RFP Design Architect Ver 1.4 rt Feb 27 15 - Squarespace · Indoor toddler play ... good condition...

Request for Qualifications

Architect

February 23, 2015

Prepared by and Property of Canadian Canoe Museum of 25 Copyright retained by CCM. No reproduction or reuse in whole or in part without prior written consent of CCM

TABLE OF CONTENTS

1 EXECUTIVE SUMMARY .......................................................................................... 3

1.1 Facility ............................................................................................................................................... 3

1.2 Site .................................................................................................................................................... 5

2 BACKGROUND ....................................................................................................... 6

3 STRATEGIC PLAN .................................................................................................. 8

4 NEW MUSEUM FACILITY ..................................................................................... 10

5 DESCRIPTION OF SCOPE OF WORK FOR SUCCESSFUL ARCHITECT ......... 15

6 PROJECT REPORTING RELATIONSHIP ............................................................. 17

7 SCOPE OF SERVICE FOR SUCCESSFUL PROPONENT ................................... 18

7.1 General Requirements .................................................................................................................... 18

7.2 Scope of services ............................................................................................................................ 18

8 PROPOSED SCHEDULE ....................................................................................... 21

9 RFQ ........................................................................................................................ 22

9.1 Process ........................................................................................................................................... 22

9.2 Submittals ........................................................................................................................................ 23

9.3 Terms and Conditions of the RFQ .................................................................................................. 24


1 EXECUTIVE SUMMARY

1.1 FACILITY The facility is anticipated to be approximately 77,000 square feet of gross floor area located on

a single level with an anticipated hard cost of approximately $24 million dollars ($311.76 per sq

ft gross area) inclusive of a 10% contingency and exclusive of artifact display, FF&E, consultants,

soft costs and land. The facility is anticipated to include exterior ancillary features such as a

large east, north and south facing terrace, a porte‐cochere, canoe basin created by

modifications to the west canal wall and a seasonal boat storage house to support on water

programs (located a short walk north above the Lift Lock). The facility will be located on the

existing Lift Lock visitor centre and southwards to minimize disruption to the National Historic

site and will necessitate demolition of the existing structure.

The proposed space allocation is:

Canoe Exhibit – 15,000 Sq Ft

Canoe Exhibit Storage – 20,000 Sq Ft

Trent Severn Waterway Exhibit – 1,000 Sq Ft

Combined Administration, Gift Shop, Reception & Back of House –24,000 Sq Ft

The facility is intended to operate year round and is anticipated to attract approximately 60,000

visitors in its first year of operation

The ancillary facilities are designed to support both museum visitors and boaters extending the

museum and locking experience as well as bringing additional visitors to the facility. The

ancillary facilities will include:

Multifunction room and Pre‐function rooms seating 250 to 300 in banquet format

divisible into as many as three rooms of 150, 75 and 75. The facility is designed to

support weddings, corporate and charitable events and conferences. The room may

also serve for educational programs with First Nation Groups such as the Friendship

Center;

Full service restaurant (lunch/dinner) seating approximately 50 to 70;

Full service bar seating approximately 20 to 30 (lunch/dinner);

Café seating for 30 (all day);

Indoor toddler play area (parent supervised);


Terrace – Providing exterior seasonal seating expansion for café, bar, restaurant and

multifunction rooms

Exterior events area for interactive programs with First Nations groups and others

and a ceremonial tipi or longhouse

First Nation activities and events

Artisan activities, workshops and events

Canoe Basin created by reconfiguration of the west canal wall south of the historic

elements of the Lock 21 (Lift Lock)

Boat house for storage of canoes above Lock 21 for access to the upper canal

reaches

Mooring for at least five boats (visitor and overnight stay) out of the main channel

and with electrical hookup and access to potable water

In addition to broadening and supporting the museum experience, the ancillary facilities are

intended to create a financially sustainable facility that is less dependent on governmental

support and private donations for ongoing operations.

HRH Prince Andrew as Patron of the Museum and is involved in guiding and supporting the

strategic initiatives of the museum.


1.2 SITE

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2 BACKGROUND The Canadian Canoe Museum (CCM) grew out of a collection of canoes held by Kirk Wipper, a

Professor of Physical and Health Education at the University of Toronto, and a recipient of the

Order of Canada. In 1957, Wipper established a museum of his canoes at Camp Kandalore, just

north of Minden, Ontario, which was originally known as the Kanawa International Collection of

Canoes, Kayaks and Rowing Craft.

By the early 80s it was apparent that the collection was outgrowing the capacity of the Camp to

accommodate it, and that a new home and professional organization structure would be

required. In 1994, Wipper transferred his ownership of the collection to the newly‐formed

Canadian Canoe Museum, which also began investigations into a new and more accessible

location than the Camp.

The former Outboard Marine Corporation factory in Peterborough was acquired with City

assistance in the 1990’s. Located at 910 Monaghan Avenue in Peterborough and consisting of a

main administration building in relatively good condition and a larger warehouse structure in a

lesser state of repair. The relocated museum began operations in 1996 with the official opening

on July 1, 1997.

Despite some setbacks the museum has continued to grow and develop despite its industrial

setting. The museum offers a surprising and inspiring experience to a new visitor. It is not the

dry object‐based displays that one might expect. Through the use of stories, panel boards and

a wide variety of experiences – artisan workshops, actor animations, restorations and on‐water

programming the museum brings the experiences and pioneering spirit of the designers,

builders and users of canoes out from the past and places them into the modern Canadian

context.

The museum interweaves past, present and future in a unique manner through the medium of

the canoe. It offers the opportunity to address and reconcile matters of National interest such

as the history and culture of Canada prior to railways, First Nations heritage, the reconciliation

of First Nations experiences with those of the Euro centric text books, how rivers and trading

routes defined the paths of development that still drive growth today and how we might be

able to address the divide between French and English based cultures.

In September of 2010, the current strategic plan was adopted. Diligent efforts by the Board,

staff volunteers, members, donors and friends (past and present) has continued and has

resulted in the current situation where in 2011, a motion was passed in the Senate recognizing


the CCM and its collection as a “cultural asset of outstanding national significance…” and the

museum is quietly recognized as the de facto National Canoe Museum.

In recent years there have been a number of accolades received by the CCM. In 2006, Prince

Andrew became the Royal Patron of the CCM, visiting the museum in May of that year and

gifting it with three canoes. Shelagh Rogers, of CBC fame was our first of the Ambassador at

Large. More recently Shelagh has been joined by fellow CCM Ambassador at Large inductees

author Joseph Boyden and Les Stroud (aka Survivourman).

To realize on its full potential and achieve a financial plan that is sustainable over the long term,

the museum must take the next step into a mission appropriate site that will bring to fruition

the full scope of the museum that the visitors, volunteers, staff and the board already

recognize.

The site at the Lift Lock in Peterborough will combine two great Canadian cultural assets in one

location, leveraging the potential of both to drive visitors and experiences and create a

sustainable institution of enduring significance for the early history and culture of Canada.

Further information is available at www.canoemusuem.ca

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3 STRATEGIC PLAN

CCM is focusing on the strengths demonstrated at its current facility conveying early

Canadian history and culture through rich stories and interactive experiences. Despite

its stark industrial exterior, barren parking lot and complete lack of open water, CCM is

consistently the most popular tourist destination in Peterborough (Trip Advisor). Once

inside, visitors are surprised and delighted by the experience and environment they

encounter. Rather than a dry and dusty set of canoes lined up by year, CCM wraps each

canoe and related artifact with a rich tapestry of experience and inspiration that leaves

visitors looking for more. The following are just four of thousands of positive comments

from our visitor book:

“World class professional museum. On par with any museum in existence. Great

work. Keep it up.”

“Avec le museé des civilizations et le muse du canot de Peterborough, j’ai

commence a comprendre le Canada. C’est passionnant”

“More than a Canadian Treasure – this is a world treasure” ; and

“A National treasure which should be recognized federally”

Through the medium of the canoe, these stories and tableaux’s bring to life past

cultures in a way that relates to the present. The principles of these stories are able to

address concerns and issues that embroil Canadian society today and provide guidance

to possible future resolutions. They provide relevant and compelling stories of physical

achievement and emotional fulfillment that can provide inspiration for the couch bound

youth of today. This relevance to today and the future is key to the sustainability of this

museum. Our experiential programs; artisanal crafts, canoe and paddle carving, on‐

water programming and educational animations bring to life these stories in a tangible

and enduring manner.

These are strategic advantages which are unique and not easily replicated. The CCM

canoe collection is exclusive and the supporting structure on which our stories and

experiences are built.

CCM is working on ways to bring these delights to the virtual world and has many novel

and innovative projects in progress that address how museums need to reinvent

themselves for the internet age. Passive displays, whether in situ or on line, are

harbingers of the rapidly receding past. The virtual museum will need to engage in a

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constant multi‐dimensional dialogue with all its stakeholders and make its offering

relevant to the issues of the 21st century. We will pursue these opportunities regardless

of physical location.

On the ground in Peterborough, CCM is seeking a facility that will allow us to realize the

full strength of the above strategic plan and realize on the challenge of providing a fully

interactive and engaging experience that is aligned with the on line world yet offers

additional experiences to make a site visit worthwhile and compelling.

The Lift Lock, a National Historic Site, has the attributes that will allow us to meet and

exceed these expectations and provides:

A historical, water based setting that supports and reinforces CCM’s strategy of

stories and experiential learning with on water experiences;

Alignment with the national government on a national site;

The opportunity to leverage historical attendance at CCM and Lift Lock expanding

the audience and experience for both groups; and

A unique setting that provides sustainable and compelling advantages for the

ancillary facilities that will provide a dependable revenue stream to support both

museum operations in sustainable manner.

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4 NEW MUSEUM FACILITY

CCM has considered and consulted on the following aspects of the site including:

The strategic plan of the museum

Fund raising opportunities

The history of the site

The context of the site within the Little Lake Master Plan and the Central Area

Master Plan from the City of Peterborough

The current Zoning and Official Plan designations

Stakeholders such as Parks Canada, the Downtown Business Improvement

Association, the Friendship Centre, the City of Peterborough, County of

Peterborough, Chamber of Commerce and Kawartha Tourism Board

National Monument Listings (Lift Lock and Canal)

Ownership boundary

Topography

Ingress and egress to the site

Parking

Bus and truck loading and unloading

Microclimate

Solar Exposure

Views and view corridors

Walking trail to Little Lake

Safely implementing seasonal on water programming at the lock basin by

reconfiguring the western canal wall south of the historic elements to provide a

canoe basin to the west of the main channel away from active channel vessel traffic

Canal based winter recreational activities

Potential environmental issues including water quality, federal and provincial environmental standards and approvals

Tourism data and drivers in the Peterborough area

Market conditions for the proposed ancillary facilities ‐ multiuse conference banquet

space, restaurant, bar, café and terrace

The proposed space summarised below is approximately 40% smaller than the total

space occupied today. Most of the efficiency gains are realized in the long term storage

of the collection which is reduced from an inefficiently utilized 60,000 feet down to

20,000 feet. This is realized in part by higher density storage and in part by de‐

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accession of some redundant artifacts. The exhibition space and administration areas

are similar in size and the gift shop is 50% larger. The multi‐function room is over

double the size.

We have also included a thousand square feet of updated programming to replace the

Lift Lock visitor center currently on site that will now operate year round rather than

seasonally. The programming is proposed to be extended to cover both the Lift Lock

and Trent Severn waterway. The enlarged Gift Shop will operate year round and is

proposed to carry Parks Canada, Trent Severn and Lift Lock themed merchandise in

addition to the offerings from the Canoe Museum.

Parks Canada has proposed that the Lease line be limited to the footprint of the new

museum building(s) and attached exterior elements (e.g. terrace and porte cochere).

Exterior amenities such as the proposed canoe basin, mooring, use of exterior

greenspace and parking will be subject to a shared access agreement that will set out

the terms and conditions for use and control of these spaces and the obligations for

maintenance and repair.

The proposed program has several further amenities to extend and improve the visitor

experience to an attractive all season offering including:

Sit down restaurant serving lunch and dinner;

Small bar with bar service;

Café serving tea, coffee and snacks all day;

Exterior Terrace for weddings and al fresco dining;

Exterior events area for summer camps and other events;

Canoe basin for:

o Putting canoes and kayaks in and out of the canal;

o Allowing tourists to rent canoes for self‐paddle exploration of the canal;

o Providing, for a fee, guided canal tours in larger Voyageur style canoes

paddled by CCM staff on the Lift Lock, on the canal above the Lift Lock

and across Little Lake to downtown and Del Crary Park;

o Canoe workshops and summer camps

Slips for mooring of boats while visiting the Museum or staying overnight with

access to electrical connections and domestic fresh water and as a stop on canal

tours offered by other operators

Canoe boat house above the Lift Lock to support canoe workshops and camps

and self‐paddle;

Improvements to the walkway on the west side of the canal; and

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Indoor Toddler and Exterior play areas.

These amenities are designed to attract and retain museum oriented visitors and other

visitors such as boaters, skaters and trail walkers and cyclists.

The new museum facility will also support strategic partnerships with groups that

enhance the museum’s mission and are likely to increase the profile and attendance of

the museum. We have entered into preliminary discussions with local First Nations

groups and artisanal society to understand how we may develop a program that is

financially sustainable and is supportive of all parties objectives for their organisations.

From these considerations, CCM is initially proposing a program as follows:

Area

Space Usable GUF Gross

Galleries Canoe Exhibits 15,000 incl 15,000

Parks Canada Exhibits 1,000 incl 1,000

Storage 20,000 incl 20,000

36,000 36,000

Retail Sales 1,250 incl 1,250

Retail Storage 100 incl 100

1,350 1,350

Administration

Office 1,875 30% 2,438

Board Room 800 30% 1,040

Small Meeting 400 30% 520

Servery 150 30% 195

Break room 300 30% 390

Washrooms 150 30% 195

Copy & Print 200 30% 260

Files & Storage 200 30% 260

4,075 5,298

Archives Storage 500 30% 650

Research Room 200 30% 260

Work Room 200 30% 260

900 1,170

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Multi Purpose Multipurpose Room 3,900 incl 3,900

Pre‐Function 1,560 incl 1,560

Education Room 1,500 30% 1,950

Storage 400 incl 400

Service 800 incl 800

8,160 8,610

Work Shops Artesan 1,500 30% 1,950

Artesan Storage 100 30% 130

Curatorial 1,500 30% 1,950

Maintenance & Ops Engineering 1,000 30% 1,300

4,100 5,330

Food Services Café 750 30% 975

Restaurant 1,050 30% 1,365

Bar 625 30% 813

Kitchen 3,500 30% 4,550

Gard Mange 400 30% 520

Pastry & Chocolate 400 30% 520

6,725 8,743

Public Support Lobby 1,500 incl 1,500

Reception & Admission 200 incl 200

Play Area 500 incl 500

Washrooms ‐ Education 400 30% 520

Washrooms ‐ Lobby 300 30% 390

Washrooms ‐ Restaurant & Banquet 600 30% 780

Coat Room 200 30% 260

3,700 4,150

Back of House Shipping & Receiving 500 30% 650

Dry Waste & Recycling 200 30% 260

Wet Waste 100 30% 130

Mechnical Room(s) 3,000 30% 3,900

IT/AV Room 400 30% 520

Operations storage 400 30% 520

Exterior events storage 300 30% 390

4,900 6,370

69,910 77,020

Exterior Terrace 4,000 4,000

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Porte Cochere & Entrance 1,500 1,500

Boat House North of Lock 21 900 900

The facility is intended to provide an engaging, extended and interactive experience that

offers multiple routes to be introduced to and access the stories, culture and history

that the Canoe Museum offers:

Visitors

Canoeists

Boaters

Diners

Parents with a toddlers and children

Attendees at a business conference or wedding

Members of the First Nations

Canal skaters

Artisans

The ancillary facilities will allow visitors to extend their visit, experience the canoe on

water as a learner, Voyageur, tripper or naturalist and relax while shopping, over coffee

or a meal or while waiting for other family members participating in a canoe trip or

skating on the canal.

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5 DESCRIPTION OF SCOPE OF WORK FOR SUCCESSFUL ARCHITECT The Building refers to that portion of the project to be built in accordance with the Building Plans and Specifications. The Architect will be responsible for the architectural design and construction documents for the Building and the oversight, direction and coordination with all other consultants including but not limited to Interiors, Engineering, Testing, Quality Control and Exhibit Design. The architect will be designated as the Consultant under the Construction Contract and will be responsible for Construction Oversight including approving Project Progress Draws, Change Orders, Change Directives and such other duties as required by standard CCDC forms. The Architect will not be responsible for Project Management or Quantity Surveying. The following list outlines the scope of the Building construction to be addressed by the Architect’s Scope of Work. The Building scope of work includes but is not limited to:

Building structure

Foundations and retaining walls

Waterproofing and Damp proofing including any traffic membranes and toppings

Roof membrane and flashing

Exterior walls and weather enclosure including windows, curtain and/or window wall

Interior Finishes

Doors and Hardware

Insulation and air vapor barrier to all external surfaces

Decorative paving at ground level

Main entrances and lobby

All secondary entrances and egress

Elevators including elevator interiors

Elevator machine rooms

Egress stairwells

Male and Female toilets

Mechanical, electrical and telecommunications spaces

Interior finishes for all service spaces, toilets and egress routes

Fire pumps, standpipes and smoke control

Sprinklers (RCP)

Main Fire Alarm Annunciator Panel

Fire detectors and pull stations

Suspended ceiling systems

All exterior lighting including building and Lift Lock feature lighting

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Main HVAC systems including risers, cooling towers, fans etc. and local distribution.

Vertical and Horizontal Distribution of the electrical and plumbing throughout the Building

Main lighting control and energy monitoring system

Complete communications raceway system, terminating in the main communication room in the basement

Fiber optic and copper based telecommunication carrier services to the building main telecommunications/telephone room

backbone cabling requirements, connected to the main telecommunications room

Lightning protection system

Loading dock and related equipment (i.e. levelers, pads, etc.)

Soft and hard landscaping

Relocation of the west canal wall to provide a canoe basin and boat mooring

Exterior irrigation system

Access and Egress to the site

Utility connections

Standby Power for life safety systems with the potential to support other building systems and supply excess power to the grid

Storm water management in accordance with governmental regulations including on site storage as required to meet code

Obtaining permits and governmental approvals

Compliance with OBC and all other governing codes and regulations

Compliance with Parks Canada requirements

Compliance with Heritage requirements under the National monument listings

Oversight of Environmental approvals at federal and provincial level to relocate canal walls

Coordination, direction and oversight of all consultants

Coordination and oversight of general and trade contractors and suppliers

Coordination with Project Manager and Quantity Surveyor Context of the site within the City of Peterborough’s Little Lake Master Plan and the Central Area Master Plan

Minimum 30 meter operational setback from the canal walls

Canal‐based winter recreational activities

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6 PROJECT REPORTING RELATIONSHIP

CCM

ARCHITECT

Parks Canada

Project Manager

Structural

Building Services

Exhibit Design

Specialist Consultants

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7 SCOPE OF SERVICE FOR SUCCESSFUL PROPONENT

7.1 GENERAL REQUIREMENTS The following expectations are only with respect to the successful Proponent CCM expects the Architect to provide Concept, Schematic and Design Development and Construction Document services for the Building and the direction, oversight and coordination with all other engineers and consultants retained to provide Designs, Specialist Recommendations and Reports and Construction Documents for the Building The Project Architect will be responsible for providing the knowledge, experience and detailed design expertise to implement the Building. The Architect will also be responsible for the overall coordination and management of the design of the project including the preparation of agenda and minutes for all project meetings, coordination of plans and specifications with engineers and specialty consultants.

7.2 SCOPE OF SERVICES Provide architectural design services to the Canadian Canoe Museum (“CCM or Client”) pursuant to the supervision of Richard Tucker (“Project Manager”) and to the approval of the regulatory authorities including but not limited to the following matters:

Review of existing surveys and studies

Review of the building budget. The consultant is required to develop a design within the proposed budget.

Provide suggestions on potential improvements to the design and existing information base for review and possible action by CCM

Research comparable projects for use as benchmarks for the proposed design. Provide a complete presentation to CCM of the research including the recommendations for benchmark projects. Consultant is to arrange for and coordinate visits to benchmark facilities if appropriate. The cost of such visit or visits is to be extra to the Contract.

Analyze CCM requirements and standards. Identify potential conflicts between the design and the standards and provide recommendations on potential solutions

Prepare presentation materials and present the project to CCM, City and County of Peterborough, Parks Canada, Federal and Provincial governments, the public, museum membership, staff and directors and major and founding donors

Assist in the preparation of specialty presentation materials such as scale models (do not include for the cost of scale models)

Develop several concept designs for the building based on the approved program

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Obtain approval of the Concept Design from CCM, Parks Canada and the City of Peterborough

Develop several schematic designs which illustrate the implementation of the approved Concept Design. Provide working models and renderings as appropriate to fully illustrate the proposed design(s). Obtain approval from CCM and Parks Canada

Develop a detailed design from the approved schematic plan(s) which illustrates the implementation of the approved plans on all floors. Include several alternative material sample boards to fully illustrate the proposed design. Obtain approval from CCM and Parks Canada.

Oversee the production of construction documents to ensure compliance with the design documents

Conduct regular on site progress inspections (minimum monthly) to ensure compliance with the design documents

Respond to RFI’s and SI’s within two business days

Direct and coordinate schematic and design development documents with all consultants including but not limited to:

Interior Designer Structural Mechanical Elevators Electrical Life Safety Security Communications IT Acoustic Amenities Graphic Design Landscape Project Manager Building Manager Exhibits Food Services Environmental Historical Archeological

All design documents are to be fully coordinated. It is the Architects responsibility to ensure that all documents are fully coordinated prior to being issued for tender.

Provide for ongoing coordination with trades, supplier and contractors

Attendance at regular project meetings as well as other coordination meetings

Provide monthly progress reports to CCM during the design process

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Obtain planning approvals required by governmental regulation as a pre‐condition to the issuance of a building permit (do not include the cost of said permits)

Obtain with specialized consultants all required approvals from CCM, Parks Canada, Environment Canada, Ministry of Natural Resources and the City of Peterborough

Include for all redesign as required to obtain governmental approvals, approvals by CCM and Parks Canada and in the event the design exceeds the agreed budget. Re‐design caused by a change initiated by CCM or Parks Canada after approval of a design stage is excluded from this provision.

Provide a deficiency list on substantial completion. Regularly update the deficiency list and provide follow up until the deficiency list is complete in all respects. Consultant is to provide final certificates of completion and compliance to CCM, Parks Canada and all sources of finance and the regulatory authorities

Provide for review of the works in one year and provide another deficiency list for warranty defects.

Consultant is to quote as an Identified Price (one that may be deleted from the proposal) for errors & omissions and liability coverage with a minimum available amount of $5,000,000 over and above all legal costs and waiver of subrogation. Provide a certificate from the insurance company to CCM, Parks Canada and the sources of finance. Consultant to maintain E&O insurance in effect for a minimum period of six years following substantial completion of the work on claims made basis.

Architect to provide all services ancillary to the above scope of work to provide a first rate, high quality design service that is complete in all respects to a project of this scope and quality.

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8 PROPOSED SCHEDULE The Proposed Schedule of the Project is shown below. The schedule is likely to be effected by matters beyond the control of CCM and is subject to change at any time without prior notice.

March 5, 2015 Request for Qualification (“RFQ”) Available

March 30, 2015 RFQ Submission due to CCM

March 31 – April 29, 2015

Review of RFQ Submissions

April 30, 2015 CCM selects short list for Design Competition (3 to 5 proponents)

May 1, 2014 to June 29, 2015

Design Competition

June 30, 2015 to September 15, 2015

Selection Process and Presentations

September, 2015 Select Preferred Design

October, 2015 onwards Secure Capital Investment & Donor Presentations

2017 Target Groundbreaking

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9 RFQ

9.1 PROCESS CCM is intending to implement a two stage process to select an Architect for the new Canadian Canoe Museum Project. This RFQ is Stage One and will result in the selection of a short list of Architects to continue further with the process and provide a concept design.

Stage One – RFQ: Select a short list of Architects (between 3 and 5) from received submissions who will be asked to compete in a design competition. Stage One duration is anticipated to take approximately two months from initial announcement through selection of a short list.

Stage Two – Design Competition with Service Fee CCM will request that the short listed Architects develop a Concept Design that will include floor plans, colored site plan and colored rendering(s). The architects will also be requested to make several presentations to at least CCM, Parks Canada, City of Peterborough and a public open house. CCM will select a winning design, if any, from the submissions. A fixed service fee will be paid to each of the short listed Architects who are not selected by CCM. Stage Two duration is anticipated to take approximately four and a half months from initiation through selection with approximately 6 weeks for the design period. The winning Architect, if any, will be awarded the contract for the design of the museum.

The selected concept design will be used for the purposes of seeking capital investment in the project from all levels of government as well as private and corporate donors. Given the nature and focus of the museum, CCM is targeting the Canadian sesquicentennial in 2017 to provide focus and drive to the investment efforts. If successful, CCM plans to raise investment through 2015 and 2016 with groundbreaking in 2017. CCM owns its current site free and clear of debt which is conservatively valued at in excess of $5 million. The site will be sold “as‐is” to provide funding for the new museum.

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9.2 SUBMITTALS In evaluating the RFQ submissions, CCM is particularly interested in the experience of the firm and the staff the Architect is proposing. We are interested in the project experience and resource depth of the firm and the identity and name of the proposed Designer and Project Architect, their recent experience in the project type and who have good references from completed relevant projects. Please submit the following information in hard copy (5 copies) at the address below or in Adobe pdf soft copy (version 9 or higher) via USB drive or CCM drop box at http://www.canoemuseum.ca/upload on or before 5 pm EST on the RFQ Due Date (see section 8):

Background information on the proponent including: o Firm name o Contact name, address, phone number and e‐mail o Structure of the proponent (e.g. individual, corporation, partnership); o Number of years in business o Approximate average annual project volume (CDN dollars hard cost) for

each of the past three years o Aggregate number of claims made by clients against the architects PI

insurance in the last three years and the approximate aggregate face value of the claims (CDN Dollars)

o Organizational chart of the proponent showing main executive and management positons and names

o Prior experience with: Similar projects; Other Not for Profits; and Museums

Describe unique skills, resources and abilities that make the proponent particularly well suited to the proposed project;

Resume(s) for the individual(s) who will be leading the project for the proponent;

Three current or past clients who CCM may contact for references;

Confirmation that the Architect is willing to execute a non‐disclosure agreement with CCM to protect CCM information if they are short listed for Stage 2

Respondents may visit the museum at any time during regular museum hours (available on our web site). Please state “RFQ Proponent” to gain access to the museum without admission charge. Submit hard copy and USB drive responses to the RFQ in a sealed envelope to:

The Canadian Canoe Museum 910 Monaghan Road Peterborough, Ontario K9J 5K4

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Attention: RFQ CCM is not planning an interview process for the RFQ at this time. However, for those submissions which may be short listed, CCM may decide to hold interviews at very short notice. The leader of the project team, the Lead Designer and Project Architect who will work on the project on a daily basis will be expected to attend such interview at a minimum. The interview will provide an opportunity for an exchange of questions and clarifications between CCM and the proponent’s project team. CCM is not interested in the full project team at this time. The purpose of the RFQ is to select a short list of architects for a concept design competition. CCM will not consider submissions or parts of submissions for other disciplines as part of the RFQ. The intent is that the Architect will identify and propose engineers and specialist consultants required for the Project as part of Stage 2 Design Competition. International architects will be requested in Stage 2 to partner with a well‐qualified Canadian based Architectural Firm for production of Construction Documents. International proponents are specifically directed to not pre‐arrange, commit to or enter into any partnerships or agreements with Canadian Firms for the RFQ (Stage One). For successful International proponents the selection of Canadian Partners will take place as part of Stage 2. Proposed partner firms will need to be approved by CCM in advance of entering into any agreement between the firms with respect to this project.

9.3 TERMS AND CONDITIONS OF THE RFQ By requesting and receiving this RFQ, the Proponent agrees that the contents of this RFQ are strictly confidential. The Proponent agrees and acknowledges that the release by the Proponent or its staff of any information pertaining to this RFQ agrees to indemnify CCM from direct and indirect damages and losses arising as a result of such release. This confidentiality provision will continue for two years after the date of receipt of the RFQ by the proponent regardless of whether or not:

1. The proponent is successful in providing design services to CCM; and 2. The project proceeds.

The proponent will not be held responsible for information concerning the Project that without the involvement of the Proponent or its staff is released to the public By providing a response to this RFQ, the proponents understand and agree that the review of the responses to the RFQ and the selection of a preferred proponent or proponents involves considering many diverse factors and qualitative matters for which CCM believes quantitative analysis is not appropriate including but not limited to relevancy of other work and responses from references.

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The relative merit and value of such factors and the quality of the responses provided by the proponents are best judged by CCM in its sole discretion. As a result, CCM reserves the right in its sole discretion to:

1. Reject some, any and all proposals; 2. Review with any or all proponents on the contents and scope of

their responses 3. Deem proposals acceptable even if matters in the RFQ are not

completely or properly addressed 4. Reject bids that may comply with the RFQ in form 5. Accept or reject proposals that may or may not comply with the

RFQ 6. Request additional submissions or clarifications on none, some or

all proposals 7. Request interviews with none, some or all proponents 8. Short list some or all proposals for further consideration,

negotiations and/or interviews Proponent understands and agrees that CCM will not provide post‐selection debriefs, autopsy’s of unsuccessful submissions nor rational and explanations for the selection of the winning proposals or the selection process Proponents will not be compensated for any costs, fees, time or expenses incurred in the preparation or submission of a response to the RFQ regardless of the outcome. CCM is not requesting the submission of designs, proprietary trade concepts, confidential information or intellectual property from the proponents and strongly recommends against any such submission. Any such material received by CCM from a proponent will be deemed to be available in the public domain and as such proponents will not be compensated or reimbursed for any designs, proprietary trade concepts, confidential information or intellectual property submitted to CCM whether used by CCM or not. By submitting designs, proprietary trade concepts, confidential information or intellectual property, the proponent waives any and all claims for the use of such material by CCM in any manner and explicitly agrees to use by CCM without royalties, fees, charges, claims, limitations or costs of any kind. The RFQ Document and its contents remain the property of CCM and may not be reproduced in whole or in part or used in any other manner without the express written consent of CCM. Any questions regarding the RFQ may be emailed to Richard Tucker at [email protected]

RFP Design Architect Ver 1.4 rt Feb 27 15 - Squarespace · Indoor toddler play ... good condition...

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