructure for

data collection and dissemination through webenabled services.

ABOUT US




MicrosoftRegistered Partner

Independent set-

up with morethan 50 workstations

Intel Xeon High-endServers capable forhandling 25 TB data atany given time

Dedicated

Internet LeasePort (ILP)

Uninterrupted power

back-up

Proficiency of applicationdevelopment in

Windows and LinuxOSExpertise in

Biometric Applications

Dedicated manpower

STRENGTH

The Microsoft and windows logo are registered trademark of Microsoft Corporation.




Food and Civil Supply Government of Chhattisgarh

Office of Chief Electoral Officer

Chhattisgarh Board of Secondary Education

OUR MAJOR WORK



NOYBL INFOTECH PRIVATE LIMITED,url:noybl.in

Why the Information System is needed?The main job of Food & Civil Supply is to provide ration

through Fair Price Shop in the State to the genuine beneficiaries in schedule time. The basis of which is: Authentic BPL List of family

Ration Card for families Task of managing Databases for 12,000 Gram Panchayats of

Chhattisgarh

Problems at Food & Civil Supply Decentralized BPL List

Duplicity of Ration card Fake Ration card

Overhead expenses very high

No satisfactory information in hand, when required

FOOD AND CIVIL SUPPLY GOVERNMENT OF

CHHATTISGARH - PDS




y Solution Collection of State-wide data from the Gram Panchayat ± Block ± District

Development of modulesx Control Table Generation modulex Data Entry module for villagesx Data collection & Merging modulex

Bar-coded Ration card Generation modulex PDF generation module for printing Ration cardsx Development of Web application, the process is functional on-linex Processed and generated Ration cardx Successfully run for one-year by usx Training of personnel at state-levelx Beneficiaries 34 lakh familiesx Handed over to Department on 26-05-2008

y Present status Ration Card Scheme is known as ³Mukhyamantri Khadhyan Sahayata

Yojana´

Smoothly running in Chhattisgarh through Food and Civil Supply Government of Chhattisgarh office

Role model for other states

FOOD AND CIVIL SUPPLY GOVERNMENT OF

CHHATTISGARH - PDS




y Why the Information S ystem is needed?The main job of Election Commission is to conduct smooth and fair

elections in the State. The basis of which is:x Authentic Roll Listx EPIC card for individual voterx Task of managing Electoral Databases for 90 Assembly constituencies

of Chhattisgarh

y Problems at Election Commission Incomplete Roll List updation

Duplicity of EPIC card

% of photography < 30%

Overhead expenses very high No satisfactory information in hand, when required

Multiple Vendors- leading to data format variation

Inhomogeneous data

Decentralized access






y Solution Collection of State-wide text and photo data from the vendors

Development of modulesx Roll Conversion in single font & single formatx Roll Revision module, updation of databasex Photo merging module

x Photograph acquisition modulex EPIC card generation modulex Database size of 1.5 crore voters in different format were converted inSQL Server format

Development of Web applicationx EPIC card generation and Roll list updation from any locationx successfully run for one-year by us

x Training of personnel at state-levelx Handed over to Department on 31-12-2008

y Present status Smoothly running in Chhattisgarh through Chief Election

Commissioners¶ office

Role model for other states




y Why the Information S ystem is needed?

To ensure transparency and accountability of the working procedure, theCGBSE decided to computerise their system. The objective of CGBSE isto provide the end-user a valid mark-sheet verification system, that canalso be utilised for duplicate mark-sheet generation. The basis of whichis:x Authentic database of students counter foil mark-sheetx Task of managing Databases for 70 lakh students since 1980 of Chhattisgarh

y Problems at CGBSE Manual process for verification

Storage inaccessibility

Missing data

Overhead expenses very high, other major work hampered

Time consuming Very high possibility of forgery

CHHATTISGARH BOARD OF SECONDARY EDUCATION




y Solution Collection of scanned mark-sheet as data from the CGBSE

Development of modulesx Data Entry module for mark-sheet details

x Data collection & Mark-sheet Merging module

x Indexing of database, yearly basis

x Development of Web service applicationx On-line hosting of Web service application and generated

databases

x Providing link to the web-site for on-line Mark-sheet verification

y Present status The beneficiaries are: CGBSE, various job providers,

students

Increased efficiency, smoothly running

Role model for other Examination Board

CHHATTISGARH BOARD OF SECONDARY EDUCATION




CERTIFICATES AND APPRECIATION




PROPOSAL FOR SMS+WEB BASEDMONITORING SYSTEM




WHAT IS TO BE DONE ? A. Database Preparation ± of 4600 Schools

consist of class wise enrolment of students and teachers

B. Daily Attendance via receiving SMS and SMS Processing

for class wise Attendance and status of Mid Day Meal

C. Development of Web based monitoring system with various reports

D. Exporting of Data in MS Excel Format.

E. Summary Messages to District/Block/Cluster/School Level EducationFunctionaries through SMS and E-Mail

F. Setting up Server, Storage S ystem with global security measures.

For data receive for at least 4 years

G. 24x7 Telephonic Support

H. Comprehensive Maintenance and Administration




IMPLEMENTATION

Establishment Processes

Development

Data entry Data Mining

Support

Enhancement




IMPLEMENTATION- ESTABLISHMENT

Hardware: Setting up hardware as per the requirement of the tender terms and actual scenario.

Servers (clustered and load balancing) SMS

Database Web

Storage

S AN storage

Dedicated bandwidth ILP/V S AT




IMPLEMENTATION- PROCESSES

Software Modules Development: The developmentprocess for data-entry and website will be done on the basisof Process execution exercise.

Data Entry

SMS Processing Acknowledgment, Confirmation, Summary Messages

Web Application

Various Reports

SMS, E-mail, Web Portal

Decision Making S ystem - Additional Decision Making S ystem

can be developed on the basis of present data or by gathering some moreinformation by means of SMS or Website.





SMS Reporting Acknowledgment of every SMS

Daily Report via SMS to School about missing information

Daily Summary SMS to Block level educational functionaries.

Daily/Weekly/Monthly Summery Report via SMS + Email to District

Reports ± in short on SMS, detailed on email

Number of Schoolwise SMS NOT received

Number of Schoolwise SMS received with errors

Number of MDM NOT happens Schoolwise

«more customize reports will be generated as per the requirement by the system in timely fashion.





Website for Monitoring the system ± All the information received through SMS will be processed at server endand be ready for view on developed web portal.

All the summary reports and detailed reports can be viewed ondaily/weekly/monthly/yearly basis.

Type of Reports-

Class wise presence of students(Boys,Girls).

Schoolwise/Blockwise teacher/student presence.

Schoolwise/Blockwise MDM report.

«more customize reports will be generated as per the requirement by the system in timely fashion.

All reports can be exported to MS-Excel Format

An archive system will be managed to view history report of specific duration.




IMPLEMENTATION- REPORTING




IMPLEMENTATION- SUPPORT

24x7 Telephonic Support




IMPLEMENTATION- SUPPORT

Technical Support for SMS services Web Portal

Developed variousmodules Routine Backup of data

Maintenance and Administration of the proposed

system will be done.




TIME SCHEDULE

Establishment of Hardware ± 15 days* Data Entry ± detailed - 15 days, short ± 5 days* Mobile Number Registration Process ± 15 days*

Web portal and Other Modules ± 30 days* SMS Gateway and other formalities ± 10 days*

* Working days

All above schedule will run in parallel




PROCESS OVERVIEW




PROCESS OVERVIEW - MOBILE NUMBER REGISTRATION

On Web Portal with Administration authority




For Attendance ± Student schoolwise Classwise

PROCESS OVERVIEW - SUGGESTED SMS FORMAT

2B 15 16

Class+Section(if any) Boys Attendance Girls Attendance

Send it to ± 9870006666 => number used for example purpose

For Mid Day Meal - schoolwise

MDM Y or MDM N

For Attendance ± Teacher Schoolwise

TCH 5Send it to ± 9870006666 => number used for example purpose

Send it to ± 9870006666 => number used for example purpose

Attendance

MDM Happened or NOT

It's simple to be written in short by volume of people to generate/operate large information

in spite of writing long by a single person.




PROCESS OVERVIEW SMS SENT TO DATABASE SERVER




PROCESS OVERVIEW REPORT CAN VIEWED ON WEB PORTAL




DEMONSTRATION Working demo of the proposal as per the tender requirement can be check by sending SMS and viewing attendance report on following URL.

Below are the steps to follow and check the demo:

1. Registration of mobile number against School can be doneadministratively online on web portal.

2. Type the attendance in following SMS format ± Class 2, Boys 16, Girls 17

cg rgat 2 16 17 format is for example purpose only

2. Send the message to 56677 number is for example purpose only

3. Wait for Acknowledgement which will be coming into your mobile¶s inbox

4. You can view the students daily entry via web portal, sent by you throughMobile SMS at

http://app.noybl.in/sendsms/reports.aspx




THANKS

RGSM Jagdalpur - Web Based Monitoring System for Daily Attendance of (2)-11

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