Revised Packet June 28, 2021

THIS MEETING WILL BE WEBCAST ON THE CITY’S PUBLIC YOUTUBE SITE (CITYWATERLOO) AND MAY BE TELECAST ON PUBLIC TELEVISION

SPECIAL COUNCIL MEETING Monday, June 28, 2021

10:00 AM

AGENDA - REVISED

Mayor Jaworsky in the Chair

1. ROLL CALL

2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERALNATURE THEREOF

3. CLOSED MEETING

Recommendation:

That Council hold a closed meeting for the purposes of consideringthe following subject matter:

a) personal matters about an identifiable individual, includingmunicipal or local board employees (Waterloo North HydroUpdate);

b) a proposed or pending acquisition or disposition of land by themunicipality or local board (potential disposition of city-ownedlands);

Special Council Meeting of 20 June 28, 2021

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c) labour relations or employee negotiations (Waterloo NorthHydro Update);

d) advice that is subject to solicitor-client privilege, includingcommunications necessary for that purpose (Legal Advice –OLT/LPAT Appeal, Waterloo North Hydro);

e) a positon, plan, procedure, criteria or instruction to be appliedto any negotiations carried on or to be carried on by or onbehalf of the municipality or local board (OLT/LPAT) Appeal).

f) a matter in respect of which a council, board, committee orother body may hold a closed meeting under another Act;(MFIPPA s. 10 (Third Party) and s. 11 (Economic Interests) –Waterloo North Hydro Update, potential disposition of cityowned lands)

g) a trade secret or scientific, technical, commercial, financial orlabour relations information, supplied in confidence to themunicipality or local board, which, if disclosed, couldreasonably be expected to prejudice significantly thecompetitive position or interfere significantly with thecontractual or other negotiations of a person, group ofpersons, or organization (Waterloo North Hydro Update);

h) a position plan, procedure, criteria or instruction to be appliedto any negotiations carried on or to be carried on by or onbehalf of the municipality or local board (Waterloo North HydroUpdate, potential disposition of city-owned lands, OLT/LPATAppeal )

COUNCIL MEETING WILL RECESS AND RECONVENE AT 2:00 PM

4. ROLL CALL

5. TERRITORIAL ACKNOWLEDGEMENT

6. MOMENT OF REFLECTION

7. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERALNATURE THEREOF

8. APPROVAL OF MINUTES


. That the previous meeting minutes be approved.

a) May 31, 2021 – Special Council MeetingRecommendation:

That the minutes of the special Council meeting held on May31, 2021 be approved as printed.

9. DELEGATIONS

a) TheMuseum UpdateDavid Marskell, CEO

b) LaunchPad Brandz Inc. By The Glass Request

Correspondence: Jim Brickman, President, LaunchPad Brandz Page 15

10. CONSENT MOTIONThat Consent Motion items (a) through (k) be approved.

a) Title: Workplace Violence Policy and Program Report No.: CORP2021-030Prepared By: Lisa Dunlop

Recommendation:

1. That Council approves the attached WorkplaceViolence Policy and Program and authorizes theMayor and Chief Administrative Officer to sign thedocument.

b) Title: Health and Safety Policy Statement Report No.: CORP2021-029Prepared By: Lisa Dunlop

Recommendation:

1. That Council approves the attached Health andSafety Policy Statement and authorizes the Mayorand Chief Administrative Officer to sign the policystatement.


c) Title: Parking Lot Salt Management Plan Updates

Report No.: CAO2021-010Prepared By: Christine Tettman

Recommendation:

1. That Council approve CAO2021-010.2. That the Mayor and Clerk be authorized to sign the

Risk Management Plans attached as Appendix A.

d) Title: Waterloo City Centre – Lease Renewal – Raymond James

Report No.: COM2021-022Prepared By: Liz Williams

Recommendation:

1. That Council approve report COM2021-028.

2. That Council approve the lease renewal of RaymondJames Ltd. at the Waterloo City Centre according tothe Terms and Conditions as outlined in reportCOM2021-021.

3. That the Mayor and Clerk be authorized to sign theLease Amending Agreement and any other necessarydocuments, subject to the Agreement or otherdocuments being to the satisfaction to the CitySolicitor.

e) Title: Rink in the Park – Lease Renewal – Granite Club

Report No.: COM2021-021Prepared By: Liz Williams

Recommendation:


2. That Council approve the lease renewal from theAthletic Association of Kitchener and Waterloo at Rinkin the Park according to the Terms and Conditions asoutlined in report COM2021-021.


3. That the Mayor and Clerk be authorized to sign theLease Amending Agreement and any other necessarydocuments, subject to the Agreement or otherdocuments being to the satisfaction to the CitySolicitor.

f) Title: Heritage Permit Application – 25 Regina St S (Button Factory)

Report No.: IPPW2021-047Prepared By: Michelle Lee

Recommendation:

1. That staff report IPPW2021-047 be approved.

2. That Heritage Permit Application HP2021-002 beapproved to permit the construction of an elevator andlobby addition to the Button Factory at 25 Regina StS, subject to the conditions outlined in Section 4.0 ofIPPW2021-047.

g) Title: Region of Waterloo / City of Waterloo Parkade Agreement

Report No.: CAO2021-012Prepared By: Christine Tettman

Recommendation:

1. That CAO2021-012 be approved.

2. That Council approve a six month extension, toDecember 31, 2021, of the Region of Waterloo andCity of Waterloo Parkade Agreement.

3. That the Mayor and Clerk be authorized to sign anamending agreement in a form or agreementsubstantially similar to that attached hereto and to thesatisfaction of the City Solicitor.

h) Title: RIM Park Ball Diamond Upgrades Funding Redistribution to Hillside, Bechtel and Waterloo Park

Report No.: COM2021-020 Prepared By: Andrea Bazler


Recommendation:


2. That Council approve the release of 2021 non-routinecapital funding for the RIM Park Ball DiamondUpgrades project in the amount of $424,000, asapproved in the 2020-2022 Capital Budget (Ref#221).

3. That Council approve the early release of part of the2022 non-routine capital funding for the RIM Park BallDiamond Upgrades project, in the amount of$386,000, as approved in the 2020-2022 CapitalBudget (Ref #221).

4. That on January 1, 2022 Council approve the releaseof the remaining 2022 non-routine capital funding forthe RIM Park Ball Diamond Upgrades project, in theamount of $1,706,000, as per the approved 2020-2022 Capital Budget (Ref #221).

5. That funding from the RIM Park Ball DiamondUpgrades project in the amount of $675,000 be re-allocated to the Bechtel Park Stadium project and$135,000 be re-allocated to the Hillside ParkDiamonds project, as outlined in this report.

6. That on January 1, 2022 funding from the RIM ParkBall Diamond Upgrades project in the amount of$1,706,000 be re-allocated to the Waterloo ParkDiamonds 3 and 4, as outlined in this report.

i) Title: Parking Exemption, Perimeter Institute, 31 Caroline Street North

Report No.: IPPW2021-052Prepared By: Joel Cotter

Recommendation:

1. That Council approve IPPW2021-052.

2. That Council authorize a parking exemption from therequirements of Zoning By-law 2018-050 for the landsknown municipally as 31 Caroline Street North,


pursuant to Section 40 of the Planning Act, requiring zero (0) parking spaces for a minor retrofit to the existing building of up to 40 square metres, subject to a payment of $2.00 from the Perimeter Institute to the City of Waterloo.

3. That the Commissioner of Integrated Planning &Public Works be authorized to sign a Section 40Planning Act Agreement in accordance withIPPW2021-052, the form and content of which shallbe to the satisfaction of the City’s Director of LegalServices.

j) Title: Paris Boulevard Extension Report No.: IPPW2021-051Prepared By: Joel Cotter

Recommendation:


2. That Council authorize the establishment (opening) ofthe extension of Paris Boulevard by by-law in generalaccordance with Appendix ‘A’ of IPPW2021-051. Theform, content, and legal description of the by-law shallbe to the satisfaction of the City’s Director of LegalServices.

k) Title: Section 40 Planning Act Request, Regional Municipality of Waterloo, 555 Beechwood Drive

Report No.: IPPW2021-054 Prepared By: Joel Cotter

Recommendation:


2. That Council in principle authorizes a parkingexemption from the requirements of Zoning By-law2018-050 for the lands known municipally as 555Beechwood Drive, pursuant to Section 40 of thePlanning Act, to the extent specified in Section ‘A’ ofIPPW2021-054, subject to finalization of a Section40 Planning Act Agreement.


3. That staff be directed to negotiate a Section 40Planning Act Agreement with the Region, to thesatisfaction of the City’s Director of Planning and theCity Solicitor, for consideration by Council.

11. ITEMS REMOVED FROM THE CONSENT MOTION

12. STAFF REPORTS

a) Title: 2020 Consolidated Financial Statements Report No.: CORP2021-041 Prepared By: Mary Zubert

Presentation: Paul Hettinga, Senior Director, Revenue & Accounting/City Treasurer Thomas E. Mennill, Partner, Audit, KPMG LLP Brenden D. Hall, Senior Manager, KPMG LLP

Recommendation:

1. That Council approve CORP2021-041.

2. That Council approve the 2020 ConsolidatedFinancial Statements of the Corporation of the City ofWaterloo.

b) Title: 2020 Year-End Capital Report Report No.: CORP2021-004 Prepared By: Kim Reger

Recommendation:

1. That Council receives the report CORP2021-004,2020 Year-end Capital Report, as information.

c) Title: Township of Wilmot Maintenance Agreement

Report No.: IPPW2021-049


Prepared By: Christine Koehler

Correspondence: Kevin Thomason, resident of Waterloo Page 19

Recommendation:

1. That IPPW2021-049 be approved.

2. That the Council of the City of Waterloo authorize theMayor and Clerk to execute the Boundary RoadAgreement between the City of Waterloo and theTownship of Wilmot subject to the Agreement being tothe satisfaction of the City Solicitor and theCommissioner of Integrated Planning and PublicWorks.

13. PUBLIC MEETINGS

Informal Public Meeting

a) Title: Draft Plan of Subdivision 30t-21401 Official Plan Amendment No. 32 Zoning By-Law Amendment Application Z-21-03 Northfield Properties (GP) Inc. & Northfield Properties LP. 525 & 565 Conestogo Road West, Ward 4 (Northeast)

Prepared by: Laura Dewar Ward No.: Ward 4 - Northeast

Presentation: Laura Dewar, Planner

Delegation:

1. Chris Pidgeon, Planning Consultant, Northfield Properties LP

Andrew Bousfield, Architect, Northfield Properties LP

COUNCIL MEETING WILL RECESS AND RECONVENE AT 6:30 PM


Formal Public Meeting b) Title: City of Waterloo – Urban Design

Manual Refresh – Phase One: General Amendments

Report No.: IPPW2021-032 Prepared By: Max Kerrigan

Ward No.: City Wide Delegation: 1. Rick Chambers, resident of Waterloo

Recommendation: 1. That IPPW2020-032 be approved. 2. That Council adopt the Phase One General

Amendments to the City’s Urban Design Manual as set out in Schedule ‘A’ to IPPW2021-032.

c) Title: Zoning By-law Amendment Z-21-05,

Activa Holdings Inc., 142 Foamflower Place and Blocks 36, 37 & 61 on Draft Plan of Subdivision 30T-05402

Report No.: IPPW2021-042 Prepared By: John Vos Ward No.: Ward 2 – Northwest Presentation: John Vos, Planner Correspondence: Mr. Dutta, resident of Waterloo Delegation:

1. Pierre Chauvin, Partner, MHBC 2. Pramod Vasista, resident of Waterloo

Recommendation:

1. That Council approve report IPPW2021-042.


2. That Council approve Zoning By-law Amendment Z-21-05, Activa Holdings Inc., 142 Foamflower Place and Blocks 36, 37 & 61 on Draft Plan of Subdivision 30T-05402, in accordance with Section 7 of report IPPW2021-042.

d) Title: Zoning By-law Amendment Z-21-06 to

Remove the Holding Symbol from 164, 168 King Street South and 8 George Street, Your Neighbourhood Credit Union Limited

Report No.: IPPW2021-048 Prepared By: Rita Szilock Ward No.: 7-Uptown Ward Delegation:

1. Trevor Hawkins, Partner, MHBC Recommendation:

1. That Council approve Staff Report IPPW2021-048.

2. That Council approve Zoning By-law Amendment Z-21-06, Your Neighbourhood Credit Union Limited, for 164, 168 King Street South and 8 George Street, in accordance with Section 5 of Staff Report IPPW2021-048.

14. CONSIDERATION OF NOTICE OF MOTION GIVEN AT PREVIOUS

MEETING

None

15. NOTICE OF MOTION

a) Councillor Bodaly – Permanent Resident Voting

WHEREAS the City of Waterloo has embedded equity, inclusion and a sense of belonging as a strategic pillar within our 2019-2022 strategic plan, including a strategic objective to implement strategies and tactics that strengthen engagement of diverse and marginalized populations, and all ages, and support an enhanced sense of belonging within the community; and


WHEREAS immigrants are estimated to represent approximately ¼ of the population of the City of Waterloo, ¼ of whom are permanent residents according to the 2016 Canadian census; and WHEREAS the City of Waterloo is also home to a large and growing population of non-citizen temporary residents, including those on study and work permits as well as refugee claimants, roughly 60% of whom seek to become permanent residents according to the 2019 Immigration Partnership survey; and WHEREAS immigration currently drives 82% of Canada’s population growth, will account for 100% of labour force growth over the next 5 years and is projected to account for one-third of the economic growth rate by 2040; and WHEREAS immigrants are vital members of the City of Waterloo who contribute to creating and sustaining thriving and prosperous communities for everyone through their community involvement, volunteering, philanthropy, arts, culture and more; and WHEREAS the process for a temporary resident to become a permanent resident can be very complicated, involving multiple steps and permits over many years all while residing in and contributing to their community; and WHEREAS the process for a permanent resident to become a Canadian citizen can also be time consuming and costly, with it taking a minimum of 4 years to obtain citizenship in Canada; and WHEREAS the vast majority of eligible residents eventually become Canadian citizens, with a stable percentage of between 90% and 92% since 1991, the length of time to secure citizenship is increasing and the percentage of low-income immigrants securing citizenship is dropping significantly according to Statistics Canada data; and WHEREAS the role of local government is to provide services, to determine levels of service and to ultimately provide these services in a manner that is representative of the residents within their jurisdiction; and WHEREAS citizenship status is no longer the strongest reflection of participation in those services or contribution to the vibrancy of the local community; and WHEREAS continued disenfranchisement of the permanent resident population creates barriers to their engagement in local decision making within municipalities and school boards, contributes to the challenges of


creating an inclusive and equitable community, and ultimately leaves elected officials unaccountable to the decisions most impacting them and their families on a day-to-day basis; and WHEREAS the overall immigrant population reports that approximately 70% feel a strong sense of belonging to Waterloo Region, non-citizen permanent residents only report 57% feeling that same sense of belonging according to the 2019 Immigration Partnership survey; and THEREFORE BE IT RESOLVED that the City of Waterloo requests the Government of Ontario to amend Section 17(2) of the Municipal Elections Act, 1996, as amended to provide that a permanent resident be entitled to be an elector at an election held in a local municipality; and BE IT ALSO RESOLVED that staff continue to pursue meaningful engagement strategies for all residents of the City of Waterloo, including encouraging civic engagement through joining advisory committees, community associations and participating in public engagement processes pertaining to Council business; and BE IT FINALLY RESOLVED that a copy of this resolution be sent to the Premier of Ontario, the Minister of Municipal Affairs and Housing, to local and area MPP’s, to all local and area Waterloo School Board trustees, the Association of Municipalities of Ontario, and to the Region of Waterloo and local area municipalities.

16. COMMUNICATIONS AND CORRESPONDENCE

None 17. UNFINISHED BUSINESS

None 18. QUESTIONS 19. NEW BUSINESS 20. ENACTMENT OF BY-LAWS

Recommendation:


That the By-laws listed below be read a first, second and third time and finally passed, numbered sequentially commencing with By-law Number 2021-051 and that the Mayor and Clerk be authorized to sign them accordingly.

a) By-law to amend By-law No. 2018-050, being a Zoning By-law controlling land use development within the City ofWaterloo. Rezoning lands known municipally as 142Foamflower Place and Blocks 36, 37, & 61 on Draft Plan30T-05402. (Zoning By-law Amendment Z-21-05,IPPW2021-042, June 28, 2021)

b) By-law to amend By-law No. 2018-050, being a ZoningBy-law controlling land use development within the City ofWaterloo. Rezoning lands known municipally as 24 & 30Union Street East. (Zoning By-law Amendment Z-21-02,IPPW2021-035, June 14, 2021)

c) By-law to amend By-Law No. 2018-050, being a zoning by-law controlling land use in the City of Waterloo. Rezone thelands known municipally as 164, 168 King Street South from“Holding Uptown Mixed-Use – 30” ((H)U2-30) to “UptownMixed-Use – 30” (U2-30) and 8 George Street from “HoldingUptown Mixed-use – 10” ((H)U2-10) to “Uptown Mixed-Use –10 (U2-10)”. (Zone Change Application Z-21-06, IPPW2021-048, Council June 28, 2021, Your Neighbourhood CreditUnion Limited).

d) By-Law To Establish (Open) A Public Highway In TheCity Of Waterloo Known As Paris Boulevard (IPPW2021-051, Council June 28, 2021)

d) By-law to confirm all actions and proceedings of Council, -June 28, 2021 – Special

21. ADJOURNMENT


1

Mayor Jaworsky, Mayor Armstrong, Wilmot Councillors, Waterloo Councillors, and Staff,

It is good to see that after many years with no maintenance agreement that Staff is working on formalizing a formal agreement for the Wilmot Line. As we are all aware this beautiful, hilly, country road cuts through some of the most ecologically sensitive forests, wetlands, and groundwater recharge areas in our municipalities. Dozens of rare, endangered, and regionally significant species can be found along this roadway including nesting bald eagles, blandings turtles, milksnakes, wood thrushes, and many others.

It can be a very challenging and dangerous roadway with limited sightlines, rapidly increasing amounts of traffic, going faster than ever as hundreds of people each day look for a shortcut around the city or to avoid already congested urban roadways.

The challenges with the Wilmot Line are only going to increase in the future as thousands more people move into new subdivisions, go to new commercial/retail developments, and work in new business parks nearby and the limited Westside Waterloo road network becomes further overwhelmed.

In addition to rapidly increasing traffic levels (traffic tripling over the past 10 years+), there are increasing numbers of cyclists, hikers, joggers, pedestrians, horseback riders, and others drawn to the amazing nature, greenspace, and rural features along the Wilmot Line. This desire for increased active transportation and natural recreation opportunities are in direct conflict with the increasing traffic levels, poor sightlines, and dangerous conditions. There have been serious injuries from people being hit by cars in recent years along with numerous heart-stopping close calls.

There are also ongoing issues with school buses dropping children just over blind hills, intersections such as Erb Street and the Wilmot Line that has very limited sightlines, known deficiencies, and repeated serious accidents like we saw again this past week that are predicted to operate at a Level of Service of “F” or failure in coming years as traffic levels increase.

Managing this road over the years ahead is going to be a careful balancing act between rural and urban, local and commuter, recreation and commercial, environmental protection and


2

development, along with so many other issues. It is great to see this Maintenance Agreement being formalized as an important starting point.

It is good to see maintenance of the road being shared between the City of Waterloo and Township of Wilmot since while the roadway may be owned by Wilmot, the vast majority of the traffic on the road is from Waterloo or going to Waterloo destinations.

This new agreement appears to be a pretty straightforward cost sharing agreement that is well intentioned. The most important clarification that I believe is needed is that there needs to be more detail regarding how any future roadwork or capital costs will be agreed upon. Currently, the draft agreement states “Any capital costs for these roads would have to be mutually agreed upon by each municipality prior to any work being undertaken.”

It isn’t clear who would be making this decision - Staff? Councillors? Would it be a public process or a decision made in private? Given the significance of the issues around this road and maintenance agreement I think it should be clearly stated that “Any capital costs, improvements or changes for these roads would have to be mutually agreed upon by each municipal Council prior to any work being undertaken.” By ensuring that any decisions come before each Council it helps to ensure a fully transparent, public process with no surprises for anyone involved.

Hopefully, we can all work together to find the best possible long-term solutions for this roadway and the surrounding environmentally sensitive areas in the years ahead being it ways to calm traffic, reduce traffic, or for once put nature and people first by closing sections of the Wilmot Line completely to cars and trucks ensuring that it doesn’t become a Westside Waterloo bypass with thousands of vehicles per day cutting through the rural Wilmot countryside simply to bypass urban congestion at a tremendous cost to the natural environment that we all depend on for drinking water recharge and so many other things.

Please share any questions or ideas and hopefully this simple amendment to ensure Council involvement in any decisions can be made prior to the maintenance agreement approval.

Sincerely, Kevin.

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Kevin Thomason


Revised Packet June 28, 2021

Documents

Transcript of Revised Packet June 28, 2021