Revisiting The New Roles and Structures of the RO and SDO in the RSP: Challenges and Prospects.
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Transcript of Revisiting The New Roles and Structures of the RO and SDO in the RSP: Challenges and Prospects.
Revisiting The New Roles and Structures of the RO
and SDO in the RSP:Challenges and Prospects
DEPARTMENT OF EDUCATION
Entry Points of ChangeBy Dr. Harold Leavitt
PeoplePeople
TechnologyTechnologyStructureStructure
TasksTasks
Knowledge Skills Efficiency Productivity
“aids / facilitates the people to perform the Tasks”
Tasks: Relevance Benefits
Hierarchy Relationships Communication
patterns Coordination
Goals Yield Productivity
DEPARTMENT OF EDUCATION
External Factors Driving Change
• Technological• Economic• Political• Social
DEPARTMENT OF EDUCATION
Internal Factors Driving Organizational Change
DEPARTMENT OF EDUCATION
The Boiled Frog
If you put a frog in cold water and slowly heat it, the frog will eventually let itself be boiled to death. We, too, will not survive if we don’t respond to the radical way in which the world is changing.
-Charles Handy“The Age of Unreason”
DEPARTMENT OF EDUCATION
We need to Change
DEPARTMENT OF EDUCATION
DepEd Order No. 53, s. 2013 Approval and Implementation of the 2013 DepEd Rationalization Program
DepEd Order No. 50, s. 2014Guidelines on the Recruitment, Selection and Placement of Personnel Pursuant to the DepEd Rationalization Program under EO 366 s. 2004.
DEPARTMENT OF EDUCATION
Goals of DepED’s Rationalization
MORE EFFICIENT & EFFECTIVE
CENTRAL OFFICE
MORE EFFICIENT & EFFECTIVE
CENTRAL OFFICE
RE-ENGINEERED REGIONAL OFFICERE-ENGINEERED
REGIONAL OFFICE
RE-ENGINEERED SCHOOLS DIVISION
OFFICE
RE-ENGINEERED SCHOOLS DIVISION
OFFICE
HIGH PERFORMING SCHOOLS
HIGH PERFORMING SCHOOLS
Agenda-setting, policy-making, research, standards formulation, over-all leadership
Field leadership in the enforcement of standards, Technical support service hub for divisions
Core competence in field leadership and supervision
High EFA performance results. Effective management of schools & LCs
DEPARTMENT OF EDUCATION
CENTRAL OFFICESet overall education agenda, directions and policiesFormulate systems and standards for national adoption Perform investment programmingArticulate national frameworks to guide the organization in the performance of its core functions and the provision of supportOversee quality assurance and performance accountabilityBuild Partnerships with GOs & NGOs
REGION OFFICE: Set Regional agenda, directions and policiesLocalize curriculum Adapt to or adopt standardsManage Quality AssuranceProvide technical assistance to Divisions Manage program investment and equitable allocation of resourcesEstablish and manage partnerships
DIVISION/DISTRICT OFFICE: Implement education agenda and policiesManage curriculum implementation; Provide Instructional supervision Build communities of schools and LCsGive technical assistance to schools/LCs Execute equitable distribution of resourcesEstablish and manage partnerships
SCHOOL/LCTake accountability for learner outcomes Implement the curriculum Provide equitable opportunities for all learners in the community Create an environment conducive to teaching & learningLead & manage school & its resourcesEstablish and manage linkages with stakeholders
Organizational Functions
(basic reference: RA 9155)
DEPARTMENT OF EDUCATION
Clustering of Offices: Strands
CURRICULUM AND INSTRUCTION
CURRICULUM AND INSTRUCTION
Ensure continuous improvement of the curriculum; actively seeking and understanding the “learner” to develop the appropriate delivery systems; provision of learning resources and ensuring quality
EDUCATION GOVERNANCE AND
OPERATIONS
EDUCATION GOVERNANCE AND
OPERATIONS
Ensure capacity of the organization to continuously improve and be strategic in managing the environment for which “teaching and learning” takes place
STRATEGIC MANAGEMENT
STRATEGIC MANAGEMENT
Enable the organization to focus on long-term directions and interface with the internal and external environment
LEGAL AND LEGISLATIVE
AFFAIRS
LEGAL AND LEGISLATIVE
AFFAIRS
Enhance capacity of the organization to deal with legal matters and be proactive in moving forward its legislative agenda
FINANCE AND ADMINISTRATION
FINANCE AND ADMINISTRATION
Ensure efficiency to support the organization as a whole to focus on its core business and thus attain its targets
DEPARTMENT OF EDUCATION
Focus is “Support to the schools”
Clustering of Offices to major strands of service objectives and key functions
Process-oriented Organization – derived from functions
Appropriate proportion of the various types of positions:
Key positions
Technical positions
Support To Technical
Administrative
FEATURES OF THE STRUCTURES
Target improvement in Staff Distribution
REGIONAL OFFICEPurpose & KRAs
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION
The Department of Education shall protect and promote the right of all citizens to qualify basic education, and take appropriate steps to make such education accessible to all.
The Department of Education shall establish, maintain, and support a complete, adequate, and integrated system of basic education relevant to the needs of the people and society.
It shall establish and maintain a system of free and compulsory public education in the elementary level and free public education in high school level.
All educational institutions shall inculcate patriotism and . . . . . efficiency.
The Department of Education :
shall take into account Regional and sectoral needs and conditions and shall encourage local planning in the development of educational policies and programs.
Mandate per RA 9155
DEPARTMENT OF EDUCATION
Regional Office: Purpose & KRAs
PURPOSEPURPOSE
To ensure equitable access to quality and relevant basic education in the Region by: developing informed and responsive policies and plans, managing effectively the localized curriculum and learning resources, assuring quality performance, providing appropriate and timely technical assistance to schools divisions, and sustaining effective education support services and partnership with stakeholders
To ensure equitable access to quality and relevant basic education in the Region by: developing informed and responsive policies and plans, managing effectively the localized curriculum and learning resources, assuring quality performance, providing appropriate and timely technical assistance to schools divisions, and sustaining effective education support services and partnership with stakeholders
KRASKRAS
KRA 1: Regional Policies, Plans, and Education Support Systems
KRA 2: Curriculum Localization
KRA 3: Human Resource Development
KRA 4: Quality Assurance
KRA 5: Technical Assistance
KRA 6: Partnership Building
KRA 7: Organizational Performance
KRA 1: Regional Policies, Plans, and Education Support Systems
KRA 2: Curriculum Localization
KRA 3: Human Resource Development
KRA 4: Quality Assurance
KRA 5: Technical Assistance
KRA 6: Partnership Building
KRA 7: Organizational Performance
DEPARTMENT OF EDUCATION
Regional Office: KRAs
• Direction and Policies Issuance• Regional and Educational Strategic
Plan
• Researches on Educ. Governance• Enhanced Education Support Systems
KRA 1: Regional Policies, Plans, and Education Support SystemsKRA 1: Regional Policies, Plans, and Education Support Systems
• Localized and Indigenized Curriculum and Instruction
• Localized and Indigenized Learning
• Resources and Instructional Materials• Research Studies on Curriculum
Management
KRA 2: Curriculum LocalizationKRA 2: Curriculum Localization
• HRD Policies, Plans and Programs• Search, Recruitment and Selection
System Implemented• Professional Dev. Prog. Implemented• Career Dev. Strategies Implemented
• Performance Management System Implemented
• Employee Welfare Provided • Succession and Exit Programs
Implemented
KRA 3: Human Resource DevelopmentKRA 3: Human Resource Development
DEPARTMENT OF EDUCATION
Regional Office: KRAs
• Quality assurance Mechanism and Tools
• Assessment Reports• M&E System
KRA 4: Quality AssuranceKRA 4: Quality Assurance
• Technical Assistance Plans crafted• Best Practices recognized and
sustained
• Technical Assistance Interventions designed, implemented and Evaluated
KRA 5: Technical AssistanceKRA 5: Technical Assistance
• Support of Educational Stakeholders • Linkages and Partnership
KRA 6: Partnership BuildingKRA 6: Partnership Building
• Conduct of regular (at least monthly) regional management team meetings
• Performance Management implemented and results of which applied to other HRM systems
KRA 7: Organizational PerformanceKRA 7: Organizational Performance
SCHOOLS DIVISION OFFICE
Purpose & KRAs
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION
SCHOOLS DIVISION OFFICE IN THE RS
As frontline office of the Department for the management of basic education delivery, the Schools Division Office (DO) provides instructional leadership to schools and learning centers which are the direct implementers of educational programs for learner development.
This is carried out through a strategic division education plan in consideration of the needs and concerns of the division, districts, schools and learning centers and aligned with the regional education development plans
Purpose:The Schools Division Office supports schools and learning centres and enables them to deliver accessible and quality education to the community it serves, by:implementing education plans and policies, monitoring implementation of curriculum standards and providing instructional supervision and/or technical assistance and building communities of good practices,
ensuring equitable distribution and allocation of resources while establishing linkages among educational stakeholders
DEPARTMENT OF EDUCATION
SCHOOLS DIVISION OFFICE IN THE RS
Key Result Areas
1. Division Strategic Planning
2. Hiring, Recruitment and Promotion of Personnel (teaching and non-teaching) Implementation of Education Agenda and Policies
3. Implementation of Education Agenda and Policies
4. Management of Curriculum Implementation
5. Provision of Instructional Supervision
6. Building Communities of Practice
DEPARTMENT OF EDUCATION
Implement / Direct delivery to Clients
CONTINUUM OF SERVICE
CO: responsible for designing and engineering the national standards and minimum requirements of the BE curriculum to ensure relevance to the long term needs of the country.
RO: works with Regional agencies and education stakeholders to define a localized curriculum responsive to the needs and aspirations of the region and communities they serve
SDO and District manages and supervises the implementation of the basic education curriculum and ensures that minimum requirements are met and exceeded.
Schools and LCs implement the localized curriculum and innovate within the bounds of the standards set.
Set Curriculum Standards and Design Curriculum
DEPARTMENT OF EDUCATION
CENTRAL Office
BLD- Student Incl. Div.
BLD- Student Incl. Div.
BLD- Tchng. & Lrng. Div.
BLD- Tchng. & Lrng. Div.
SD Office
REGION Office
BCD- Spec. Cur. Prog. Div.
BCD- Spec. Cur. Prog. Div.
BCD- Cur. Stds. Division
BCD- Cur. Stds. Division
BLR- QA Div.BLR- QA Div.
BLR- LR Prod. Division
BLR- LR Prod. Division
CLMD+ LRMD
CLMD+ LRMD
QAADQAADCIDCID
SGOD• S M, M & E
• Planning & Res.
• Educ. Facilities
• HRD
• Soc. Mob.
• School Health & Nutrition
SGOD• S M, M & E
• Planning & Res.
• Educ. Facilities
• HRD
• Soc. Mob.
• School Health & Nutrition
HRDDR-NEAP
HRDDR-NEAP
BEA- Ed. Res. Division
BEA- Ed. Res. Division
BEA- Ed. Asses. Division
BEA- Ed. Asses. Division
BLSS – Sch. Health Div.
BLSS – Sch. Sports Div
BLSS - Youth Formation Div.
BLSS – Sch. Health Div.
BLSS – Sch. Sports Div
BLSS - Youth Formation Div.
Connecting Offices for Curriculum & Instruction
ESSDESSD
DEPARTMENT OF EDUCATION
Implement Total Quality Management
CONTINUUM OF SERVICE
CO: Responsible for developing the philosophy, setting standards, providing policy guidelines for quality management and quality assurance and monitoring systems.
RO: Performs oversight function QA the systems and processes as per standards and guidelines setProvides TA to the SDOs in the implementation of the desired systems
SDO and District: Implement QM system to support delivery of BE servicesManage implementation of standards and policies on governance of schools & LCsDetermine & M&E educ. outcomes, services and resources
Schools and LCs:Implement the TQM system and enforce standards set.M&E the SIP implementationAssess learners’ progress and utilize appropriate data to improve the Teaching-Learning outcomes
Develop QA philosophy / Set quality, policy guides for QM, QA and M&E
DEPARTMENT OF EDUCATION
CENTRAL Office
SD Office
REGION Office
CIDCID
SGOD
• S M, M & E
• Planning & Res.
• Educ. Facilities
• HRD
• Soc. Mob.
• School Health & Nutrition
SGOD
• S M, M & E
• Planning & Res.
• Educ. Facilities
• HRD
• Soc. Mob.
• School Health & Nutrition
PPRDPPRD
Connecting Offices For Quality Management
NEAP-QD NEAP-QD
PS PPD PS – PPRD PS – EMIS
PS PPD PS – PPRD PS – EMIS
HRDDR-NEAP
HRDDR-NEAP
CLMD+ LRMD
CLMD+ LRMD
AS - EFD AS - EFD ESSDESSD
BCD + BLD + BLR + BEA + BLSS
BCD + BLD + BLR + BEA + BLSS
BHROD-OED BHROD-SED
BHROD-OED BHROD-SED
QAADQAADOrganizational and School standards, policies and frames
DEPARTMENT OF EDUCATION
Implement School-based Systems
CONTINUUM OF SERVICE
CO: Responsible for providing policy guidelines, organization systems development and monitoring (e.g. Planning System, Human Resource Development, etc).
RO: Provide oversight, monitors and evaluates, and provides technical assistance to the SDOs in the implementation of the systems
SDO and District: Ensure that schools are able to practice school-based management, get the support from stakeholders and from the organization, and operate efficiently and effectively.
Schools and LCs:Implement the school-based systemsImplement school-based professional development programs for teachers and staff
Provide policy guides; Develop and monitor organization systems
DEPARTMENT OF EDUCATION
ISSUES and CONCERNS1. Acceptance of new tasks by the
personnel2. Eligibility of applicants to the
RAT created items- mismatch of skills to
qualification standards- no eligibility
3. Cross-functionality of divisions- Overlapping of functions- “Turfing”
28
DEPARTMENT OF EDUCATION
Issues and Concerns
4. “Comfort zones”5. Political intervention or influence
29
DEPARTMENT OF EDUCATION
Ways Forward
- Capability building- institutionalization of functions
- Setting up of standards (region, SDO)
- Establishment of an integrated organizational structure
…..and…
30
DEPARTMENT OF EDUCATION
It is a must….
DEPED REGION XII will have
One message. One character. One direction.
31
DEPARTMENT OF EDUCATION
Number of Private & Non-DepEd Schools Visited
37
Cotabato Division - 21Kidapawan City -South Cotabato - 23Koronadal City - 18Tacurong City - 8Sultan Kudarat - 15 Cotabato City - 7General Santos City - Sarangani - 15
DEPARTMENT OF EDUCATION
General Findings
38
1. Except for 2-3 private /non-DepEd schools in every division, all private schools are SHS-ready (met basic requirements)
2. Notre Dame schools have on-going construction of classrooms, laboratories in preparation for their track offerings
DEPARTMENT OF EDUCATION
General Findings
39
3. Teachers identified to teach in SHS are qualified; are undergoing/will undergo retooling (2nd semester, 2016 summer)4. Schools intend to hire on part-time basis private practitioners (CPAs, Engineers, college professors), retired DepEd personnel
DEPARTMENT OF EDUCATION
General Findings
40
5. Private / Non-DepEd schools found to be not SHS-ready have deficiencies in:-School site - not owned by the school-Not enough laboratories as required for STEM; no library)-Proposed classrooms: hazardous to users; not standard size, no room for simulation, not fitted for the track being offered
DEPARTMENT OF EDUCATION
General Findings
41
- Teacher Qualification: no units of specialization; NC II certificate does not match the track or strand being planned to offer
- Documents: some branches only copied the documents of the mother school; incomplete documentation (list of proposed teachers, MOA)
DEPARTMENT OF EDUCATION
NEXT STEPS
42
1.Completion of deficiencies in documents by concerned schools2. Meeting of division coordinators for SHS, private schools, TLE3. Private Schools Summit on SHS (done)4. Issuance of Provisional Permit5. Pre-Enrolment for SHS
DEPARTMENT OF EDUCATION
Deadline for Private Schools applying for SHS – Aug. 30, 2015
Sept. 1-9, 2015 – on-site validation
Early Enrolment – Sept 14-19, 2015
???
Action Plan for SHS in Private Schools
Objective – Activity – Date – Persons - MOV
Involved
43