RFP_DOC

Vision Document & Action Plan Request for Proposal

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INDORE DEVELOPMENT AUTHORITY, INDORE

REQUEST FOR PROPOSAL (RFP)

FOR

CONSULTANCY SERVICES FOR PREPARATION OF VISION

DOCUMENT AND ACTION PLAN FOR INDORE CITY

DEVELOPMENT

7, RACE COURSE ROAD, INDORE - 452003

Phone: 0731-2531312, 2533355 & 2434541 Fax: 0731-2430553, e-mail- [email protected]


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INDORE DEVELOPMENT AUTHORITY

7, RACE COURSE ROAD, INDORE - 452003


DISCLAIMER

Though adequate care has been taken in preparation of this Request for Proposal (RFP

Document), the Consultants (Company/Partnership/Proprietorship) submitting detailed

proposals in response to this RFP should satisfy itself that the information provided in

response to the RFP Document is complete in all respects.

1. This RFP Document is neither an agreement nor an offer by Indore Development

Authority, (Authority). The purpose of this RFP Document is to provide

information to the Consultants that may be useful to them in the formulation and

submission of their proposal pursuant to this RFP Document.

2. Neither Indore Development Authority, Indore nor its employees make any

representation or warranty as to the accuracy, reliability or completeness of the

information in this RFP Document and it is not possible for IDA Indore to consider

particular need of each party who reads or uses this RFP Document. Certain

prospective Consultants may have better knowledge of the assignment than others.

Each prospective Consultant should conduct its own investigations and analysis

and check the accuracy, reliability and completeness of the information provided

in this RFP Document and obtain independent advice from appropriate sources.

3. Neither Indore Development Authority, (IDA) nor its employees will have any

liability to any prospective the Consultants (Company/ Firm / Partnership /

Proprietorship or any other person) under the law of contract, tort, the principles of

restitution or unjust enrichment or otherwise for any loss, expense or damage

which may arise from or be incurred or suffered in connection with anything

contained in this RFP Document, any matter deemed to form part of this RFP

Document, the award of the assignment, the information and any other information

supplied by or on behalf of IDA Indore or their employees, any Consultants or

otherwise arising in any way from the selection process for the assignment.


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4. Indore Development Authority, Indore will not be responsible for any delay in

receiving the proposals and reserves the right to accept/ reject any or all of

proposals submitted in response to this RFP Document at any stage without

assigning any reasons whatsoever it may be. IDA Indore also reserves the right to

withhold or withdraw the process at any stage with intimation to all who submitted

the Proposal.

5. Indore Development Authority, Indore reserves the right to

change/modify/amend / any or all provisions of this RFP Document. Such changes

shall be notified to all the Consultants by IDA Indore.

***


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INDORE DEVELOPMENT AUTHORITY

Request for Proposal (RFP) for the Consultancy Services for Preparation fo Vision

Document and Action Plan for city Development in Indore

1 Brief Description of Project and

Scope of work

Consultancy Services for Preparation of

Vision Document and Action plan for City

Development in Indore

2 NIT Date 25.02.2014

3 Issue of RFP Document Downloaded from the website of Authority

www.idaindore.org

4 Fees for RFP Documents and

their details - Demand Draft for

Rs, 5000/-

DD No ……………. Dated ……………

Drawn on (bank) ……………………….

5 Details of Bidder by whom RFP

Document is submitted

……………………………………….

6 Earnest Money Deposit Rs.50,000/- (Rupees fifty thousand)

In the form of Demand Draft in the Favour

of Indore Development Authority payable

at Indore

7 Last Date of Bid Submission 21/03/2014 till 4:30 p.m.

8 Date of Opening of Proposal Will be communicated

9 Correspondence Address and

Contact Details of IDA

Chief City Planner (9755099388)

7, Race, Course Road, Indore

Phone 0731-2531312

Email: [email protected]


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INDORE DEVELOPMENT AUTHORITY 7, RACE COURSE ROAD, INDORE - 452003


No. Dated 26/02/2012

REQUEST FOR PROPOSAL

Indore Development Authority (herein after referred to as “Authority”) invites proposal for

Consultancy Services for Preparation of Vision Document and Action Plan for City Development

of Indore on quality and cost based selection QCBS, in three-envelope system from reputed,

dynamic, result-oriented and experienced companies/firms who have following minimum

qualifications to provide consultancy services and other related works prescribed in this document

:

• Firm should have minimum experience of 7 years of working in the similar field

• Average annual turn-over from consultancy services in last 3 years shall not be less than

Rupees 3.00 crores

• Must have completed at least (3) similar city development/master planning projects

• The Consultant shall have an experience of preparation of city development

plan/master plan of cities having population 5 lakhs and above as per last census

of 2011 or having prepared DPR for an area not less than 500 hectors.

• No joint venture shall be allowed. The assignment should have been done by the

consultant in his own name.

Cost of Proposal Document Form of Rs. 5,000/- (Rupees five thousand) shall be deposited in the

form of demand draft in the name of Indore Development Authority alongwith proposal. In case

any consultant fails to deposit cost of form at the time of submission, Proposal of such consultant

shall be opened and shall be considered non-responsive.

Sealed Proposals under Three Envelops System comprising of (i) First envelope containing Cost

of Proposal Document Form, Earnest Money Deposit and Documents of proof of eligibility (ii)

Second envelope containing Technical Proposal and (iii) Third envelope containing “Financial

Proposal ” inscribing the same on top of each envelope. The Proposal shall be submitted by

Registered post / Speed Post or by hand delivery at the office of the Indore Development

Authority, 7, Race Course Road, Indore – 452003, on or before 21st March 2014 up to 4:30

pm.

The three parts of the Proposal (Eligibility, Technical Proposal and Financial Proposal) must be

submitted in a hard bound form (hard bound implies binding between two covers through

stitching or otherwise whereby it may not be possible to replace any paper without disturbing the


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document's spiral bound form, loose form etc. will not be accepted) with all pages numbered

serially, along with an index of submission. All figures quoted in the Financial Proposal in

numbers and words should be covered with a transparent adhesive tape. In the event, any of the

instructions mentioned herein have not been adhered to, IDA will reject the Proposal. There

should not be cutting or overwriting of any figure or words in the Financial Proposal.

Proposal shall remain valid for a period of 120 Days (One Hundred Twenty Days) after the

deadline date for Proposal submission. The Authority as non-responsive shall reject a proposal

valid for a shorter period.

Any Proposal not accompanied by an acceptable Earnest Money Deposit (EMD) of Rs.

50,000/- (Rupees Fifty Thousand) shall be rejected by the Authority as non-responsive.

Proposal opening shall be carried out in three stages. Firstly, ‘Proposal of Eligibility Criteria’ of

all the Proposals received shall be opened. 'Technical Proposal’ of those Consultants who fit in

the Eligibility Criteria shall be opened on subsequent date. ‘Financial Proposal’ of only those

Consultants whose ‘Technical Proposal’ has been determined to be substantially responsive shall

be opened on a subsequent date, which will be notified separately to such Consultants.

Due to unforeseen condition, if the opening date of Technical Proposal /Financial Proposal is

declared holiday, then in that case Proposals will be opened on next working day at the same time

and place.

IDA will not be responsible for any delay in receiving the Proposal Documents and reserves the

right to accept/reject any or all Proposals without assigning any reasons thereof.

Any effort by the Consultant to influence the Authority in the Employer's Proposal evaluation,

Proposal comparison or contract award decisions may result in the rejection of the Consultants’

Proposal .

The IDA reserves the right to accept or reject any Proposal and to cancel the selection process

and reject all proposals, at any time prior to the award of Contract, without thereby incurring any

liability to the affected Consultant or Consultants or any obligation to inform the affected

Consultant or Consultants of the grounds for the Authority's action.

Other details can be seen in the Proposal documents.

Chief City Planner

Indore Development Authority,

7, Race Course Road, INDORE – 452003

Phone:- 0731- 2531312, 2533355 & 2434541

Fax :- 0731 – 2430553, Mobile no. +91 9893699145


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VOLUME – I

Section

No.

NAME OF ITMES ANNEXURE PAGE

1. Instruction to Consultants 7 – 10

2. Preparation and Submission

of Proposal

11 – 18

3.

Annexure - I

Eligibility Proposal Forms

Forms

EF-I to EF-VII

19 – 26

4.

Annexure - II

Technical Proposal Forms

Forms

TF-I to TF-VI

27 – 34

5. Technical Evaluation Criteria Appendix – 1 35 – 36

6. General Conditions 37 – 54

7. Agreement Form 55 – 58

VOLUME – II

Section

No.


8. Data Sheet - 60 – 61

9. Scope of Work & TOR Appendix – A 62 – 65

10. Facilities & Services to be

provided by Authority

Appendix – B 66 – 68

VOLUME – III

Section

No.


11. Annexure - III

Financial Proposal

Forms

FF- I & FF-II

69 -71

12. Remuneration & Payments Appendix – C 72 – 74

13. Form of Bank Guarantee Appendix – D 75 – 76


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Section - 1

INSTRUCTIONS TO CONSULTANTS FOR PROPOSAL

SUBMISSION

1.0 Introduction Indore Development Authority is seeking proposal from reputed and experienced

consultants for Consultancy Services for Preparation of Vision Document and

Action Plan for City Development of Indore. The brief description of the

assignment and its objectives are as per Data Sheet and Appendix-A (Scope of

work and Terms of Reference) in Volume-II

2. Instructions

2.1 Consultants receiving this RFP must carefully note that they are liable to

be disqualified at any stage of the selection process in case any of the

information furnished by them is not found to be true. The decision of

Authority in this respect shall be final and binding.

2.2 The Consultants must obtain and get acquainted for themselves all

information including risks, contingencies & other circumstances in

execution of the work at their own risk, responsibilities and cost. The

Consultants should also carefully read and understand all their obligations

& liabilities given in this RFP.

2.3 To obtain first hand information on the assignment and on the local

conditions, Consultants are encouraged to pay a visit to the Authority and

study the geography and history of Indore city alongwith Indore City

Development Plan 2021 (Master Plan) and relevant laws, rules

notifications before submitting a proposal. The Consultants are advised to

obtain for itself on its own responsibility all information that may be

necessary for preparing the Proposal and execution of the contract. The

cost of visiting the site and collecting relevant data shall be at the

consultant’s own expenses. It shall be deemed that the Consultants

submitting Proposal and consultant so selected have obtained all necessary

information for understanding the scope of work and satisfied themselves

with all the conditions prevailing including any difficulties for executing

the work.


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2.4 Consultants must submit all the pages of the this RFP Document duly

signed and stamped by the Consultant or his representative holding

the Power of Attorney in acceptance of all terms and conditions

therein. (Enclose original copy of Power of Attorney duly attested by

Notary public).

2.5 Consultants shall bear all costs associated with the preparation submission

and presentation of their proposals and execution of the contract. No

expenses of whatsoever nature shall be reimbursed by the Authority in

respect of preparation, presentation and submission of the proposal.

2.6 It is the Authority’s policy that the Consultants observe the highest

standards of ethics during the selection and execution of such contracts. In

pursuance of this policy, the Authority:

(a) defines, for the purposes of this provision, the terms set forth below

as follows:

(i) “Corrupt practice” means the offering, giving, receiving, or

soliciting anything of value to influence the action of

officials in the selection process or in contract execution;

and

(ii) “Fraudulent practice” means a misrepresentation of facts in

order to influence the selection process or the execution of a

contract in a way which is detrimental to the Authority, and

includes collusive practices among Consultants (prior to or

after submission of proposals) designed to establish prices

at artificial, non-competitive levels and to deprive the

Authority of the benefits of free and open competition.

(b) will reject a proposal for award if it determines that the Consultant

recommended for award has engaged in corrupt or fraudulent

activities in competing for the contract in question;

(c) will declare a Consultant ineligible, either indefinitely or for a

stated period of time, to be awarded a contract if it at any time it

determines that the Consultant has engaged in corrupt or fraudulent

practices in competing for and in executing the contract.;

(d) All the persons working for the Consultants are also supposed to

follow the highest level of work ethics, if any such person indulge

in corrupt and /or fraudulent practices the Consultant is liable to be

disqualified irrespective of his relationship with such person,

decision of Authority Indore in this regard shall be final.


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2.7 Detailed Scope of work are given in Section named as ‘Scope of Work’

and Consultants are advised to understand carefully entire scope of work

and allied activities involved in execution and completion of work assigned

to them.

2.8 Consultants shall be required to maintain a Resident and administrative

office in Indore. The office, equipments and instruments and necessary

staff shall be arranged by the consultant.

2.9 The Consultants are advised not to make any corrections, additions or

alterations in the terms and conditions of RFP Document. In case, any

corrections, additions or alterations in the RFP Documents are made, such

Proposal shall not be considered.

2.10 The Authority, may issue addendum(s)/corrigendum(s) to the RFP

Document if needed, in advance of date fixed for opening of Proposals,

which shall form an integral part of this RFP Document. Such

addendum(s)/ corrigendum(s) (if any) shall also be submitted, duly

stamped and signed along with the submission of the Proposal.

2.11 The Authority reserves the right to terminate the selection process or

postpone the same at any stage without assigning any reasons thereof.

2.12 The proposals must remain valid for a period of 120 days from the date of

opening of financial proposal

2.13 Any description / elaboration of item of work not included in the section

‘Scope of Work’ shall not be a ground for claiming additional fees or

remuneration.

2.14 The Consultants and its employees/ Consultants whether domestic or

foreigner shall pay all applicable taxes including income tax, withholding

tax and service tax as may be applicable.

2.15 The Authority shall pay all payment in local currency only i.e. Indian

Rupees.


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3.0 Clarification and Amendment of RFP Document

3.1 Consultants may seek any clarification on this RFP Document. Any request

for clarification must be sent through reputed courier or registered post at

the following address:

Chief City Planner


7, Race Course Road, INDORE - 452003,

Phone:- 0731- 2531312, 2533355 & 2434541

Fax :- 0731 – 2430553,

3.2 It must be noted that above is only a facility extended to the Consultants to

enable them to submit Proposal in response to this RFP Document and any

reply, delay in reply or non-reply shall not give any right of claim

whatsoever may be in nature against the Authority or against person

submitting clarification.

3.3 No clarification shall be issued for request received after the date

mentioned in Clause 3.1 above.

3.4 Any clarification issued in this Clause shall be communicated at the

address given by the Consultants.

4.0 The Authority’s endeavor is to select a reputed consultant for preparation of vision

document for Indore City Development as detailed in the scope of work. The

Authority expect from the Consultant to deliver their best in both quality and

innovation and uniqueness observing high international standards at all the time. In

case of loss or damage if any caused to the Authority due to any reason attributable

to the negligence, design, drawing or deficiencies in services by the Consultants in

such case the Consultant shall be liable for civil and criminal liabilities under the

prevailing laws in India.

5.0 The proposals on submission by the Consultants shall become the property of

Indore Development Authority, Indore.


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Section - 2 PREPARATION & SUBMISSION OF PROPOSAL

1.0 PREPARATION OF PROPOSAL

Proposal shall be submitted in three parts i.e. Envelope No 1 – Cost of Form, Bid

Security (earnest money) and Documents in proof of eligibility (Volume–I

Annexure–I) and RFP document, Envelope No 2 – Technical Proposal (Volume–

I Annexure–II), Envelope No 3 – Financial Proposal (Volume–III Annexure–

III) shall be submitted in separate sealed envelopes.

1.01 Bid Security & Eligibility Criteria

The bidder’s eligibility proposal must include the following information but not

limited to the formats attached in Annexure-I.

1.02 Following documents must be furnished in proof of eligibility:

(i) Firm’s experience:

(ii) Financial Statement

(iii) Audited Profit & Loss Account and Balance Sheet for last three years

(iv) List of equipments, the details of the office

(v) Details of key persons employed by the firm.

(vi) Work in hand.

(vii) Bid Security

(viii) Proof of payment of cost of document,

1.03 The experience certificate from Clients in support of having completed the project

or for the project in hand is required to be submitted and should be certified by

Principal Employer. Certificate should indicate clearly the firms experience in

related field as per the requirement of the work. Scope of services rendered by the

firm should be clearly indicated in the certificate issued by the Authority.

1.04 The minimum essential requirement in respect of qualification in eligibility

proposal has been indicated in the Data Sheet. If the consultants do not fit in

the eligibility criteria, evaluation of his technical and financial proposal will not

be carried out.

1.05 Bid Security/EMD:

1.05.1 The bid shall be accompanied by bid security in the form of FDR in favour

of INDORE DEVELOPMENT AUTHORITY, payable at Indore (As per

Data Sheet in Volume-II).

1.05.2 Any bid not accompanied by the Bid Security/EMD will be rejected.


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1.05.3 In the event of his bid being accepted the said amount if so requested by

the bidder be appropriated towards the amount of Performance Security

payable by him under the conditions of contract.

1.05.4 If, after submitting the bid, the bidder withdraws his offer or modifies the

same or if after acceptance of his bid, fails or neglects to furnish the

performance security, without prejudice to any rights and powers of the

Authority here under or law, the Authority shall be entitled to forfeit the

full amount of Bid Security deposited by the bidder and may refrain the

bidder to take part in any bid of the Authority in future for a period of 2

(two) years.

1.05.5 In the event of bid being not accepted, the amount of Bid Security

deposited by the bidder shall unless it is prior thereto to forfeit under

provision of sub clause 3.1.4.4 above, be refunded to him on passing of

receipt thereto without any interest.

2.0 TECHNICAL PROPOSAL

2.1 Under the Technical Proposal the Authority expect the CV’s of the key

personnel’s only. It may please be ensured that the format is strictly followed and

the information furnished therein is true and correct. The CV must indicate the

work in hand and the duration till which the person will be required to be engaged

in that assignment. The Key personnel whose CV’s will be evaluated is as per

Data Sheet in Volume-II.

The Authority expect the consultant must submit CVs of the persons who are

actually working with the consultant. The Consultants should refrain from using

hired CVs or the CVs without consent. In case any such incidence, if comes to the

notice of the Authority, the same shall be viewed seriously and may involve

termination of contract.

During preparation of the Technical Proposal, you must give particular attention

to the following.

2.1.1 Total assignment period is as indicated in the Data Sheet in Volume-II. A

schedule in respect of requirement of personnel is also furnished in the

Data Sheet, which shall be the basis of the financial proposal. You shall

make your own assessment of support personnel, both technical and

administrative staff which needs to be provided for timely completion of

the project within the total estimated cost. It is stressed that the time period

for the assignment indicated in the Data Sheet in Volume-II should be

strictly adhered to.


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2.1.2 No alternative to key personnel may be proposed and only one may be

submitted for each position; in the given format of Annexure-II. The

requirements of all key personnel are listed in Data Sheet in Volume-II.

2.1.3 Team Leader and Resident Consultant are to be available from beginning

of the project.

2.1.4 The availability of key personnel has to be ensured at site during the

period shown in the schedule;

2.1.5 The proof of age and qualification of the key personnel must be furnished

in the technical proposal.

2.1.6 An undertaking from the key personnel must be furnished that he will be

available for entire duration assignment and he will not engage himself in

any other assignment during the currency of his assignment on the project.

In case of non-availability of key personnel in spite of his declaration, he

shall be debarred for a period of two years for all projects of IDA.

2.1.7 The upper age limit for supporting staff to be deployed on project is 60

years.

2.1.8 A good working knowledge of English Language is essential for key

professional staff on this assignment. Approach paper on methodology

proposed for performing the assignment must be in English Language.

The Authority may require the Consultant to prepare any document

including deliverables in Hindi Language. Therefore, the

Consultant must keep this aspect in mind while submitting proposal

for the award of assignment.

2.1.9 Your technical proposal must include the following information using but

not limited to the formats attached in Annexure-II.

i) The composition of the proposed Team and Task Assignment to

individual personnel.

ii) Curriculum Vitae (CV) recently signed in blue ink by the proposed

key professional staff and also by an authorized official of the firm.

Each page of the CV must be signed. The key information shall be as

per the format. Unsigned and photocopies or scanned copy of CVs

shall be rejected.


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iii) Proposed work programme and methodology for the execution of the

services illustrated with bar charts of activities, including survey

equipment and procedure, any change proposed in the methodology of

services indicated in the TOR, and procedure for quality assurance.

iv) Estimates of the total time effort (person x months) to be provided for

the services, supported by bar diagrams showing the time proposed

(person x months) for each Key Professional Staff.

v) The Work Experience for atleast (3) three such work where the

Consultant has provided independent services in similar assignment of

preparation of city development plan. The consultant should provide

copies of work order / contract.

vi) A brief note on the services provided by the Consultant on the projects

stated in above (v) and whether those projects were completed within

stipulated time and in case of delay, the reason and action taken by the

consultant.

2.2 The technical proposal must not include any financial information.

2.3 Authority will carry out the evaluation by applying point system. Each responsive

proposal will be attributed technical score.

2.4 The minimum essential requirement in respect of qualification in technical

proposal has been indicated in the Section-5, Appendix-I, if the consultant does

not fit in the criteria, evaluation of his financial proposal will not be done.

3.0 FINANCIAL PROPOSAL

3.1 The financial proposal should include the costs associated with assignment. These

shall normally cover: remuneration for staff (foreign and local, in the field, office

etc.), accommodation, travelling, conveyance, transportation, equipment, printing

of documents, surveys etc. The Financial Proposal should be prepared strictly

using, the formats attached in Annexure-III of Volume-III. The

Financial Proposal should clearly indicate the amount quoted in figures and

words inclusive of all except service tax for the entire scope of work. Under

no circumstances, any upward revision, variation, escalation shall be

permitted and the offer shall remain firm and unchanged during the

currency of the contract. Any Conditional offer or the proposal not furnished in

the format attached in Annexure-III shall be considered non responsive and is

liable to be rejected.


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3.2 The financial proposal shall take into account all type of the tax liabilities

including cost of insurance, but excluding service tax. Service Tax will be

reimbursed by IDA, at the prevailing rate.

3.3 The payments shall be made in Indian Rupees only, by the Indore Development

Authority on presentation of bills after due verification. No interest, cost or

damages for any delay shall be paid by Authority under any circumstances.

3.4 All the costs associated with the assignment shall be included in the Financial

Proposal. The total amount indicated in the financial proposal shall be without any

condition attached or subject to any assumption, and shall be final and binding.

3.5 The financial proposal shall take into account all tax liabilities including income

tax and other direct taxes payable by the Consultants and all payments shall be

subjected to deduction of taxes at source as per applicable laws.

3.6 The Consultants shall be required to obtain Service Tax Registration from the

competent authority. The Authority may ask for submission of proof of payment

of Service Tax. Except Service Tax, No other tax shall be reimbursed.

3.7 The proposal should be submitted as per the standard financial proposal provided

with this RFP.

4.0 Submission, Receipt and Opening of Proposals

4.1 Marking on envelope shall be as below.

i) Envelope No 1- Bid Security, (Volume-I Annexure-I)

ii) Envelope No 2 – Technical Proposal (Volume-I Annexure-II)

iii) Envelope No 3 – Financial Proposal (Volume-III Annexure-III)

iv) Outer Envelope

Each proposal (all the three envelopes) will be sealed in an outer envelope, which

will bear the address and information indicated below :

The envelope No:

Proposal for Consultancy Services for Preparation of Vision

Document and Action Plan for City Development of Indore

Name and Address of consultant:

4.2 Proposals must be properly signed as detailed below:

(i) by the proprietor in case of a proprietary firm;

(ii) by the partner holding the Power of Attorney in case of a firm in

partnership

(iii) by the director in case of a Company or a corporation; or

(iv) by a duly authorized person in case of a Company or a corporation


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(A certified copy of the Power of Attorney/Board Resolution of

Board of Director shall accompany the Proposal);

4.3 Consultants are requested to submit their proposal in English Language

only.

4.4 The Proposal (Eligibility Criteria, Technical Proposal and Financial

Proposal) shall be prepared in indelible ink/type written. It shall contain no

inter-lineation or overwriting, except as necessary to correct errors made by

the Consultants. Any such corrections must be initialled by the person or

persons who sign(s) the Proposal.

4.5 The authorized representative of the Consultants should initial all pages of

both technical and financial proposal.

4.6 The completed Bid Security & Eligibility, Technical and Financial

Proposal must be delivered at the Authority’s address before 4.30pm

(IST) on or before 21/03/2014. Any Proposal received after the closing

time or delivered at other places shall not be considered for any evaluation

and shall be kept unopened and shall be returned on completion of

selection process.

4.7 Any delay either in postal or courier service in submitting the Proposal

after the due date and time will be considered as ‘Proposal Not Submitted

in Time’ and will not be considered for opening and/or evaluation. Indore

Development Authority will not be responsible for any postal delay or loss

of the document.

5 EVALUATION OF PROPOSAL

5.1 A three-stage procedure will be adopted in evaluating the proposal. The Authority

will allocate weight to technical proposal and financial proposal as indicated in

the Data Sheet in Volume-II.

5.2 In the first stage, eligibility of the firm will be ascertained on the basis of

turnover, experience certificates, equipments available with the firm etc.

5.3 Technical evaluation will be carried out for those who fit in the eligibility criteria.

The technical evaluation will be carried by applying marks system. Prior to the

expiration period of proposal validity, the Authority will notify the successful

consultants who have scored more than 60% in the technical proposal by

registered letter, fax or email. Technical proposals scoring less than 60% will be

deemed to be non-responsive and the corresponding price envelope will not be

opened and the offer will not be considered.


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5.4 In the third stage, financial proposal of all eligible firms who pass in technical

evaluation shall be opened. The Authority will allocate weightage to the financial

proposal as given in the Data Sheet. The price score will be calculated in the

following manner:

‘X’ is the price of the lowest responsive bidder. ‘Y’ is the price

of any other bidder. The percentage score allocated to the lowest

responsive bidder will be 100, and to bidder “Y” will be = (100

x ‘X’) / ’Y’.

5.5 Total score will be worked out by adding the points scored on the technical and

financial proposals. In evaluation of the highest score, the weightage given to

technical proposal is 80% and to financial proposal is 20%. Therefore scores

achieved by the consultants shall be evaluated as per weightage given.

6.0 AWARD OF CONTRACT

6.1 The Contract shall be awarded to the bidder who scores highest score.

6.2 At the time of executing the agreement, the successful bidder shall sign all page

of RFP.

6.3 The selected consultants are expected to commence the Assignment from the date

of work order.

7.0 PERFORMANCE SECURITY

The amount of Performance security shall be 5% of the quoted and accepted

consultancy fee. Consultant shall be required to submit 5% security deposit at the

time of agreement, after adjusting the bid security against the performance

security, in the form of FDR of Nationalized Bank or Bank Guarantee of

Nationalized Bank in the format given in Appendix-D in favour of Indore

Development Authority, Indore. The validity of the Bank Guarantee(s) shall cover

entire duration of consultancy period plus 3 months. In case, time for consultancy

services extended then validity of bank guarantee should be extended accordingly.

The Performance security shall be released after satisfactory completion of the

assignment.

8.0 Right of Rejection

The Authority reserves the right to reject any proposal that does not address all

the requirements of this RFP. In addition, the Authority reserves the right to

accept or reject any Proposal submitted by the Consultants, and to cancel the RFP

process and reject all Proposal submissions, at any time, without thereby incurring

any liability to the affected Consultant or Consultants or any obligation to inform

the affected Consultant or Consultants the grounds for Authority’s action.


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9.0 Representation & Jurisdiction

Any Consultant aggrieved by any decision of the Authority may represent within

7 days to the Chief Executive Officer in writing giving therein details and

documentary evidence. The representation shall be heard and decided by the

Chief Executive Officer within 30 days. Any dispute of whatsoever may be in

nature, shall be subject to exclusive jurisdictions to the courts in INDORE (India)

only.

*****


Page 19 of 77

Section - 3

Annexure - I

Eligibility Proposal Forms


Page 20 of 77

SAMPLE FORM OF ELIGIBILITY PROPOSAL (Form EF-I)

From

To

____________________________

____________________________

____________________________

Sub:- Proposal for Consultancy Services for Preparation of Vision Document and

Action Plan for City Development of Indore

Sir,

I / We ______________________________________ consultant / consultancy firm

herewith enclose the documents required for eligibility proposal as per the chapter

‘Instructions to Consultants’

The Demand Draft in favour of Indore Development Authority, Indore payable at Indore,

for the bid security of Rs. 50,000/- (Rupees Fifty thousand) and Cost of Form Rs. 5000/-

(Rupees Five thousand) are enclosed herewith.

Signature _____________________________

Full Name ______________________________

Designation _______________________________

Address _______________________________

Fax _______________________________

E-mail _______________________________


Page 21 of 77

YEAR OF ESTABLISHMENT OF FIRM (Form EF-II)

Proposal for Consultancy Services for Preparation of Vision Document and Action Plan for

City Development of Indore

The following information related to the firm should be provided in the proposal.

i. Year of establishment of firm *

Consultant Year of

Establishment

Country Type of Organization

Individual Partnership Corporation Other

Individual

Proof of

entity

Whether

registered

or un-

registered

Copy of

incorporation

certificate

Copy of

registration

certificate

NOTE:-

i. *Copy of Certificate of incorporation shall be submitted.

ii. Office/Business Address/Telephone nos./Fax no./ email /\

iii. PAN/ TAN/Service tax Registration .

iii. Narrative description of firm (Not more than 2 sheets)

Signature _____________________________


Page 22 of 77

SAMPLE FORM OF ELIGIBILITY PROPOSAL. (Form EF-III)



Financial Statement of the last three years

SN.

Particulars 2012-13 2011-12 2010-11

i. Gross Receipt from Consultancy

business as per audited accounts

ii. Total Assets

iii. Current Assets

iv. Total Liabilities

v. Current Liabilities

vi. Net Worth

vii. Working Capital

viii.. Net Profit

Note:

i) The amount shall be stated in INR.

ii) The application with amount stated in currencies other than INR shall be treated

as non responsive.

iii) Audited Balance sheet and Profit & Loss Account under Companies Act or

Income Tax Act as the case may be for 2012-13.

iv) The above financial statement is required to be certified by Chartered

Accountants giving his/her membership number with Institute of Chartered

Accountants of India.

Signature _____________________________


Page 23 of 77

SAMPLE FORM OF ELIGIBILITY PROPOSAL (Form EF-IV)



Details of Consultancy work in last seven years:

S.No. Name of

the

Project

Name &

address of

Authority

with tel.

no./ Fax

no.

Project

cost

Date of Start

and

Completion

Consulta

ncy fees

received

Brief

scope

of

work

Name of the

key persons

Deployed

Note: Only those projects to be included in the table for which Authority’s certificates from the

concern Government agencies are enclosed with the proposal.

Signature _____________________________


Page 24 of 77

SAMPLE FORM OF ELIGIBILITY PROPOSAL (Form EF-V)



FIRM’S EXPERIENCE

A. Experience of Consultant in preparation of City Development Plan / Master Plan

Assignments

Sr.

No.

Name of

Project

Name and

address of

Authority

with

Telephone

No./ Fax

no

Cost of

Project

(Rs.

Lakh)

Period of

Consultancy

Date

From________

To__________

Brief

scope

of

work

Name of

the key

persons

Deployed

Remarks

1 2 3 4 5 6 7 8

B. Experience of Consultant in preparation of DPRs

Sr.

No.

Name of

Project

Name and

address of

Authority

with

Telephone

No./ Fax

no

Cost of

Project

(Rs.

Lakh)

Period of

Consultancy

Date

From________

To__________

Brief

scope

of

work

Name of

the key

persons

Deployed

Remarks

1 2 3 4 5 6 7 8

Signature _____________________________


Page 25 of 77

SAMPLE FORM OF ELIGIBILITY PROPOSAL (Form EF-VI)



Information of Equipment / office / key persons

A) Equipment with Consultant

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

B) Office Details/infrastructure facilities available with the Consultant

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

C) Key Persons (Qualifications & Experience)

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

Signature _____________________________

Vision Document & Action Plan

Indore Development Authority

Page 26 of 77

SAMPLE FORM OF ELIGIBILITY PROPOSAL (Form EF-VII)

Proposal for Consultancy Services for Preparation of Vision Document and Action

Plan for City Development of Indore

WORK IN HAND

Sr.

No.

Name

of

Project

Cost of

Project

(Rs.

Lakh)

Name and

address of

Authority

with

Telephone

No.

Cost of

Consultanc

y

(Rs. Lakh)

Period of

Consultanc

y

From_____

___

Scope

of

work

Whether

independe

nt or

working

as an

associates

Remarks

1 2 3 4 5 6 7 8 9

Signature _____________________________



Page 27 of 77

Section - 4

Annexure-II

Technical Proposal Forms



Page 28 of 77

SAMPLE FORM OF TECHNICAL PROPOSAL (Form TF-I)

From

____________________________

____________________________

To

____________________________

____________________________

Sub:- Proposal for Consultancy Services for Preparation of Vision Document and

Action Plan for City Development of Indore

Sir,

I / We ______________________________________ consultant / consultancy firm

herewith enclose the documents required for Technical Proposal as per the chapter

‘Instructions to Consultants’

Yours faithfully,

Signature _______________________________

Full Name _______________________________

Designation _______________________________

Address _______________________________

Fax _______________________________

E-mail _______________________________



Page 29 of 77

SAMPLE FORM OF TECHNICAL PROPOSAL (Form TF-II)

FIRM’S REFERENCES



Relevant Services carried out in the Last Seven Years

Which Best Illustrate the performance

The following information should be provided in the format below for each reference

assignment for which your firm, either individually as a corporate entity or as one of the

major companies within a consortium, was legally contracted by the Authority state

below:

Assignment Name :-

Location with country :-

Name of the Authority :-

Address :-

Start Date Completion Date :- Appx. Value of Services :-

Name of Associated Firm if any :- No of months

of Professional Staff

Provided by Associated

Firm (s) :-

Name of the senior staff (Project Director / Coordinator, Team Leader) involved and

functions performed:

Narrative Description of Project :

Description of Actual Services Provided by your staff :

Signature of Authorized Representative

(Certificate from Employer regarding experience should be furnished)



Page 30 of 77

SAMPLE FORM OF TECHNICAL PROPOSAL (Form TF-III)



COMPOSITION OF THE TEAM PERSONNEL AND THE TASK WHICH

WOULD BE ASSIGNED TO EACH TEAM MEMBER

I. Technical/Managerial Staff

Sr.NO. Name Position Task Assignment Duration of employment

1

2

3

4

II. Support Staff

Sr.No. Name Position Task Assignment

1

2

3

4

..

Principal Officer



Page 31 of 77

SAMPLE FORM OF TECHNICAL PROPOSAL (Form TF-IV)



FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED KEY STAFF

1. Proposed Position:______________________________________________

2. Name of Staff: __________________________________________________

3. Date of Birth: _____________________________(Please furnish proof of age)

4. Nationality: ___________________________________________________

5. Educational Qualification:

(Summarize college/university and other specialized education of staff member, giving

names of institute, dates attended and degrees obtained). (Please furnish proof of

qualification)

6. Membership of professional societies :_______________________________

7. Publication :

(List of details of major technical reports/papers published in

8. Employment Record:

(Starting with present position, list in reversed order, every employment held. List all

positions held by staff member since graduation, giving dates, names of employing

organization, title of positions held and location of assignments. For experience period

of specific assignment must be clearly mentioned, also give Authority reference, where

appropriate).

9. Summary of the CV

(Furnish a summary of the above CV along with the required attested certificates. The

information in the summary shall be precise and accurate. The information in the

summary will have bearing on the evaluation of the CV.)



Page 32 of 77

A. Education:

i) Field of Graduation and Year

ii) Field of post graduation and year

iii) Any other specific qualification

B. Experience

i) Total experience in similar projects:

ii) Responsibilities held:

iii) Relevant Experience:

C. Permanent Employment with the Firm (Yes/No):

If yes, how many years:

If no. what is the employment:

Arrangement with the firm ?

Certification :

1. I am willing to work on the project and I will be available for entire duration of

the project assignment and I will not engage myself in any other assignment during the

currency of his assignment on the project.

2. I, the undersigned, certify that to the best of my knowledge and belief, this

biodata correctly describes myself, my qualification and my experience.

Signature of the Candidate _________________________

Place ________________________

Date _________________________

Signature of the Authorized Representative of the firm _________________

Place ________________________

Date _________________________

Note: Each page of the CV shall be signed in ink by both the staff member and the

Authorized Representative of the firm. Photocopies will not be considered for

evaluation.



Page 33 of 77

SAMPLE FORM OF TECHNICAL PROPOSAL (Form TF-V)



CONSULTANTS NAME :

1. APPROACH PAPER ON METHODOLOGY

PROPOSED FOR PERFORMING THE ASSIGNMENT

The approach and methodology will be detailed precisely under the following topics.

1) Composition of the team [not more than 1 page]

2) Adequacy of the proposed work plan and

Approach, Methodology for successful and timely completion

of the assignment in terms of the scope of work [not more than 5 page]



Page 34 of 77

SAMPLE FORM OF TECHNICAL PROPOSAL (Form TF-VI)



A. WORK PROGRAM AND TIME SCHEDULE FOR KEY PERSONNEL

MONTHS (in the Form of Bar Chart)

Sr.

No.

Activities Months Number of

Month

1 Sub Total (1)

2 Sub Total (2)

3 Sub Total (3)

4 Sub Total (4)

5 Sub Total (5)

6 Sub Total (6)

B. COMPLETION AND SUBMISSION OF REPORTS

Sr. No. Reports Programme



Page 35 of 77

Section - 5 Appendix - 1

TECHNICAL EVALUATION CRITERIA

1.0 The points assigned to Technical Evaluation criteria are:

S.No Description Marks

a. Relevant Experience of the firm related to the Assignment 50

b. Adequacy of the proposed work plan and methodology for

successful and timely completion of the assignment in terms

of the scope of work

30

c. Qualifications and competence of the key staff for the

assignment

20

Total 100

a) Sub criteria for relevant Experience of the firm related to the assignment

Average Annual Turnover* (last 3 years) up to 31.03.2013 from

consultancy business in similar field

Annual turnover (average of last 3 years) of the firm should be equal

to or more than Rs. 3.00 crores.

* Annual Turnover should be duly certified by statutory body like

Chartered Accountant or Independent Auditors who are competent to

do so under Companies Act or Income Tax Act.

Above 5 crores = 10 marks, Above 4 crores = 8 marks and less than

4 crores = 5 marks

10

Experience in preparation of similar city development

plan/master plan

Minimum 3 assignment = 20 marks and thereafter each similar

assignment shall be given 5 marks each subject to maximum 20

marks

40

Total 50



Page 36 of 77

b) Adequacy of the proposed work plan and methodology in response to the

Scope of Work

Quality of Approach and Methodology and action plan 25

Team Composition & Manning Schedule 5

Total 30

c) Qualification and competence of the key staff for the assignment shall be

evaluated. The weightage for various key staff are as under:-

S.No. Staff Position Marks

1 Team Leader – Sr. Consultant 6

2 Urban Planner 5

3 Architect/Civil Engineer 5

4 Financial Analysis/other consultant 4

Total 20

Sub criteria for qualification of key Personnel

(i.e. Professional staff)

General qualifications 30%

Experience in the similar assignment 40%

Post qualification experience of 10 years or more 30%

Total 100%

2. The technical proposal should score at least 60 points to be considered responsive

for financial evaluation.

3 The weightage given to technical proposal is 80%.

The weightage given to financial proposal is 20%.

4 Commencement of Assignment: The firm shall begin carrying out the services

within 15 days of signing of the Consultancy Agreement.



Page 37 of 77

Section - 6

General Conditions



Page 38 of 77

GENERAL CONDITIONS

DEFINITIONS AND INTERPRETATION

1. DEFINITIONS

The following words and expressions shall have the meanings assigned to them

except where the context otherwise requires:

i) The ‘Project’ is as named in the Data Sheet.

ii) Authority or Authority or Department or Employer shall mean the Indore

Development Authority and its Successors in office and assigns.

iii) The “CEO” shall mean Chief Executive Officer of IDA.

iv) The “Chief City Planner” shall mean the officer of IDA who is designated

as such for the time being in whose jurisdiction the work lies.

v) The “Executive Engineer” shall mean the officer of IDA who is

designated as such for the time being in whose jurisdiction the work lies.

vi) A “Day” shall mean a day of 24 hours from midnight to midnight

irrespective of number of hours worked in that day.

vii) A “Week” shall mean 7 consecutive days without regard to the number of

hours worked in any day in that week.

viii) Month and Year and all dates shall be as per the Gregorian calendar. The

time referred to shall be Indian Standard Time.

2. INTERPRETATION

(i) The headings in the Agreement shall not be used in its interpretation.

(ii) The singular includes the plural, the masculine includes the feminine, and

vice-versa where the context requires.



Page 39 of 77

OBLIGATIONS OF THE CONSULTANT

3. SCOPE OF SERVICES

The Consultant shall perform Services relating to the Project. The Scope of the

Services is stated in Appendix A of Volume – II.

4. DUTY OF CARE AND EXERCISE OF AUTHORITY

(i) The Consultant shall exercise reasonable skill, care and diligence in the

performance of his obligations under the Agreement.

(ii) Where the Services include the exercise of powers or performance of

duties authorized or required by the terms of a contract between the

Authority and any third party, the Consultant shall:

(a) act in accordance with the contract provided that the details of such

powers and duties are acceptable to him where they are not

described in Appendix A.

(b) if authorized to certify, decide or exercise discretion, do so fairly

between the Authority and third party not as an arbitrator but as an

independent professional acts by his skill and judgment.

(c) if so authorized vary the obligations of any third party, subject to

obtaining the prior approval of the Authority to any variation

which can have an important effect on costs or quality or time

(except in any emergency when the Consultant shall inform the

Authority as soon as practicable).

OBLIGATIONS OF THE AUTHORITY

5. INFORMATION

The Authority shall within reasonable time provide all such information as may

be in his possession to the Consultant if demanded in writing.



Page 40 of 77

6. DECISIONS

On all matters properly referred to him in writing by the Consultant the Authority

shall give his decision in writing so as not to delay the Services and within a

reasonable time.

7. ASSISTANCE

The Authority shall provide assistance to the consultant if sought in the following

matter

(i) the provision of documents necessary for entry, residence, work and exit;

(ii) providing unobstructed access wherever it is required for the Services;

(iii) providing access to other organizations for collection of information

which is to be obtained by the Consultant.

8. SERVICES OF OTHERS

The Authority shall at his cost arrange for the provision of services from others as

described in Appendix B, and the Consultant shall co-operate with the suppliers

of such services but shall not be responsible for them or their performance.

PERSONNEL

9. SUPPLY OF PERSONNEL

The Consultant shall employ and depute qualified personnel for the work as per

the name and qualification given in the Technical Proposal.

10. REPRESENTATIVES

The Consultant shall depute a senior officer capable of taking decisions and

represent the consultant with the Authority. Such person so deputed shall not be

changed without the consent of the Authority.

11. CHANGES IN PERSONNEL

i) Relation between the Parties

Nothing contained herein shall be construed as establishing a relation of master

and servant or of agent and principal as between the Authority and the

Consultants. The Consultants, subject to this contract, have complete charge of



Page 41 of 77

Personnel performing the services and shall be fully responsible for the

Services performed by them or on their behalf hereunder.

ii) Removal and/or Replacement of Personnel

a) Except as the Authority may otherwise agree in writing at the request of

the consultant on reasonable ground to its satisfaction, no change shall be

made in the key Personnel. However, it becomes necessary to replace any

of the Personnel, the Consultants shall forthwith provide as a replacement

a person of equivalent or better qualifications. However this replacement

shall attract the penalty as per clause of Appendix “C”

b) If the Authority (I) finds that any of the Personnel has committed serious

misconduct or has been charged with having committed a criminal action

or (II) has reasonable cause to be dissatisfied with the Performance of any

of the Personnel, then the Consultants shall at the Authority’s written

request specifying the grounds thereof, forthwith provide as a replacement

a person with qualifications and experience acceptable to the Authority.

However this replacement shall attract the penalty as per clause of

Appendix “C”.

12 Indemnity.

The Consultant shall indemnify the Authority or any other person for any loss, or

damage of any kind including loss to property caused knowingly or unknowingly

to the Authority or any other person due to any act, deed, performance, non-

performance or negligence of the Consultant. The Consultant shall indemnify the

Authority from loss or damage caused and any litigation or court proceedings in

respect of any accident or omission on the part of the Consultant. The Authority

shall have right to recover any such loss from any payment due and payable to

Consultant.

COMMENCEMENT, COMPLETION, ALTERATION AND TERMINATION OF

THE AGREEMENT

13. AGREEMENT EFFECTIVE

The agreement shall be effective from the date of work order.



Page 42 of 77

14. COMMENCEMENT AND COMPLETION

14.1 The service shall be commenced from the date when the Consultant actually

commence the work as may be notified to the Authority and shall complete on

the expiry of (5) five months from the date of commencement or on such date

as may be extended by the Authority in writing.

14.2 The services of consultants shall be available till the completion of the period or

in case of claims/ court cases, if the services of the consultant are required then

the fees will be decided on mutual consent, however in any case the same shall

not be more than proportionate fees payable under this contract. It is clarified that

proportionate fees not only in term of period but also manpower employed and

deliverable as the final discretion of the Authority.

14.3 The consultant will maintain the record of work till Completion of the defect

liability period and or till the claims and court matters pertaining to the work are

settled, whichever is later.

14.4 The consultant will also submit the certificate regarding Satisfactory complete of

the work before the final bill is paid from In charge officer of the IDA.

15. VARIATIONS

The Agreement can be varied on application by either party by written agreement

of the parties.

16. FURTHER PROPOSALS

If requested by the Authority in writing, the Consultant shall submit proposals for

altering the Services. The preparation and submission of such proposals shall be

an Additional Service.

17. EXTENSION OF TIME

In case of delay in completion of the work for the reason not attributable to the

Consultant, the Authority may consider grant of extension of services of the

Consultant on its sole discretion, No fees shall be paid in case of extension is

sought by the consultant for delay or non-deliveries of deliverable in time. It is

clarified that there shall be no delay on the part of Authority in this assignment as



Page 43 of 77

the consultant has to prepare a vision document on the basis of their own study

and field survey. No escalation or upward variation in fees shall be allowed under

any circumstances.

18. SUSPENSION

The Authority may, by written notice of suspension to the Consultants, suspend

the entire or part of the work at any time. However, the Consultant shall be paid

fees up to the stage of last deliveries or submission and acceptance or report by

the Authority.

The Authority may also suspend any part or all payments to the Consultants

hereunder if the Consultants fail to perform any of their obligations under this

Contract, including the carrying out of the Services provided that such notice of

suspension (i) shall specify the nature of the failure and (ii) shall request the

Consultants to remedy such failure within the period not exceeding thirty (30)

days after receipt by the Consultants of such notice of suspension.

In case, the Consultant fails to remedy the breach within a period of (15) fifteen

days, the Authority shall withhold the entire payment due and payable to the

Consultant and may proceed to terminate the contract as provided herein before.

In case, the Authority suspend the work of the Consultant due to any reason save

and except as stated hereinabove and if the fees is not workable on the basis of

deliverables then the Authority shall pay proportionate fees equivalent to 25% of

the proportionate monthly fees by dividing total fees by total of number of months

provided for completion of work. Provided, the Consultant continue to deploy one

Resident Consultant and Assistant Resident Consultant for performance of

necessary obligation. The period of suspension shall be precluded from the total

period of the assignment of the Consultant.

19. TERMINATION BY AUTHORITY

(i) The Authority may suspend all or part of the Services or terminate the

Agreement by notice of at least thirty (30) days to the Consultant who

shall immediately make arrangements to stop the Services and minimize

expenditure.



Page 44 of 77

(ii) If the Authority considers that the Consultant is without good reason not

discharging his obligations he can inform the Consultant by notice stating

the grounds for the notice. If a satisfactory reply is not received within

twenty-one days the Authority can by a further notice terminate the

Agreement.

20 TERMINATION BY THE CONSULTANTS

The Consultants may, by not less than thirty (30) days written notice to the

Authority, terminate this contract.

a) If the Authority fails to pay any money due to the Consultants pursuant to

this Contract and not subject to any dispute within ninety (90) days after

receiving written notice from the Consultants that such payment is

overdue;

b) If the Authority is in material breach of its obligations pursuant to this

contract and has not remedied the same within forty-five (45) days (or

such longer period as the Consultants may have subsequently approved in

writing) following the receipt by the Authority of the Consultant’s notice

specifying such breach;

c) If, as result of Force Majeure, the Consultants are unable to perform a

material portion of the Service for a period of not less than sixty (60) days;

or

d) If the Authority fails to comply with any final decision reached as a result

of arbitration pursuant to Clause 44 hereof.

21 CESSATION OF RIGHTS AND OBLIGATIONS

Upon termination of this contract or upon expiration of this contract, all rights and

obligations of the parties here under shall cease, except:

(1) Such right and obligations as may have accured on the date of termination

or expiration.

(2) The obligations of confidentiality.

(3) Any right which a party may have under the applicable law.



Page 45 of 77

22 CESSATION OF SERVICES

Upon termination of this Contract by notice of either Party to the other, the

Consultants shall immediately upon dispatch or receipt of such notice, take all

necessary steps to brings the Services to a close in a prompt and orderly manner

and shall make every reasonable effort to keep expenditures for this purpose to a

minimum. With respect to documents prepared by the Consultants and equipment

and materials furnished by the Authority, the Consultants shall proceed as

provided.

23 PAYMENT UPON TERMIANTION

Upon termination of this Contract, the Authority shall make the following

payments to the Consultants (after offsetting against these payments any amount

that may be due from the Consultants to the Authority s):

1) Remuneration for services satisfactorily performed prior to the effective

date of termination;

2) Reimbursable expenditures for expenditure actually incurred prior to the

effective date terminations; and

24. RIGHTS AND LIABILITIES OF PARTIES

Termination of the Agreement shall not prejudice or affect the accrued rights or

claims and liabilities of the parties.

PAYMENT

25. PAYMENT TO THE CONSULTANT

The Authority shall pay the Consultant for Services in accordance with the

Conditions and with the details stated in Appendix C.

25.1. CURRENCY OF PAYMENT

Currency applicable to this agreement is in Rupees.

GENERAL PROVISIONS

26. LANGUAGES AND LAW

i) Language (s) of the Agreement shall be in English.



Page 46 of 77

ii) This Contract, its meaning and interpretation, and the relation between the

Parties shall be governed by the Applicable Law of India and Madhya

Pradesh State.

27. ASSIGNMENT AND SUB-CONTRACTS

(i) The Consultant shall not without the written consent of the Authority

assign the benefits from the Agreement other than money.

(ii) Neither the Authority nor the Consultant shall assign obligations under the

Agreement without the written consent of the other party.

(iii) The Consultant shall not without the written consent of the Authority

initiate or terminate any sub-contract for performance of all or part of the

Services.

28. COPYRIGHT

Documents prepared by the Consultants to be the Property of the Authority. All

plans, drawing, specifications, designs, report and other documents prepared by

the Consultants in performing the Services shall become and remain the properly

of the Authority’s, and the consultants shall not later than 15 days upon

termination or expiration of this Contract, deliver all such documents to the

Authority, together with detailed inventory thereof. The Consultants may retain a

copy of such documents. The Authority is free to use the above documents for

other project of the Authority’s.

29. CONFLICT OF INTEREST/CORRUPTION AND FRAUD

Notwithstanding any penalties that may be enforced against the Consultant under

the law of the country of the project, or of other jurisdictions, the Authority will

be entitled to terminate the Agreement) and the Consultant shall be deemed to

have breached the contract, if it is shown that the Consultant is guilty of:

(i) offering, giving, receiving or soliciting anything of value with a view to

influencing the behavior or action of anyone, whether a public official or

otherwise, directly or indirectly in the selection process or in the conduct

of the Agreement; or



Page 47 of 77

(ii) misrepresentation of facts in order to influence a selection process or the

execution of a contract to the detriment of the Authority, including the use

of collusive practices intended to stifle or reduce the benefits of free and

open competition.

30 DEBARRING THE CONSULTANT

In case the Consultant fails to perform to the satisfaction of the Authority or fails

to deliver the results as envisaged in the assignment, the Authority

notwithstanding any other action including forfeiture of performance security,

may debar the consultant to take part in any work of the Authority in future for a

period not exceeding (2) two years.

31. NOTICES

i) Authority’s address

Chief City Planner


7, Race Course Road, INDORE - 452003,

Phone:- 0731- 2531312, 2533355 & 2434541

Fax :- 0731 – 2430553,

ii) Consultant’s address

------------------------------------

-------------------------------------

-------------------------------------

SETTLEMENT OF DISPUTES

32. AMICABLE DISPUTE RESOLUTION

Any dispute between the Parties as to matters arising pursuant to this Contract

which cannot be settled amicably within thirty (30) days after receipt by one Party

of the other Party's request for such amicable settlement may be submitted by

either Party for settlement to the Chief Executive Officer, Indore Development

Authority, Indore.



Page 48 of 77

32.1. ARBITRATION

If any dispute or difference of any kind whatsoever shall arise in connection with

or out of this contract and which is not amicably settled between consultant and

IDA as per provisions of Clause 39 of the agreement the same shall be referred

for settlement to the dispute redressal committee which shall consist of the

following: -

� Chief Executive Officer, IDA. – Chairman

� Joint Director, Town & Country Planning, – Member

� Chief City Planner, IDA, - Member

The committee shall give its decision within 60 days.

Any party not satisfied with the decision of the committee shall be free to refer

the case to Arbitration Tribunal under Arbitration & Conciliation Act, 1996.

Force Majeure

33 Definition

a) For the purpose of this contract “Force Majeure” means an event which is

beyond the reasonable control of a Party, and which makes a Party’s

performance of its obligations hereunder impossible or so impractical as

reasonably to be considered impossible in the circumstances, and includes,

but is not limited to war, riots, civil disorder, earthquake, fire, explosion,

storm, flood or other adverse weather conditions, strikes, lockouts or other

industrial action (except where such strikes, lockouts or other industrial

action are within the power of the party invoking Force Majeure to prevent)

confiscation or any other action by Government agencies.

b) Force Majeure shall not include (i) any event, which is caused by the

negligence or intentional action of a Party or such Party’s sub consultants

or agents or employees, nor (ii) any event which a diligent Party could

reasonably, have been expected of this Consultant and [B] avoid or

overcome in the carrying out of its obligations hereunder.



Page 49 of 77

c) Force Majeure shall not include insufficiency of funds or failure to make

any payments required hereunder.

33.1 No Breach of Contract

The failure of a Party to fulfill any of its obligations hereunder shall not be

considered to be a breach of, or default under, this contract in so far as such

inability arises from an event of Force Majeure, provided that the Party affected

by such an event has take all reasonable precautions, due care and reasonable

alternative measures, all with the objective of carrying out the terms and

conditions of this contract.

33.2 Measure to Be Taken

A. Party affected by an event of Force Majeure shall take all reasonable measures

to remove such Party’s inability to fulfill its obligations hereunder with a

minimum of delay.

B. Party affected by an event of Force Majeure shall notify the other Party of

such event as soon as possible, and in any event not later than Fourteen (14)

days following the occurrence of such event, providing evidence of the nature

and cause of such event, and shall similarly give notice of the restoration of

normal conditions as soon as possible.

C. The Parties shall take all reasonable measures to minimize the consequences

of any event of Force Majeure.

34 Extension of Time

Any period within which a Party shall, pursuant to this contract, complete any

actions of task, shall be extended for a period equal to the time during which such

Party was unable to perform such action as a result of Force Majeure.

34.1 Payments

During the period of their inability to perform the services as a result of an event

of Force Majeure, the Consultants shall be entitled to be reimbursed for additional

costs reasonably and necessarily incurred by them during such period for the



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purpose of the Services and in reactivating the Services after the end of such

period.

35 Liability of Consultant:

The Authority’s endeavor is to select a reputed consultant for infrastructures

development of the campus as detailed in the scope of work. The Authority expect

from the Consultant to deliver their best in both quality and innovation and

uniqueness observing high international standards at all the time. In case of loss or

damage if any caused to the Authority due to any reason attributable to the

negligence, or deficiencies in services by the Consultants in such case the

Consultant shall be liable for civil and criminal liabilities under the prevailing laws

in India.

36. Representations, Warranties and Disclaimer:

The Consultant represents and warrants to the Authority that:

(a) it has duly constituted organisation, validly existing and in good standing

under the applicable laws of the Country;

(b) it has full power and authority to execute, deliver and perform its

obligations under this Contract and to carry out the transactions

contemplated hereby;

(c) it has taken all necessary corporate and other action under Applicable Laws

and its constitutional documents to authorize the execution, delivery and

performance of this Contract;

(d) it has the financial standing and capacity to undertake the Project;

(e) this Contract constitutes its legal, valid and binding obligation enforceable

against it in accordance with the terms hereof;

(f) it is subject to laws of India with respect to this Contract and it hereby

expressly and irrevocably waives any immunity in any jurisdiction in

respect thereof;

(g) there are no actions, suits, proceedings, or investigations pending or, to the

Consultant’s knowledge, threatened against it at law or in equity before any

court or before any other judicial, quasi judicial or other authority, the

outcome of which may result in the breach of or constitute a default of the



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Consultant under this Contract or materially affect the discharge by the

Consultant of its obligations under the Contract.

(h) no representation or warranty by the Consultant contained herein or in any

other document furnished by it to the Authority contains or will contain

any untrue statement of material fact or omits or will omit to state a

material fact necessary to make such representation or warranty not

misleading; and

(i) no sums, in cash or kind, have been paid or will be paid, by or on behalf of

the Consultant, to any person by way of fees, commission or otherwise for

securing the Contract or for influencing or attempting to influence any

officer or employee of the Authority in connection therewith.

37 Miscellaneous

37.1. Additions and Alterations

The Authority shall have the right to request in writing for changes, additions,

modifications or deletions in any part of the scope of work and to request in

writing additional work in connection and the consultant shall comply with such

request.

37.2 Assignment and Charges

(a) The Contract shall not be assigned by the Consultant save and except with

prior consent in writing of the Authority, which consent the Authority shall

be entitled to decline without assigning any reason whatsoever.

(b) The Authority is entitled to assign any rights, interests and obligations

under this Contract to third parties.

38.3 Amendment – This document may be modified or amended only by another

written agreement executed by the Parties.

38.4 Time is Essence Any time or period mentioned in any provision of this document

may be extended by mutual agreement between the Parties but as regards any

time, date or period originally fixed or any time, date or Period so extended as

aforesaid time shall be of the essence.



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38.5 Severability: If for any reason whatever any provision of the Contract is or

becomes invalid, illegal or unenforceable or is declared by any court of competent

jurisdiction or any other instrumentality to be invalid, illegal or unenforceable, the

validity, legality or enforceability of the remaining provisions shall not be affected

in any manner, and the Parties will negotiate in good faith with a view to agreeing

upon one or more provisions which may be substituted for such invalid,

unenforceable or illegal provisions, as nearly as is practicable. Provided failure to

agree upon any such provisions shall not be subject to dispute resolution under the

Contract or otherwise.

38.6 No Partnership: Nothing contained in the Contract shall be construed or

interpreted as constituting a partnership between the Parties. Neither Party shall

have any authority to bind the other in any manner whatsoever.

38.7 Language: All notices required to be given under the Contract and all

communications, documentation and proceedings which are in any way relevant to

the Contract shall be in the ENGLISH language.

38.8 Exclusion of Implied Warranties etc.: The Contract expressly excludes any

warranty, condition or other undertaking implied at law or by custom or otherwise

arising out of any other agreement between the Parties or any representation by

any Party not contained in the Contract.

38.9 Counterparts: The Contract shall be executed in two counterparts, each of which

when executed and delivered shall constitute an original of the Contract

38.10 Survival: Termination of the Contract (a) shall not relieve the Consultant or the

Authority of any obligations hereunder which expressly or by implication survive

Termination hereof, and (b) except as otherwise provided in any provision of the

Contract expressly limiting the liability of either Party, shall not relieve either

Party of any obligations or liabilities for loss or damage to the other Party arising

out of or caused by acts or omissions of such Party prior to the effectiveness of

such Termination or arising out of such Termination.

39 Indemnity

(a) The Consultant agrees to indemnify and hold harmless the Authority from

and against any and all claims, actions proceedings, lawsuits, demands,

losses, liabilities, damages, fines or expenses (including interest, penalties,

attorneys’ fees and other costs of defense or investigation



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(i) Related to or arising out of, whether directly or indirectly;

(ii) The breach by the Consultant of any obligations;

(iii) The alleged negligent, reckless or otherwise wrongful act or

omission of the Consultant including professional negligence or

misconduct of any nature whatsoever in relation to Services

rendered to the Authority;

(b) As soon as reasonably practicable after the receipt by the Authority of a

notice of the commencement of any action by a third party, the Authority

will notify the Consultant of the commencement thereof; provided,

however, that the omission so to notify shall not relieve the Consultant

from any liability which it may have to the Authority or the third party. The

obligations to indemnify and hold harmless, or to contribute, with respect

to losses, claims, actions, damages and liabilities relating to the

Indemnified Matter shall survive till all claims for indemnification and/or

contribution asserted shall survive and until their final resolution thereof.

(c) The foregoing provisions are in addition to any rights which the Authority

may have at common law, in equity or otherwise

40 Governing Law and Jurisdiction:

(a) The Contract shall be construed and interpreted in accordance with and

governed by the applicable Laws in India.

(b) The exclusive Jurisdiction under this contract for all matters arising out of

or relating to the Contract shall be Courts and Tribunals at Indore Madhya

Pradesh, India only.

41.0 Waiver

(a) Waiver by either Party of any default by the other Party in the observance

and performance of any provision of or obligations or under the Contract:

(i) That it shall not operate or be construed as a waiver of any other or

subsequent default hereof or of other provisions or obligations

under the Contract:

(ii) That it shall not be effective unless it is in writing and executed by



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a duly authorised representative of such Party; and

(iii) That it shall not affect the validity or enforceability of the Contract

in any manner.

(b) Neither the failure by either Party to insist on any occasion upon the

performance of the terms, conditions and provisions of the Contract or any

obligation hereunder nor time or other indulgence granted by a Party to the

other Party shall be treated or deemed as waiver of such breach or

acceptance or any variation or the relinquishment of any such right

hereunder.

**********



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Section - 7

Agreement Form



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FORM OF AGREENMENT

(Agreement will be drawn separately on the stamp paper of Rs.100.00

denomination)

This Agreement made the ______________day of _______________________

Between _____________________________________________________ of

____________________________ (hereinafter called “The Authority”) of the one part

And _______________________________of ________________________(hereinafter

called “The Consultant”) of the other part.

Whereas the Authority desired that certain services should be performed by the

consultant, and has accepted a proposal by the consultant for the performance of such

services.

1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the conditions of the Authority / Consultant

Model Services Agreement hereinafter referred to.

2. The following documents shall be deemed to form and be read and construed as

part of the agreement, namely.

a) The Letter of Acceptance

b) Request for Proposal/Notice Inviting Proposal

c) Instruction to Consultants

d) Annexure I Eligibility Proposal

e) Annexure II Technical Proposal

f) Annexure III Financial Proposal

g) General Conditions

h) Data Sheet

i) The Appendices, namely:



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Appendix A - Scope of work and Terms of Reference (TOR)

Appendix B- Facilities & Services of other to be provided by the

Authority

Appendix C- Remuneration and payment.

Appendix D- Form of Bank Guarantee for Performance Security.

j) Correspondence During Negotiations

3. In consideration of the payments to be made by the Authority to the consultant as

here in after mentioned the consultant here by agreed with the Authority to

perform the services in conformity with the provisions of the agreement.

4. The Authority here by agrees to pay the consultant in consideration of the

performance of the services such amounts as may become payable under the

provisions of the Agreement at the times and in the manner prescribed by the

agreement.

In witness whereof the parties hereto have caused this agreement to be executed the day

and year first before written in accordance with their respective laws.

AUTHORIZED SIGNATURE(S) OF AUTHORITY

Signature ______________________________________________

Name _____________________________________ Designation

i) In the presence of :

Name ____________________________________________

Signature ___________________________________________

Address____________________________________________

ii) In the presence of :

Name ______________________________________________

Signature _____________________________________________

Address______________________________________________



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AUTHORIZED SIGNATURE(S) OF CONSULTANT

Signature ___________________________________________

Name ___________________________________________

Designation __________________________________________

i) In the presence of:

Name _____________________________________________

Signature _____________________________________________

Address______________________________________________

ii) In the presence of:

Name ____________________________________________

Signature __________________________________________

Address____________________________________________



Page 59 of 77

Volume II



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Section - 8

DATA SHEET

1. The name of the Assignment Consultancy Services for Preparation of Vision

Document and Action Plan for City

Development of Indore .

2. The name of the Authority is Indore Development Authority, Indore

3.. The description of the project Preparation of Vision Document and Action Plan

for City Development of Indore

4. Scope & Terms of work As per Appendix-“A”

5. Cost of RFP Document Rs. 5,000/-

6. Bid Security (Ref. ITC para-

1.05)

Rs. 50,000/- (Fifty thousand only) in the form of

Demand Draft in favour of Indore Development

Authority, Indore” and payable at Indore

7. Evaluation of Proposal Refer Article – 5 of Section – 2 Preparation and

Submission of Proposal

8. Last Date for submission of

proposal 21/03/2014 up to 4:30 pm

9. Commence of work From date mentioned in the work order

10. Completion of work Within (05) five months from the date of

commencement of work

11. The address of Authority Chief City Planner


7, Race Course Road, Indore – 452003

E-mail- [email protected]

Telephone no. 0731 – 2531312, 2533355

Fax- 0731 -2430553

12. Payment of Fees As per Appendix – ‘C’

13. Performance Security

Refer Article – 7 of Section – 2

Preparation & Submission of

Proposal

By successful Consultant, equivalent to 5% of

total fees in the form of FDR or Bank Guarantee

14. Bid validity period (days, date): 120 days from the last date of receipt of bid

document.



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15. Eligibility requirements (First state evaluation)

• Firm should have minimum experience of 7 years of working in the similar field

• Average annual turn-over from consultancy services in last 3 years shall not be less than

Rupees 3.00 crores

• Must have completed at least (3) similar city development/master planning projects

• The Consultant shall have an experience of preparation of city development

plan/master plan of cities having population 5 lakhs and above as per last census

of 2011 or having prepared DPR for an area not less than 500 hectors.

• No joint venture shall be allowed. The assignment should have been done by the

consultant in his own name.

16. Minimum Qualification and Experience Requirement of Key Personnel

SN

Details

Team

Leader

Urban

Planner

Architect /

Civil engineer

Financial /

Other

Consultant

i) Educational

Qualification

Post Graduate

in planning

Post Graduate

in planning

Graduate

B.Tech/B.Arch

CA/ICWA

ii) Essential

Experience

10 years 10 years 10 years 5 years

a) Experience in

Similar Projects

7 Years 05 Years 03 Years 02 Years

b) Experience in

similar capacity

03 Years 03 Years 02 Years 02 Years

iii) Age Limit Below 60

Years

Below 60

Years

Below 50

Years

Below 50

Years

Availability of Key Persons – It will be generally seen from the form EF-VI of

Annexure-I Vol.I that the key persons are available.

The weightage for Technical / Financial evaluation

Technical Score - 80%

Financial Score - 20%

17. Time Limit:- Five months from the date of work order

18. Authority to grant extension and penalty: Chief Executive Officer, Indore

Development Authority.



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Section - 9

APPENDIX - A

SCOPE OF WORK FOR THE PROJECT

1.0 Brief Description of Task

The aim of this exercise is to support Indore Development Authority in Preparing

the Vision Document And Action Plan for City Development in Indore for

implementing Indore Development Plan 2021. The Vision Document should be

based on the Review of Existing Urban Development, Proposals

Implemented/under implementation/Proposed by Indore Development Authority,

Consultations carried out with stakeholders from various sections of society and

City's needs & Priorities in Urban Development .

2.0 Background

2.1 Need for Preparation of Vision Document and Action Plan for City

Development in Indore

Indore Development Authority is empowered by Madhya Pradesh Nagar Thatha

Gram Nivesh Adiniyam 1973 with a responsibility of implementing Indore

Development Plan 2021 by means of scheme for Development of Housing

(Particularly for EWS & LIG), Commercial, Public, Transportation and

Recreation Sectors.

The need to prepare the Vision Document and Action Plan for City Development

in Indore is to understand Role of Indore Development Authority in Urban

Development of Indore and the Sectors for which IDA will be responsible and

Projects that will be taken up by IDA during next One Year, Five Years

considering a longer Horizon of 10 years.

2.2 Issues to be addressed

The key Issues which are expected to be addressed during carrying out of this

assignment are

• Inter Departmental Co-ordination and Responsibility sharing among

various Development Agencies for the Urban Development in Indore and



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implementation of Indore Development Plan 2021 and CDP Prepared by

IMC

• The Linkage of Urban Development Needs of Indore and IDA's Vision

for Urban Development of Indore

• Ensuring a Participatory Vision formulation by way of carrying out

Consultation with Stakeholders indentified among various sections of

Society.

3.0 Description of Tasks

The consultant will carry out a multi-stage exercise to prepare the Vision

Document and Action Plan for City Development in Indore. The Main stages in

the exercise will be:

3.1 Inception Stage

• The purpose of this stage is to Review and Analyse Madhya Pradesh

Nagar Thatha Gram Nivesh Adiniyam 1973 Madhya Pradesh Nagar

Thatha Gram Niveh Niyam, 2013 Indore Development Plan 2021, Zonal

Plans, MP Bhumi Vikas Niyam, 2012 Revised City Development Plan of

Indore under Jnnurm, Guidelines, Public Private Partnership Policy, The

Right to Fair Compensation and Transparency in Land Acquisition,

Rehabilitation and Resettlement Act, 2013 and other relevant Acts and Rules.

• Review in detail the Existing Urban Development Propposals

Implemented/under Implementation/Proposed by Indore Development

Authority ( IDA) and understanding the existing situation of the same.

• Coming up with a methodology for carrying out the assignment and a

Consultation framework for the same.

3.2 Draft Vision Document and Action Plan for City Development

• Based on the Consulation framework agreed in the Inception Stage, IDA

will constitute various Stakeholders to Participate in Vision Document

Formulation.

• Based on the Review carried out in the Inception stage, Consultants shall

prepare list of Projects to be taken up by IDA in the next one year, five

year for a Horizon Year of 2025.



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• The Consultants will conduct discussions with various stakeholders

Groups constituted by IDA. The discussion will lead to a Broad

Consensus on formulation of Vision Document and Finalise as Vision

with List of Projects to be taken up by IDA for Horizon Year of 2025 The

Discussion will also lead to Prioritization Projects to be taken up for one

year, five year under the Action Plan.

• Consultants will compile deliberations of the various Consultation

meetings and enlist List of Projects identified for one year and five year

horizon and Action Plan.

3.3 Draft Vision Document and Action Plan

• Based on the availability of Finance, and need for implementation of the

Projects Consultant will finalise the list of Projects identified for one year

and five years Horizon and Action Plan.

• Consultant will carry out Costing of the Projects Identified for one year, 5

year and 10 year Action Plan based on the Block estimates.

• Consultant will present the 10 Year Vision and one year and one year and

5 Year Action Plan in a form of Report and Submit it to IDA for Approval

3.4 Final Vision Document and Action Plan for City Development in Indore

Consultant will make a Presentation to IDA board on the Draft Vision Document

and Action Plan for City Development in Indore. Based on the observations and

modifications suggested by IDA, Consultants will revise the Draft Vision

Document and Action Plan for City Development in Indore and Compile the Final

Report for Vision Document and Action Plan for City Development in Indore

4.0 Outputs and Deliverables

The following outputs are expected to be delivered in stages in (5) five months.

S.No. Outputs Due Date

from the date

of work order

No of copies

1 Inception Report Not later than

end of 1st

month

2 hard copies

and soft copy.

2 Draft Vision Document and

Action Plan

for City Development

Not later than

end of 3rd

month

5 hard copies

and soft copy.



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3 Final Vision Document and

Action Plan for City

Development (with

modifications as suggested

by IDA)

Not later than

end of 2

months after

approval of

the Draft.

10 hard copies

and soft copy.

Note : The Consultant shall have to prepare and submit a Summary of the

Document in 'Hindi' Language, if required by IDA.

5.0 Execution of the Assignment:

• The Consultant shall keep IDA informed about the progress of work.

• Any professional services to be rendered by the Consultant at the instance of the

Client after the agreed project completion period shall be compensated for on

mutually agreed terms.

• The Consultant shall exercise all reasonable skill, care and diligence in the

discharge of his duties and shall exercise such general superintendence as may be

necessary.

*****



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Section - 10

Appendix B

Facilities and Services To be provided by the Authority



Page 67 of 77

Appendix – B

Facilities and services of others to be provided by the Authority.

1. To facilitate smooth conduct of the study, IDA shall offer due help viz.

i) To secure permission from respective departments for the entry into private

properties or restricted areas for the conduct of the study.

ii) To secure permission to take all data documents (including photographs) relating

to the study but on returnable basis.

iii) Issue of authority / recommendation letters.

iv) Provide consultants, sub consultants and the personnel with the work permits and

such other documents as shall be necessary to enable the consultants, sub

consultants or personnel to perform the services.

2. Access to Land

The Authority warrant that the Consultants shall have, free of charge unimpeded

access to all land of the Government’s Country in respect of which access is

required for the performance of the services. The Authority will be responsible for

any damage to such land or any property thereon resulting from such access and

will indemnify the Consultants and each of the Personnel in respect of liability for

any such damage unless such damage is caused by the default or negligence of the

Consultants or any Sub Consultant or the Personnel of either of them.

3. Site Office & Furniture

Consultant will have to arrange his own computer, printer, furniture, conveyance,

Communications system etc. for his staff for smooth and proper working.

4. Facilitation

• Indore Development Plan 2021, City Development Plan under JNNURM and

Copies of all relevant Acts Rules under which IDA Functions.

• All available Detailed Project Reports of Proposals ( Implemented/under

Implementation/Proposed) if required by the consultant



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• IDA will constitute various Groups with the Consultant and stakeholders in

Preparation of Vision Document and Action Plan for City Development in

Indore.

• IDA will brief the Consultant on the objectives, design, methodology and

programme for the task assigned.

• IDA would nominate officers to help in Data collection and to Provide the

Consultant with all possible available information.

• IDA will Organize the Meeting with the various Stakeholders Group

Identified under the Assignment.

5. Execution of the Assignment

• The Consultant shall keep IDA informed about the progress of work.

• Any professional services to be rendered by the Consultant at the instance of

the Client after the agreed project completion period shall be compensated for

on mutually agreed terms.

• The Consultant shall exercise all reasonable skill, care and diligence in the

discharge of his duties and shall exercise such general superintendence as may

be necessary.

*****



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Section - 11

VOLUME – III

FINANCIAL PROPOSAL



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Annexure – III

Form FF I

FINANCIAL PROPOSAL

From

_____________________________

_____________________________

To

____________________________

_____________________________

Sub :- Consultancy Services for Preparation of Vision Document and Action


Sir,

I / We ____________________________________________

Consultant /Consultancy firm herewith enclosed the documents required for

Financial Proposal as per the chapter “Instruction to Consultants.”

Yours faithfully,

Signature _________________________________

Full Name _________________________________

Designation _________________________________

Address _________________________________

Fax _________________________________

E-mail _________________________________



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Annexure – III

Form FF - II

FINANCIAL PROPOSAL

Financial Offer

I / We ______________________________ Consultant / Consultancy Firm am / are

hereby quoting the fee for the work of providing Consultancy Services for Preparation of

Vision Document and Action Plan for City Development of Indore as per the scope of

Work, terms and contract conditions covered in Volume I, Volume II and Volume III.

The offer is inclusive of all taxes excluding service taxes.

Our Fee is Rs. ___________(In Words Rupees ________________________) includes

taxes duties, fees and other imposition as may be levied under the applicable law but

excluding service taxes which will be paid by IDA at the prevailing rate.

The above fees shall remain valid for a period of 120 days from the date of opening of

bid.

Signature of Consultant :

Full Name :

Designation :

Address :

(Authorized Representative)



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Section - 12

APPENDIX – “C”

REMUNERATION AND PAYMENTS

1.0 The final offer of the consultant after negotiation is Rs……… (In words Rupees

________________________)

.

2.0 In consideration of the performance of the contract, the Authority shall pay to the

consultants as consideration for the services as set forth below:

The fees payable would be based on the above offer accepted during negotiations.

The fees would be paid in the following stages and in the mode prescribed.

(i) The fees payable shall remain unchanged during the period of contract

including extension thereof. IDA shall not pay any extra fees.

(ii) The consultant will be paid fees as quoted and sanctioned by competent

authority.

(iii) In addition to the above, statutory service Tax currently at prevailing rates

shall be paid separately.

3.0 STAGES OF PAYMENTS :

S.No. Outputs Quantum of payment

1 Submission of Inception Report 10% of total fee

accepted and payable.

2 Submission of Draft Vision Document and Action Plan

for City Development

15% of total fee


3. Approval of Draft Vision Document and Action Plan

for City Development with reference to scope of work

20% of total fee


4. Submission of Final Vision Document and Action Plan

for City Development (with modifications as

suggested by IDA )

25% of total fee


5. Approval of Final Vision Document and Action Plan

by IDA

30% of total fee




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4.0 Payment for Work Which Are Not Covered Under Offer of Consultancy

The following payment will also be made:

i) Cost of any sub consultancy required for the services, which are approved

in writing by the Authority.

ii) Cost of such further items as may be required by the consultants for the

purpose of the service as agreed in writing by the Authority.

5.0 Penalty for Substitution of key personnel

If the consultant substitutes the following key personnel or Authority wants

consultant to replace the personnel on ground of misconduct or inefficiency the

penalty for replacement shall be as under.

1 For Urban Planner/Architect/ Civil Engineer – Reduction of Consultancy

fee will be

equal to balance period in month x 10 x Rate as given in above.

100

2 In case of Team Leader, if such contingency arises the reduction in fee

will be twice that of Urban Planner.

6.0 If the work is suspended by the IDA / Consultant, then for first 3 months, the

Authority Shall pay 5% amount of the total amount of financial offer of the

consultant for each month subject to maximum period of 3 months. If the work

continue to be suspended beyond 3 months then no fees will be payable.

However, after resuming the work again the consultant will be paid as per the

condition of the agreement.



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7.0 Mode Of billing and payment

Billing and payment in respect of the Services shall be made as follows:

a) After the end of each stage of deliverables, the Consultants shall submit to

the Authority, in duplicate, the bill for the services rendered by him.

b) The final payment under this Clause shall be made only after the final

report and final statement, identified as such, shall have been submitted by

the Consultant and approved as satisfactory by the Authority. The services

shall be deemed completed and finally accepted by the Authority and the

final report and final statements shall be deemed approved by the

Authority as satisfactory unless within ninety (90) days period Authority

gives written notice to the Consultant specifying in detail deficiencies in

the Services, in the final report or in final statement, the consultant shall

there upon promptly make any necessary correction, and upon completion

of such correction, the foregoing process shall be repeated. Any amount

which the Authority has paid or caused to be paid in accordance with this

Clause in excess of the amounts actually payable in accordance with the

provisions of this Contract shall be reimbursed by the Consultant to

Authority within thirty (30) days after receipt by the Consultant of notice

thereof. Any such claim by Authority for reimbursement must be made

within (12) calendar months after receipt by the Authority of a final

statement approved by the Authority in accordance with the above.

******



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Section - 13 Appendix - D

Form of Bank Guarantee for Performance Security

(To be used by approved scheduled banks)

1. In consideration of the Chief Executive Officer, Indore Development Authority

(hereinafter called “the Authority) having agreed to exempt M/s…………. (Herein after

called “the said consultant(s)”) from the demand, under the terms and conditions of an

Agreement dated………….. Made between ……………… And ………………………

……………………………. (Hereinafter called “the said Agreement”) for

performance/security deposit for the due fulfillment by the said consultant(s) of the terms

and conditions contained in the said agreement on production of Bank Guarantee for

(Rupees…………..only). We……………………………. Bank Limited (hereinafter

referred to as “the Bank”) do hereby undertake to pay to Authority an amount not

exceeding Rs………………………………………. Against any loss or damage caused to

or suffered or would be caused to or suffered by the Authority by reason of any breach by

the said Consultant (s) of any terms of conditions contained in the said agreement.

2 We……………………………Bank Limited, do hereby undertaken to pay the

amount due and payable under this guarantee without any demure merely on a demand

from the Authority starting that the amount claimed is due by way of loss or damage

caused to or suffered by the Authority by reason of any breach by said Consultant(s) of

any of the terms or conditions Contained in the said agreement or by reason of the

Consultant(s) failure to perform the said agreement. Any such demand made on the bank

shall be conclusive as regard the amount due and payable by the Bank under this

guarantee. However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs………………….

3. We …………………. Bank Limited further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken for

the performance of the said agreement and that it shall continue to be enforceable till all

dues of the Authority under or by virtue of the said Agreement have been fully paid and

its claim satisfied or till Authority certifies that the terms of the said agreement have been

fully and properly carried out by the said Consultant (s) and accordingly discharges the

guarantee. Unless a demand or claim under this guarantee is made on in writing on or

before the ……………………… we shall be discharged from all liability under this

guarantee thereafter.

4. We……………………………………Bank Limited further agree with the

Authority, that the Authority shall have the fullest liberty without our consent and

without effecting in any manner obligations her under or very any of the terms and

condition of the said agreement or to extend time of performance by the said Consultant

(s) from time to time or to postpone for any time or from time to time any of the powers



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exercisable by the Authority against the said Consultant (s) and to force-bear or enforce

any of the terms and conditions relating to the said Agreement and we shall not be

relieved from our liabilities by reasons of any such variation of extension having granted

to the said Consultant (s) for any forbearance act, or commission on the part of the

Authority or any indulgence by the Authority of the said Consultant (s) or by any such

matter or thing whatsoever which under the law relating to sureties would but for this

provision have effect of so relieving us.

5. We bank …………….. Here by also undertake to have the signature of Branch

Manager issuing the Bank Guarantee verified from the local branch of the bank in M.P.

6. We …………………Bank Limited Lastly undertake not to revoke this guarantee

during its currency except with the previous consent of the Authority in writing.

Dated the ……………………………day of…………………..20.......

For ……………............…………………… Bank Limited.

RFP_DOC

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