RFQ #RUE-OPS-CSO-G-052 Provision of Office Furniture and Stationery.doc.pdf

7/28/2019 RFQ #RUE-OPS-CSO-G-052 Provision of Office Furniture and Stationery.doc.pdf

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RFQ NO. RUE-OPS-CSO-G-052

Version 8 Feb 10 Page 1 of 21

To: Offerors

From: Regional Afghan Municipal Program for Urban Population-East (RAMP-UP-East)

Date: June 04, 2013

Subject: Request for Quotation - RFQ # RUE-OPS-CSO-G-052- Provision of Office

Furniture and Stationery with Delivery and Installation in the site for 10

Districts of Charikar, Jalalabad, Pol-e-Alam, Mehterlam, Ghazni and

Maydan Shar Provinces.

Reference: USAID/RAMP-UP/E Contract No. 306-C-00-10-00526-00.Regional Afghan Municipalities Program for Urban Populations (RAMP-UP)

Dear Offerors:

Enclosed is a request for quotation for the Provision of office furniture and stationery with

delivery and installation in the site for 10 districts of Charikar, Jalalabad, Pol-e-Alam

Mehterlam, Ghazni, and Maydan Shar Provinces specified in Appendix B. Regional Afghan

Municipal Program for Urban Population (RAMP-UP-East) invites firms to submit a best-

offer for subject RFQ funded by the U.S. Agency for International Development (USAID)under Contract No. 306-C-00-10-00526-00,.

I. Type of Subcontract An award resulting from this RFQ will be a Firm Fixed PricePurchase Order.

II. Submission of Questions Questions may be submitted no later than June 09, 2013(10:00 AM. Kabul, Afghanistan local time). Offerors are invited to address questions

to the Procurement Unit via email: [email protected] , No

questions will be answered over the phone or in person; all questions must be

submitted in writing. All questions received will be compiled into one list, answered,and emailed to all vendors who have confirmed interest in bidding. Offerors must

insert in the subject line of their email the full RFQ Number and Name; (e.g.)

Request for Quotation - RFQ # RUE-OPS-CSO-G-052 Provision of Office Furniture

and Stationery with Delivery and Installation in the site for 10 Districts of

Charikar, Jalalabad, Pol-e-Alam, Mehterlam, Ghazni, and Maydan Shar Provinces.

III. Submission of Quotes (Local Bidders) The quote must be in English, andcomprised of one hard-copy indicating the RFQ number, title, and closing date. The

quote must be delivered to the address below by no later than June 11, 2013 (12:00

PM Kabul, Afghanistan local time)to:
mailto:[email protected]:[email protected]:[email protected]


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RAMP-UP-East

Attention: Procurement Unit

Qala-e-Fatullah, Street #1,

First Street on Right from Madina

Market House # 6,

Kabul Afghanistan

The quote (see Appendices A through E) shall be placed in an sealed envelope

(signed and stamped) clearly marked Quote for RAMP-UP-East RFQ numbers as

shown above and marked To only be opened in the presence of the RAMP-UP-East

Evaluation Committee.

IV. Offerors Agreement with Terms and Conditions The completion of all RFQrequirements in accordance with the instructions in this RFQ and submission to

RAMP-UP-EAST of a quote will constitute an offer and indicate the Offerors

agreement to the terms and conditions in this RFQ and any attachments hereto.

RAMP-UP-East reserves the right to award a purchase order without discussion

and/or negotiation; however, RAMP-UP-East also reserves the right to conduct

discussions and/or negotiations, which among other things may require an Offeror(s)

to revise its quote (technical and/or price. Issuance of this RFQ in no way obligates

RAMP-UP-East to award a purchase order, nor does it commit RAMP-UP-East to

pay any costs incurred by the Offeror in preparing and submitting the quote.

V. Confirmation of Receipt of RFQ Please confirm receipt of this RFQ by Email [email protected] within 48 hours. Failure to confirm receipt

may disqualify an offeror from consideration of award under this RFQ. In case of

negligence to acknowledge the receipt will have negative effect on future solicitation

of RFQs to the firm.

VI. Index of RFQ This RFQ is comprised in its entirety of the following sections andappendices:

Sections of RFQ

Section 1 Quotation Instructions

Section 2 Description of Goods

Section 3 Special Provisions

Section 4 Evaluation Criteria

Appendices

Appendix A: Cover Letter

Appendix B: Detailed Cost Breakdown/Bill of Quantities Form

Appendix C: Summary of Relevant Capability, Experience and Past Performance

Appendix D: Copy of business certificate

Appendix E: Quotation Checklist
mailto:[email protected]:[email protected]:[email protected]


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VII. Composition of Quote Offerors shall submit his quote for items detailed inAppendix B Detailed Cost Breakdown/Bill of Quantities. The quote will consist of

Appendix A through E (see above).

SECTION 1 QUOTATION INSTRUCTIONS / ADDITIONAL INFORMATION

The Offeror shall submit its best price offer/quotation as per the following requirements:

1. Quotation Cover Letter signed by a person authorized to sign on behalf of the Offeror.Use the template in Appendix A.

2. All Prices shall be quoted in AFGHANI (AFA) ONLY.3. Offeror shall submit quotes in prescribed Format of Appendix B.4. In case of price discrepancy between unit price and SUBTOTAL price, the unit price shall

prevail.

5. RAMP-UP-East/USAID is Exempt from Import Duties into Afghanistan6. RAMP-UP has the rights to increase or decrease the goods and services mentioned in

this RFQ

7. RAMP-UP-EAST Payment term: Net 30 days.8. Quotation validity: Net 30 days from date of submission9. RAMP-UP-EAST will not award a subcontract or purchase order to an organization

without AISA/Ministry of Commerce Business license. The AISA/Ministry of Commerce

Business License must be attached to the quotation.

SECTION 2 DESCRIPTION OF GOODS OR SERVICES REQUESTED

Please refer to Appendix B for a list and specifications of items required.

SECTION 3 SPECIAL PROVISIONS

The below provisions will be incorporated into any purchase order issued by RAMP-UP-

East.

3.1. Government Withholding Tax for Afghan Based Companies

Pursuant to Article 72 in the Afghanistan Tax Law effective March 21, 2009, RAMP-UP-

EAST is required to withhold "contractor" taxes from the gross amounts payable to all

Afghan for-profit subcontractors/vendors. In accordance with this requirement, RAMP-UP-

EAST shall withhold two percent (2%) tax from all gross invoices to Afghan

subcontractors/vendors under this Agreement with active AISA or Ministry of Commerce

license. For subcontractors/vendors without active AISA or Ministry of Commerce license,

RAMP-UP-EAST shall withhold seven percent (7%) "Contractor" taxes per current

Afghanistan Tax Law.

Before the signing of this Agreement, the subcontractor/vendor will provide a copy of the

organization's AISA or Ministry of Commerce license and TIN (Tax Identification Number).


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Amounts deducted from the invoices will be forwarded to the Ministry of Finance (MOF)

Tax Division credited to the firm's TIN. Records of payments to the MOF shall be

maintained on file with RAMP-UP-EAST.

3.2 Penalty Charges

If the Vendor fails to supply the specified Goods/Services within the date stipulated, RAMP-

UP-EAST shall, without prejudice to its other remedies under the Purchase Order/Contract

price, as liquidated damages, deduct a sum equivalent to five percent (5%) of the delivered

price of the delayed Goods/Services for each week of the delay until actual delivery, up to a

maximum deduction of Ten Percent (10%) of the Purchase Order/Contract/Contract value.

3.3 Source, Origin and Nationality

The authorized Geographic Code for this procurement is 935. Accordingly the vendor may

not supply any goods or services manufactured in or shipped from the following countries:

Cuba, Iran, Sudan, Burma, or North Korea.

3.4. Inspection

RAMP-UP-EAST shall have reasonable time to time, after delivery, to inspect the service and

goods, and to reject acceptance in not conforming to the specifications of this Purchase

Order and offer. Recovery of the rejected item (s) shall be the sole responsibility of the

supplier.

SECTION 4 - EVALUATION CRITERIA

All quotations received in response to this solicitation will be evaluated and scored by

evaluation sub factors. The Subcontract/Purchase Order shall be awarded to the responsible

responsive offer that meets the minimum requirements and offer the lowest price. The

following sub factors shall be used in determining the award.

1. Responsiveness: The offer will be considered responsive when it does not take anyexception to the terms and conditions of this solicitation and meeting the minimum

technical specifications, delivery period and methods, and any other requirements

specified herein.

2. Cost: The award will be made to the lowest cost and best quality for an offer which isdetermined responsive and responsible.

3. Responsibility: The responsibility will be determined after considering the offeror pastperformance, the non-existence of any derogatory information regarding the offeror, and

its ability to perform the work specified herein.


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Version 8 Feb 10 Page 5 of 21

APPENDIX A

QUOTATION COVER LETTER

[On Letterhead]

TO: Procurement Unit

RAMP-UP-East

Qala-E-Fatullah Street#1, House # 06

Kabul, Afghanistan

Ladies and Gentlemen:

We, the undersigned, offer to provide the Request for Quotation - RFQ # RUE-OPS-CSO-G-052 - Provision of Office Furniture and

Stationery with Delivery and Installation in the site for 10 Districts of Charikar, Jalalabad, Pol-e-Alam, Mehterlam, Ghazni and Maydan

Shar Provinces.

In accordance with your Request for Quotation dated and our Proposal (Technical and Financial). Our attached quotation is for

the sum of .

Our quotation shall be binding upon us subject to the modifications resulting from contract negotiations, up to expiration of the validity period

of the quotation, i.e., .

We understand you are not bound to accept any quotation you receive.

Yours sincerely

Authorized Signature:

Name and Title of Signatory:

Name of Firm:

Address:


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Appendix B

BILL OF QUANTITIES

Location S/No. Description/Specification Unit Quantity Unit Price (AFA) Total Price (AFA)

Charikar/Bagram

Municipality

1 Office Desk (Size 150x70 cm wood color) Each 4

2 Tea Table (Glass Design) Each 4

3 Revolving Chair Each 4

4 Visitor Chairs Each 10

5 File Cabinet (Standard) Each 3

6 Punch Each 6

7 Box file Each 50

8 Stapler Each 6

9 Calculator Each 6

10 Pen/Pencils Dozen 15

11 Tray Each 6

12 A4 Paper Box 5

13 Carpet Meter 100

14 Rug (3X4 square meter) Each 1

Delivery/Transportation Services cost to Bagram Municipality.

Laborer cost for loading/unloading/ installation and assembling.

GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING

SERVICES TO BAGRAM MUNICIPALTY


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Appendix B

BILL OF QUANTITIES


Jalalabad/Rodat

Municipality

1Office desk (Furniture Color Desk with

drawers)Each 5

2 Tea table Each 4

3 Revolving chair Each 5

4 Visitor chair Each 10

5 Rug (48 sq m Brown Color) Each 2

6 File cabinet (Standard) Each 3

7 Curtain (Golden Color) 2 Standard

WindowsEach 2

8 Punch Each 6

9 Stapler Each 6

10 Calculator Each 6

11 Paper tray Each 5

12 Box file Each 100


14 A4 Paper Box 10

Delivery/Transportation Services cost to Rodat Municipality.





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Appendix B

BILL OF QUANTITIES


Jalalabad/Surkhrood

Municipality

1Office desk (Furniture Color Desk with

drawers)Each 5

2 Tea table Each 4

3 Revolving chair Each 5

4 Visitor chair Each 10

5 Rug (Turkey 3mx 4m) Each 2

6 File cabinet (Standard) Each 2

7 Curtain (Golden Color) 1 Standard

WindowsEach 1

8 Punch Each 6

9 Stapler Each 6

10 Calculator Each 6

11 Paper tray Each 5

12 Box file Each 100


14 A4 Paper Box 10

Delivery/Transportation Services cost to Surkhrood Municipality.





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Appendix B

BILL OF QUANTITIES


Pol-e-

Alam/Barakibarak

Municipality

1Office Table (Medium size- wooden

Dark Brown best quality)Each 4

2 Office Chair (Movable- armed and

medium size black color)Each 10

3 Filling Cabinet (Stand- wooden dark

brown- 2 meter high 1 m Width)Each 4

4 Office Carpet (3m X 20 m- light browncolor MOKET)

M2 60

5 File Folder (big) Each 30

6 File Folder (small) Each 20

7 Stapler (Medium size with staple) Each 4

8 Punch (Medium size) Each 4

9 Paper Tray (3 story-Dark brown the

same color of desk)Each 4

10 Notice Board (green color 60 cm X 90

cm)Each 2

11 Paper A4 Box 5

12 Notebook (Diary Medium Size) Each 5

13Pen (Ball pen Blue and Black PILOT) Box 5

14 Binder Clip (Medium and Small Size) Box 4

Delivery/Transportation Services cost to Barakibarak Municipality.





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Appendix B

BILL OF QUANTITIES


Mehterlam/Qarghaee

Municipality

1 Desk (1/60m office desk) Each 3

2 Revolving chair (Office Chair high

quality)Each 3

3Tea table set (best quality) Set 3

4 Filing cabinet ((1.2x1.9)m High qualityoffice filing cabinet) Each 4

5 Conference table (2/40m conference

table)Each 1

6 Conference chairs (High quality chair

for conference table)Each 20

7 White board (60*90) Each 5

8 Notice board (60*90) Each 5

9 File folder (Ring file) Each 25

Delivery/Transportation Services cost to Qarghaee Municipality.





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Appendix B

BILL OF QUANTITIES


Maydan Shar/Jalriz

Municipality

1 Office table Each 2

2 Officer chair Each 4

3 Visitors chair Each 12

4 Filing cabinet (Standard) Each 2

5 Curtain (3.5x14 meter) M2 14

6 Carpet for office (2x6 meter) M2 24

7 Office File big size Each 20

8 Office File small size Each 10

9 Stapler Each 2

10 Punch Each 2

11 Paper tray (good quality) Each 2

12 Notice board (80x120 cm) Each 1

13 A4 Paper Box 3

14 Note book Box 4

15 Pen Dozen 5

16 Binder clip Box 4

Delivery/Transportation Services cost to Jalriz Municipality.





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Appendix B

BILL OF QUANTITIES


Maydan

Shar/Sayedabad

Municipality

1 Office table Each 2

2 Office chair Each 2

3 Filling cabinet (Standard) Each 1

4 Carpet for office 4x5 Sqm 20

5 Office file big size Each 20

6 Office file medium size Each 10

7 Stapler Each 2

8 Punch Each 2

9 Paper tray Each 2

10 Notice board (80cmX120cm) Each 1

11 A4 paper Box 3

12 Note book Each 4

13 Pen Box 5

14 Binder clip Box 4

Delivery/Transportation Services cost to Sayedabad Municipality.





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Appendix B

BILL OF QUANTITIES


Ghazni/Jaghuri

Municipality

1 Office Desk (140cm*70cm Brown color) Each 3

2 Rotating Chair Each 3

3 Small Chairs for visitors Each 5

4 Meeting Table with 6 Chairs

(240cm*120cm, Brown color, with 6

chairs)

Set 1

5 Rug (3m*5m is equal to 15 sq m) Each 26 File Cabinet (90cm*80cm, Brown color) Each 1

7 Tea Table (110cm*60cm, Brown color) Each 2

8 Calculator (Citizen, 12digit, 112 steps

check & correction)Each 2

9 Stapler (Stapling up to 20 sheets of 16

lb)Each 3

10 Punch (Two hole punch, Hole

distance:80mm,Diameter:6,0mm)Each 3

11 Waste basket Each 2

12 Ring-File (Big Size) Each 15

13 Whiteboard (60cm*90cm) Each 2

14 Notice board (60cm*90cm) Each 2

15 A4 Paper Box 20

16 Piano Pen Dozen 10

17 Pencil (Babei 0,5mm) Dozen 4

18 Pencil sharpener Each 10

19 Erase pencil Each 10

20 Board Marker Box 5


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Ghazni/Jaghuri

Municipality

21 Sticky Note Bundle 4

22 Notebook(big for note) Each 5

23 Highlighter Box 2

24 Correction Pen Box 2

25 Scotch Tape (Big) Bundle 2

26 Envelope (for Letters) Bundle 2

27 Glue Box 1

Delivery/Transportation Services cost to Jaghuri Municipality.Laborer cost for loading/unloading/ installation and assembling.




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Appendix B

BILL OF QUANTITIES


Ghazni/Moquor

Municipality

1 Office Desk (140cm*70cm , Brown color) Each 3



4 Rug (3m*5m is equal to 15 sq m) Each 2

5 File Cabinet (190cm*80cm, Brown color) Each 1



lb)Each 3


distance:80mm, Diameter:6,0mm)Each 3







14 A4 Paper Box 20

15 Piano Pen Dozen 1016 Pencil (Babei 0,5mm) Dozen 4


18 Pencil Eraser Each 10


20 Sticky Note Pad 4


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Ghazni/Moquor

Municipality






26 Glue Box 1

Delivery/Transportation Services cost to Moquor Municipality.

Laborer cost for loading/unloading/ installation and assembling.GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING



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Appendix B

BILL OF QUANTITIES


Ghazni/Qarabagh

Municipality

1 Office Desk (140cm*70cm , Brown color) Each 3



4 Rug (3m*5m is equal to 15 sq m) Each 2

5 File Cabinet (190cm*80cm, Brown color) Each 1



lb)Each 3


distance:80mm, Diameter:6,0mm)Each 3







14 A4 Paper Box 20

15 Piano Pen Dozen 1016 Pencil (Babei 0,5mm) Dozen 4


18 Pencil Eraser Each 10


20 Sticky Note Bundle 4


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Ghazni/Qarabagh

Municipality






26 Glue Box 1

Delivery/Transportation Services cost to Qarabagh Municipality.

Laborer cost for loading/unloading/ installation and assembling.GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING


Additional Required Information

No Description / Question Response

1.00 Validity of Bid Price:

2.00 Delivery Period:

3.00 Payment terms:


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Appendix C

SUMMARY OF RELEVANT CAPABILITY, EXPERIENCE AND PAST PERFORMANCE

Include projects that best illustrate your experience relevant to this (RFQ) or similar activities, sorted by decreasing order of completion date.

Projects should have been undertaken in the past three years (i .e. 2010, 2011, and 2012) Projects undertaken in the past Five years may be taken

into consideration at the discretion of the evaluation panel.

Item # Project Title and

Description of

Activities

Location

Province/District

Client

Name/Tel #

Cost

USD/Afs

Start

Dates

End

Dates

Completed on

Schedule

(Yes/No)

Subcontractor

or Prime

Contractor?

1

2

3


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APPENDIX D

BUSINESS LICENSE/CERTIFICATE

License

Please Complete Table belowAnd

Attach Copy of Current License/Certificate

Type of Business

License/Certificate

Name on License/Certificate License/

Certificate

Number

Expiry

Date


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APPENDIXE:

RAMPUP-EAST QUOTATIONCHECKLIST

(Please check all that apply and include this page in the sealed envelope with the proposal)

Request for Quotation - RFQ # RUE-OPS-CSO-G-052- Provision of Office Furniture and

Stationery with Delivery and Installation in the site for 10 Districts of Charikar,

Jalalabad, Pol-e-Alam, Mehterlam, Ghazni and Maydan Shar Provinces.

Offeror: __________________________________________________________________________

Have you?

Submitted your bid to RAMP-UP-East in a sealed envelope containing hard copy by the

required deadline?

Does your proposal include the following?

Cover Letter (use template in Appendix A)

Detailed Cost Breakdown/Bill of Quantities Form (use form in Appendix B)

Summary of Relevant Capability, Experience and Past Performance (use form in Appendix C)

Copy of business certificate (use form in Appendix D)

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